arrc presentation 1/19/2010 students & enrollment organization review

ARRC Presentation 1/19/2010

Students & Enrollment Organization Review


Sr. Management & Institutional Research

School Undergrad Population

Number of Applications -

2008

Office Name Total Staff Positions

7,700 1 Senior VP1 Assistant VP of Budget1 Director Enrollment Systems Strategies1 Assistant Director Enrollment Systems Strategies1 Executive Assistant

38,000 1 VP for Enrollment & Student Affairs1 Director1 Senior Associate Director3 Associate Directors1 Associate Director Network Systems1 Executive Assistant1 Sr Associate Director Word Processing

30,000 1 Dean of Enrollment Management1 Director Financial Strategies1 Manager Data and Administration2 Senior Enrollment Analyst1 Director of Institutional Research1 Executive Assistant1 Assoc Director of Institutional Research

Tufts University 15,600 1 Associate Provost of Institutional Research1 Assoc Director 4 Research Analysts1 Executive Assistant1 Research and Evaluation Analyst1 Coordinator

Boston College 9,000 Enrollment Management Office (Separate from Office of Institutional Research)

5

Boston University 18,500 Enrollment & Student Affairs 9

Brandeis University 3,165 Office of Students & Enrollment

5,000 Office of Institutional Research

9

8


Admissions

School Applications Processed 2008

(approx)

% change in budget over past 5 years

Total Positions FTE Prof/Admin Staff FTE Ops Staff

FTE Tech Staff

Brandeis University 7700 -15% 20 10.5 9.5 0Amherst 7700 13.50% 23 13 9 1Holy Cross 7200 3% 21 13 8 0Middlebury 7800 10% 20 15 4 1Vassar 7400 6% 21 10.5 9.6 1Wesleyan 8250 0% 24 14 10 0Williams 7500 -14% 18 12 6 0WPI 6200 43% 21 11.5 8.5 0.5

Applications handled per

FTE

Brandeis University 385Amherst 335Holy Cross 343Middlebury 390Vassar 351Wesleyan 344Williams 417WPI 302


University Registrar

School Staff FTE Student

FTE

Students to Staff Ratio Office Responsibilities

CalTech 4.5 2106 468

schedule of classes; schedule 50% of classes; Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications); academic withdrawals and notifications to students; contribute to Bulletin but not production; Systems support(security; training for student info system; FERPA; design&prioritization of mods); Reporting(all external and internal); course evaluations; transfer credit; new student orientation and training

Emory 24 12526 522course/classroom scheduling; Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications; VA benefits); Reporting (IPEDS; student

Brandeis 9.5 5198 547

Course/Classroom Scheduling/Resource25 Support; University Bulletin production; Transfer credit (evaluation&posting); Degree audits/Degree awarding/Diplomas; Final Exams; academic calendar; Student Services (registration; grades; transcripts; certifications; VA benefits); Reporting/Surveys: external (IPEDS; USNews; Peterson's; etc) internal(Senior Survey; Athletes; Drug&Alcohol; enrollment projections; deans list; etc); PeopleSoft Systems support (security; training; set-up&configuration of student records module; variety of processes)

Pittsburgh 42 25777 614

course/classroom scheduling/classroom renovation; Degree audits/degree awarding/diplomas; academic calendar; student services(registration; grades; transcripts; certifications); NCAA certifications; Course Catalog; University Bulletins; Systems support(security; training for student info system; FERPA); Reporting (internal reports only)

Univ North Carolina / Chapel Hill 39 26607 682

classroom scheduling; Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications; VA benefits); NCAA certifications; Course inventory; Systems support(security; training for student info system; FERPA); Residency tracking;

Berkeley 47.5 35400 745course/classroom scheduling; Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications); residency tracking; transfer credit

Arizona 35.75 38057 1065

course/classroom/exam scheduling; Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications; VA benefits); athletic eligibility; transfer credit; residency tracking; Reports (internal ad hoc) - separate group handles most reporting

Univ Virginia 18 24068 1337student services (transcripts; certifications); PeopleSoft Systems support and maintenance - responsible for all usability issues; very decentralized - individual schools have registrars and

Minnesota 14 30000 2143

Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts; certifications; VA benefits); NCAA certifications; Systems support(security; training for student info system; FERPA); document imaging; intra-campus transfers

Economies of scale are a significant factor in

these ratios.


Student Financial Services

Institution

Fall 2008 Full-Time

Enrollment*

2007 Percent of Undergraduates

receiving institutional grant aid* Areas of Coverage Total Staff

Brandeis

3188 Undergraduates 1567 Graduates 70%

Grad. and U/G for all areas except financial aid where only training and oversight are provided to GSAS, Heller, and IBS. 13

Tufts

5004 Undergraduates 2246 Graduates 34% U/G and non-professional graduate schools. 16

Boston College

9378 Undergraduates 1725 Graduates 45% U/G for all areas and graduate school federal aid. 41

Institution Dean/VP

Assistant or Office Manager Directors

Financial Aid Bursar

Student Employment

Student Loans

Customer Service

Systems Specialists Notes:

Brandeis 1 1 2 3 3 1 1 1 1We provide customer services for both Academic and Student Financial Services (phones, front desk, email, etc.).

