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Ashford School and Ashford Prep School

Fire Safety Procedure

STATEMENT

Ashford School is committed to ensuring, so far as reasonably practicable, that all staff, pupils, contractors and visitors are protected from the risks of fire whilst on the premises. This policy explains how the school complies with this and its legal requirements under the Regulatory Reform (Fire Safety) Order 2005 (RRO) to ensure that, where possible, fire is prevented and that any fire risks are adequately controlled. This policy has regard to the RRO, the National Minimum Standards for Boarding (Standard 26) and is written as an extension to the school’s Health and Safety Policy. It is supported by the Group Health and Safety Policy (UCST); Fire and Emergency Procedures (Senior); Fire and Emergency Procedures (Prep).

Our objectives are to adhere to the law, and the employer’s health and safety policy. In particular, we will comply with the legal requirements for risk assessment, for the installation and maintenance of fire systems, for fire procedures and other fire safety documentation. Fire management arrangements ensure that every employee in this school understands precisely what they and every other individual must do in the event of fire and staff training will be provided for staff on appointment and repeated periodically as appropriate. Staff will be informed of any changes that are made to our fire safety procedures and fire risk assessment. All visitors to our premises are briefed on the evacuation procedure by the person whom they are visiting.

All staff are trained in the implementation of emergency evacuation procedures and copies of current fire risk assessments, fire and emergency response procedures and other fire safety documentation are available from the Facilities Managers. The school will comply with any recommendations made by the Fire Service, and will regularly carry out and record risk assessments in relation got fire, together with fire 0drills and any routine tests recommended by the Fire Service. There are currently no significant recommendations of the Fire Service outstanding.

Ashford School is fully committed to ensuring that the application of this Fire Safety policy is non-discriminatory in line with the UK Equality Act (2010). Further details are available in the school’s Equal Opportunity Policy document. This policy is applicable to all pupils in both senior and prep schools, including those in boarding and EYFS and Ashford School seeks to implement this policy through adherence to the procedures set out in the rest of this document. In line with our Provision of Information policy, this document is available to all interested parties on our website and on request from the Senior School and Prep School offices.

This document is reviewed annually by the Operations and Estates Manager or as events or legislation change requires. The next scheduled date for review is November 2018.

This policy will be reviewed annually

Reviewed: February 2013 By: Ian Williams Deputy H&S Co-ordinator

Reviews: January 2014 By Les Connolly Deputy H&S Co-ordinator

Updated: March 2014 By Les Connolly Deputy H&S Co-ordinator

Reviewed: Sept 2014 By Les Connolly Deputy H&S Co-ordinator

Reviewed Sept 2015 By Les Connolly Deputy H&S Co-ordinator

Reviewed February 2016 By Les Connolly Deputy H&S Co-ordinator

Reviewed October 2016 By Les Connolly

Reviewed February 2017 By Les Connolly

Reviewed November 2018 By Les Connolly & Deputy H&S Co-ordinator

ii

Reviewed December 2018 By LGB Next review December 2019

Reviewed April 2019 By Les Connolly & Deputy H&S Co-ordinator

Updated June 2019 By Deputy H&S Co-ordinator

iii

CONTENTS

Page(s) Title

i Policy Statement

ii – iii Contents

SECTION A - FIRE SAFETY GENERAL

1 General

1 Fire Risk Assessments

1 Training & Awareness

1 Checks and Inspections

A Fire Drill

SECTION B - EAST HILL CAMPUS FIRE SAFETY PROCEDURES

1 Checks & Inspections

A Senior School Evacuation Procedures

B Boarding House Evacuation Procedures

C Bridge Nursery Evacuation Procedures

D Nightingale Sports Hall / Fitness Suite / Dance Studio

E Bridge Sports Hall

F Record of Fire Drill

G Site Overview Matrix

H Building Overview matrix

I Weekly Call Point Checklist

J Monthly Fire Checks

SECTION C – GREAT CHART CAMPUS FIRE PROCEDURES

1 Checks & Inspections

A Prep School Evacuation Procedures

B Record of Fire Drill

C Site Overview Matrix

D Building Overview matrix

iv

E Weekly Call Point Checklist

F Monthly Fire Checks

1


SECTION A - Fire Safety General GENERAL The overarching principle behind fire safety at Ashford School is that of the preservation of life. Our primary intent is to prevent the outbreak of fire, where this fails we need to safely and swiftly evacuate the building occupants through advanced warning (provided primarily by the Automatic Detection Systems) and well-rehearsed fire drills. FIRE RISK ASSESSMENTS These are held by the Operations and Estates Manager and are updated annually and/or when there is a significant change of use or works. In order to keep abreast of new developments each building is re-assessed by an external assessor on a rolling 5-year basis. A list of outstanding recommendations can be seen at Annex A. TRAINING & AWARENESS

All Staff

Staff are to ensure that they are aware of their responsibilities in the event of an emergency, with particular focus on pupil supervision and registration

Fire training will be given on induction and on a three yearly basis thereafter – see Whole School Induction Procedure

Staff must ensure that they:

• Know how to raise the alarm

• Know how to call the fire brigade

• Know when not to tackle a fire

• Know how to use a fire extinguisher correctly and safely

• Know the correct evacuation procedures for the premises

• Know where the assembly points are

• If possible, close all windows and doors

• Know not to block fire escape route

• Do not wedge open fire doors – unless it is a necessary temporary adjustment

Should staff feel unsure of any of the above they must raise concerns through the management chain Visitors & Contractors (Guests)

• All Guests will be briefed on the location of the fire evacuation point by Reception Staff

• Long term contractors are to report any problems/incidents to the Deputy H&S Co-ordinator

• Tenants are responsible for their fire procedures as per contracted agreement

2

Fire Marshalls

• There is a requirement to have sufficient numbers of staff trained to act as Fire Marshall

• They will receive special training; this is organised by the Deputy H&S Co-ordinator

• They will be given a designated area to look after

• They will need to conduct a workplace inspection of their area on a monthly basis

• They may be given specific evacuation duties (pending area) Boarders

• They have a pre-planned fire drill termly, which will be recompleted until the Housemaster is satisfied with the outcome

• They are briefed annually on topical issues including the dangers of overloading electrical sockets and tampering with fuses

CHECKS AND INSPECTIONS Details, rosters and forms for the below inspections can be seen in the respective school section below. In general terms:

• Fire drills are conducted and recorded on a termly basis and are repeated until the evacuation meets the satisfaction of the lead (person calling the drill)

• Premises have a physical inspection on a monthly basis, this looks at escape routes, fire doors and extinguishers

• Manual Call Points are tested on a weekly basis

• The Automatic Fire Detection System (AFDS) is inspected on a rolling basis, this encompasses 6 monthly panel inspections and 12 monthly checks of every manual call point and fire detectors

ANNEX A TO

SECTION A – FIRE POLICY

A-1

FIRE DRILL

BELL - long continuous ring, plus siren SILENCE – respect the situation

LEAVE EVERYTHING Leave the building via the NEAREST fire exit

• LINE UP BY TUTOR GROUP ON THE EVACUATION POINT

• KEEP QUIET AND REMAIN AT THE ASSEMBLY POINT – DO NOT WANDER

• AWAIT FURTHER INSTRUCTIONS FROM STAFF ON DUTY

1


SECTION B – East Hill Campus Fire Procedures

The East Hill Campus is operated as a single site in terms of checks and inspections, but it has three separate evacuation procedures for the Senior School (Annex A), Boarding Houses (Annex B) and Bridge Nursery (Annex C). The procedures are at the Annex of this document. CHECKS AND INSPECTIONS Fire Drills & Evacuations

At the intervals shown below, drills should be conducted to simulate fire conditions i.e. one escape route obstructed, no advance warning given other than to specify staff for the purposes of safety, the fire alarm (if available) should be operated on instructions of Senior Leadership Team.

Fire procedures highlighted in Fire Safety General are to be followed. A record sheet (see Annex D) is to be completed for each drill/evacuation and a copy sent to the Deputy H&S Co-ordinator for her to log and action any remedial points. Do NOT call the fire Brigade for the purposes of a drill, it is an offence. Inspection & Checks A site overview of the below checks is at Annex E, with a summary of each building at Annex F. This is maintained by the Deputy H&S Co-ordinator.

1. Weekly Call Point Checks. A different manual call point is tested on each panel every week in order to ensure the system is operating effectively. These checks are undertaken by Maintenance Staff as directed by the Deputy H&S Co-ordinator. They are logged at Annex G.

2. Monthly Fire Checks. Once a month a member of the maintenance team walks around each

building and ascertains that manual call points, fire routes, fire doors, signage, lighting and extinguishers are in good operational condition. These are logged at Annex J.

3. Automatic Fire Detection System (AFDS). Is inspected on a rolling basis, this encompasses 6

monthly panel inspections and 12 monthly checks of every manual call point and fire detectors. Inspections are conducted by the nominated contractor as listed on the Fire Procedures with returns submitted to the Deputy H&S Co-ordinator.

4. Fire Fighting Equipment. Is inspected on an annual basis with a log returned to the Deputy H&S

Co-ordinator.

2

Document version: v16/10/ii Annexes: A. Senior School Evacuation Procedures B. Boarding House Evacuation Procedures C. Bridge Nursery Evacuation Procedures D. Nightingale Sports Hall / Fitness Suite / Dance Studio E. Bridge Sports Hall F. Record of Fire Drill G. Site Overview Matrix H. Building Overview Matrix I. Weekly Call Point Checklist J. Monthly Fire Checks

ANNEX A TO

SECTION B FIRE POLICY

A-1

SENIOR SCHOOL FIRE SAFETY DETAILS & CONTACT NUMBERS

Address: East Hill, Ashford, Kent TN24 8PB

Tel: 01233 625171 Fax: 01233 647185

Location of Fire Safety Information Folders:

• Operations and Estates Manager (Les Connolly) Location of Emergency Evacuation Point:

• Grassed area in front of SS Reception Incident Managers (priority order):

