ARMY NATIONAL GUARD

RSP Direct Ship

Standard Operating Procedures

National Guard Bureau

Strength Maintenance Division

111. S. George Mason Drive

Arlington, Virginia 22204

17 January 2012

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SUMMARY OF CHANGES

Revision dated 17 January 2012- o Appendix A - updated Soldier Pre-Ship Packet Checklist, RSP Form 08-02. o Appendix B - updated Soldier Pre-Ship Counseling, RSP Form 08-01. Revision dated 8 June 2011- o Chapter 4 - para 4-2 b.(1) sentence added to end of bullet. o Chapter 4 - para 4-6 a. two sentences added to end of bullet. o Chapter 7 - para 7-4 c. sentence modified. o Chapter 8 - para 8-2 b.(5) sentence modified. o Chapter 9 - para 9-2 b.(5) sentence modified. o Chapter 10 - para 10-2 b.(5) sentence modified. Revision dated 4 May 2011- o Chapter 1 - para 1-4 changed to “120 days”. o Chapter 4 - para 4-2 c. clarified. o Chapter 4 - para 4-4 a. clarified. o Chapter 4 - para 4-5 a.(2) reference updated. o Chapter 8 - para 8-3 added b.(3) "Resilience Training". o Chapter 9 - para 9-2 added c.(3) "Resilience Training". Revision dated 18 February 2011- o Appendix A - Soldier Pre-Ship Packet Checklist, RSP Form 08-02 and Appendix B - Soldier

Pre-Ship Counseling, RSP Form 08-01 updated to newest version. Revision dated 24 January 2011- o Chapter 9 - Direct Ship Processing (2 Day) added. o Chapter 10 - Direct Ship Processing (1 Day) added. o Appendix E - 3 Day Direct Ship Training Schedule added. o Appendix F - 2 Day Direct Ship Training Schedule added. o Appendix G - 1 Day Direct Ship Training Schedule added.

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TABLE OF CONTENTS

Page

Chapter 1 RSP Mission, Direct Ship Mission, Direct Ship Options 4

Chapter 2 Duties & Responsibilities of ARNG Personnel 5

Chapter 3 Future Use – State specific Direct Ship SOP 8

Chapter 4 Administration 9

Chapter 5 Training 13

Chapter 6 Logistics 14

Chapter 7 Direct Ship Preparation Timeline 15

Chapter 8 Direct Ship Processing (3 day model) 17

Chapter 9 Direct Ship Processing (2 day model) 19

Chapter 10 Direct Ship Processing (1 day model) 21

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INDEX OF APPENDICES

Page

Appendix A Soldier Pre-Ship Packet Checklist, RSP Form 08-02 22

Appendix B Soldier Pre-Ship Counseling, RSP Form 08-01 23

Appendix C Periodic Medical Examination, DA Form 3081 24

Appendix D Initial Medical Review, DA Form 7349 25

Appendix E 3 Day Direct Ship Training Schedule 27

Appendix F 2 Day Direct Ship Training Schedule 28

Appendix G 1 Day Direct Ship Training Schedule 29

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Chapter 1: General 1-1. RSP MISSION. The mission of the Recruit Sustainment Program (RSP) is to reduce the overall

training pipeline loss rate by creating a strong foundation of training and Soldier ethos that will set the standard for Soldiers to succeed at Initial Entry Training (IET) and Advanced Individual Training (AIT). The most important byproduct of the RSP is a maximum success rate in terms of providing MOSQ Soldiers to ARNG units. The RSP does this by ensuring that Soldiers are mentally prepared, administratively correct, and physically ready.

1-2. DIRECT SHIP MISSION. To align resources and shipping alternatives in a manner that positions the Soldier for optimum success and the best possible transition to IET/AIT.

1-3. SHIP OPTIONS. There is currently no Department of Defense requirement that services use MEPS for the inspect process prior to shipping already assessed Soldiers to their respective training sites. The use of MEPS for inspects is done solely for the convenience of the respective services. Many RSP Sites have the capability of verifying prerequisites for new recruits reporting to IET/AIT. Commanders have two options for shipping Soldiers to IET/AIT. It is the sole discretion of the ARNG to determine which method(s) best meets the needs of the ARNG. The intent of this SOP is to outline the process to implement Direct Ship.

a. Traditional MEPS Processing: This is the method used currently by the majority of Soldiers who

ship to their training sites. RSP Soldiers ship from their associated MEPS. All associated processing is accomplished at MEPS.

b. Full Direct Ship: RSP Direct Ship (DS) without the use of Traditional MEPS Processing. All ship requirements are completed at a Direct Ship Site. RSP Soldiers do not return to MEPS for processing.

1-4. ENLISTMENT OPTIONS. Today’s Soldiers come to the RSP from a variety of enlistment categories, including Quick Shippers, the Recruit Force Pool, Active First, and, of course the traditional enlistment process. The optimum time in the RSP is 120 days. However, a successful ship program of any option will come by way of proactive monitoring and preparation that begins the day of enlistment.