Tufts 1 0 2 5 4 1 3 See Note See Note

They have a common areas outside of this office to do administrative support (handle mail, file, etc.) and customer service (phones, front desk, email, etc.).

Boston College 1 2 2 16 16 1 3 See Note 8

They have an additional department, Academic and General Services, which staffs customer service (phones, front desk, email, etc.).


Hiatt Career Center

School Enrollment FTE’s Students per FTE

1. Amherst b 1697 9.6 177

2. Connecticut 1 1800 8 225

3. Middlebury 2450 10.6 231

4. Hamilton 1 1825 7.4 247

5. Bowdoin 1 1800 7.26 247

6. Mt Holyoke 1 2200 8 275

7. Brandeis* 3300 12 275

8. Carleton 1 1900 6.75 281

9. Colgate 2800 9.5 295

10. Union 1 2150 7 307

11. Wesleyan 2, 6 2700 9 318

12. Vassar 2450 5 34013. Hobart and William

Smith 2050 7 342

14. Washington &

Lee 11785 5 357

15. Colby 1, b 1800 4.29 420

16. Oberlin 4 2865 6 478

17. Macalester 6 1984 4 496

18. St. Lawrence a 2340 4.65 503

19. Tufts c 5000 9.3 (incl. temp) 537

20. Skidmore 5 2500 4.6 543

Responsibilities: Does not handle internships Serves graduate students

•Conducts job development and events for/including •external constituencies (i.e., GSAS, Heller, IBS)

Limited/Fee-based Alumni Services (service as defined by career counseling appointments):

1 No service to alumni2 Limited service to young alumni only (1-5 years out)3 Very limited service to alumni (space available)4 Service to young alumni only (1-5 years out)5 Fee for service for alumni6 Fee for assessment tests for alumni

Staffing FTE Levels:a Limited hours/closure in summerb Limited staffing in summer

c Hires multiple temporary staff during peak periods


Academic Advising


# Students Office Name Total Staff Positions

1 Director1 Assoc. Director2 Advisors.75 Admin Assistant

Georgetown Academic Advising &

6 Advisors for first years and sophomores

College Academic 4 Advisors for jrs and srsEnhancement 4 Admin Assistants

1 Associate Dean1 Assistant Dean1 Associate Director5 Academic Advisors4 Admin Assistants

4 Academic Deans1 Dir.-Advising and Scholarships1 Dir.-Academic Resource Center1 Assistant Director of Tutoring1 Assistant Director of Study Skills1.5 Admin Assistants

1 Dean of the College4 College Deans (100 student caseload/other responsibilities)

6 Senior Advisors (180 student caseload/registrarial functions)

15 College Advisors (9.5 month schedule/275 student caseload)

2.5 Admin Assistants

Wesleyan 1 Dean of Academic AdvancementUniversity 3 Class Deans

1 Assoc. Dean-Academic Resources.25 Associate Dean for Int'l Affairs2 Admin Assistants

28.5

2,772 2,772 Dean’s Office 7.25

University of Chicago 5,150 5,150 Dean of Students in the College

12

Tufts 4,600 4,600 Undergraduate Education

9.5

John Hopkins University

5,680 5,680 Office of Academic Advising

4.75

3,600 3,600 14

Brandeis University 3,200 3,200 Academic Services

Advisors work with students to select classes, understand

requirements, and make the most of the liberal arts

curriculum. At Brandeis, the expectation is that students will

reach out to their advisor whenever they have questions

or concerns.


Disability Services


# Students w/Disabilities

Office Name Total Staff

Positions

Brandeis University

3,200 220 Disabilities Services

1.5 1 Director .5 Admin Ast.

Dartmouth College

4,100 282 Student Accessibility Services

2.5 1 Director 1 Manager 50% Office Manager

Oberlin College


3.0 1 Director 1 Assoc Dir 1 Admin Assistant

Rice University


2.0 1 Director 1 Adaptive Technology Specialist

Vassar College


4.0 1 Director 1 Learning Disabilities Specialist 1 Academic Coach 1 Office Administrator

Wake Forest College


3.0 1 Director 1 Assoc. Director 1 Administrative Coordinator

Individual support and accommodations are available

to all students with documented disabilities, including mobility, visual,

hearing, medical, psychological or learning disabilities.


Academic Fellowships



Positions

1 Program Manager10 hours per week graduate assistant

1 Dean1 Admin Assistant1 Ast. Dean/Director1 Admin Assistant.25 Fellowship Intern1 Ast. Dean.5 Admin Assistant

Lehigh University 4,856 Office of Fellowship Advising 1 1 Director who is also a Professor of History

1 Director

.5 Admin Assistant

1.5Willamette University 1,800 Student Academic Grants and Awards

2.25

Dartmouth College 4,100 Scholarship Advising Office 1.5

Colgate University 2,800 Office of National Fellowships and Scholarships

1.25

Brown University 6,000 Dean of the College 2

Brandeis University 3,200 Academic Fellowships

Brandeis has a rich tradition of undergraduate research, with approximately one-third of the class conducting an independent study or thesis before graduation. Undergraduates may apply for funding from the Schiff Undergraduate Fellows Program or the Undergraduate Research Program. Often these research experiences lead to students receiving prestigious academic fellowships such as the Marshall, Rhodes and Truman scholarships.