1. Mike Hall 2. Tom Wilding 3. Nicola Timms 4. Les Connolly Incident Assistant (priority order):

1. Les Connolly – 07921 483549 2. Dan Fox - 07712 395707 3. Jason Brown – 07921 678176 Interim Operations Manager: Les Connolly – 07921 483549 Fire Alarm Serviced by: Metroline Security

2 Ross Way Folkestone Kent CT20 3UJ 01303 220330

Emergency Lighting Serviced by: Metroline Security


Fire Extinguishers Serviced by: Impact Safety

Birchwood Rise Dover Kent CT17 9TH 01304 230003

A-2

FIRE INCIDENT MANAGEMENT

Control

• Senior Incident Manager (as detailed above) will take overall control of the situation. Immediate Action on Alarm

• The following buildings MUST evacuate when the alarm sounds; Old Alfred, Somerville, LRC, Chaucer, Cranmer, Jubilee, Refectory, Coronation, Brake & Cedars.

• Teaching/Duty Staff are to ensure that pupils line up at the Fire Evacuation Point shown at Appendix 1, in the below order:

Somerville Brake Hall

TH AB AR LDC RC NT JC CWh CB TV AS DW JD JD

NB TL CH SA NC CWi SC ST FD MS SC TH SO PS

RC IP JK RB TB SB LK HL

KS LL HB KH MT RC JD RS

EQ JSH NR SR AC CT

IM DC SAD CB AB MR

• All Staff are to report to the Emergency Evacuation Point (Maintenance staff will check Fire Panels before exiting to ensure they can direct the Fire Service appropriately

• Fire Marshalls (See Appendix 2) are to conduct their duties as trained

• Maintenance/Grounds Staff are to report to SS Reception for further tasking

• Ensure that your pupils leave the room in silence and without taking their belongings

• There should be a mean of egress / regress for disabled person for all buildings within the school site. If none available and a disabled person is using the facilities, then a member of staff should be designated to escort the person while on the premises, so that in case of an emergency they will be able to move to the assembly point.

• Shut all windows and doors

• Reception is to ring Cedars on 371, Health Centre on 315, Swimming Pool on 390 and the Refectory on 336 and 641999 to ensure they are aware of alarm and evacuate accordingly

• Anne Rylands and Rachael Cox to collect box of Colour Coded House Folders & Fire Information Folders for Teaching & Support Staff from Reception and take to Somerville Lawn. Give out folders to Heads of Houses, Lead Tutor Yr 7 and Yr 8, Anne Rylands, Tracy Higgins, Andrea Brown. Liaise with Rachael Cox to assist with absentees. Report to Nicky Timms all pupil absentees.

• Charlotte Wilding assists Nicky Timms with checking in teaching staff

• Rachael Cox takes out Signing out Books and link-up with Julia to assist with absentees’ report to Nicky Timms all pupil absentees

• Remind pupils to line up in tutor groups IN SILENCE

• Staff should only fight a fire if it is in its early stages and they feel comfortable to do so (unless there is a life threatening situation)

• DO NOT re-enter the building for any reason

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A-3

• Concurrent Action (see below) Registration

• Nicky Timms, HOHs and Tutors will register pupils

• Nicky Timms will ensure both Full-Time and Part-Time Teaching Staff are accounted for

• Anne Rylands will ensure Admin, Nursing, Gap Students and Learning Support Staff are accounted for

• Andrea Brown will ensure that Support Staff - Cleaning, Drivers and Contractors - are accounted for

• Tracey Higgins will ensure that all technicians (Science, DT, Art, IT & Food Studies) are accounted for

• Lisa Druggan-Cherry will ensure that all Peripatetic Music Staff are accounted for

• Andrea Brown will ensure Grounds and Maintenance Staff are accounted for

• Absences to be reported to Senior Incident Manager Concurrent Action on Alarm

• Incident Assistant (as detailed above) will deploy maintenance/grounds staff to verify state of the alarm

• They are only to fight a fire if it is in its early stages and they feel comfortable to do so (unless there is a life threatening situation)

• Incident Assistant will report situation to Senior Incident Manager

• Senior Incident Controller is responsible for deciding whether to call for emergency service assistance and further actions as the situation demands (closing school, search parties for missing staff/pupils, reoccupying some areas of the school, returning to lessons, contacting parents, etc.)

Deputising

Should a member of staff who has designated responsibilities be absent, the Incident Manager will appoint a deputy – normally a natural deputy who understands the procedures.

Appendices: 1. Map of Senior School Indicating Fire Evacuation Point 2. Senior School Designated Fire Marshalls

APPENDIX 1 TO ANNEX A


Map of Senior School Indicating Fire Evacuation Point

A1-1

A1-1

Senior School Emergency

Evacuation Point



A2-1

SENIOR SCHOOL DESIGNATED FIRE MARSHALLS

The following staff are designated as Fire Marshalls. Lead and Deputies are responsible for evacuations, irregular workplace inspections and are also the focal point for any concerns. Maintenance will conduct monthly inspections as per Annexes A and B.

Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Old Alfred Lead Carrie-Ann Bates

Deputy Ruth Pender

Maintenance Mick Hollingsbee

Somerville / LRC Lead Duncan Ricks

Deputy Ruth Pender


Chaucer Lead Paola Sagastuy

Deputy Delia Calver Arranged for Sept 2019


Cranmer Lead Verity Dunbar

Deputy Sarah McCormack

Maintenance Dan Fox

Health Centre Lead Mandy Hall

Deputy Zoe Jefferson

Maintenance Dan Fox

A2-2

Refectory Lead Richard Parsons

Deputy Karen Devine Arranged for Sept 2019

Maintenance Dan Fox

Jubilee Lead Tracey Higgins

Deputy Nigel Bottomley

Maintenance Jason Brown

Cedars/Old Sanatorium Lead Adrian Barnett

Deputy Alan Powell


Brake Lead Sam Alldridge

Deputy Tom Vafidis


Coronation Lead Joanne Russell

Deputy Sarah Odysseas

Maintenance Steve Marks

Exams Hall Lead Sue Reid

Deputy Janet Kemp


Swimming Pool Lead Denise Walsh

Deputy Replacement Training Sept


A2-3

Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Sports Hall Lead Ashley Cooke


Maintenance Shaun Dacks

ANNEX B TO


B-1

BOARDING HOUSES FIRE SAFETY DETAILS & CONTACT NUMBERS


Tel: 01233 625171 Fax: 01233 647185



• Refectory opposite the green meeting point sign for Brooke / Refuge and Brabourne

• Alfred car park for Alfred

• Bridge car park for ASIC Incident Managers (as available):

• Chris Liston

• Duty Staff Incident Assistant (priority order):

• Staff not directly involved in pupil registration

• Dan Fox - 07712 395707

• Jason Brown - 07921 678176

• Les Connolly – 07921 483549 Premises Manager: Les Connolly – 07921 483549 Fire Alarm Serviced by: Metroline Security


Emergency Lighting Serviced by: Metroline Security 2 Ross Way

Folkestone Kent CT20 3UJ 01303 220330



B-2


Control

• Senior Incident Manager (as detailed above) will take overall control of the situation Immediate Action on Alarm

• The respective boarding house MUST evacuate when the alarm sounds

• Duty Staff are to ensure that pupils move to the respective Emergency Evacuation Point as shown at Appendix 1

Registration

• Duty Staff register the pupils and ensure that they are all accounted for


• Incident Assistant will verify state of the alarm


• Incident Assistant will report situation to Senior Incident Manager

• Senior Incident Controller is responsible for deciding whether to call for emergency service assistance and further actions as the situation demands (informing head, contacting parents, etc.

Deputising

Should a member of staff who has designated responsibilities be absent, the Incident Manager will appoint a deputy – normally a natural deputy who understands the procedures

Appendices: 1. Map of Boarding House Fire Evacuation Points 2. Boarding House Designated Fire Marshalls

APPENDIX 1 TO ANNEX B


Map of Senior School Indicating Boarding House Fire Evacuation Points

B1-1

Alfred House

Emergency

Evacuation Point

Brooke & Brabourne

House Emergency

Evacuation Point

ASIC

Emergency Evacuation

Point

APPENDIX 2 TO ANNEX B


B2-1

BOARDING HOUSE DESIGNATED FIRE MARSHALLS


Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Alfred Boarding Lead Paola Sagastuy



ASIC Lead Chris Liston

Deputy Cecile Beroule


Brabourne Boarding Lead Paola Sagustuy

Deputy Chloe Whitelaw

Maintenance Dan Fox

Brooke / Refuge Boarding Lead Aaron Appleton

Deputy Tom Vafidis


ANNEX C TO


C-1

BRIDGE NURSERY FIRE SAFETY DETAILS & CONTACT NUMBERS


Tel: 01233 625171 Fax: 01233 647185


• Operations and Estates Manager(Les Connolly) Location of Emergency Evacuation Point:

• Grassed Play Area or Gymnasium dependant on weather. Incident Managers (as available):

• Fran Russell

• Wendy Jakeman

• Kay Divall Incident Assistant (priority order):

• Staff not directly involved in supervision

• Dan Fox - 07712 395707

• Jason Brown - 07921 678176


2 Ross Way Folkestone Kent CT20 3UJ 01303 220 330





C-2


Control


• All children are evacuated from the building

• Maintenance staff are contacted (if in school day)

Registration

• Duty Staff register the children and ensure that they are all accounted for


• Incident Assistant will liaise with other evacuees (likely boarding staff or lets) whose evacuation point is the Nightingale Quad

• In conjunction with other teams they will interrogate the board and then investigate and ascertain whether there is a real fire

• If there is a real fire, then they are to report to the Senior Incident Manager without delay


• Senior Incident Controller is responsible for deciding whether to call for emergency service assistance and further actions as the situation demands (informing head, contacting parents, etc.)