1-5. DIRECT SHIP SITE. The Direct Ship Site (DSS) is any location in which Soldiers are processed for immediate departure to IET/AIT.

1-6. DIRECT SHIP SOP CONTENTS. The contents of this SOP are designed as a template, arranging key

elements to key tasks. The differences in JFHQ level operational requirements will certainly require local modification of this SOP. It is recommended that commanders provide ongoing feedback to NGB-ASM-RSP for future changes of this SOP.

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Chapter 2: Duties & Responsibilities of ARNG Personnel

2-1. The contents of this chapter apply to the two ship options outlined in paragraph 1-3 of this SOP.

2-2. KEY ARNG PERSONNEL. The duties and responsibilities for ARNG personnel are outlined below.

This is a guide for commanders to match key personnel and duties to the needs of their program.

2-3. COMMAND SECTION. Commanders will determine the level of command support based on the volume of Soldiers that will process through the DSS.

a. RSP Commander or designated OIC/WOIC responsibilities:

(1) Overall management of the Direct Ship Site. (2) All aspects of administration, training, and logistics. (3) Validating direct ship success through data and reports. (4) Applying command guidance and vision to the DSS staff. (5) Administering commander level disciplinary actions. (6) Completion of risk mitigation efforts. (7) Implementation of an effective Command Supply Discipline Program (CSDP). (8) Insuring the Post Accession Interview (PAI) is conducted appropriately.

b. RSP First Sergeant or designated RRNCIOC

(1) Senior enlisted Soldier of the DSS and is responsible for overall management of enlisted actions within the DSS.

(2) Maintains Standards of Conduct throughout the DSS. (3) Oversees shipper processing and monitors timely completion of required processing. (4) Oversees and provides guidance on all cadre/instructor assignments. (5) Plans, oversees and evaluates the overall training program. (6) Implements the commander’s plans, vision, and intent. (7) Executes PAI briefing.

c. Platoon Sergeant or designated RRNCO or NCO assigned.

(1) Responsible for the accountability and welfare of his/her Soldiers. (2) Oversees platoon to ensure completion of required processing. (3) Plans, oversees, and conducts platoon level training.

d. Squad Leader or designated RRNCO or NCO assigned.

(1) Responsible for the accountability and welfare of his/her Soldiers. (2) Oversees squad to ensure completion of required processing. (3) Plans, oversees, and conducts squad level training.

2-4. S-1/PERSONNEL.

a. Manages all DSS personnel actions. b. Monitors resolution of Soldier pay issues. c. Coordinates with all units to resolve all administrative issues. d. Files and maintains all administrative correspondence and reports. e. Maintains and distributes current cadre manning roster. f. Conducts daily liaison with education and bonus branch to correct issues.

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g. Conducts daily liaison with MEPS ARNG GCs on all Soldier issues to include retrieving shipper packets, obtaining transportation documents and meal tickets.

h. Coordinate security interviews with MEPS ARNG GCs/State Security Manager. i. Ensure STO-2 security interim or clearance is granted if necessary. j. Monitor GCR input/updates. k. Manage QC process.

Suggested COA: Establish a shared server to post shipper packet updates.

2-5. S-3/TRAINING.

a. Manages all aspects of the Operations Section. b. Approve weekly training schedule. c. Oversees and insures compliance with training standards. d. Schedules and coordinates external trainers and resources. e. Plans and resources the use of training aids. f. Files and maintains training and operational records and reports. g. Manage all Soldier individual training records.

2-6. S4/LOGISTICS.

a. Oversees and manages all DSS logistical issues. b. Maintains logistical records and hand receipts c. Ensure logistical requirements of GED+ and STO-2 are met. d. Obtains all necessary supplies for DSS. e. Manages and dispatches assigned GSA vehicles for DSS. f. Monitors current FY budget and prepares forecasted budget. g. Requests and coordinates meals. h. Requests and coordinates transportation to DSS. i. Coordinate Soldier transportation briefing. j. Coordinate separate and secure billeting at DSS (IAW TRADOC Reg. 350-6).

2-7. RSP/DIRECT SHIP SPECIALIST.

a. Maintains/Screens shipper packets for required documents and administrative accuracy. b. Conducts Soldier Outreach. c. Monitors Shipper Roster and assists with training seat management. d. Monitors Shipper QC Report. e. Performs administrative duties in support of the DSS.

2-8. RSP CADRE/INSTRUCTORS.

a. Serves as the primary instructor for training as per the training schedule. b. Supervises and guides the learning process. c. Ensures Soldier’s compliance with safety, regulations, laws, and course requirements. d. Advises Soldiers of scheduled report times and locations of training. e. Maintains situational awareness for the DSS Operations NCOIC on Soldiers issues as they arise.

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2-9. MEPS GUIDANCE COUNSELOR.

a. Verify personal information data. b. Coordinate with MEPS operations for transportation and meal vouchers. c. Act as liaison between DSS and MEPCOM Personnel. d. Verify proper security clearances as necessary. e. Transfer shipper packets to DSS, five days from Ship date. f. Guidance Counselor/DSS will ensure updated documents are scanned into GCR. g. Ship Confirm all verified shippers in REQUEST.