International Students & Scholars


1,242 1 Director1023 Undergrads & 1 Ast. Director

Grads 1 Advisor219 Scholars 1 SEVIS Coordinator

1 Dept. Coordinator

1141 1 Director1041 Undergrads & Grads 2 Advisors

100 Scholars 1 Taxation Advisor1 Admin Assistant

1,500 1 Director1,100 Undergrads 2 Assoc. Directors

& Grads 1 Sevis Coordinator400 Scholars 1 Admin Assistant

1214 1 Director1094 Undergrads & Grads 1 Ast. Director

120 Scholars 2 Specialists1 Coordinator

1401 1 Director921 Undergrads & Grads 2 Assoc Director

480 Scholars 1 Compliance1 Advisor1 Admin Assistant

Vanderbilt 1362 1 DirectorUniversity 1,062 Undergrads & Grads 4 Advisors

300 Scholars 1 Admin Assistant

6,637 International Student and Scholars Services

6

Rice 3,102 Office of International Students & Scholars

6

Old Dominion 17,330 International Students and Scholars

5

Dartmouth College 4,100 Office of Visa and Immigration Services

5

Clemson University 14,713 International Students 5

Total Staff

Positions

Brandeis University 3,200 International Students and Scholars Office

5

Office Name# Intl. Students & Scholars

Assistance is given to international students and scholars in understanding the American educational experience and offers advice and counsel on financial, academic and personal issues that may impact their legal status in this country and at the University. Over 1,000 international undergraduate students, graduate students, and scholars are on campus in each academic year.


Lerman-Neubauer Scholars (LNS)—Merit Scholars Advising


# Merit Scholars Office Name Total Staff

Positions26 LNS 1 Program Manager

350 other scholars 10 hours per week graduate assistantBarnard College 2,300 80 Centennial Scholars Program 2 2 Directors

1 Director1 Ast. Director1 Staff Specialist1 Faculty Liaison1 Director1 Admin Assistant2 Directors1 Faculty Liaison

6,600 48 Ingram Scholarship Program 3

Swarthmore College 1,500 34 Philip Evans Scholars 2

Vanderbilt University

Duke University 6,000 AB Duke Scholars 452

Brandeis University 3,200 Lerman-Neubauer Scholars 1.25


Pre-Health Advising


# Students Applying to Med/Dental Schools


Positions

1 Director.5 Admin Assistant.6 Health Advisor.3 Admin Assistant.5 Director1 Admin. Assistant1 Director.4 Coordinator

Wesleyan .8 DirectorUniversity .5 Admin AssistantWilliams .9 DirectorCollege .6 Admin Assistant.

2,100 60 Career Counseling 1.5

2,800 65 Career Resources 1.3

1.5

Wellesley College 2,300 60 Pre-Medical Programs 1.4

Holy Cross 2,700 90 Pre-Medical Programs

1.5

Amherst College 1,700 50 Associate Dean of Students 0.9

Brandeis University 3,200 100 Pre-Health Advising

Approximately forty percent of each incoming class is interested in a career in a health profession. Pre-Health advising provides guidance about the requirements for these careers, including mandatory coursework and suggested co-curricular activities. The acceptance rate to medical, dental, and veterinary schools for students from Brandeis is significantly above the national average.


Study Abroad


# Students Studying Abroad


Positions

Brandeis University

3,200 250 (not including summer)

Study Abroad 3.5 1 Director/Ast. Dean 1 Ast. Director 1 Advisor .5 Admin Assistant

Babson College


Office of International Programs

4.3

1 Director 2 Advisors 1 Exchange Coord. .30 Admin Assistant

Bentley University

4,000 300 including summer (not including faculty-lead programs)

Office of International Education

5.0 1 Director, 3 Assistant Directors 1 Program Assistant

Smith College


Office for International Study

3.5 1 Associate Dean 1 Assistant Dean 1 Administrative Coordinator .5 Budget Analyst

Tulane University


Office of Study Abroad

3.5 1 Director .5 Assistant Director 2 Academic Advisors

Approximately thirty-five percent of the junior class studies abroad and students may study abroad in any one of 250 approved programs located in 70 different countries. In the last five years, students have studied abroad in locations as varied as France, China, Morocco, Australia, South Africa, Israel, Mongolia, and Costa Rica. Brandeis uses a home school tuition fee model, which allows students with financial aid to study abroad.


Transitional Year Program (TYP)


# Students

Office Name Total Staff Positions

Brandeis University

3,200 20 per year

Transitional Year Program

1.33 1 Director .25 Admin Assistant

American University

6,023 40 per summer

Summer Transition Enrichment Program

Part of Office of Multicultural Affairs

Multicultural Affairs has 3 FT staff

Boston College

9,060 40-50 per summer

Options through Education

Part of AHANA Student Programs

AHANA has 6 FT staff

Hampshire College

1,400 10 per year

Baldwin Scholars Program

1.5 1 Director .5 Coordinator

M.I.T. 4,100 80 per summer

Interphase 3.0 Full time for summer

1 Faculty Director 1 Administrative Director 1 Holistic Experience Director Several PT staff

U Penn 9,756 400 Penn Cap 7.0 1 Director 1Associate Dir. 4 Academic Counselors 1 Admin Assistant

TYP is a one-year academic program for students who attended under resourced high schools or who have overcome significant personal challenges to further their education. Each year, the program provides an additional year of college level instruction to 20 high school graduates, so that the participating students may be competitive a a highly selective university, such as Brandeis.


