as_is process document

8/6/2019 AS_IS Process Document

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United States Government Printing Office

Manufacturing Workflow System (MWS)As-Is Process Document

Version 2.0

4/22/2008


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As-Is Processes

Document Change Control

DateFilename/

VersionAuthor(s) Description of Revisions

3/11/08MWS As-Is Process

v1.0Adam

SchwartzInitial draft. For Gate 2 review.


v1.1Adam

SchwartzIncorporated edits from MWS Program Review

Team


v2.0Adam

SchwartzPost Gate 2 review. Incorporated edits from

MWS Steering Committee.

Document OwnerThe primary contact for questions regarding this document is:

Author: Adam Schwartz

Program Name: Manufacturing Workflow System (MWS)

Phone: 202-512-2055

Email: [email protected]


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As-Is Processes

TABLE OF CONTENTS

1 Overview........................................................................................41.1 Background............................................................................................ 41.2 Document Purpose & Scope.................................................................. 41.3 PEPS Overview ..................................................................................... 51.4 Context Diagram .................................................................................. 131.5 Plant Operations Organizational Structure........................................... 14

2 Entry & Inquiry .............................................................................162.1 Introduction .......................................................................................... 162.2 Entry & Inquiry Context Diagram.......................................................... 162.3 As-Is Transactions ............................................................................... 17

3 Estimating ....................................................................................263.1 Introduction .......................................................................................... 26

3.2 Estimating Context Diagram ................................................................ 263.3 As-Is Transactions ............................................................................... 27

4 Scheduling ...................................................................................294.1 Introduction .......................................................................................... 294.2 Scheduling Context Diagram ............................................................... 294.3 As-Is Transactions ............................................................................... 30

5 Tracking .......................................................................................405.1 Introduction .......................................................................................... 405.2 Tracking Context Diagram ................................................................... 405.3 As-Is Transactions ............................................................................... 41

6 Distribution Management .............................................................466.1 Introduction .......................................................................................... 466.2 Distribution Management Context Diagram ......................................... 466.3 As-Is Transactions ............................................................................... 47

7 Reporting/Output..........................................................................507.1 Introduction .......................................................................................... 507.2 Reporting/Output Context Diagram...................................................... 507.3 As-Is Transactions ............................................................................... 51

8 Miscellaneous Transactions.........................................................528.1 Introduction .......................................................................................... 528.2 Miscellaneous Transactions Context Diagram..................................... 528.3 As-Is Transactions ............................................................................... 53

9 As-Is PEPS Processes ................................................................559.1 Introduction .......................................................................................... 559.2 Congressional Job As-Is PEPS Process.............................................. 569.3 Departmental Job As-Is PEPS Process ............................................... 579.4 Congressional Record Job As-Is PEPS Process ................................. 589.5 Congressional Record (Index) Job As-Is PEPS Process ..................... 59


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As-Is Processes

9.6 Federal Register (Daily Issue) Job As-Is PEPS Process ..................... 609.7 Federal Register (Index) Job As-Is PEPS Process .............................. 619.8 Federal Register (Unified Agenda) Job As-Is PEPS Process .............. 629.9 Blank Paper & Miscellaneous Items Job As-Is PEPS Process ............ 63

10 PEPS Transactions Screen Shots ...........................................6410.1 Introduction .......................................................................................... 6411 Appendix A GPO As-Is Business Processes......................13011.1 Introduction ........................................................................................ 130


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PEPS Transaction

Code PEPS NameCO Congressional Order Entry

OE Departmental Order Entry

XC Enr Bills Corrections Order Entry

OU Order Entry Update

DQ Delivery QuantitiesBC Bindery Communications

BP, OU Blank Paper, Order Entry Update

FR, UB Federal Register, Breakdown/Status Unified Agenda

PE, F21 Delete Plan

BP, OE Blank Paper, Order Entry

FR, BS Federal Register, Breakdown/Status

CM Congressional Members Inquiry/Update

PI Order Inquiry

PI, F2 Order Inquiry, Proof Schedule

PI, F3 Order Inquiry, Delivery Schedule

JD Jacket Display

LM Priority and Misc Lists MenuBL Bills to Press List

BP, IN Blank Paper, Job Inquiry

BP, DR Blank Paper, Department Requisition

BP, OJ Blank Paper, Open Jacket

BP, RH Blank Paper, Receipt History

CW Congressional Work Report

CB Congressional Record Breakdown

CL Congressional List

CI Congressional Prtg Mgmt List

DL Departmental List

HB House Bill Clerk List

OK Delivered Work List

PM Production Managers List

PD Partial Delivery List

PT PM Section Tracking List

PL Priority List All Jobs

RL Reports Document List

Manufacturing Workflow System (MWS)


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SB Senate Bill Clerk List

EO Electronic Online Products

EL Emergency Back to Press List

FL Federal Register Rider List

SS Serial Set List

RO OK List Reassignments

PE Planning and EstimatingPE, F1 Product Specification

PE, F2 Prepress Specification

PE, F3 Press Specifications

PE, F4 Bindery Specifications

PE, F5 Calculate Materials and Labor

PM Production Managers Subsystem

FR, UE Federal Register, Update Estimate Status Unified Agenda

FR, ES Federal Register, Estimate

PE, F22 Blurb Master File Maintenance

PE, F7 Store Job as Standard Plan

PE, F8 Obligate Paper

PE, F16 Bind Blurb Specification

PS Planning and Scheduling

UCI Cong Prtg Mgmt Update/Delete

SCI Cong Prtg Mgmt Sequence

DCI Cong Prtg Mgmt Display

UDP Department al Update/Delete

SDP Departmental Sequence

DDP Departmental Display

DP Departmental Print

UHB House Bill Clerk Update/Delete

SHB House Bill Clerk Sequence

DHB House Bill Clerk DisplayUSB Senate Bill Clerk Update/Delete

SSB Senate Bill Clerk Sequence

DSB Senate Bill Clerk Display

HB Senate Bill Clerk Print

RLE Legislative Reassignments

LA List Assignments



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PCI Cong Prtg Mgmt Update/Delete Sequenced Lists