2-10. PHYSICAL INSPECTION PERSONNEL. Ensure Soldiers meet physical requirements to ship to training. Ref: Para 4-5.

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Chapter 3 Future Use – State specific Direct Ship SOP

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Chapter 4: Administration

4-1. DUTY STATUS. RSP Commanders may elect to conduct DSS activities in an IDT, ADOS, or AT status. The duration of training and processing at the DSS will be determined by the RSP Commander. For recommended timeline for training see Chapter 8. 4-2. ADMINISTRATIVE PREPARATION.

a. A Shipper Report will be generated weekly from REQUEST NLT 120 days prior to ship date. RSP

sites should review and identify shipper issues/concerns and potential at risk issues.

b. The DSS will project DS applicants by name to the ARNG MEPS GC not later than 30 days prior to ship date IAW USMEPCOM Regulation 55-2, Recruit Travel, and local MEPS policy. (1) The ARNG MEPS GC will identify the mode of travel and the hometown departure location

(airport or bus terminal along with the city and state) on the request for orders (RFO). Ensure the request for orders specifies to make the report date to the DSS the same as the ship date to training.

(2) The ARNG MEPS GC will annotate the mode of travel (to include airport name) and ensure “Direct Ship” is included in the remarks field of the projection in United States Military Entrance Processing Command Integrated Resource System (USMIRS).

c. Prior to ship week, the DSS NCOIC retrieves records from MEPS and screens them for accuracy.

DSS must be in close coordination with RSP Sites to take immediate action on any needed corrections. Soldiers identified with issues requiring special medical tests and applicable waivers are better served by MEPS processing as they are equipped to handle these issues more expeditiously.

d. The DSS will conduct an interview using USMEPCOM Form 601-23-5-R-E, Introductory Pre-Accession Interview. MEPS will provide a blank copy in the shipper packet. If the applicant discloses any disqualifying information not previously stated during MEPS processing, the Service Liaison/Counselor will have the applicant’s record reflect an “N” status. The applicant will not be allowed to ship under the DS Program and must return to MEPS to have the “N” status cleared.

e. DSS personnel will brief applicants on travel guidelines and materials identified in USMEPCOM Regulation 55-2 and ensure applicants review and understand the information on the Recruit Travel Card (RTC) as well as any additional relevant travel and contact information as needed.

f. DSS personnel will ensure each applicant has government-issued photo ID that will be valid on ship day.

g. DSS personnel will complete the Packet Breakdown Checklist IAW USMEPCOM Regulation 601-23.

h. DSS personnel will contact MEPS NLT 0900 MEPS local time on ship day to confirm previously identified Shippers and report “no shows”.

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i. When issues arise, the RSP Site/DSS will provide to the RSP Commander a list of Soldiers with potential medical, legal or other issues that could cause a Soldier not to ship. Soldiers with unresolved issues will be serviced by MEPS.

4-3. RECORDS PROCESSING. a. RSP Contractors or RSP Administrative Personnel will prepare shipper packets using the RSP

Form 08-02, Soldier Pre-Ship Checklist (see Appendix A).

b. RSP Contractors or RSP Administrative Personnel will provide ship packets to the DSS NLT day 1 of the Soldier’s ship week.

c. DSS will verify accuracy and correct discrepancies as required.

4-4. PERSONNEL PROCESSING. a. RSP Contractors or RSP Administrative Personnel will counsel each shipper using the RSP Form

08-01, RSP Soldier Monthly Pre-Ship Counseling (see Appendix B). Include the completed RSP 08-02, RSP Soldier Pre-Ship Packet Checklist, in the shipper packet that is provided to the DSS. DSS personnel will review and verify that DD Form 1966 is properly completed and compare all entries to verification documents and SF 86. Any changes made will be annotated in block 34b. If no changes were made, DSS will write “no changes made” and signed by the DSS and Soldier. The MEPS GC or designated personnel will scan the completed form into “additional forms” under the core admin folder in GCR prior to shipping.

b. RSP Site will conduct records reviews with each Soldier. Records review includes verification of emergency data, rank, direct deposit, family care plan, dependency data, and pay data. Soldiers that have no changes to moral and financial status are not required to conduct a second security interview. Soldiers requiring a security clearance that have changes to moral or financial status since initial security interview are required to conduct a follow-up security interview with the security technician at MEPS (telephonic or face to face) coordinated through the MEPS GC.

c. DSS or designated personnel will verify completion of a National Agency Check and Local Area Checks (NACLAC). The Post Accession Interview (PAI) from the aforementioned investigations must return no positive match reports or the Soldier will be unable to ship from the DSS.

d. Any changes since enlistment to civilian education documents, pay data, promotions, high school diplomas, etc must be included into the shipper packet and scanned into GCR.