Dean of Student Life

SchoolUndrgrd.

Enrollment Office Name Total Staff Positions

Brandeis University 3165Dean of Student Life/Vice President for Student Affairs 4 1 Dean/Vice President, 2 Associate Deans, 1 Admin.

Case Western Reserve 4196 Office of Student Affairs 81 Vice President, 3 Assoc. Vice Presidents, 1 Asst. Vice President, 3 Admin.

University of Chicago 4955 Office of Campus & Student Life 8

1 VP for Campus Life/Dean of Students, 1 Assoc. VP for Campus Life/Assoc. Dean of Students, 1 Asst. VP, 4 Deputy Dean of Students, 1 Planning Manager

Rochester University 5081 Office of the Dean of Students 9 + student staff1 Dean of Students, 1 Assoc. Dean, 3 Directors, 1 Asst. Dean, 2 Admin., 1 Student Services Coor., Student Office Assistant

Carnegie Mellon 5609 Office of the Dean of Student Affairs 71 Dean of Student Affairs/VP for Campus Affairs, 1 Director, 2 Coordinators, 1 Financial Manager, 2 Admin.

Washington Univ. in St. Louis 6003 Dean of Students 9

1 Vice Chancellor for Students/Dean of the College, 3 Asst. Deans, 3 Coordinators, 1 Budget Asst., 1 Admin.

Emory University 6738 Campus Life 81 Senior VP/Dean, 1 Assoc. VP, 1 Dean of Students, 1 Director, 4 Admin.

New York University 19464Office of the Vice President for Student Affairs 11

1 VP for Student Affairs, 1 Assoc. VP for Student Affairs, 1 Asst. VP, 2 Directors, 1 Asst. Director, 2 Managers, 1 Chief of Staff, 1 Program Admin., 1 Admin.

•Support the Sr. VP for Students and Enrollment and manage half of her domain•Coordinate management of individual students in crisis•Manage campus crisis emerging from or impacting directly the student body•Direct the response to incidents of racial, spiritual, sexual or other marginalization that occur on campus•Support at a high level the cultural and individual diversity of the campus•Set the missions and oversee the daily activities of the various departments in the division•Interact with parents with concerns•Create and interpret institutional and divisional policies•Serve as appeal location for decisions and actions of staff and committees in the division•Assist and collaborate with other institutional level officers and their areas•Available to outside and campus media regarding issues, incidents or practices regarding students


Orientation

SchoolUndrgrd.


Brandeis University 3165 Orientation 1.51 Specialist, 1 Admin.shared with Student Rights - 5 Orientation Core Committee, 100 Orientation Leaders

Case Western Reserve 4196 Parent/Student Orientation 21 Assoc. Director, 1 Coordinator - 4 Exec. Board members, Orientation Leaders

University of Chicago 4955 250 Student volunteersRochester University 5081 5 Student Leaders, 60 + volunteers

Carnegie Mellon 5609 Orientation 11 Director - 6 Head Orientation Counselors, 115 Orientation Counselors

Washington Univ. in St. Louis 6003 Orientation & Parent Programs 2 Director, Asst. Director

•Provide an effective orientation/welcome program three times a year for incoming new students – traditional first years, transfers, Mid Years, Gateway•Provide programs beyond the first days of classes to continue the transition to college•Collaborate with dozens of offices inside and outside the division and in the academy for the proper and effective presentation of programs and services for students new to Brandeis•Collaborate with the graduate schools to reduce conflict and competition for facilities during common orientation times•Provide a first rate leadership experience for nearly 150 students who plan and produce dynamic and effective orientation programs


Student Activities

SchoolUndrgrd.

Enrollment Office Name Total Staff PositionsBrandeis University 3165 Student Activities 3.5 1 Director, 1 Assoc. Director, 1 Specialist, .5 Admin.Case Western Reserve 4196 Student Activities 5 1 Director, 1 Assoc. Director, 2 Asst. Director, 1 Admin.University of Chicago 4955 Student Activities 4 + Admin 2 Asst. Directors, 2 Coordinators, Shared Admin.

Rochester University 5081 Student Activities 131 Assoc. Dean/Director, 2 Assoc. Directors, 2 Coordinators, 2 Asst. Directors, 1 Accountant, 2 Event Support Staff, 3 Admin.

Carnegie Mellon 5609 Student Activities 7 1 Director, 4 Coordinators, 2 Admin.Washington Univ. in St. Louis 6003 Campus Life & Greek Life 6 + Admin.

1 Exec. Director, 2 Coordinators, 1 Advisor, 1 Media Services + Admin.

Emory University 6738 Campus Life 71 Asst. Dean/Director, 2 Asst. Director, 2 Coordinators, 1 Program Specialist, 1 Admin.