PDP Departmental Update/Delete Sequenced Lists

PHB House Bill Clerk Update/Delete Sequenced Lists

PSB Senate Bill Clerk Update/Delete Sequenced Lists

ULE Add/Update/Delete Legislative IDs

DLE Display Sequenced Lists Legislative IDs

LE Print Sequenced List Legislative IDsDSL Display Sequenced Lists

SL Print Sequenced Lists

PAL Add Jobs Production Managers List

SPM Sequence Production Managers List

DPM Display Production Managers List

DOK Delivered Work List Display

OK Delivered Work List Print

BP, PR Blank Paper, Job Progress

DP, DS Blank Paper, Delivery/Shipping

CP Congressional Page Drop

CR Congressional Record Information

MP Congressional Record Copy Markup

VK Congressional Record Video Keyboard Information

FR, DP Federal Register, Daily Progress Reporting

FP, PP Federal Register, Presidential Proclamation Reporting

DR Congressional Record Report

BP, RP Blank Paper, Delivery Receipt Print

MT Bylaw Cong Record Distribution

MB Mail List Browse/Update

MC Mail List Courier

MD Mail List Delete File Browse

MU Mail List Single Update

BI Bindery ProgressCY Copy Center Progress

DS Delivery/Shipping Progress

EC Electronic Comp Progress

ER Enrolled Bill Progress

PA Plate Progress

PP Prepress Progress



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Destination codes are used in PEPS for job tracking and scheduling purposes. A destination code is a numeric idparticular Plant Operations section or department. When a destination code is entered in a PEPS tracking transacdivision or section that is scheduled to work on the job. Table 3 outlines the GPO destination codes.

PEPS Destination Code Destination Title1116 Term Contracts Division

1126 Purchase Division

1136 Procurement Support Division1495 Shipping and Receiving Section

3600 Support Services Division

4310 Planning Service Division

4320 Plant Planning Division4330 Typography and Design Division

4340 Congressional Information Division

4510 Production Control

4520 Delivery Section

4900 Graphic Systems Development Division5000 Electronic Photocomposition Division

5100 Proof and Copy Markup Section

5200 Video Keyboard Section

5300 Text Processing Computer Section

5400 Phototypesetting and Processing Section5600 Electronic Job Section

5700 Hot Metal Section

6000 Press Division

6200 Letterpress Section

6300 Postal Card Press Section6600 Copy Preparation Section

6700 Negative Section

6800 Offset Plate Section

6900 Offset Press Section

6901 Work on Press6902 Work Partially in Bindery

7000 Binding Division

7100 Pamphlet Section7101 Work Delivered to Basket, Pamphlet Section

7200 Blank Section

7300 Book Section7400 Record Room

9331 Warehouse Division

9999 Work Advanced - Not Completed

Table 3: GPO Destination Codes



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Section codes are used in PEPS for job tracking and scheduling purposes. A section code is an alpha identifier uoperation within Plant Operations section or department. When a section code is entered in a PEPS tracking transpecific operation that is being performed on the job. Table 4 outlines the GPO destination codes.

PEPS Section Code Section Title

ABG Adhesive Bind/Gather

ABST Adhesive Bind/StitchBCO Bindery ControlBFP Back from Press

BLC Bill Corner

BTP Back to Press

COVR CoversCPK Cutting & Packing

CPT Text

CRSV Creative Services

DIS Blank Distribution

DPR Dummy PrepDPRS Digital Prepress

DPTH Digipath

DRL Drilling/Perforating

DSHT Data Sheet

DTEK DocutechDTP Direct to Plate

EDT Edition

EJS Electronic Job Room

FLD Folding

HND Hand UnitITS Information Technology Systems

LIB Library

LOS Fifth Floor LocatorLP Letterpress

MRM Mail RoomMU Mark-Up

NEGT Text

OCE OCE

OPL Offset Plate

OPR Offset Press

PCO Production ControlPDS Pamphlet Distribution

PHP Photopolymer

PLAN Production Planning

PRM Proofread

REC Record RoomREV ReviseRVW Review

SEC Security RoomSEW Sewing

SHK Shrink WrapSTC Stitching/Trimming

STP Stamping

TE Text Editing

VK Video Keyboard

VKC Video Keyboard CorrectionXRX Digital Print Center

Table 4: GPO Section Codes



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1.4 Context Diagram

Figure 1 outlines PEPS system functional components and interfacing systems.

Key:

PEPS

Subsystem Functions

Standard Functions

Federal Register

Subsystem (FR)

Blank Paper

Subsystem (BP)

Entry & Inquiry

Functions

Estimating

Functions

Scheduling

Functions

Tracking

Functions

Distribution

ManagementFunctions

Reporting/Output

Functions

ProductionManagers

Subsystem (PM)

Materials

Managementand

ProcurementControl System

(MMPCS)

SERsynergy

Distribution List Management

MSExcel

MSWord

CongressionalOpen

RequisitionSystem

(FoxPro)

CARL(MS

Access)

PEPSTransaction Interfacing

SystemPEPS

Work inProcess

(WIP)

Jacket BillingSystem

Procurement

InformationControl

System(PICS)

DepositoryDistribution and

InformationSystem (DDIS)

Mail ListSystem

Envelope/LabelSystem (EL)

Figure 1: PEPS Context Diagram

The purpose of each interfacing system is as follows:

Materials Management and Procurement Control System (MMPCS): Supply Chain Management at thMMPCS. This system is responsible for purchase requests, purchase orders, receiving, issue of materialsreturns to stores, discarding of materials of no value, and returns to vendor. Inventory information in MMPproduction planning and estimating process.