4-5. MEDICAL PROCESSING FOR FULL DIRECT SHIP a. References:

(1) USAREC MSG 08-080 Operational changes to AR 601-210, paragraph 3-7j. (2) AR 601-210, Active and Reserve Components Enlistment Program.

b. Soldiers will be medically screened and interviewed by ARNG RSP personnel. RSP Commander

will validate medical readiness; however it is recommended that at a minimum this person be DMOSQ 68W.

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COA: Inspector will certify in the remarks section of DA Form 3081 that the screening above took place and will ensure that this certification includes their name, unit, and date. This statement should read “I (Inspector’s Name) of (Unit) performed a physical inspection of this soldier on (Date). Soldier denies any change to medical status and presents themselves with no evidence of such. Soldier is cleared to ship to IADT.”

c. Those Soldiers who have no change to their physical condition will fill out and sign a Periodic Medical Examination (Statement of Exemption) DA FORM 3081, MAR 2002.

d. At a minimum, height, weight, and a visual check for casts on the body, braces, or other medical defects will be made. Medical inspection must occur with Soldiers in appropriate undergarments. Females will take a pregnancy test as part of this screening. Results of the pregnancy test must be annotated on the DA Form 3081.

e. If the Soldier indicates a change to their physical status, complete a DA FORM 7349. These Soldiers require further evaluation by qualified medical personnel. Soldiers will present treatment records and the completed DA FORM 7349 to the qualified medical personnel.

f. Qualified medical personnel include a medic, a Physician’s Assistant, Registered Nurse, or Medical Doctor, either civilian or military.

g. The Commander is responsible for ensuring the medical screening is conducted and the Soldier meets the requirements for shipping. The Commander may employ the counsel of the qualified medical personnel in the decision making process.

h. The ARNG MEPS GC will enter on the 727 (MEPS processing log) in the remarks that individual is

a “Direct Shipper”.

i. The ARNG MEPS GC, in USMIRS system under personal data, replaces the “Y” with an “N” from required medical. This allows MEPS operations to override the USMIRS system and allow the Soldier to ship without MEPS medical inspect.

4-6. GUIDANCE COUNSELOR DIRECT SHIP PERSONNEL PROCESSING.

a. MEPS GC or DSS will verify the accuracy of all information on each Soldier’s training orders and Reservation Print Out such as name, SSN, rank, training location, number of weeks, etc. Direct Ship site training orders must have the shippers “report date” the same as their actual “ship date”. Ensure that the report date to the DSS is the same as the ship date to training.

b. Ensure that all Direct Ship Site projections to the MEPS are projected as a No Processing

Required. The MIRS system calls this a "BOMO" or "no medical required" projection.

c. Confirm the MOS for which the Soldier enlisted.

d. Verify the training base the Soldier is attending is appropriate for his or her MOS/gender.

e. Double-check that the Soldier is still qualified for the MOS to be trained.

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f. MEPS GC will report all DSS “No-shows” to the MEPS Command upon receiving the information from the DSS but NLT 0900 local time.

g. The administrative screening process will occur concurrently with training to ensure Soldiers are administratively correct prior to shipping. (1) Ensure necessary documents are scanned into GCRC and IPERMS (marriage/birth

certificates, legal actions, high school diploma, driver’s license, 4187, orders, etc). (2) As a backup to the scanned documents in GCRC, the Soldier will carry 5 copies of orders and

DA 4187 (if applicable) along with the original documents required (marriage/birth certificates, legal actions, high school diploma, and driver’s license.

(3) Instruct your Soldiers to keep these copies readily available (not locked away in baggage) throughout IET/AIT.

h. Ensure that STO-2 shippers also have the following:

(1) BT Training Records. (2) DD 220 (Active Duty Report) to substantiate BT graduation. (3) Individual Training Record (ITR). (4) Military Personnel Records Jacket (MPRJ) to include medical and dental records. (5) Complete initial clothing issue.

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Chapter 5: Training

5-1. DIRECT SHIP TRAINING. Training is an important component of preparing the Soldier mentally and physically. Recommended requirements and additional options are detailed in chapter 7 of this SOP.

5-2. TRAINING SCHEDULES. The DSS Operations NCOIC will prepare training schedules in accordance with guidance from Chapter 8 and associated appendices of this SOP.

5-3. TRAINING MEETINGS. The DSS NCOIC will participate in training meetings to address all aspects of the Direct Ship Process.

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Chapter 6: Logistics 6-1. PROPERTY ACCOUNTABILITY.

a. The Battalion Supply Sergeant will sign for all accountable property issued to the commander in

accordance with AR 600-20, AR 735-5, and DA PAM 710-2-1.

b. The Battalion Supply Sergeant will sub-hand receipt all accountable property issued from the commander to the DSS NCOIC.

c. The Battalion Supply Sergeant will conduct Quarterly Command Supply Discipline Program Inspections at the DSS.

d. The Battalion Supply Sergeant will coordinate inventories in accordance with DA PAM 710-2-1 and AR 735-5.