New York University 19464 Student Activities 151 Exec. Director, 1 Assoc. Director, 4 Program Admin., 1 Budget Coor., 1 Admin., 2 Budget Asst., 5 Advisors

•Manage and care for the Carl Shapiro Campus Center, Usdan Student Center, Chummleys Coffeehouse, Shapiro Theater•Advise and guide the campus program board – Student Events•Serve as primary resource for 200 + clubs and organizations – including student government, yearbook, Student Service Bureau•Hire and train 30 + student staff to oversee student centers, information desks, set up crews•Manage institutional programs through the creation of student leadership groups such as Fall Fest, Senior Week, Junior Senior Formal•Collaborate with several inter divisional departments for program production i.e. Alumni Affairs, Parent’s Office, Conference and Events, Dining Services, LTS, Academic Services, ISSO, Admissions, Hiatt•Collaborate with the student organization financial manager in the proper business support for the 200+ student organizations


Psychological Counseling Center

SchoolUndrgrd.


Brandeis University 3165 Psychological Counseling Center 131 Senior Director, 1 Assoc. Director, 1 Dept. Admin., 1 Social Worker, 4 Staff Psychiatrists, 5 Staff Psychologists

Case Western Reserve 4196 University Counseling Services 171 Director, 2 Social Workers, 2 Admin., 5 Psychologists, 1 Specialist, 2 Psychiatrist, 2 Assoc. Dir., 1 Asst. Dir., 1 Resident

University of Chicago 4955Student Counseling and Resource Service 27

2 Psychiatrists, 4 Psychologists, 7 Social Workers, 2 PhD's, 1 MS, 1 MA, 8 MD, 2 Coordinators, 2 Admin.

Rochester University 5081 University Counseling Center

Carnegie Mellon 5609Counseling and Psychological Services 12 + Admin

9 Psychologists (including Director), 2 Consulting Psychiatrists, 1 Social Worker, Admin.

Washington Univ. in St. Louis 6003 Mental Health Services

Pschologist, Psychiatrists, Social Workers, Counselors, Graduate Students

Emory University 6738Student Health and Counseling Services 16 + Admin

10 psychologists (including Director), 3 Social Workers, 3 Psychiatrists, Admin.

•Provide mental health services to the student body – undergraduate and graduate•Advise the dean regarding the risks associated with individual students in crisis•Liaison with local hospitals when a student is evaluated or admitted for treatment•Interact with parents regarding the wellness of their student/child•Create therapy based groups that are topic focused•Follow up with student groups impacted by tragedy•Assist with risk assessment•Advise the dean on trends emerging in the student community•Provide professional development for divisional staff regarding trends and issues in campus psychiatry and therapy•Liaison with the academy regarding support for individual students including withdrawals, readmission plans, class behavior, accommodations for learning disabilities

Staff Psychiatrist and Psychologist counts represent

headcount, not FTE for Brandeis the actual FTE is significantly

lower with no staffing during the Summer months. More granular

data was not available from peers


Intercultural Center

SchoolUndrgrd.

Enrollment Office Name Total Staff PositionsBrandeis University 3165 Intercultural Center 2 1 Director, 1 Admin.Case Western Reserve 4196 Office of Multicultural Affairs 4 1 Director, 1 Asst. Dir., 1 Coor., 1 Admin.

University of Chicago 4955 Office of Multicultural Student Affairs 71 Director, 2 Assoc. Directors, 2 Asst. Directors, 1 Manager, Proj. Asst.

Rochester University 5081 Office of Minority Student Affairs 7 1 Asst. Dean, 4 Counselors, 2 Admin.Carnegie Mellon 5609 Multicultural & Diversity Initiatives 1 1 Director, 1-3 Undergrad Interns, Grad studentsWashington Univ. in St. Louis 6003 -- 2

no central office, philosophy is that multi-culturalism is everyone's job, 2 Coordinators for multi-cultural groups

Emory University 6738Office of Multicultural Programs & Services 6

Asst. Dean/Director, 1 Assoc. Director, 1 Coordinator, 1 Admin., 1 Specialist, 1 Troupe Director, 3 Student Interns

New York University 19464Center for Multicultural Education and Programs 6

1 Director, 1 Assoc. Director, 2 Program Admin., 1 Diversity Educator, 1 Admin.

•Manage the Swig Campus Center, which serves as home to the Intercultural Center, it’s library, and the quad lounge for East Quad•Create a central space and resources for the dozens of culturally based student cohorts on campus•Assist student leaders in the creation and production of annual programs, and stand alone programs•Create connections with the many culturally based communities in Waltham and the greater Boston area•Collaborate with many departments within and outside the division in the creation and presentation of programs•Perform occasional development actions when donors step forward•Book facility space for internal and external users •Provide guidance and advice to scores of students who need encouragement to succeed in an accustomed environment•Provide classroom space for appropriate academic classes to advance the profile of the ICC and assist with institutional classroom demand


Health Center

SchoolUndrgrd.


Brandeis University 3165 The Health Center 121 Director/Doctor, 1 Administrator, 2 PCP's, 1 RN, 3 Staff nurses, 2 Admin., 1 Counselor, 1 Nutritionist

Case Western Reserve 4196 University Health Service 231 Director, 2 Assoc. Director, 6 Doctors, 5 Nurses, 1 Nutritionist, 8 Support Staff

University of Chicago 4955 Student Care Center 16 + Admin1 Director, 9 Doctors, 4 Nurse Practitioners, 1 Nurse, 1 Nutritionist, Admin.