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PRODUCTION

PREPRESS DIVISION PRODUCTIONPLANNING AND

CONTROL DIVISION

PRESS DIVISIONCONGRESSIONALRECORD INDEX

BRANCH

DIGITALPRE-PRESS

SECTION

TEXTPROCESSING

SECTION

ELECTRONICJOB ROOM

VIDEOKEYBOARD

SECTION

POSTSCRIPTSERVICESECTION

PROOF ROOMSECTION

BILL ENDSECTION

OFFSET PRESSSECTION

PLANTOPERATIONS

ENGINEERINGSERVICE

QUALITY CONTROLAND INVENTORYMANAGEMENT

PAPER &MATERIALSCONTROLSECTION

ESTIMATING &JACKET

PREPARATIONSECTION

PRODUCTIONPLANNING &SCHEDULINGCOMMITTEE

OFFICE OF THESUPERINTENDENT

PRODUCTIONCONTROLCENTER

WEB PRSECTIO

SHEETFPRESS SE

SECURITYPRINTING

PRODUCTION

MANAGERS OFFICE

INTERNALPRINTING

MANAGEMENTSECTION

PRODUCTIONENGINEERING

DIVISION

COMPOSITIONSUPPORT

INDUSTRIALAUTOMATION

JOB PRESECTIO

Figure 2 Plant Operations Organization Chart (PEPS users)



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2 Entry & Inquiry

2.1 IntroductionThe focus of this section is to outline the high level as-Is functionality for job entry and inquiry provided by specifictransactions are used for a variety of GPO produced products and specific PEPS transactions have been created

Operations.

2.2 Entry & Inquiry Context Diagram

Key:

Job Inquiry

Job Entry

Transactionthat is no

longer used

PEPSTransaction

PI PI, F3PI, F2 JD

OKBLLM PM BP, IN

BP, RHBP, DR CWBP, OJ

DQOUOECO

BP,OU

XC

FR, BS PE, F21FR, UB BP, OE

CL

SS

RO RLPLPT

PDHB

DLCI

FLELEOSB

BC

CM

CB

Figure 3 Entry & Inquiry Context Diagram



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2.3 As-Is Transactions

The following table lists the individual PEPS transactions that are performed to execute the various job entry and iFigure 3, above. These transactions focus on the ability to create, accept, manage, and view business process inOperations jobs. The purpose of the following list is to identify the transaction, define its purpose, identify the GPOresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.

Job Entry Transactions:

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible

Products Used For Interfacing ExternalSystems or Internal

Subsystem

Congressional To enter in-plant Congressional Congressional Jobs Congressional Order Entry (CO) congressional jobs. Publishing

Services CongressionalRecord (Index)

envelope/label (EL)subsystem used byCongressionalPublishing Services Enrolled bill system(ER) which is

infrequently used byCongressionalPublishing Services

Departmental To enter in-plant Requisition Departmental Jobs None Order Entry (OE) departmental jobs. Section Federal Register

(Index)



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Enr BillsCorrections OrderEntry (XC)

To enter pagecorrections forenrolled bills jobs.

Bill End,CongressionalPublishing

Services

No longer used None

Order Entry To allow the addition Congressional Congressional Jobs None Update (OU) of basic job

information notincluded at job entry(CO, OE, XC), toupdate previouslyentered data, and todelete recordsentered in error.

PublishingServices,RequisitionSection,ProductionPlanning &Control Division

CongressionalRecord (Index) Departmental Jobs Federal Register(Index)

Delivery This function allows Library Services Congressional Interfaces with the Quantities (DQ) the addition and

display of deliveryquantities for theCongressionalRecord,CongressionalRecord Index,Federal Register(Daily Issue), FederalRegister (Index),Federal Register(Unified Agenda), andPresidentialdocuments.

& ContentManagement

Record CongressionalRecord (Index) Federal Register(Daily Issue) Federal Register(Unified Agenda) Federal Register(Index) Presidentialdocuments

PEPS Mail ListBrowse/Update (MB)subsystem Interfaces with DDIS Interfaces with theMail List System

Blank Paper, To allow the addition Paper and Blank Paper & Interfaces with

Order Entry of basic job Materials Miscellaneous Items MMPCSUpdate (BP, OU) information not

included at job entry(BP, OE), to updatepreviously entereddata, and to deleterecords entered inerror. Also used to

Control Section



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interface withMMPCS to allocatematerials.

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Federal Register,Breakdown/Status(FR, BS)

To display andupdate related to theproduction of the dailyFederal Register.

Proof RoomSection

Federal Register(Daily Issue)

Sub-screen of FR

Federal Register,Breakdown/StatusUnified Agenda(FR, UB)

To display andupdate data related tothe production of theFederal RegisterUnified Agenda.

Proof RoomSection

Federal Register(Unified Agenda)

Sub-screen of FR

Delete Plan (PE,F21)

Used to delete a jobplan.