Deputising


Appendices: 1. Map of Bridge House Fire Evacuation Point 2. Bridge House Designated Fire Mars-halls

APPENDIX 1 TO ANNEX C


Map of Senior School Indicating Bridge House (Nursery) Fire Evacuation Points

C1-1

Bridge Nursery


Point (Dry Weather)

Bridge Nursery


Point (Wet Weather)

APPENDIX 2 TO ANNEX C


C2-1

BRIDGE NURSERY DESIGNATED FIRE MARSHALLS


Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Nightingale Lead Kay Divall

Deputy Fran Russell


ANNEX D TO


D-1

NIGHTINGALE SPORTS HALL / FITNESS SUITE / DANCE STUDIO

Address: East Hill, Ashford, Kent TN24 8PB Tel: 01233 625171 Fax: 01233 647185



• Rugby pitch / green play area Incident Managers (as available):

• Staff teaching at the time of the fire drill Incident Assistant (priority order):


• Dan Fox - 07712 395707

• Jason Brown - 07921 678176





Fire Extinguishers Serviced by: Impact Safety Birchwood Rise Dover Kent CT17 9TH 01304 230003

ANNEX D TO


D-2


Control


• Shout fire, fire and evacuate all staff and personnel from the building

• Fire Brigade are contacted directly by Senior Incident Manager


Registration


• Absences to be reported to Senior Incident Manager Concurrent Action



Deputising


Appendices: 1. Map of Nightingale Sports Hall / Fitness Suite / Dance Studio Fire Evacuation Point Nightingale Sports Hall / Fitness Suite / Dance Studio Designated Fire Marshalls

APPENDIX 1 TO ANNEX D


D1-1

Sports Hall/Fitness

Suite/Dance Studio

Emergency Evacuation Point

(Alfred car park)

APPENDIX 2 TO ANNEX D


D2-1

EXAM HALL/FITNESS SUITE / DANCE STUDIO DESIGNATED FIRE MARSHALLS


Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Nightingale Lead Sue Reid

Deputy vacancy


ANNEX E TO


E-1

BRIDGE SPORTS HALL

Address: East Hill, Ashford, Kent TN24 8PB Tel: 01233 625171 Fax: 01233 647185



• Rugby pitch / green play area Incident Managers (as available):

• Dan Cusani

• Caroline Morris Incident Assistant (priority order):


• Dan Fox - 07712 395707

• Jason Brown - 07921 678176







E-2


Control


• All children are evacuated from the building


Registration


• Absences to be reported to Senior Incident Manager Concurrent Action


• In conjunction with other teams they will interrogate the board and then investigate and ascertain whether there is a real fire

• If there is a real fire, then they are to report to the Senior Incident Manager without delay


• Senior Incident Controller is responsible for deciding whether to call for emergency service assistance and further actions as the situation demands (informing head, contacting parents, etc.)

Deputising


Appendices: 1. Map of Bridge Sports Hall Fire Evacuation Point 2. Bridge House Sports Hall Designated Fire Marshalls

APPENDIX 1 TO ANNEX E


E1-1

Sports Hall Emergency

Evacuation Point

APPENDIX 2 TO ANNEX E


E1-2

SPORTS CENTRE DESIGNATED FIRE MARSHALLS


Sports Centre Lead Ashley Cook



ANNEX F


F-1

FIRE EVACUATION REPORT

Site/Building

Date of Evacuation

Reason for Evacuation

Weather Conditions

Time Alarm Activated

Time – All persons accounted for

Incident Managers in Attendance

Overall Standard (tick) Unsatisfactory Satisfactory Good Very Good

Comments Action required/responsibility

Action Cleared

Signature Block

Senior Incident manager

Date

ANNEX G TO


G-1

ASHFORD SCHOOL FIRE INSPECTION MATRIX The below matrix is to be kept updated by Operations and Estates ManagerPA as per the building specific checks – following

Site Building Sep Oct Nov Dec Jan Feb Mar Apr May Jun July Aug

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n)

East Hill -Senior School

Old Alfred

Somerville / LRC

Chaucer

Cranmer

Health Centre

Refectory

Jubilee

Cedars / Old Sanatorium

Brake

Coronation

East Hill – Boarding

Brabourne

Brooke / Refuge

Alfred

ASIC

East Hill – Bridge

Nightingale Sports Hall / Fitness Suite / Dance

Studio

Sports Centre

East Hill House

ANNEX H TO


H-1

OLD ALFRED – BUILDING OVERSIGHT

Month Weekly Check Monthly Check

Fire Rehearsals

Fire Fighting Equipment

Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)

Jan 6th- 13th 20th 27th 20th

Feb 3th 10th 17th 24th 17th

Mar 3rd 10th 17th 24th 31st 17th

Apr 7th 14th 21st 28th 21st

May 5th 12th 19th 26th 19th

June 1st 8th 15th 22nd 29th 15th

July 5th 12th 19th 26th 19th

Aug 5th 12th 19th 26th 19th

Sep 2nd 9th 16th 23rd 30th 16th

Oct 7th 14th 21st 28th 21st

Nov 4th 11th 18th 25th 18th

Dec 2nd 9th 16th 23rd 30th 16th

APPENDIX H TO


H-1

SOMERVILLE/LRC – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

CHAUCER – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

CRANMER – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

HEALTH CENTRE – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

REFECTORY – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

JUBILEE – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

CEDARS/OLD SANATORIUM – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

BRAKE – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

CORONATION – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

ALFRED BOARDING – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

BROOKE BOARDING – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

BRABOURNE BOARDING – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

ASIC – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

BRIDGE NURSERY (NIGHTINGALE) – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