Rochester University 5081 University Health Service 11 + Admin 5 Doctors, 6 Nurse Practioners, Admin.Carnegie Mellon 5609 Student Health ServicesWashington Univ. in St. Louis 6003 Student Health Services

Emory University 6738Student Health and Counseling Services 41

1 Exec. Director, 8 Doctors, 6 RN's, 4 LPN's, 2 NP's, 2 Physician's Assistants, 1 Director, 2 Counselors, 1 Nutritionist, 1 Health Educator, 2 Coordinators, 11 Admin.

•Provide primary health care to the undergraduate student community•Provide first aid and emergency assistance to the entire campus community•Provide primary health care to fee paying graduate students•Collaborate with other departments in the management of a health related crisis•Interface with the student health insurance provider•Supervise the campus drug and alcohol educator•Co supervise Bemco•Review documents for special waivers and requests regarding physical education, parking, meal plans


Student Rights & Community Standards

SchoolUndrgrd.


Brandeis University 3165Student Rights & Community Standards 1.5 1 Director, 1 Admin. Shared with Orientation

Case Western Reserve 4196 Judicial Affairs 2 1 Director, 2 shared Admin.University of Chicago 4955Rochester University 5081 Falls under Dean of Students

Carnegie Mellon 5609 Community Standards 1 + other staff1 Coordinator, complaints also handled by Student Affairs and Student Life

Washington Univ. in St. Louis 6003 Judicial Affairs

1 + Residence Life staff 1 Director, Residence Director's deal with smaller cases

Emory University 6738 Office of Student Conduct 2.5 + student staff1 Asst. Dean & Director, 1 Asst. Director, 1 shared Admin, 2 Student Staff

New York University 19464Office of Community Standards & Compliance 2 1 Director, 1 Asst. Director

•The sole and specific provider of required due process for the institution in regard to students – undergraduate and graduate•Creates educational and preventative programming for the improvement of civic responsibility•Works with departments and individuals in regard to allegations of student academic dishonesty•Works inside and outside the division in raising awareness, and acting in a consultative capacity as various entities improve and define their expectations of students•Works very closely with Public Safety, General Counsel and senior administration in the management of unique situations involving students and campus, state and federal policies•Provides alternative, educational outcomes to campus conflict


Community Service

SchoolUndrgrd.


Brandeis University 3165 Community Service .8 + .5 1 Director (10 months), 1 Admin. split with Student Activities

Case Western Reserve 4196Center for Civic Engagement & Learning 5

1 Director, 2 Asst. Directors, 1 Student Service Coor., 1 Graduate Student Assistant

University of Chicago 4955University Community Service Center 4

1 Assoc. Dean of Students and Director, 2 Asst. Directors, 1 Mgr. of Operations

Rochester University 5081Rochester Center for Community Leadership 4.5

1 Director, 2 Asst. Directors, 1 Program Manager, 1 shared Admin.

Carnegie Mellon 5609 Community Service 1 + interns 1 Coordinator, 2 interns (part of Student Activities)Washington Univ. in St. Louis 6003

Office of Community Service and Campus Y 5 1 Director, 2 Coordinators, 2 Advisors

Emory University 6738Office of Student Leadership & Service 7

1 Asst. Dean, 2 Asst. Directors, 1 Coordinator, 1 Program Dev. Specialist, 1 Site Manager, 1 Admin.

•Oversee the 300 student volunteer based Waltham Group•The major interactive campus element with Waltham and various city agencies•Major interactions with the Waltham schools•Major interactions and support to the academy regarding Service Learning initiatives•Clearing house for students interested in service referrals•Support and advice to campus groups seeking service projects•Organize and oversee Alternate Spring Break project


Community Living

SchoolUndrgrd.


Brandeis University 3165 Department of Community Living 11 + student staff1 Senior Director, 2 Directors, 1 Admin, 7 Community Development Coordinators, Community Advisors

Case Western Reserve 4196Housing, Residence Life, and Greek Life 31 + student staff

3 Directors, 1 Assoc. Director, 4 Assistant Directors, 7 Admin., 2 Managers, 8 Coordinators, 4 Assistants, 2 Consultants, Resident Assistants and Graduate Resident Mentors

University of Chicago 4955 Housing & Dining Services

3 + Resident Heads + student staff

1 Deputy Dean of Students, 1 Director, 1 Summer Conference Mgr., Resident Heads, Asst. Resident Heads

Rochester University 5081 Residential Life & Housing Services

4 + Area Coordinators + student staff

1 Director, 2 Assoc. Directors, 1 Coor. For Off-Campus Housing, Area Coordinators, Graduate Head Residents, Resident Advisors, Community Advisors

Carnegie Mellon 5609Student Development & Housing Services 7 + student staff

1 Director, 5 Housefellows (Masters-level professionals), 1 Admin., Student Community Advisors and Resident Assistants

Washington Univ. in St. Louis 6003 Residence Life 25 + student staff

1 Associate Dean, 1 Director, 3 Assoc. Directors, 2 Asst. Directors, 5 Finance, 3 Facilities, 3 Summer Conference, 1 Website Mgr, 6 Admin.