6-2. FACILITIES.

All facilities at the DSS must be suitable and conducive to all aspects of inspecting and shipping. Consideration should be given to suitable classroom, dining facility, and billeting (IAW TRADOC REG 350-6). DSS personnel will support DS holdovers by ensuring meals and lodging are available as needed and transportation to and from the terminal is available until recruit transportation departs for the designated destination.

6-3. TRANSPORTATION. a. Vehicles. Transportation of Soldiers will be conducted using organic resources. Privately owned

vehicles are not authorized.

b. Drivers Licenses. All Cadre and support personnel will be properly licensed to operate motor vehicles used for the transportation of Soldiers.

c. Transportation from DSS to training site will be coordinated between MEPS GC and DSS. The DSS will provide all ground transportation for the shipper to the designated departure air, bus or rail terminal, ensuring the shipper arrives within the prescribed timeframes to meet security standards.

6-4. RATIONS.

a. MREs. It is recommended that a stock of MREs be maintained at the DSS. The number of MREs

on hand will be approximately 125% of the site’s average attending strength. The MREs will be kept on-hand to feed Soldiers in the event that other prepared rations are not available for whatever reason and in the event of an emergency situation.

b. Food Requests & Accountability. Meals for Soldiers will be requested and accounted for according to state logistical standards.

6-5. OTHER CLASSES OF SUPPLY. Coordinate through Battalion Supply Sergeant.

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Chapter 7: Direct Ship Preparation Timeline

7-1. RSP DIRECT SHIP PREPATION TIMELINE. The contents of this chapter are techniques for

commanders to incorporate when preparing the RSP Soldier for direct ship.

7-2. 90+ DAYS PRIOR TO SHIP. a. Verify all upcoming ship dates with the ARNG MEPS GC.

b. Cancel or renegotiate training seats when required and outside the established 90 day NGB

standard.

c. Any medical deficiencies must be dealt with immediately IAW local policy and NGB guidance.

d. Complete the following screening items: (1) AKO Account. (2) My Pay Account. (3) Height and Weight. (4) APFT/Physical Fitness Assessment. (5) Tattoo/Piercing screen. (6) SSN Card. (7) Moral/Legal Changes (Law violations, changes to family status, or Family Care Plan since

enlistment). (8) Admin & Shipper Packet Quality Assurance Measures. (9) Verify High School Graduation.

(10) Conduct Local/State Police Records Check to identify open fines. (11) Verify Security Clearance requirements. (12) Advise ARNG MEPS GC on any critical issues. (13) Verify MOS Selection and Qualifications. (14) Conduct Post Partum Review for previously pregnant Soldiers. (15) Dependency documentation to include legible copy of spouse’s photo ID.

7-3. 60+ DAYS PRIOR TO SHIP.

a. Confirm all 90+ Day Tasks. b. Confirm completion of all VULCAN routine tasks.

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7-4. 30+ DAYS PRIOR TO SHIP. a. Verify that required documents are available in GCRC (birth certificate, marriage license, etc). b. Complete administrative preparation items as previously described in 4-2b. c. Verify that orders are complete and screen for accuracy, to include the report date to the DSS

matches the actual ship date for the Soldier. d. Schedule Soldiers with financial or moral changes since enlistment that require a SECRET or TOP

SECRET clearance for additional processing through MEPS GC (Telephonic or in person). e. Project travel requirements to MEPS GC. f. Screen Shipper Packet using RSP Form 08-02.

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Chapter 8: Direct Ship Processing (3 Day)

8-1. DIRECT SHIP PROCESSING (3 DAY MODEL). This chapter outlines a model for processing Soldiers

for direct ship. Commanders may modify this based on local requirements, the number of shippers, and other local RSP specific needs.

8-2. PROCESSING DAY 1 (2 DAYS PRIOR TO SHIP).

a. Soldiers report to the DSS in suitable civilian attire, as authorized by the commander, in order to verify administrative correctness and conduct physical inspect. Refer to paragraph 4-2 of this SOP for additional detailed information concerning administrative preparation requirements.

b. Direct Ship Site will verify the following:

(1) Driver’s License/Photo ID/CAC Card. (2) Direct Deposit/Pay Actions. (3) Security interview/Legal Issues. (4) Education/Promotion. (5) IET/AIT Orders/Mandatory Return Date (MRD)/DSS report date matches ship date. (6) Final Review of Soldier Pre-Ship Counseling Form RSP Form 08-01. See Appendix B.

c. The following actions must be completed at the Direct Ship Site:

(1) Accountability (2) Height/Weight and Medical Inspect. (If medical condition has changed, refer to para 4-5e.) (3) Clothing showdown (STO-2/GED+). (4) Post Accession Interview (5) Complete Shipper Packet Review utilizing RSP Form 08-02. See Appendix A. (6) Final Review of Soldier Pre-Ship Counseling Form RSP Form 08-01. See Appendix B.

