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Standardization of information to be published through transparency portal for PDS
1 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
As per the recommendation of Hon’ble Supreme Court dated 14th Sept, 2011, computerization of complete
supply chain management up to the shop level and availability of this information on a Transparency Portal
in public domain is to be accorded the highest priority. The portal should have different dashboards catering
to the information needs of all the stakeholders.
For this purpose, NIC has developed PDS portal where information received from the States/UTs shall be
published for public access. Given below is the list of some such items that may be made available through
the transparency portal. In addition to the textual information on policy, there are certain databases that
may be updated regularly and published over internet. State may use their current application software for
compiling and monitoring these database or they may use the Common Application Software (CAS) of NIC.
We can standardize onto the formats of reports that can be generated for PDS related information. A set of
such formats is being given herewith for consideration by state governments and who may like to get these
developed through their technical team working for PDS software. It may be noted that States that are using
CAS (list enclosed- Annexure II) need not do any extra effort for publishing this data as the links to all such
reports can be provided directly on the state portal for which they may get in touch with local NIC
coordinator. Sample formats of the reports are given in the Annexure I.
Standardization of information to be published through transparency portal for PDS
2 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
List of reports that may be shown on the Portal
1. Statewise Stakeholder Report
1.1. Details of DFSO
1.2. Details of TSO / AFSO
1.3. Details of Food Inspector Office
1.4. Summary Report of Godowns/Warehouses
1.5. Summary Report of Fair price shop
2. Ration Card Report
2.1. District wise Ration Card Count
2.2. Taluka/Tehsil/Block/Circle wise Ration Card Count
2.3. FPS wise Ration Card Count
2.4. Details of Ration Card
3. Allocation Details
3.1. Allocation Policy – Commodities (Quantity entitlement and Price)
3.2. District wise monthly allocation Order of the State
3.3. FPS wise monthly allocation order of the District
4. Godown Report
4.1. Capacity and Stock Position of Godowns
Standardization of information to be published through transparency portal for PDS
3 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
4.2. Godown’s Off take Report
5. Stock Movement report
5.1. From FCI Godowns to State Godowns
5.2. State Godowns to FPS
Standardization of information to be published through transparency portal for PDS
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Annexure I
1 STATE WISE STAKEHOLDER REPORT (FREQUENCY OF UPDATION: AS & WHEN CHANGES MADE)
1.1 DISTRICT FOOD SUPPLY OFFICE (DFSO)
Sr.No. Name of Food & Supply Office Address Phone No./Fax
No.
Email Id
1.2 TALUKA/TEHSIL/BLOCK SUPPLY OFFICE (TSO) / ASSISTANT FOOD SUPPLY OFFICE (AFSO)
District Office :__________
Sr.No. TSO/AFSO
Name
DFSO Name Taluka/Tehsil/Subdisrict
Name
Address Phone No./Fax
No.
Email Id
Standardization of information to be published through transparency portal for PDS
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1.3 FOOD INSPECTOR OFFICE
Sr.No. DFO/ DFSO Name TSO/FSO/
AFSO Name
Name of
Food
Inspector
Office
Address Phone
No./Fax No.
Email Id
1.4 GODOWNS / WAREHOUSE
Sr.No. District Name Godowns/ Warehouse Name Address Owned by Storage
Capacity
1.5 FAIR PRICE SHOP DETAILS
District Tehsil FPS Name
License No.
Address Phone No
Linked Depot(s)
Status (Active/Suspended)
No of Cards Total cards
APL AAY BPL Other
Standardization of information to be published through transparency portal for PDS
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2 RATION CARD REPORT (FREQUENCY OF UPDATION: MONTHLY)
2.1 DISTRICT WISE RATION CARD COUNT
Sr. No District Name BPL APL AAY Other Total
2.2 TALUKA/TEHSIL/BLOCK/CIRCLE WISE RATION CARD COUNT
District Name : Sr. No.