ProductionPlanning &Control Division

N/A Sub-screen of PE

Blank Paper,Order Entry (BP,OE)

To enter, scheduleand plan blank paperorder (mill shipment,ship direct frominventory or cut &wrap) andmiscellaneous items.

Paper andMaterialsControl Section

Blank Paper &Miscellaneous Items

None

BinderyCommunications(BC)

To enter jobcomments andcommunicate aboutbindery operations.

Binding Division No longer used None



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Job Inquiry Transactions:

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Order Inquiry (PI) To view in-plantcongressional and

departmental orders.

Any GPOdepartment

Congressional Jobs Departmental Jobs

CongressionalRecord (Index) Federal Register(Index)

None

Order Inquiry,Proof Schedule(PI , F2)

To view in-plantcongressional anddepartmental orderproof schedule.

Any GPOdepartment

Congressional Jobs Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

Sub-screen of PI

Order Inquiry,Delivery Schedule(PI, F3)

To view in-plantcongressional anddepartmental orderdelivery schedules.

Any GPOdepartment


Sub-screen of PI

Jacket Display(JD)

To display all jobinformation.


Congressional Jobs CongressionalRecord (Index) Departmental Jobs Federal Register(Index)

None



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Priority and MiscLists Menu (LM)

Transaction menu forinquires that arebased upon the

progress of a job byspecific function orproduct.

Any GPOdepartment

Congressional Jobs Departmental Jobs Congressional

Record (Index) Federal Register(Index)

Contains submenusfor specific products.

CongressionalList (CL)

Inquiry forcongressional jobs.

N/A Congressional Jobs CongressionalRecord (Index) Federal Register(Index)

Sub-screen on LM

CongressionalPrtg Mgmt List(CI)

Inquiry for hotcongressional jobs.

N/A Congressional Jobs CongressionalRecord (Index)

Sub-screen on LM

CongressionalRecordBreakdown (CB)

Used to enter andview dailyCongressionalRecord section/pagebreakdown per issueand other relatedproductioninformation.

Proof RoomSection

CongressionalRecord

None

Departmental List(DL)

Inquiry for alldepartmental jobs.

N/A Departmental Jobs Federal Register(Index)

Sub-screen on LM



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

House Bill ClerkList (HB)

Inquiry for House Billjobs.

N/A Congressional Jobs(Bills and Reportsonly)

Sub-screen on LM

Partial DeliveryList (PD)

Inquiry for jobs thathave been partiallydelivered.

N/A Congressional Jobs Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

Sub-screen on LM

PM SectionTracking List (PT)

Inquiry for jobs fromthe PM list that havenot yet beencompleted.

N/A Congressional Jobs Departmental Jobs CongressionalRecord (Index)

Federal Register(Index)

Sub-screen on LM

Priority List AllJobs (PL)

Inquiry for jobs fromthe PM list brokeninto each PlantOperation divisionand section.

N/A Congressional Jobs Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

Sub-screen on LM

ReportsDocument List(RL)

Inquiry for select jobsthat have yet to beproduced.

N/A Congressional Jobs(Reports andHearings only)

Sub-screen on LM

Senate Bill ClerkList (SB)

Inquiry for 6AMSenate Bills andReports.

N/A Congressional Jobs(6AM Senate Billsand Reports only)

Sub-screen on LM



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Electronic OnlineProducts (EO)

Inquiry for jobs thathave been postedonline at GPO

Access.

N/A Sub-screen on LM

Emergency Backto Press List (EL)

Inquiry on display thejobs or parts that aresent back to press.

N/A No longer used Sub-screen on LM

Federal RegisterRider List (FL)

Inquiry on display therider information forthe Federal Register.

N/A Federal Register(Daily Issue)

Sub-screen on LM

Serial Set List(SS)

Inquiry for selectCongressional jobs.


None

OK ListReassignments(RO)

Used to remove jobsfrom the OK list andreturn them to the CLlist.


None



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PEPS Transaction Primary Products Used For Interfacing External

Transaction Purpose Division Systems or InternalName Responsible Subsystem

Bills to Press List Inquiry for bills being Bill End Congressional Jobs None (BL) worked in Production. (Bills only)

Jobs are assigned tothe list sequentially by

scheduled deliverydate, current datefirst; followed by allother previouslyscheduled, butundelivered bills, indescending orderfrom the oldest to themost recent.

Delivered Work Dynamically created Any GPO Congressional Jobs None List (OK) inquiry by job that is department Departmental Jobs

based upon the job being delivered.

States if a job from the ProductionManagers list (PM)has been delivered(partial or fulldeliveries).

Production Dynamically created Office of the Congressional Jobs Production Managers List inquiry for each shift Production Departmental Jobs Managers (PM) (PM) that provides a

snapshot of whereManager Congressional

Record (Index)Subsystem

high priority jobs are Federal Register in the production (Index) process.

Blank Paper, Job To view blank paper Paper and Blank Paper & None Inquiry (BP, IN) orders. Materials Miscellaneous Items

Control Section



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Blank Paper,DepartmentRequisition (BP,

DR)

To view blank paperorders by openrequisitions and BAC.



None

Blank Paper,Open Jacket (BP,OJ)

Not used anymore Paper andMaterialsControl Section

No longer used None

Blank Paper,Receipt History(BP, RH)

To view blank paperorder deliveryreceipts by BAC byfiscal year.



None

CongressionalWork Report(CW)

Not used anymore N/A No longer used None

Congressional

MembersInquiry/Update(CM)

Used to manage

envelope and labelaccounts forCongressionalmembers.