8-3. PROCESSING DAY 2 (1 DAYS PRIOR TO SHIP). a. Direct Ship Site Actions:

(1) Conduct transportation brief. (2) Conduct Red Cross Brief. (3) Provide travel instructions/contingencies. (4) Provide appropriate follow-on travel or meal tickets to shippers.

b. Conduct Soldier Readiness Training Module (STRM) Blue Phase Training:

(1) Before Basic Training (a) What to bring/what not to bring. (b) What your family needs to know.

(2) At Basic Training (a) What to expect during Basic Training. (b) How will BT/AIT change you?

(3) Resilience Training Part 3 of 3. (4) Conduct Q&A with recent IET/AIT graduates (optional).

c. Process Soldier Pay.

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8-4. Ship Day. a. Conduct Departure Brief. b. Remind Soldiers it is critical that they are to return within 72 hours to their RSP Site upon

completion of IADT with all their training documents. c. Issue airplane/bus tickets and shipper packets to Soldiers shipping to IET/AIT. d. DSS coordinates transportation of Soldiers to airport. e. MEPS ARNG GC and/or DSS update ship information in GCRC after Soldier ships. g. Direct Ship Status Report to higher headquarters and MEPS GC.

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Chapter 9: Direct Ship Processing (2 Day)

9-1 DIRECT SHIP PROCESSING (2 DAY MODEL). This chapter outlines a model for processing Soldiers on a two day Direct Ship schedule. It is intended to accommodate Commanders, Soldiers and their families, the ARNG and the RSP to maximize and capitalize training seat utilization. Commanders may modify this based on local requirements, the number of shippers, and or other local RSP specific needs. A two day model training schedule, referenced in Appendix F, compliments this chapter.

9-2. PROCESSING DAY 1 (1 DAY PRIOR TO SHIP).

a. Soldiers report to the DSS in suitable civilian attire, as authorized by the commander, in order to

verify administrative correctness and conduct physical inspect. Refer to paragraph 4-2 of this SOP for additional detailed information concerning administrative preparation requirements.

b. Direct Ship Site will verify or conduct the following: (1) Driver’s License/Photo ID/CAC Card. (2) Direct Deposit/Pay Actions. (3) Security interview/Legal Issues. (4) Education/Promotion. (5) IET/AIT Orders/Mandatory Return Date (MRD)/DSS report date matches ship date. (6) Height/Weight and Medical Inspect. (If medical condition has changed, refer to para 4-5e.) (7) Clothing showdown (STO-2/GED+). (8) Post Accession Interview (9) Complete Shipper Packet Review utilizing RSP Form 08-02. See Appendix A.

(10) Final Review of Soldier Pre-Ship Counseling Form RSP Form 08-01. See Appendix B. (11) Conduct transportation brief. (12) Conduct Red Cross Brief. (13) Provide travel instructions/contingencies.

c. Conduct Soldier Readiness Training Module (STRM) Blue Phase Training:

(1) Before Basic Training (a) What to bring/what not to bring. (b) What your family needs to know.

(2) At Basic Training (a) What to expect during Basic Training. (b) How will BT/AIT change you?

(3) Resilience Training Part 3 of 3. (4) Conduct Q&A with recent IET/AIT graduates (optional).

9-3. SHIP DAY a. Process Soldier Pay. b. Conduct Departure Brief. c. Issue airplane/bus tickets and shipper packets to Soldiers shipping to IET/AIT. d. DSS coordinates transportation of Soldiers to airport.

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e. MEPS ARNG GC and/or DSS update ship information in GCRC after Soldier ships f. Direct Ship Status Report to higher headquarters and MEPS GC.

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Chapter 10: Direct Ship Processing (1 Day)

10-1. DIRECT SHIP PROCESSING (1 DAY MODEL). Chapter 10 is a modified or hybrid two day Direct Ship

model, and by necessity outlines a shipping process that encompasses the minimum administrative verification and briefing schedule. Soldiers scheduled for the one day ship process must be mentally prepared, administratively correct, and physically fit prior to Ship Date. The one day ship process capitalizes on last minute travel details and briefings. Though conducted over an approximate twenty four hour period, Shippers may or may not be provided with billeting.

Commanders may modify this based on local requirements, the number of shippers, and other local RSP specific needs.

10-2. PROCESSING DAY 1 (1 DAYS PRIOR TO SHIP).

a. Soldiers report to the DSS in suitable civilian attire, as authorized by the commander, in order

to verify administrative correctness and conduct physical inspect. Refer to paragraph 4-2 of this SOP for additional detailed information concerning administrative preparation requirements.

b. Direct Ship Site will verify the following prior to day of Direct Ship

(1) Driver’s License/Photo ID/CAC Card. (2) Direct Deposit/Pay Actions. (3) Security interview/Legal Issues. (4) Education/Promotion. (5) IET/AIT Orders/Mandatory Return Date (MRD)/DSS report date matches ship date. (6) Height/Weight and Medical Inspect. (If medical condition has changed, refer to Para 4-5e.) (7) Clothing showdown (STO-2/GED+).

c. The following actions must be completed at the Direct Ship Site:

(1) Accountability (2) Shipper Packet Review utilizing RSP Form 08-02. See Appendix A. (3) Final Review of Soldier Pre-Ship Counseling Form RSP Form 08-01. See Appendix B.

d. The following briefings will administered on at DSS Site (from STRM, Blue Phase):

(1) What to bring/what not to bring to BCT/AIT (2) What the Soldier’s family needs to know (3) What to expect during Basic Combat Training (4) How BCT/AIT will change the Soldier

e. The following briefings will be conducted prior to end of day release:

(1) Conduct transportation/travel brief. (2) Conduct Red Cross brief.

