ASAPIO Catalog Management

Web-based import, validation, management, and approval of catalog data for SAP ERP, SAP SRM MDM, SAP UI add-on, SAP S / 4HANA

✓ Founded in 2003 by former SAP Consulting Managers and Senior Consultants

✓ Headquarters at Munich Technology Center (MTZ), locations in Hamburg, Heidelberg, Stuttgart, Nearshore-Center Voronezh (RU)

✓ A team of 40 SAP experts with many years of experience and close cooperation with SAP

✓ Visit us at www.asapio.com for more information

Our scope of services:

» SAP S/4HANA Sourcing & Procurement, SAP SRM, ERP

» SAP Cloud Solutions, SAP Ariba, SAP Fieldglass and much more

» Cloud Integration via ASAPIO Cloud Integrator

» SAP Automotive Solutions and SAP PLM

» SAP ABAP, Web Dynpro and Fiori developments

» Development and implementation of ASAPIO Solutions, our add-ons for SAP Procurement solutions

ASAPIO –your SAP Partner for Procurement solutions and Cloud Integration

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Agenda

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Business Challenge

Our Solution – ASAPIO Catalog Management

Your Benefit

Offer

References

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06 Contact

Business process – Catalog Management

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Typical situation: Different file formats from different suppliers have to be uploaded into the catalog system

▪ Master data must be aligned

▪ File structure and format must be aligned

▪ Different updates from various suppliers at different points of time

▪ Manual screening and verification of content

▪ Manuel content upload▪ Manual import analysis▪ Consultation with supplier

Content receiver

Content supplier (in-house)

Content supplier (external)

Content supplier (external)

Data (XLS)

Data (XML)

Data (XLS)

SAP® SRM-MDM,SAP® MDM,SAP® ERP,

…Interface

Agent

Business Process – Catalog Management

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Content receiver

Content supplier (in-house)

Content supplier (external)

Content supplier (external)

Data (XLS)

Data (XML)

Data (XLS)

SAP® SRM-MDM,SAP® MDM,SAP® ERP,

…Interface

Agent

▪ High data volume

▪ Erroneous or insecure data1

▪ Deficient error logs

▪ Numerous check runs required

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▪ No configurable rule settings

▪ No on-board tools for generating an import template

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▪ High, often unclear data volumes

▪ No verified set of rules on data quality

▪ No generation of templates

Erroneous import data caused by

Business Challenge

▪ Correction is hindered by missing logs

▪ Many check runs necessary

▪ Effort of adjustment between sender and receiver

Increased costs caused by

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Business Challenge

Our Solution – ASAPIO Catalog Management

Your Benefit

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References

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▪ Simplification of content management

▪ Verification of content according to system configuration before import

▪ Online validation of data with / without test run

▪ Correction of errors by the content supplier

▪ Online provision of content templates

▪ Image upload

Support of Your Content Management

Our Solution– CVI

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Content receiverContent supplier

(in-house/external)

▪ Multilevel approval workflow

▪ Approval report with color highlighting of changes

▪ Display of price variances

▪ Comparison with historical levels

▪ Possible connection to SRM-MDM, OCI SRM UI Add-On and Lean Catalog

Support of Your Content Management

Unsere Lösung – CVI Catalog Approval

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Content receiverContent supplier

(in-house/external)

Catalog Management process with ASAPIO CVI and Catalog Approval

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Supplier

ASAPIO CVI

ASAPIO Catalog ApprovalAdd-On

SRM-MDM

SRMSelf-Service-Procurement

Catalog Administrator Buyer Requestor

SRM

UI A

dd

-On

Re

ady-2

-Sho

p

Upload and download of

catalog data, Use of templates

Upload and download

of

catalog data

▪ Approval

▪ Price delta report

▪ Catalog download

Catalog data Catalog data

Shopping cart Order

CVI and Catalog Approval Addon

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Webshop –

Punch Out Katalog

Catalog ApprovalCVI

N-step approval workflow

Integrated into SAP Inbox

Price delta report

Transfer to catalog engine after approval

Supplier self-service or catalog administrator

Technical validation & error handling

Search UI forrequestor

Manual catalog upload

xls, csv, xml

OCI 4.0 Transfer Webservice

Content receiver

Process of the solution

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Content supplier

Template

Datafile(XLS, XML)