Congressional

PublishingServices

Congressional Jobs A component of the

envelope/label (EL)subsystem



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3 Estimating

3.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job estimating provided by specific PE

transactions provide the ability to estimate and manage job costs based upon historical GPO cost data (including and material costs). These transactions are used for a variety of GPO produced products and specific PEPS tranmeet the needs of Plant Operations.

3.2 Estimating Context Diagram

Key:

PE, F4PE, F3

PE

PEPSTransaction

Estimating

PE, F1

PE, F5

PE, F2

Figure 4 Estimating Context Diagram



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3.3 As-Is TransactionsThe following table lists the individual PEPS transactions that are performed to execute the various estimating funabove. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO departmresponsibility for performing the transaction, what products it is used for, and identify any major external or interna

transaction.

PEPS Transaction Primary Products Used For Interfacing External Transaction Purpose Division Systems or Internal

Name Responsible Subsystem

Planning and To enter planning Production Congressional Jobs MMPCS Estimating (PE) information including Planning & Departmental Jobs

specifications, theproduction plan, and

Control Division CongressionalRecord (Index)

work jacket Federal Register instructions. It is also (Index) used to generate cost estimates.

Inaddition, previousjobs and productionplans can be stored,searched, retrieved,copied and updated.

Product To enter job product Production Congressional Jobs Sub-screen of PE Specification (PE,F1)

specifications andplanning information.

Planning &Control Division

Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

Prepress To enter job prepress Production Congressional Jobs Sub-screen of PE

Specification (PE, specifications and Planning & Departmental JobsF2) planning information. Control Division CongressionalRecord (Index) Federal Register(Index)



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Press To enter job press Production Congressional Jobs Sub-screen of PE Specifications specifications and Planning & Departmental Jobs(PE, F3) planning information. Control Division Congressional


Bindery To enter job bindery Production Congressional Jobs Sub-screen of PE Specifications specifications and Planning & Departmental Jobs(PE, F4) planning information. Control Division Congressional


Calculate Provides the ability to Production Congressional Jobs Sub-screen of PE Materials and automatically Planning & Departmental Jobs Labor (PE, F5) generate and print an

estimate based uponjob specifications.

Control Division



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4 Scheduling

4.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job scheduling provided by specific PE

transactions provide the ability to schedule jobs to Plant Operations divisions and equipment. These transactionsproduced products and specific PEPS transactions have been created to meet the needs of Plant Operations.

4.2 Scheduling Context Diagram

Key:

PE, F7PE, F4PE, F3PE, F1PE PE, F2 PE, F8

PE, F22 PS

PEPSTransaction

FR, UE

FR,

PM UCI

InterfacingSystem

Transaction

PE, F16

PCILARLESBDSBSSB

USBHBDHBSHBUHBDPDDPSDP

UDPCIDCISCI

LEDLEULEPSB

PHBPDP

DSL

OK

DO

PM

DPMSPMPAL

SL

BP,

Scheduling

Figure 5 Scheduling Context Diagram



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The following table lists the individual PEPS transactions that are performed to execute the various scheduling funabove. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO departmresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.



Planning and To enter planning Production Congressional Jobs MMPCS Estimating (PE) information including Planning & Departmental Jobs

specifications, the Control Division Congressional production plan, andwork jacket

Record (Index) Federal Register

instructions. It is also (Index) used to generate cost estimates. Inaddition, previous

jobs and productionplans can be stored,searched, retrieved,copied and updated.

Product To enter job product Production Congressional Jobs Sub-screen of PE Specification (PE, specifications and Planning & Departmental JobsF1) planning information. Control Division Congressional


Prepress To enter job prepress Production Congressional Jobs Sub-screen of PE Specification (PE, specifications and Planning & Departmental Jobs

F2) planning information. Control Division CongressionalRecord (Index) Federal Register(Index)



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

PressSpecifications (PE,F3)

To enter job pressand paperspecifications and

planning information.


Congressional Jobs Departmental Jobs Congressional


Sub-screen of PE

BinderySpecifications (PE,F4)

To enter job binderyspecifications andplanning information.



Sub-screen of PE

Store Job asStandard Plan(PE, F7)

Used to create andsave a new job froman existing plan.



Obligate Paper(PE, F8)

Used to obligatepaper materials for a

job.


N/A Sub-screen of PE Interfaces withMMPCS

Bind BlurbSpecification (PE,F16)

To enter additionalbindery specificationinformation.



Sub-screen of PE

Blurb Master FileMaintenance (PE,F22)

Used to access alladditional binderyspecificationinformation (from PE,F16).





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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Planning and To enter production Production Congressional Jobs None Scheduling (PS) and delivery

schedules.Planning &Control Division

Departmental Jobs Congressional


Production Used to identify and Office of the Congressional Jobs Production Managers sequence jobs that Production Departmental Jobs Managers (PM) List Subsystem (PM) are on the Production

Managers List (PM).The sequencedetermines thepriority that jobsshould be produced.

Manger,ProductionPlanning &Control Division


Cong Prtg MgmtUpdate/Delete(UCI)

Used to manage thelist of congressionalhot jobs.

CongressionalPublishingServices

Congressional Jobs CongressionalRecord (Index)

Sub-screen ofProduction Managers(PM) List

Cong Prtg Mgmt Used to create the Congressional Congressional Jobs Sub-screen of Sequence (SCI) schedule of

congressional hotjobs.

PublishingServices

CongressionalRecord (Index)

Production Managers(PM) List

Cong Prtg Mgmt Used to view the list Congressional Congressional Jobs Sub-screen ofDisplay (DCI) and schedule of

congressional hotjobs.