10-3. SHIP DATE. a. Process Soldier Pay

b. Direct Ship Site Actions:

(1) Give Soldier Shipper packet, flight itinerary, RTC and meal vouchers

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(2) DSS coordinates transportation of Soldiers to airport. (3) MEPS ARNG GC and/or DSS update ship information in GCRC after Soldier ships. (4) Direct Ship Status Report to higher headquarters and MEPS GC.

RSP Form 08-02, dated 5 January 2012 (previous editions are obsolete)

APPENDIX A (RSP Form 08-02, Soldier Pre-Ship Packet Checklist) RSP Soldier Pre-Ship Packet Checklist

Hardcopy Documents Type or Print Legibly (Initiate NLT start of Blue Phase)

1. Name (Last, First, MI)

2. Last 4 of SSN

3. Contact numbers 4. RSID/RRNCO 5. Rank 6. Date of Rank

7. Detachment/ Unit (Unit Designation, City, State, ZIP)

8. MOS/ Phase I or II

9. Ship Date

10. Specific Population Direct Ship GED+ RFP PS

11. Marital Status

Single Married Divorced

12. Number of Dependants 13. AKO username

YES NO N/A Documents will be filed in this order

Military Orders, Amendments

DD 93 (Record of Emergency Data) Correct and Current

MEPCOM 680-3 ADP

DD 1966 Series

DD 4 Series (both sets for RFP Soldiers)

SF 1199 (matching Soldier’s Debit Card in Soldier’s possession)

REQUEST Printout (Training Reservation complete)

Soldier Birth Certificate

SSN Card or Verification Printout from Social Security Administration (Ensure Soldier has in possession)

Drivers License or valid State Identification Card (Physically review actual ID is in possession)

Marriage Certificate (w/ file number and file date), Divorce Decree, Child Birth Certificate, new Custody of a minor, Court Ordered Child Support Documents, Paternity affidavit (Single Soldiers)

Copy of Dependant ID card(s) (i.e. Drivers License, State ID, Passport etc. Ensure Soldier has in possession)

Copy of spouse’s / dependants Social Security Card(s) (Ensure Soldier has in possession)

DA 4187 for Promotion (Stripes for Buddies, Stripes for Skills, College Credits, ROTC, etc)

NGB 600-7 Series (ARNG SRIP Agreement)(DD 4 Series annexes)

NGB Form 594 Series (DD 4-Series annexes)

DA Form 7415 (Exceptional Family Member Program (EFMP))

DD Form 2808 (Report of Medical Examination) with waiver documents, if applicable, and all medical supporting documents from consults etc

DD Form 2807-1 (Report of Medical History)

Copies of any/ all additional medical documentation not included in Enlistment Physical. (Special Forces, Flight, etc)

USMEPCOM Form 40-1-15-1-E (Medical History Provider Interview)

Audiogram

USMEPCOM Form 40-1-2-R-E (Report of Medical Examination Treatment)

DD Form 2807-2 (Medical Prescreen of Medical History)

USMEPCOM Form 40-8-E (Drug and Alcohol Testing Acknowledgement)

USMEPCOM Form 40-8-1-E (HIV Antibody Testing Acknowledgement)

DD Form 2005 (Privacy Act Statement- Health care Records)

DA Form 3081(Periodic Medical Examination; Statement of Examination)

BAH (Soldiers without Dependants) Mortgage, signed lease/ rental agreement, and a utility bill (cable/electric) in Soldier’s name verifying property address and residency. (SMOM 09-135) (Complete and attach RSP Form 08-01-A BAH Addendum for Soldiers without Dependants)

BAH (Single Soldiers with Dependants) Mortgage/ Lease/ Rental Agreement. Child’s Birth Certificate. Male Soldiers additional documents- Court Order establishing paternity or paternity affidavit.

BAH (Married Soldiers) Marriage Certificate with Court filed number and court filed date.

Education Documentation (High School Diploma, GED, Verified College Transcripts) Circle One

STO I Soldiers- Source Document verifying Mandatory Release Date. (High School/ College Letter, Seasonal Employ letter dated within 60 days of ship date)

DD Form 220 (Active Duty Report) and ALL BCT Records (PHASE II ONLY)

RSP Form 08-01 (Soldier Pre-Ship Counseling Form)

NOTE: Please ensure all required documents LISTED ABOVE are included in the Soldier’s Shipping File and scanned into GCR.