Taluka/Tehsil /Block/Circle/Mandal Name
BPL APL AAY Others Total
Standardization of information to be published through transparency portal for PDS
7 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
2.3 FPS WISE RATION CARD DETAILS
Circle/Block Name: FPS No/Address: Sr. No.
Ration Card No.
Card Type
Family BPL ID (if applicable)
Name of Family Head
Gender No of Members
Present Address
Gas Connection Status/Details
Kerosene Eligibility Details
Standardization of information to be published through transparency portal for PDS
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2.4 RATION CARD DETAILS OF AN INDIVIDUAL
Sr.No. Particulars Details of Family Head 1. Ration Card No. 2. FPS Name 3. FPS Address 4. Card Type 5. Family BPL Id ( if applicable) 6. Name of Family Head 7. Gender 8. No of Members 9. No of Units 10. Present Address 11. Residential Status( Owner/
Tenant/Temporary/Homeless)
12. Gas Connection Status/Details 13. Kerosene Eligibility Details
Details of Members Sr. No. Name of
Member Father’s /Spouse’s Name
Mother’s Name Gender (M/F/T)
Age/Date of birth
Relationship with head of family
UID No
1 2 3
Standardization of information to be published through transparency portal for PDS
9 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
3 ALLOCATION DETAILS (FREQUENCY OF UPDATION: MONTHLY)
3.1 ALLOCATION POLICY
Commodity Details
Schemes
Wheat Rice Sugar
Qty allocated (Kg)
Price (Rs.) Qty allocated (Kg)
Price (Rs.) Qty allocated (Kg)
Price (Rs.)
Unit of Distribution
Below Poverty Line (BPL)
Antyodaya Anna Yojana (AAY)
Above Poverty Line (APL)
Other Scheme
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10 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
3.2 SAMPLE OF ALLOCATION POLICY
Commodity Details
Schemes
Wheat Rice Sugar
Qty allocated (Kg)
Price (Rs.) Qty allocated (Kg)
Price (Rs.) Qty allocated (Kg)
Price (Rs.)
Unit of Distribution Card based Card based Individual based
Below Poverty Line (BPL) 5 2.00 25 1.00 400 gm 13.50/Kg
Antyodaya Anna Yojana (AAY) - - 35 1.00 400 gm 13.50/Kg
Above Poverty Line (APL 3 6.70 10 8.90 - -
Other Scheme 3 2.00 9 2.00 - -
Standardization of information to be published through transparency portal for PDS
11 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
3.3 MONTHLY ALLOCATION ORDER OF THE STATE
Allocation Month /Year:
Commodity Wheat (in quintals) Rice (in quintals)
Schemes APL BPL AAY Total Quantity
Total Amount APL BPL AAY
Total Quantity
Total Amount
Quantity per Unit
@ __.__kg
@ __.__kg
@ __.__kg
(in quintals)
(in Rupees)
@ __.__kg
@ __.__kg
@ __.__kg
(in quintals)
(in Rupees)
District Name
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3.4 SAMPLE: DISTRICT WISE MONTH ALLOCATION ORDER OF THE STATE
Allocation Month /Year: March 2011
Commodity Wheat (in quintals) Rice (in quintals)