NIGHTINGALE SPORTS HALL / FITNESS SUITE / DANCE STUDIO – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX H TO


H-1

SPORTS CENTRE – BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX I TO


I-1

EAST HILL HOUSE – FIRE BUILDING OVERSIGHT


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













APPENDIX I TO


I-1

WEEKLY FIRE CHECK

AREA: SENIOR SCHOOL NAME OF ASSESSOR: STEVE MARKS ASSESSOR SIGNATURE:

DATES: FROM TIME:

1. Have you tested a zone (and recorded the test?) 2. Are there areas where the alarm cannot be heard!

Fire Panel Zones Weeks Remarks

1 2 3 4 5 6 7 8 9 10

Reception 1. Basement

2. 2nd flr Somerville

3. 2nd flr Old Alfred studies

4. Grnd flr Somerville

5. Grnd flr Old Alfred Food Studies/Chaucer/Cranmer

6. Grnd flr Old Alfred

7. 1st flr Old Alfred

8. 1st flr Old Alfred Studies

9. 1st flr Somerville

10. 1st flr Somerville (computer room)

11. 1st flr Somerville LRC

Coronation 1. 1st flr North, Studios 1&2reading gallery

APPENDIX I TO


I-1

2. 1st flr South English classrooms & corridors

3. 1st flr computer main frame & central classroom

4. Grnd flr Atrium & corridor from entrance

5, Grnd flr old gym, textiles studios

6. Grnd flr South classrooms & corridors

7. Brake

Old San 1. Grnd floor

2. 1st floor

Brabourne 1. & 2. Ground floor

3. & 4. 1st floor

5. &6. 2nd floor

Brooke 1. Basement/boiler room

2. Ground floor

3. Ground floor extension

4 1st floor extension

5.1st floor

6. Ground floor

7. 1st floor roof void

8. 2nd floor roof void

APPENDIX I TO


I-1

Refuge 1. Roof void

2. 2nd floor

3. 1st floor

4. Ground floor

5. Boiler room

6. Basement

Alfred 1. & 2. Alfred H grnd floor

3. & 4. Alfred H 1st floor

5. & 6. Alfred H 2nd floor

Nightingale 8. 1st floor back stairs

9. Boarding (2 rooms)

10. 1st floor gym side

11. Grnd flr rear road side

12. Grnd flr front road side

Nightingale Sport Hall / Fitness Suite / Dance studio

Refectory

APPENDIX I TO


I-1

ASIC (Bridge House)

1 Basement

2. Grnd floor rear side

3. Grnd floor road side

4. 1st floor

5. 2nd floor

6. Spare

Sports Centre

All

ANNEX J TO


J-1

MONTHLY FIRE CHECK

AREA: NAME OF ASSESSOR: ASSESSOR SIGNATURE:

DATE: TIME: LEAD MARSHALL SIGNATURE:

Acceptable

Yes No Comments

(c) (d) (e)

FIRE EXTINGUISHERS

1 Clearly Accessible?

2 Fully Charged and in good order?

3 Correctly Located?

4 Do all emergency fastening devices to fire exits, such as push bars, work correctly?

5 Are external routes clear and safe?

6 Fire Doors closing properly?

7 Fire doors not wedged open?

8 Corridor free of debris?

9 Stairwells Free of Debris?

10 Do all self-closing fire doors work correctly?

11 Are all fire seals and self-closing doors in good condition?

ESCAPE LIGHTING

12 Are charging indicators visible?

FIRE CALL POINTS

13 Are the fire call points working?

OTHER

14

1


SECTION C – Great Chart Campus Fire Procedures

The Great Chart Campus is operated as a single site in terms of checks and inspections, it has a single evacuation procedure which can be seen at Annex A of this document. CHECKS AND INSPECTIONS Fire Drills & Evacuations

At the intervals shown below, drills should be conducted to simulate fire conditions i.e. one escape route obstructed, no advance warning given other than to specify staff for the purposes of safety, the fire alarm (if available) should be operated on instructions of Senior Leadership Team.

Fire procedures highlighted in Fire Safety General are to be followed. A record sheet (see Annex B) is to be completed for each drill/evacuation and a copy sent to the Deputy H&S Co-ordinator for her to log and action any remedial points. Do NOT call the fire Brigade for the purposes of a drill, it is an offence. Inspection & Checks A site overview of the below checks is at Annex C, with a summary of each building at Annex D. This is maintained by the Deputy H&S Co-ordinator.

Weekly Call Point Checks. A different manual call point is tested on each panel every week in order to ensure the system is operating effectively. These checks are undertaken by Maintenance Staff as directed by the Deputy H&S Co-ordinator. They are logged at Annex E.

Monthly Fire Checks. Once a month a member of the maintenance team walks around each building and ascertains that fire call points, fire routes, fire doors, signage, lighting and extinguishers are in good operational condition. These are logged at Annex F.