PublishingServices

CongressionalRecord (Index)




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Cong Prtg Mgmt Used to print the list Congressional Congressional Jobs Sub-screen ofPrint (CI) and schedule of Publishing Congressional Production Managers

congressional hot Services Record (Index) (PM) Listjobs.

Department al Used to manage the Office of the Departmental Jobs Sub-screen ofUpdate/Delete list of departmental Production Federal Register Production Managers(UDP) hot jobs. Manager, (Index) (PM) List

ProductionControl Center

Departmental Used to create the Office of the Departmental Jobs Sub-screen of Sequence (SDP) schedule of

departmental hotjobs.

ProductionManager,ProductionControl Center



Departmental Used to view the list Office of the Departmental Jobs Sub-screen of

Display (DDP) and schedule ofdepartmental hot ProductionManager, Federal Register(Index) Production Managers(PM) List jobs. Production

Control Center

Departmental Print(DP)

Used to print the listand schedule ofdepartmental hot

jobs.

Office of theProductionManager,ProductionControl Center

Departmental Jobs Federal Register(Index)


House Bill Clerk Used to manage the Office of the Congressional Jobs Sub-screen of Update/Delete(UHB)

list of House Bills andReports.

ProductionManager,

(6AM House Billsand Reports only)


Production Control Center



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PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

House Bill Clerk Used to create the Office of the Congressional Jobs Sub-screen of Sequence (SHB) schedule of House

Bills.

Production

Manager,ProductionControl Center

(6AM House Bills

and Reports only)

Production Managers

(PM) List

House Bill Clerk Used to view the list Office of the Congressional Jobs Sub-screen of Display (DHB) and schedule of

House Bills.ProductionManager,ProductionControl Center



House Bill Clerk Used to print the list Office of the Congressional Jobs Sub-screen of Print (HB) and schedule of

House Bills.ProductionManager,ProductionControl Center



Senate Bill ClerkUpdate/Delete(USB)

Used to manage thelist of Senate Bills.

Office of theProductionManager,ProductionControl Center

Congressional Jobs(6AM Senate Billsand Reports only)




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House Bill Clerk Used to update the Office of the Congressional Jobs Sub-screen of Update/Delete list and schedule of Production (House Bills and Production Managers

Sequenced Lists House Bills (update Manager, Reports only) (PM) List(PHB) HB list). ProductionControl Center

Senate Bill Clerk Used to update the Office of the Congressional Jobs Sub-screen of Update/Delete list and schedule of Production (Senate Bills and Production Managers Sequenced Lists Senate Bills (update Manager, Reports only) (PM) List(PSB) SB list). Production

Control Center

Add/Update/Delete Used to manage the Office of the Congressional Jobs Sub-screen ofLegislative IDs list and schedule of Production (open jackets Senate Production Managers(ULE) hot open jacket Manager, and House Bills, (PM) List

House and SenateBills, Reports, and

ProductionControl Center

Reports, andDocuments only)

Documents (notincluding the 6AMHouse and SenateBills or Reports).

Display Used to display the Office of the Congressional Jobs Sub-screen ofSequenced Lists list and schedule of Production (open jackets Senate Production ManagersLegislative IDs(DLE)

hot open jacketHouse and Senate

Manager,Production

and House Bills,Reports, and

(PM) List

Bills, Reports, and Control Center Documents only)Documents (notincluding the 6AMHouse and SenateBills).

Print Sequenced Used to print the list Office of the Congressional Jobs Sub-screen ofList Legislative IDs(LE)

and schedule of hotopen jacket House

ProductionManager,

(open jackets Senateand House Bills,


and Senate Bills, Production Reports, andReports, and Control Center Documents only)Documents (notincluding the 6AMHouse and Senate



38/138

Bills).



Display To view the Office of the Congressional Jobs Sub-screen ofSequenced Lists consolidated list and Production Departmental Jobs Production Managers(DSL) schedule for all jobs. Manager,

Production Congressional Jobs(6AM Senate and

(PM) List

Control Center House Bills, Reports,and Documents only) Congressional Jobs(open jackets Senateand House Bills,Reports, andDocuments only)

Print Sequenced To print the Office of the Congressional Jobs Sub-screen ofLists (SL) consolidated list and Production Departmental Jobs Production Managers

schedule for all jobs. Manager, Congressional Jobs (PM) ListProductionControl Center

(6AM Senate andHouse Bills, Reports,and Documents only) Congressional Jobs(open jackets Senateand House Bills,Reports, andDocuments only)

Add Jobs To add jobs to the Office of the Departmental Jobs Sub-screen of

Production Production Managers Production Production ManagersManagers List List. Manager, (PM) List(PAL) Production

Control Center



39/138



Sequence To schedule the jobs Office of the Congressional Jobs Sub-screen of Production on the Production Production Departmental Jobs Production Managers

Managers List Managers List. Manager, Congressional Jobs (PM) List (SPM) Production (6AM Senate andControl Center House Bills, Reports,

and Documents only) Congressional Jobs(open jackets Senateand House Bills,Reports, andDocuments only)

Display Production To display the jobs on Office of the Congressional Jobs Sub-screen ofManagers List the Production Production Departmental Jobs Production Managers(DPM) Managers List. Manager, Congressional Jobs (PM) List

Production (6AM Senate andControl Center House Bills, Reports,

and Documents only) Congressional Jobs(open jackets Senateand House Bills,Reports, andDocuments only)

Print Production To print the jobs on Office of the Congressional Jobs Sub-screen ofManagers List(PM)

the ProductionManagers List.

