ASELSAN SUPPLIER PORTAL

Creating Bid Document For Suppliers

Log in to SRM System Creating Bid Document Editing Bid Document

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Table of Contents ASELSAN SUPPLIER PORTAL ............................................................................................................................... 0

Login to the ASELSAN Supplier Portal (SRM) System ........................................................................................ 2

Creating Bid Document...................................................................................................................................... 6

Editing The Bid ................................................................................................................................................. 15

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Login to the ASELSAN Supplier Portal (SRM) System You are logged in with the username, password and mobile phone number registered on the system

(https://srm.aselsan.com.tr).

Figure 1-Login To System

Supplier displays all invitations to be invited from RFX and Auctions tab.

In the filter of eRFX;

• All: It filters all invitations

• Published: It filters the published and non-closing invitations to auction.

• Completed: It filters closing invitations to auction.

Figure 2- eRFx and auctions

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After filters, events will be on screen as a list. (Figure –2)

On this list;

• Event Number, auction number

• Event Descripction, name oh auction

• Event type, type of auction

• Event Status, Status of auction

• End Date, the last date to bid

• Response number, the number of bid document

• Response version, Bid document version

• Q&A, Questions and answers, the number of questions asked suppliers.

To make a more detailed search, click the show quick criteria maintenance button to open the search help

screen.

Figure 3- show quick criteria Maintenance

Figure 4- Hide quick criteria Maintenace

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With the event status; the search criteria can be narrowed according to the status of eRFx. (Figure – 5)

Current RFx refer to eRFXs that have not yet ended, Ended RFx refer to bids reached to deadline, Completed

RFx refer to bidding expired and gain made by invitation to RFx.

Figure 5- Event status

With Deadline Date Flag; The search criteria can be narrowed according to the end date of the RFx.

Today - the next 7 days - the next 30 days - the next 90 days - the next 12 months, the bidding calls for which

the bidding period ends will be listed.

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Figure 6- Deadline Date Flag

With the status; The search criteria can be narrowed according to the status of the bid.

Figure 7- Status

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Creating Bid Document To create a new bid document, the line in which RFX is selected and press the create bid button.

Figure 8- RFx and responses screen

The system creates a new bid document.

Figure 9- Bid document

In the bid document; (Figüre –9)

• RFX Response number: The number of bid document of supplier

• RFX Number: The number of the relevant auction document

• Remaning Time: The current period for bidding.

• RFX Owner: It refers to the responsible purchaser.

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The supplier makes the necessary changes in the bid document.

Figure 10- Bid İnformations

From RFX – Basic Data ;

• Supplier can change currency

• Supplier can indicate the validity period of the proposal.

• Supplier can enter alternative dates

• Payment condition is stated. If Payment Condition is ‘OTHER’ , Notlar ve Ekler the content of

the payment condition must be written manually. (Figure –11)

Figure 11- RFX Information – Notes and Attachments

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From RFX Information – Questions tab, questions is responded by supplier. (Figure—12)

Figure 12-RFX Information – Questions

From RFX Information – Notes and Attachments tab;

• Conditions of participation in the RFX are displayed.

• The RFX/Auction text is displayed.

• Supplier can enter a note to ‘Bidder Remarks’

• Purchaser’s notes can be displayed.

• The description is entered related with payment condition.

• Attachment can be added.

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Figure 13-RFX Information – Notes and Attachments

Items tab;

Figure 14- Items

• Supplier can change the quantity if quantity is stated to be changeable under the auction

conditions tab.

• Price is entered

• The date on which the delivery date of the goods will be specified by entering the vendor

delivery date.

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• For items will be offered free of charge, ‘Free of charge’ should be marked.When ‘Free of

charge’is checked, system does not allow to write price. If price is not entered when ‘Free of

charge’ is not checked, this means, there is no any proposal for this item.

When the item details are clicked (Figure—14), a new area is opened at the bottom of the screen.

Details of the items can be seen in more detail.(Figure –15)

Figure 15- Items Details

With package size, a single-income price entry can be made. This button will not be active the first

time you click the Create button. You must keep the bid with the “SAVE” button. Then “Edit” button

is clicked and it appears that package size button is active.

When package size button is clicked, a new page will be opened. You can enter the amount and price

gradually here.

Click the Add button to add the line,

Click the Delete button to delete the selected row,

Stored price information is saved by clicking Save button.

Figure 16- Package Size

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Minimum Order Quantity; The minimum orderable amount is written in this field.

Package Size; If you want to specify a single step without incremental price entry, it is written in this

field.

Figure 17- Notes and Attachments

From Notes and Attachments tab ; (Figure –17)

• A note about the bid can be added.

• Quality Assurance Conditions are displayed about bid items.

• Attachment can be added by pressing ‘Add Attachment’ button. Attachments can be

only tif. and jpeg. format. Attempting to attach an attachment in a different format causes the

system to fail and no attachment is added

Figure 18- Add attachment to bid

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At Summary tab, there is summary information about the bid.

Figure 19- summary of bid

If the "check" button is clicked while giving a bid, a warning is given if there are incorrect areas on the

missing side, so that it can be rearranged according to the given warning.

Figure 20- Check

If the check button is clicked and there are no errors, you will be informed that the bid is complete and error

free.

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Figure 21-when check button is clicked

After the bid is finalized,it is pressed to ‘Submit’ button and bid is submitted. (Figure –22)

Figure 22- submit

Suppliers follow their bids on the document view screen.

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Figure 23- Document follow screen

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Editing The Bid After supplier submit the bid, it can be edited by the supplier until the end of closing period.

The auction line in which will be edited bid is selected and pressed the button ‘Display Response’

Figure 24- Display Response

The fields in bid document will be closed to edit. It is pressed to ‘Edit’ button and bid document will be

editable. (Figure –25)

Figure 25- Bid document

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After changing on bid document, It is pressed to ‘Submit’ button and bid is submitted again.

Figure 26- Changing document

So, bid document had been changed and edited.