Automatic Fire Detection System (AFDS). Is inspected on a rolling basis, this encompasses 6 monthly panel inspections and 12 monthly checks of every manual call point and fire detectors. Inspections are conducted by the nominated contractor as listed on the Fire Procedures with returns submitted to the Deputy H&S Co-ordinator.

Fire Fighting Equipment. Is inspected on an annual basis with a log returned to the Deputy H&S Co-ordinator.

2

Document version: v16/12/ii Annexes: A. Prep School Evacuation Procedures B. Record of Fire Drill C. Site Overview Matrix D. Building Overview Matrix E. Weekly Call Point Checklist F. Monthly Fire Checks

3

FIRE SAFETY DETAILS & CONTACT NUMBERS Address: Great Chart, Ashford, Kent TN23 3DJ

Tel: 01233 620493 Location of Fire Safety Information Folders:

• Head’s PA (Elaine Williams)

• Reception Location of Emergency Evacuation Point:

• Years 1 – 6 Top Tennis Court

• Nursery Adventure Playground

• Reception Adventure Playground

Incident Managers (priority order): 5. Chris Neesham 6. Nicholas Egan 7. Sue Yeates Incident Assistant (priority order): 4. Elaine Williams– 07709 107051 5. Robin Simmons 07809 603463 6. Dan Pender – 07921 483548 Premises Manager: Les Connolly – 07921 483549 Fire Alarm Serviced by: Metroline Security




Fire Extinguishers Serviced by: Impact Safety Birchwood Rise Dover

Kent CT17 9TH 01304 230003

4


Control

• Senior Incident Manager (as detailed above) will take overall control of the situation Immediate Action on Alarm

• All the buildings MUST evacuate when the alarm sounds

• Teaching/Duty Staff are to ensure that pupils leave their building by the nearest clear exit and go to the Emergency Evacuation Point, and line up in their Form in SILENCE.

o Reception Adventure Playground o Nursery Adventure Playground o Years 1-6 Top Tennis Courts

• All Staff - exception of Maintenance/Grounds - should leave the buildings, closing the windows and the doors before leaving their room and switching all the kitchen appliances off for the refectory and the Home and Economics classroom, and report to the Emergency Evacuation Point (top tennis court or top playing field where the play equipment is) – the gas automatically turns off in the kitchen when the alarm sounds.

• Incident Assistant to notify people in the gym/pool that the alarm has been raised

• One of the Incident Assistants in the first instance attends the fire board to ascertain the location of the fire

• Incident Manager to task Incident Assistants to move parents away from the buildings and stop them from coming into school’s grounds, if incident happening during arrival or drop off time

• Incident Manager to decide to call the Fire Brigade, assisting visitors to the school and liaising with emergency services

• Reception staff to take all the registers as well as the updated class lists and contact details for parents, the “signing in and out” book, the visitor’s book, their mobile phone and to go to the Emergency Evacuation Points


• Duty First Aider to take a first aid kit and his/her mobile phone and to go to the Emergency Evacuation Points


• Incident Manager to decide on re-setting the alarm if no fire found. If the board will not re-set, the Fire Brigade to be called

• Staff should only fight a fire if it is in its early stages and they feel comfortable to do so (unless there is a life threatening situation)

• DO NOT re-enter the building for any reason

• Concurrent Action (see below) Registration

• Form Teachers will take a register of their class. Absentees should be accounted for. Any missing pupils or staff should be reported to the Fire Brigade on their arrival if they have been called.

• Head’s PA to register whole school staff

• Absences to be reported to the Incident Manager

5

Concurrent Action on Alarm

• Incident Assistant (as detailed above) will deploy maintenance/grounds staff to verify state of the alarm


• Incident Assistant will report situation to Incident Manager

• Senior Incident Controller is responsible for deciding whether to call for emergency service assistance and further actions as the situation demands (closing school, search parties for missing staff/pupils, reoccupying some areas of the school, returning to lessons, contacting parents, etc.).

Appendices: 1. Map of Great Chart Campus Indicating Fire Evacuation Point 2. Great Chart Designated Fire Marshalls


SECTION C FIRE POLICY

A1-1

MAP OF ASHFORD PREP SCHOOL

A2-1

DESIGNATED FIRE MARSHALLS

The following staff are designated as Fire Marshals. Lead and Deputies are responsible for evacuations, irregular workplace inspections and are also the focal point for any concerns. Maintenance will conduct monthly inspections as per Annexes A and B.