ProductionManager,

Departmental Jobs Congressional


Production Record (Index) Sub-screen ofControl Center Federal Register Production Managers

(Index) (PM) ListDelivered Work Displays the OK list. Office of the Congressional Jobs Sub-screen ofList Display (DOK) Production Departmental Jobs Production Managers

Manager,Production

(PM) List

Control Center



40/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Delivered WorkList Print (OK)

Prints the OK list. Office of theProductionManager,ProductionControl Center



Federal Register,Estimate (FR, ES)

To enter estimatedproductioninformation (e.g.,number of pages,folios) related to thedaily FederalRegister.

Proof RoomSection


Sub-screen of FR

Federal Register,Update EstimateUnified Agenda(FR, UE)

To enter estimatedproductioninformation (pages)related to the FederalRegister UnifiedAgenda.

Proof RoomSection


Sub-screen of FR


To enter, scheduleand plan blank paper(mill shipment, shipdirect from inventoryor cut & wrap) andmiscellaneous itemsorders.



None



41/138

5 Tracking

5.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job tracking provided by specific PEPS

transactions provide the ability to manually enter and view job status throughout the Plant Operation process. Thevariety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant

5.2 Tracking Context Diagram

Tracking

FR, UP

BP, PR

ER

WP

BP, DS

PA

PC

BI

CR

PP

CY

CP

FR, DP

DS

PR

MP

FR, PP

EC

EB

VK

DR

Key:


longer used

PEPSTransaction

Figure 6 Tracking Context Diagram



42/138


The following table lists the individual PEPS transactions that are performed to execute the various tracking functiabove. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO departmresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Blank Paper, JobProgress (BP,PR)

To update the jobprogress for blankpaper binderyoperations.

Binding Division Blank Paper &Miscellaneous Items

None

Blank Paper,Delivery/Shipping(BP, DS)

To update the jobprogress for blankpaperdelivery/shippingoperations.

DeliverySection


None

CongressionalRecordInformation (CR)

To reportCongressionalRecord tracking dataand other relatedproductioninformation.

All PlantOperationsdepartments

CongressionalRecord

None

Federal Register,Daily ProgressReporting (FR,DP)

To report productionprogress of the dailyFederal Register.

Multipledivisions withinPlantOperations


Sub-screen of FR

Federal Register,Presidential

ProclamationReporting (FR,PP)

To track productionprogress related to

PresidentialProclamations.

Multipledivisions within

PlantOperations

Federal Register(Presidential

Proclamations)

Sub-screen of FR



43/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Federal Register,ProgressReporting UnifiedAgenda (FR, UP)

To report productionprogress of theFederal RegisterUnified Agenda.



Sub-screen of FR

Bindery Progress(BI)

To update the jobprogress for binderyoperations.

Binding Division Congressional Jobs Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

None

Copy CenterProgress (CY)

To update the jobprogress for copy

center operations.

Digital PrintCenter



None

Delivery/ShippingProgress (DS)

To update the jobprogress fordelivery/shippingoperations.

DeliverySection


None

Electronic CompProgress (EC)

To update theprogress for prepress

operations.

PrepressDivision



None



44/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Enrolled BillProgress (ER)

To update the jobprogress for enrolledbill operations.

Bill End,CongressionalPublishing

Services

No longer used None

Plate Progress(PA)

To update the jobprogress for plateoperations.

Digital PrepressSection


None

PrepressProgress (PP)

To update the jobprogress for prepressoperations.

Digital PrepressSection

Congressional Jobs Departmental Jobs CongressionalRecord (Index)


None

Press Progress(PR)

To update the jobprogress for pressoperations.

Press Division Congressional Jobs Departmental Jobs CongressionalRecord (Index) Federal Register(Index)

None

Emergency Back-To-Press Request(EB)

This function handlesback-to-press jobs inan emergencysituation withnotification to allaffected areas.

N/A No longer used None



45/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

WastepaperDeductionsReport (WP)

This function is usedto request destructionof stored paper

products and reportcompletion of therequest. This functioncan be used byothers for inquirypurposes.

All divisions All None

ProductionCommunications(PC)

No longer used N/A No longer used None

CongressionalPage Drop (CP)

Used to reportextensions, frames,and pages for dailyCongressionalRecord sections perissue and otherrelated productioninformation.

Proof RoomSection

CongressionalRecord

None

CongressionalRecord CopyMarkup (MP)

To enter and displaydata related to themarkup and

processing of materialreceived for theproduction of theCongressionalRecord per issue.

Copy MarkupSection

CongressionalRecord

None



46/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

CongressionalRecord VideoKeyboardInformation (VK)

Used to compile anddisplay data related tothe processing ofcomposition receivedfor the production ofthe CongressionalRecord per issue andother relatedproductioninformation.

Video KeyboardSection

CongressionalRecord

None

CongressionalRecord Report(DR)

To view the dailyprogress of theCongressionalRecord and enter thequantity printed.

Press Room CongressionalRecord

None



47/138

6 Distribution Management

6.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job distribution management provided

These transactions provide the ability to enter and upload distribution lists from legacy systems and print delivery transactions are used for a variety of GPO produced products and specific PEPS transactions have been created Operations.

6.2 Distribution Management Context Diagram

DistributionManagement

BP, RP MT MB

MC MD MU

PE, F15 RD RR

SR MR

Key:


longer used

PEPSTransaction

Figure 7 Distribution Management Context Diagram



48/138


The following table lists the individual PEPS transactions that are performed to execute the various distribution main Figure 7, above. The purpose of the following list is to identify the transaction, define its purpose, identify the Gresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.