CheckReport

Ok? Data

CVI Configuration

CVI Validation

CVI Integration

SRM-MDMMDMERP

Catalog Approval

HistoryPrice variationApproval

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CVI Server

SAP®

CVI sends check report

CVI transfers validated content

CVI extracts parameter of validation

CVI checks data

CVI generates template

Upload of data to CVI

Generates data file

Supplier corrects data

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No Yes

Scenario „Katalog-Upload“ for SRM-MDM

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▪ Structure of the data

▪ Mandatory fields

▪ Uniqueness of key fields

Types of validations

Validation rules are based on

▪ Field types of the MDM items / business partner table

▪ Field types of the MDM lookup tables

▪ Contents of the MDM lookup tables

▪ Error report is sent via email

▪ Validated data is save in a target folder (e.g. the „Ready“- folder of a MDM import port)

Integration

▪ Conformity to the specified data types

▪ Correct usage of values from the lookup tables

▪ Conformity to regular expressions

Example checks

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Examples

▪ Value help checks:

▪ Product categories

▪ Currency codes

▪ Units of measure

▪ Supplier names / numbers

▪ VAT rate

▪ Type checks:▪ Length of description▪ Number of decimal places

▪ Key Fields check:▪ Supplier ▪ Supplier part number ▪ Scale price amount

Look and feel of CVI

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CVI User Interface

Validated Catalog Content in 4 easy steps for the supplier!

ASAPIO Catalog Approval: Workflow Inbox / Content Analyses

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ASAPIO Catalog Approval: Content Analysis and Approval

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Look & Feel of CVI

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Example

Setting up of a set of validation rules by the content receiver

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Business Challenge

Our Solution – ASAPIO Catalog Management

Your Benefit

Offer

References

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Your Benefit

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Configuration of rule sets on the basis of active master and

transaction data

Validation by using the defined set of rules reduces correction

effort

Improved security at data import. No direct access to the SAP® system

by the content supplier

Only upload of validated data in a SAP® system via defined interfaces

(report, BAPI®)

Instant content delivery by the content supplier

Useful error logs enable fast correction of content

Provision of templatesfor data generation (online-

download)

Econimic benefits

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Fast integration of new content to the process

Minimum effort of communication

Increased data integrity

Improved data quality

Speed-up the process

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Our Solution – ASAPIO Catalog Management

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References

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06 Contact

▪ Automotive

▪ K+S (Kali + Salt, Bergbau)

▪ Claas (agricultural machinery)

▪ ERGO (insurance)

▪ DPD (Logistics)

▪ Food industry

▪ Public administration

Please ask for details and additional references

International References

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Our Solution – ASAPIO Catalog Management

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The price for our solution depends on the following elements:

▪ Number of included content suppliers

▪ Number of integration scenarios

Our services included in this solution are:

▪ Installation of the CVI server in collaboration with your SAP basis team

▪ Configuration

▪ Installation Guide

▪ Configuration User Guide

▪ User Guide

▪ If required SAP-transport for special interfaces

▪ If required customer-specific enhancements

Please contact us to get your own company-specific offer.

We would be pleased to give you an individual demonstration of all the features of CVI or any other of our solutions.

Offer

Our Offer

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Transport CVI

Install CVI Server

Configuration

Customizing

Service

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Our Solution – ASAPIO Catalog Management

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References

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Contact

Asapio GmbH & Co. KGAgnes-Pockels-Bogen 1D-80992 Munich

Phone +49 (0)89 4520-744-0Fax +49 (0)89 4520-744-2Email info@asapio.comhttp://www.asapio.com

Lothar Steinrücken

Co-founder and Managing Director

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These documents are provided by Asapio GmbH & Co. KG (hereinafter ASAPIO) and are for informational purposes only. ASAPIO assumes no liability or warranty for errors or omissions in this publication. ASAPIO only provides products and services as expressly set forth in the agreement for the respective products and services. None of the information contained herein is to be interpreted as an additional guarantee.

In particular, ASAPIO is under no obligation to follow any of the business operations outlined in this publication or any accompanying presentation, or to develop or publish features hereof.

The information contained in this publication does not constitute a promise, promise or legal obligation to deliver software. All forward-looking statements involve various risks and uncertainties that could cause actual results to differ materially from expectations. The forward-looking statements reflect the point in time when they were made. The reader is advised not to give excessive weight to these statements or to rely on them when making purchasing decisions.

Trademark Information: SAP, SAP SRM, SAP ERP, SAP Business Suite, SAP Ariba, SAP Fieldglass and other SAP product or technology names are the trademarks or registered trademarks of SAP SE in Germany and several other countries.

Disclaimer

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