Emory University 6738 Residence Life & Housing 28 + student staff

1 Exec. Director, 5 Directors, 3 Asst. Directors, 2 Facilities, 4 Finance, 4 Admin., 1 Conf. Coor., 6 Area Directors, 2 Complex Directors, 11 Residence hall Directors (students), Resident Advisors and Sophomore Advisors

New York University 19464 Residential Life & Housing Services 78 + student staff

1 Senior Director, 2 Directors, 3 Assoc. Directors, 5 Asst. Directors, 2 Senior Managers, 7 Admin., 1 Program Administrator, 20 Residence Hall Directors, 17 Residence Hall Asst. Directors, 20 Residence Hall Resource Managers

•Manage the 2800 student beds on campus, adjusting strategies on an annual basis•Provide 24 hour, 7 day coverage for the campus. Soon to include summer oversight as well •Provide programs, including year-long residential based programs such as Living/Learning Communities, for campus residents•Assist in coordination of regular construction, renovation and updating activities with Capital Projects and Facilities Services•Collaborate with several departments in the delivery of support services to individual students and the creation and presentation of class year programs•Collaborate with the graduate schools to assist in the provision of the best programs and services to students and campus friends.


Athletics

Program Area Brandeis EmoryCarnegie Mellon Case NYU Chicago Rochester Wash U

Director, Associates and Assistants 4.00 6.00 3.00 3.00 6.00 4.00 4.00 2.00Sports Information 1.00 2.00 1.50 1.50 2.00 3.00 1.00 3.00Sports Medicine 2.00 3.00 4.00 3.00 3.00 4.00 4.00 3.00Equipment Room N 1.00 2.00 1.00 5.00 1.00 1.00 1.00Business/Accounting Mgr N 3.00 0.50 1.00 3.00 0.00 1.00 1.00Administrative Support 1.00 1.00 4.00 2.00 4.00 3.00 2.00 3.00Recreation (dedicated personnel) 1.00 3.00 3.00 2.00 2.00 0.00 N 3.00TOTAL Administrative Staff 9.00 19.00 18.00 13.50 25.00 15.00 13.00 16.00

TOTAL Coaches 23.00 26.00 20.00 20.00 48.00 24.00 28.00 21.00

Subtotal STAFF HEAD COUNT 32.00 45.00 38.00 33.50 73.00 39.00 41.00 37.00additional positions Brandeis doesn't offer 0.00 4.00 2.00 2.00 22.00 6.00 0.50 2.00TOTAL STAFF HEAD COUNT 32.00 49.00 40.00 35.50 95.00 45.00 41.50 39.00

Head Count - individuals with multiple job functions are counted only once, e.g. Associate AD & Men's Basketball Coach counted under "coaches" only

Function exists, but performed by a coach

NYU maintains two facilities. One is mainly for staff use. It includes

a membership fee-based health club


Athletics Continued

Student to Staff Ratios Brandeis EmoryCarnegie Mellon Case NYU Chicago Rochester Wash U

Number of Student-Athletes to 1 Administrative Staff 37 20 28 40 19 28 45 37Number of Undergraduates to 1 Administraive Staff 352 355 312 311 779 330 391 375Number of Students-Athletes to 1 Coach 14 15 25 27 10 17 21 28Number of Undergraduates to 1 Coach 138 259 280 210 406 206 181 286Number of Student-Athletes to 1 Staff Member 10 8 13 15 5 9 14 15Number of Undergraduates to 1 Staff Member 99 138 140 118 205 110 122 154

Additional Information Brandeis EmoryCarnegie Mellon Case NYU Chicago Rochester Wash U

Number of FT Undergraduates * 3165 6738 5609 4196 19464 4955 5081 6003Number of Student-Athletes * 332 389 504 542 470 418 584 589Number of Varsity Teams Offered 20** 18 17 19 21 19 23 19Physical Education Offered within Athletics? Yes No Yes Yes No Yes No NoClub Sports Program Offered within Athletics? Yes Yes Yes Yes Yes Yes Yes YesIntramural Sports Offered within Athletics? Yes Yes Yes Yes Yes Yes Yes Yes

* based on AY09 data

**Sailing team was reclassified from a varsity team to a club sport dropping the number of sports offered from 21 to 20 from FY09 to FY10.


Athletics Continued

Sorted by Total Expenses to run a varsity athletics program

Institution

Number of Full-time Undergraduates

Number of Student-Athletes

Percentage of Student-Athletes

Number of Varsity Teams

Total Expenses to run varsity athletics program

New York Univ. 19464 470 2.41% 21 $5,777,123Univ. of Rochester 5081 584 11.49% 23 $4,843,064Emory 6738 389 5.77% 18 $4,353,444Univ. of Chicago 4955 418 8.44% 19 $3,917,607Wash U. in St. Louis 6003 589 9.81% 19 $3,432,006Case Western 4196 542 12.92% 19 $3,349,629Carengie Mellon 5609 504 8.99% 17 $3,283,053Brandeis 3165 332 10.49% 21 $2,939,312

Sorted by Total Expenses per Varsity Team

Institution






Total Expenses per Varsity Team

New York Univ. 19464 470 2.41% 21 $5,777,123 $275,101Emory 6738 389 5.77% 18 $4,353,444 $241,858Univ. of Rochester 5081 584 11.49% 23 $4,843,064 $210,568Univ. of Chicago 4955 418 8.44% 19 $3,917,607 $206,190Carengie Mellon 5609 504 8.99% 17 $3,283,053 $193,121Wash U. in St. Louis 6003 589 9.81% 19 $3,432,006 $180,632Case Western 4196 542 12.92% 19 $3,349,629 $176,296Brandeis 3165 332 10.49% 21 $2,939,312 $139,967

Data was collected by the Department of Education through the Equity in Athletics Disclosure Act (EADA) for FY09.