Contractor/ Admin Name________________________________________________ Date:_________________________________

Signature:____________________________________________________________ Contact Number _______________________

Packet QC Screener Name______________________________________________ Date:_________________________________

Signature:___________________________________________________________ Contact Number_________________________

APPENDIX B (RSP Form 08-01, Soldier Pre-Ship Counseling)

RSP Soldier Monthly Pre-Ship Counseling Type or Print Legibly

1.NAME (Last, First, MI)

2. AKO User name

3. Last 4 of SSN

4a. RANK

4b. DOR

5 DETACHMENT/UNIT (Unit Designation, City, State, ZIP)

6. MOS / (PHASE I OR PHASE II) / SHIP DATE

Counselor’s Initials

Soldier’s Initials

Item No.

Each statement must be read and verified by the Soldier Monthly

1 I do / do not Require a Security Clearance. If so, it has it been initiated to grant an interim clearance. (90 Day Rule Applies)

2 I am currently an_______(Pay Grade). I was / was not advanced under the Stripes for Skills, Stripes for Buddies, or another

approved program and understand this is the pay grade that I will be for the duration of BT / AIT.

3

I understand that I am / am not authorized BAH. If authorized BAH, I do / do not have ALL REQUIRED documents

including court order, birth certificate(s), my marriage certificate (if married), mortgage, signed lease/ rental agreement and

a utility bill (cable/electric) in my name verifying property address and residency. The BAH rate is based on the Soldier’s

Home of Record. If HOR is located outside the U.S., BAH is based on the IET site location

4 I have graduated high school / obtained a GED. (Circle One) (Not applicable if a GED+ shipper, STO 1 and some Patriot

Academy Shippers)

5 I am on track to graduate from high school. (High School Juniors and Seniors)

6 I understand that I have/ do not have a Mandatory Release Date of:________________. (Phase 1s only)

7

If I am attending training that requires a Driver’s License, I have a valid hardcopy State issued Driver’s License that has

been physically reviewed by RSP Cadre and does not expire before the end of my training.

Drivers License Expiration Date:_______________. Driver’s License Number___________

8 Since enlistment, I have / have not been married, divorced, had a change in dependents, or Court Ordered to pay child

support.

9 I did / did not graduate from BT within the past 12 months. I do have copies of my DD 220 and BT Training Records.

10 I have a MY PAY account and I know my username and password.

11 I have / have not made changes to my bank account since enlistment. I can access my account by check or debit card.

(Also ensure Soldier has minimum of $50.00 CASH on day of shipping).

12 I understand that my military pay will not be deposited in my account until at least 30 days after I begin BT / AIT

13 I am / am not taking ANY prescription medications? If so, explain in remarks below and provide documentation.

14 I have / have not had ANY illness, injury, or medical procedure since enlistment. (Hospitalized/ broken bones/sprains/

Chiropractor/Eye Surgery/Cosmetic Surgery, etc.) If yes, explain in remarks below and provide documentation.

15 I have / have not received any new Tattoos, Body Piercing, Branding, or Scarification since my enlistment into the ARNG.

16 I do / do not meet Height/Weight Standards. Height:_________ Weight:__________ Date:___________.

17 I have / have not been arrested, charged, cited, held or detained by Federal, State or any other law enforcement or juvenile

authority since enlistment (Regardless of whether the charge was dropped, dismissed or the Soldier was found not guilty).

18 I do / do not have any personal hardships that could interfere with my SHIP DATE. (Recent death in the family, employer

conflicts, family or dependency problems etc.) (explain in REMARKS Section below as applicable)

19 I have an AKO account and have logged into it within the past 30 days. (Soldier will maintain password).

20 I understand that the Bonus that I enlisted with will not be paid until after I complete AIT and return ALL required

paperwork to my RSP.

21 I have been briefed on the appropriate and authorized clothing for wear at MEPS prior to shipment.

22 I understand that I am to contact the Training Base National Guard Liaison if I am injured during BT / AIT.

23 I understand that I will be given my shipper packet to transport to and from BT / AIT, and it is my responsibility to

ensure that it arrives sealed and complete.

REMARKS:

I have been counseled and have read all requirements applicable to the training I’m selected to attend. Attendance at this training will not pose any

known hardship on me and/or my family that would detract from or prevent my successful completion of course requirements. Withholding or

failing to disclose information during this counseling may result in punitive action.

Soldier’s Signature Date

Counselor’s Name and Duty Position (type or print legibly)

Date

Counselor’s Signature Follow Up Action Required: YES / NO

RSP Form 08-01, dated 27 December 2011 (previous editions are obsolete)

APPENDIX C (DA Form 3081)

APPENDIX D (DA Form 7349 Page -1)

APPENDIX D (DA Form 7349 Page -2)

APPENDIX E (3 Day Direct Ship Training Schedule)

APPENDIX F (2 Day Direct Ship Training Schedule)

APPENDIX G (2 Day Direct Ship Training Schedule)