Schemes APL BPL AAY Total Quantity
Total Amount APL BPL AAY
Total Quantity
Total Amount
Quantity per Unit
@17.00 kg
@35.00 kgs
@25.00 kgs
(in quintals)
(in Rupees)
@4 kgs
@14.00 kgs
@ 10.00 kgs
(in quintals)
(in Rupees)
District Name
Dharmapuri 172.38 9.8 2 184.18 109618.8 40.56 3.92 0.8 45.28 36119.6
Ariyalur 182.58 19.6 3.75 206.18 120410.3 42.96 7.84 1.5 52.4 40619.4
Thanjavur 158.78 32.9 7.75 199.43 112059.3 37.36 13.16 3.1 53.62 39374.2
Coimbatore 98.6 4.55 2 105.15 62434.25 23.2 1.82 0.8 25.82 20524.3
Standardization of information to be published through transparency portal for PDS
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3.5 SAMPLE: FPS WISE MONTHLY ALLOCATION ORDER OF THE DISTRICT
Allocation Month /Year: March 2011 District Name: Coimbatore
Commodity Wheat (in quintals) Rice (in quintals)
Schemes APL BPL AAY Total Quantity
Total Amount APL BPL AAY
Total Quantity
Total Amount
Quantity per Unit @17.00 kg
@35.00 kgs
@25.00 kgs
Wheat Amount @4 kgs
@14.00 kgs
@ 10.00 kgs
Rice Amount
Block /Circle/ Taluka/Tehsil FPS No
Pollachi 3433 172.38 9.8 2 184.18 109618.8 40.56 3.92 0.8 45.28 36119.6
Pollachi 3510 182.58 19.6 3.75 206.18 120410.3 42.96 7.84 1.5 52.4 40619.4
Sulur 3533 158.78 32.9 7.75 199.43 112059.3 37.36 13.16 3.1 53.62 39374.2
Sulur 3691 98.6 4.55 2 105.15 62434.25 23.2 1.82 0.8 25.82 20524.3
Standardization of information to be published through transparency portal for PDS
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4 GODOWN’S CAPACITY, STOCK POSITION & OFF TAKE DETAILS (FREQUENCY OF UPDATION:
MONTHLY)
4.1 SAMPLE: GODOWN WISE CAPACITY, STOCK POSITION& UTILIZATION
S.No Depot Storage Capacity Stock Position Percentage Utilization
1 ALLEPPY [SC12001] {A1} 10000.000 9377.734 93.78
2 MAVELIKARA [SC12002] {A1} 25000.000 20912.805 83.65
Total for District:ALLEPPY 35000.000 30290.539 86.54
1 WEST HILL CALICUT [SC13002] {A1}
35160.000 32760.737 93.18
Total for District:CALICUT 35160.000 32760.737 93.18
1 WILLINGDON ISLAND [SC14002] {A1}
18700.000 18311.646 97.92
Total for District:COCHIN 18700.000 18311.646 97.92
1 MUZHAPPILANGAD [SC16001] {A1}
10640.000 10152.045 95.41
Total for District:MAZAHAPPOALANGAD
10640.000 10152.045 95.41
1 ANGADIPURAM [SC17001] {A1} 10000.000 8494.625 84.95
2 OLAVAKKOT [SC17002] {A1} 75740.000 66596.174 87.93
Total for District:PALGHAT 85740.000 75090.799 87.58
Total for Region:Kerala 380746.000 342209.421 89.88
Grand Total 380746.000 342209.421 89.88
Standardization of information to be published through transparency portal for PDS
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4.2 SAMPLE: GODOWN WISE OFF-TAKE REPORT
S.N.
Name of the Depot
Storage Capacity(MTs)
Stock Position(
MTs)
% Capacity
Utilisation
Wheat Rice(Raw & Parboiled) Last Reporting Date
(For All Comm.)
(For All Comm.)
As On Date (For All
Comm.)