Athletics Continued

Sorted by Total Expenses per Student-Athlete

Institution






Total Expenses per Student-Athlete

New York Univ. 19464 470 2.41% 21 $5,777,123 $12,292Emory 6738 389 5.77% 18 $4,353,444 $11,191Univ. of Chicago 4955 418 8.44% 19 $3,917,607 $9,372Brandeis 3165 332 10.49% 21 $2,939,312 $8,853Univ. of Rochester 5081 584 11.49% 23 $4,843,064 $8,293Carengie Mellon 5609 504 8.99% 17 $3,283,053 $6,514Case Western 4196 542 12.92% 19 $3,349,629 $6,180Wash U. in St. Louis 6003 589 9.81% 19 $3,432,006 $5,827

Sorted by Total Expenses per Undergraduate

Institution






Total Expenses per Undergraduate

Univ. of Rochester 5081 584 11.49% 23 $4,843,064 $953Brandeis 3165 332 10.49% 21 $2,939,312 $929Case Western 4196 542 12.92% 19 $3,349,629 $798Univ. of Chicago 4955 418 8.44% 19 $3,917,607 $791Emory 6738 389 5.77% 18 $4,353,444 $646Carengie Mellon 5609 504 8.99% 17 $3,283,053 $585Wash U. in St. Louis 6003 589 9.81% 19 $3,432,006 $572New York Univ. 19464 470 2.41% 21 $5,777,123 $297



Athletics Continued

Sorted by Recruiting Expenses

Institution





Recruiting Expenses

New York Univ. 19464 470 2.41% 21 $154,349Univ. of Rochester 5081 584 11.49% 23 $91,860Univ. of Chicago 4955 418 8.44% 19 $73,189Carengie Mellon 5609 504 8.99% 17 $71,193Emory 6738 389 5.77% 18 $59,546Case Western 4196 542 12.92% 19 $51,473Wash U. in St. Louis 6003 589 9.81% 19 $50,589Brandeis 3165 332 10.49% 21 $36,184

Sorted by Recruiting Expenses per Student-Athlete

Institution





Recruiting Expenses

Recruiting Expenses per Student-Athlete

New York Univ. 19464 470 2.41% 21 $154,349 $328Univ. of Chicago 4955 418 8.44% 19 $73,189 $175Univ. of Rochester 5081 584 11.49% 23 $91,860 $157Emory 6738 389 5.77% 18 $59,546 $153Carengie Mellon 5609 504 8.99% 17 $71,193 $141Brandeis 3165 332 10.49% 21 $36,184 $109Case Western 4196 542 12.92% 19 $51,473 $95Wash U. in St. Louis 6003 589 9.81% 19 $50,589 $86

Sorted by Recruiting Expenses per Varsity Team

Institution





Recruiting Expenses

Recruiting Expenses per Varsity Team

New York Univ. 19464 470 2.41% 21 $154,349 $7,350Carengie Mellon 5609 504 8.99% 17 $71,193 $4,188Univ. of Rochester 5081 584 11.49% 23 $91,860 $3,994Univ. of Chicago 4955 418 8.44% 19 $73,189 $3,852Emory 6738 389 5.77% 18 $59,546 $3,308Case Western 4196 542 12.92% 19 $51,473 $2,709Wash U. in St. Louis 6003 589 9.81% 19 $50,589 $2,663Brandeis 3165 332 10.49% 21 $36,184 $1,723



Athletics Continued


Team Wins Loses Ties Games Win % NotesMen's Soccer 8 9 2 19 0.474Women's Soccer 13 7 2 22 0.636 ECAC New England Champions

Softball 28 17 45 0.622 ECAC New England Championship Runner-Up

Men's Basketball 18 9 27 0.667 NCAA Championships, second roundMen's Fencing 13 9 22 0.591 15th at NCAA ChampionshipsWomen's Fencing 25 6 31 0.806 18th at NCAA ChampionshipsWomen's Basketball 20 8 28 0.714 NCAA Championships, elite eight

Sample of Brandeis successes in athletics


Athletics Continued

Institution



Head Coaches FTE

Assistant Coaches FTE

Total Coaches FTE

Total of Head Coaches Salaries

Total of Assistant Coaches Salaries

Total Coaches Salaries

Univ. of Chicago 418 19 9.50 12.40 21.90 $824,813 $499,359 $1,324,172Univ. of Rochester 584 23 13.85 14.52 28.37 $701,109 $481,686 $1,182,795Emory 389 18 12.00 16.00 28.00 $778,918 $387,200 $1,166,118Brandeis 332 21 10.66 8.11 18.77 $775,248 $300,344 $1,075,592Carengie Mellon 504 17 7.75 13.60 21.35 $565,282 $490,536 $1,055,818New York Univ. 470 21 11.60 10.25 21.85 $641,199 $341,635 $982,834Wash U. in St. Louis 589 19 11.39 7.87 19.26 $660,149 $259,858 $920,007Case Western 542 19 13.00 7.00 20.00 $648,250 $266,527 $914,777

arrc presentation 1/19/2010 students & enrollment organization review

Documents

arrc presentation

limited service

young alumni

alumni space available

academic fellowships

undergraduate research

academic year

prehealth advising