Area (a)

Designation (b)

Named Staff (c)

Trained (d)

Remarks (e)

Main Building Lead Caroline Madsen

Deputy Akin Areeson

Maintenance Dan Pender

New building / Mountbatten

(1st floors)

Lead Caroline Madsen

Deputy Akin Areeson


Nursery Lead Marion Woolley

Deputy Jemma Taylor


West Wing Lead Rosie Clifford

Deputy Angie Shires


Reception Lead Kate French



Administration Lead Kate French


Maintenance Robin Simmons

Maint/Grounds Lead Bobby Godden

Deputy Akin Areeson


Gym/Pool Lead Denise Walsh

Deputy Simon May


A2-2

Stables Lead Kelly McBeath

Deputy Chloe Swan


Kitchen Lead Stuart Uren



ANNEX B TO


DATED JANUARY 2014

B-1

FIRE EVACUATION REPORT

Site/Building

Date of Evacuation

Reason for Evacuation

Weather Conditions

Time Alarm Activated

Time – All persons accounted for

Incident Managers in Attendance

Overall Standard (tick) Unsatisfactory Satisfactory Good Very Good

Comments Action required/responsibility

Action Cleared

Signature Block

Senior Incident manager

Date

ANNEX C TO


DATED SEPTEMBER 2014

C-1

ASHFORD SCHOOL FIRE INSPECTION MATRIX The below matrix is to be kept updated by Operations and Estates Manager PA as per the building specific checks – following.

Site Building Sep Oct Nov Dec Jan Feb Mar Apr May Jun July Aug

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n)

Prep School Great Chart

Stable Block Education

Stable Block Changing

Old Building & West Wing

Mountbatten

New Building

Gymnasium / Pool

Heads House

The Colt Bungalow

ICT & Uniform Shop

ANNEX D TO


DATED OCTOBER 2016

D-1

STABLE BLOCK EDUCATION – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-2

STABLE BLOCK CHANGING – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-3

OLD BUILDING & WEST WING – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-4

NEW BUILDING – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-5

GYMNASIUM / SWIMMING POOL– BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-6

HEADS HOUSE – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-7

THE COLT BUNGALOW – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-8

MOUNTBATTEN – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-9

ICT & UNIFORM SHOP – BUILDING OVERVIEW


Fire Rehearsals


Emergency Lighting

Door Release

Fire Warning System

Escape Routes

(a) (b) (c) (d) (e) (f) (g) (h)













ANNEX D TO


DATED OCTOBER 2016

D-10

WEEKLY FIRE CHECK

AREA: PREP SCHOOL NAME OF ASSESSOR: ROBIN SIMMONS ASSESSOR SIGNATURE:

DATES: TIME:

1. Have you tested a zone (and recorded the test?) 2. Are there areas where the alarm cannot be heard?)

Fire Panel Zones Weeks Remarks

1 2 3 4 5 6 7 8 9 10

West Wing 1. SEN / A S Club

2. Classrooms

Mountbatten 1. Ground floor 3. Friars

4. 5. 6. Hall

3. 1st floor Art room/ classroom

4. 1st floor H&E/D&T/Music rooms

ICT Building 1. IT room

2. Clothes store

Stable Block

1. All old classrooms

Cottage 1. Grnd floor shower room/store room

ANNEX D TO


DATED OCTOBER 2016

D-11

2. 1st floor Gym/ toilets/shower room

3. Boiler room/changing rooms

4. Grnd floor sports store/ staff toilets

Old building

1. Grnd floor 1st Aid room/ staff work room

2. Grnd floor staff room/HM office/PA office

3. 1st floor flats

New Building Grnd floor

1 Reception

2 Harper Hall

3 Back of Harper Hall/ corridor

4 Kitchen

5 Store room

6 Electrical cupboard

7 Stairway

8 2 Yr 2/1 Yr 1 classrooms/ DH office

9 2 Rec/1 Yr 1 classrooms

10 Corridor outside nursery

ANNEX D TO


DATED OCTOBER 2016

D-12

11 Nursery

12 2 Yr 3/1 Yr 2 classrooms

13 End of corridor of new building leading to link to West Wing

14 Corridor linking to the West Wing

15 Stairway by Nursery

New Building 1st floor

16 3 Yr4 classrooms above the nursery

17 2 Yr 6/1 Yr 5 classrooms

18 PPS library

19 Lift area

20 Boiler room

21 Corridor outside of Prep Library

22 Corridor next to Yr 4 classrooms

Gym

ANNEX F TO


DATED NOVEMBER 2014

F-1

MONTHLY FIRE CHECK

AREA: NAME OF ASSESSOR: ROBIN SIMMONS ASSESSOR SIGNATURE:

DATE: TIME: LEAD MARSHALL SIGNATURE:

Acceptable

Yes No Comments

(c) (d) (e)

FIRE EXTINGUISHERS

1 Clearly Accessible?

2 Fully Charged and in good order?

3 Correctly Located?

4 Do all emergency fastening devices to fire exits, such as push bars, work correctly?

5 Are external routes clear and safe?

6 Fire Doors closing properly?

7 Fire doors not wedged open?

8 Corridor free of debris?

9 Stairwells Free of Debris?

10 Do all self-closing fire doors work correctly?

11 Are all fire seals and self-closing doors in good condition?

ESCAPE LIGHTING

12 Are charging indicators visible?

FIRE CALL POINTS

13 Are the fire call points working?

OTHER

14

A

N

N

E

X

C

T

O

S

E

C

T

I

O

N

C

F

I

R

E

P

O

L

I

C

Y

D

A

T

E

D

M

A

Y

2

0

1

3

C-1

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