Monthly
Allocation
of FCI
District
(Source:
DIISFM)
Monthly
Cumultv. Issue Quantit
y (Till
As-On-Date )
Stock Position of the
Depot
Issue
Quantity
Average Monthly Offtake of
the Depot
No of
Days Stoc
k Available
Alerts Monthly Allocation of FCI District (Source: DIISFM)
Monthly Cumultv. Issu
e Quantity (Till As-On-
Date )
Stock
Position of
the Depo
t
Issue Quant
ity
Average Monthly Offtake of
the Depot
No of
Days Stoc
k Available
Alerts
(Up to As-On date)
Region: Kerala
District: ALLEPPY
1 ALLEPPY[SC12001] {A1}
10000.00
9377.73 93.78
1674.75 1085.02
298.82
939.66
35
1543.65
8292.70
9.42 2456.12
104 30/06/2012
2 MAVELIKARA[SC12002] {A1}
25000.00
20912.80 83.65
1475.00 1635.15
0. 00 2160.92
23 Attention (<= 30 days)
942.54
19277.65
0.00 2123.13
278 High Avail.(>= 120 days)
30/06/2012
Total for District:ALLEPPY
35000.00
30290.53 86.54 2349.00
3149.75 2720.18
298.82
3100.58
27 10751.000000
2486.19
27570.350
9.42 4579.26
185 2 | 2
District: CALICUT
1 THIKKODI[SC13001] {A1}
45000.00
49505.88 110.01
627.48 8234.89
0.00 3115.37
81
3938.29
41270.99
0.00 6156.49
206 High Avail.(>= 120 days)
30/06/2012
Total for District:CALICUT
90160.000
93190.39 103.36
4128.80
3721.90 18910.91
10.18
8370.86
69 15778.800000
15848.07
74279.44
634.33 20368.06
112 4 | 4
Standardization of information to be published through transparency portal for PDS
16 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e
5 FPS WISE STOCK MOVEMENT REPORT(FREQUENCY OF UPDATION: MONTHLY)
5.1 SAMPLE OFFTAKE REPORT (FCI TO STATE GODOWNS)
FOOD CORPORATION OF INDIA
Allocation-Offtake Report
Depot: Bhagalpur|| Scheme Group : TPDS || Commodity : Wheat|| Date From : 01-Jun-2012 TO 30-Jun-2012|| Figs In : MTs
S.No. AAY APL BPL Total
Allocation Offtake Allocation Offtake Allocation Offtake Offtake
District:BHAGALPUR
1 BHAGALPUR 1177.03 N.A. 1357.25 2534.28
3 JAMMUI 403.95 1175.19 N.A. 2870.87
4 LAKHISARAI N.A. N.A. N.A. 0.00
5 MUNGER 64.20 N.A. 546.50 610.7
District Total 2894.00 2865.33 1175.19 1175.19 2153.48 2005.79 9115.47
Grand Total 2894.00 2854.27 1175.19 1175.19 2153.48 2005.79 9115.47
Standardization of information to be published through transparency portal for PDS
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5.2 SAMPLE OFFTAKE REPORT ( STATE GODOWNS TO FPS )
DATE-CUM-TRUCK WISE DETAILS OF SUGAR OFFTAKE
GODOWN:SIRASPUR
Truck Challan Date
Batch Number
Truck Number
Transporter Name
RO Number Circle FPS Code FPS Name & Address
Dispatch Date/Time
Quantity (in Qtls)
07/07/2012 1425 DL-1M-0903
Delhi State Civil Corporation Ltd.
0701001/0712/0001 0001 100600100034(9061) M/S BALAJI , NARELA
07/07/2012 12:49:32
48.18
0701001/0712/0002 0001 100600100031(8903) M/S NISHA PRO0 STORE , NARELA
07/07/2012 12:49:32
29.64
0701001/0712/0003 0001 100600100038(9065) M/S SONI ANTARPRAIJEJ , NARELA
07/07/2012 12:49:32
27.06
0701001/0712/0004 0001 100600100027(8715) M/S PAL RASHAN BHANDAR , NARELA
07/07/2012 12:49:32
14.4
Total FPS covered in the Batch/Truck : 4 Truck Total : 119.28
Total FPS covered in the Batch/Truck : 53 Truck Total : 178.14
Total FPS covered in the day : 70 Batch Total : 656.52
Standardization of information to be published through transparency portal for PDS
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Annexure II
List of States who are using Stakeholder Identity Management System (SIMS)
Sr. No. Name of State
1. ANDHRA PRADESH
2. ASSAM
3. BIHAR
4. DADRA & NAGAR HAVELI
5. DAMAN & DIU
6. HARYANA
7. HIMACHAL PRADESH
8. JAMMU AND KASHMIR
9. JHARKHAND
10. KERALA
11. LAKSHADWEEP
12. MAHARASHTRA
13. MANIPUR
14. MEGHALAYA
15. MIZORAM
16. PUNJAB
17. RAJASTHAN
18. SIKKIM
19. UTTARANCHAL
20. WEST BENGAL