Blank Paper, To print a copy of a Paper and Blank Paper & None Delivery Receipt blank paper job Materials Miscellaneous ItemsPrint (BP, RP) delivery receipt to a

local printer.Control Section

Bylaw CongRecord

Displays informationrelated to the bulk

CongressionalPublishing

CongressionalRecord

None

Distribution (MT) and labeled mail Services Congressional distribution of the Record (Index) bylaw Congressional

Record andCongressionalRecord Index.

Mail ListBrowse/Update(MB)

Mail list distributionmanagement forbylaw CongressionalRecord andCongressionalRecord Index.


CongressionalRecord CongressionalRecord (Index)

Interfaces with MailList System files areused by inline inkjetprinters in bindery.

Mail List Courier Manages the list of Congressional Congressional None (MC) couriers that can pick Publishing Record

up the Congressional Services CongressionalRecord and Record (Index)

CongressionalRecord Index fromGPO.



49/138



Mail List Delete To view previously Congressional Congressional Interfaces with Mail File Browse (MD) deleted mail lists for

bylaw CongressionalPublishingServices

Record Congressional

List System files areused by inline inkjet

Record and Record (Index) printers in bindery. Congressional Record Index.

Mail List Single Used to retrieve Congressional Congressional Interfaces with Mail Update (MU) distribution list Publishing Record List System files are

records for Services Congressional used by inline inkjetCongressional Record (Index) printers in bindery.Record andCongressionalRecord Index.

Primary Used to enter the Production Departmental Jobs Sub-screen of PE Distribution local delivery address Planning & Congressional Jobs

Address (PE, on the work jacket. Control DivisionF15)

Hearing Delivery Used to print receipts Congressional Congressional Jobs FoxPro Receipts (RD) for Hearings Publishing

Services,Binding Division

Rider Delivery Used to print rider Congressional Departmental Jobs CARL Receipts (RR) receipts and labels for Publishing

department jobs Services, Binding Division



50/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Special Items andBoard Receipts(SR)

Used to print receiptsfor house calendar,senate calendars,

treaties, reports andother publications.

BindingDivision,Congressional

PublishingServices

Congressional Jobs None

Miscellaneous Used to print receipts Binding Congressional Jobs FoxPro Receipts (MR) for Hearings, Bound

Record,CongressionalDirectory, HomeTelephone Directory,Pictorial Directory,Senate TelephoneDirectory, Statutes atLarge, U.S. CodeSupplements

Division,CongressionalPublishingServices



51/138

7 Reporting/Output

7.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job reporting/output provided by specif

transactions provide the ability to print job jackets and specifications. These transactions are used for a variety ofspecific PEPS transactions have been created to meet the needs of Plant Operations.

7.2 Reporting/Output Context Diagram

Key:

PE, F6

BP, JP

PE, F14

PEPS

Transaction

Reporting/Output

PE, F5

Figure 8 Reporting/Output Context Diagram



52/138


The following table lists the individual PEPS transactions that are performed to execute the various reporting/outp8, above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO deparresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Blank Paper,Selected JacketPrint (BP, JP)

To print a copy of ajob jacket to a localprinter



None

CalculateMaterials andLabor (PE, F5)

Provides the ability toautomaticallygenerate and print anestimate based upon

job specifications.



Sub-screen of PE

Print Jacket orSupplemental(PE, F6)

Provides the ability toprint a job jacket.



Sub-screen of PE

Local Print (PE,F14)

Provides the ability toprint a jobs

specification.

ProductionPlanning &

Control Division



None



53/138

8 Miscellaneous Transactions

8.1 IntroductionThe purpose of this section is to outline the high level as-Is functionality for job reporting/output provided by specif

transactions provide the ability to access transaction menus and perform system administration functions. These variety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant

8.2 Miscellaneous Transactions Context Diagram

Miscellaneous

Menu

PEPS

Transaction BP FR

EL SE TM

SF

Key:PEPS

Transaction

Figure 9 Miscellaneous Transactions Context Diagram



54/138


The following table lists the individual PEPS transactions that are performed to execute the various miscellaneous9, above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO deparresponsibility for performing the transaction, what products it is used for, and identify any major external or internatransaction.

PEPSTransaction

Name

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

PEPS TransactionMenu

Mainframe menu toperform specificPEPS transactions.

InformationTechnology &Systems -ApplicationSupport

N/A Federal RegisterSubsystem Blank PaperSubsystem ProductionManagers Subsystem MMPCS SERsynergy Envelope/LabelSystem

Jacket BillingSystem Work in Process Weigh CountingSystem PICS DDIS FoxPro CARL Mail List System

BP TransactionMenu (BP)

Mainframe menu toperform specific blankpaper transactions.



Subsystem withinPEPS



55/138

PEPS

TransactionName

TransactionPurpose

PrimaryDivision

Responsible


Subsystem

Federal RegisterStatus (FR)

Mainframe menu toperform specificFederal Registertransactions.


Federal Register(Daily Issue) Federal Register(Unified Agenda) Federal Register(PresidentialProclamation)

Opens FederalRegister TrackingSystem Subsystem of PEPS

Envelope/label(EL) system

Tracks the number ofenvelope and label

jobs ordered bycongressionalcustomers.


Congressional Jobs Subsystem withinPEPS PEPS

Security Update(SE)

Used to manage useraccounts and accessrights


N/A PEPS

Sequence FileIntertest (SF)

Administrativefunction for systemadministrators


N/A PEPS

Terminal Update(TM)

Administrativefunction for systemadministrators


N/A PEPS



56/138


57/138

9.2 Congressional Job As-Is PEPS Process

Congressional Job PEPS As-Is Process Manufacturing Workflow System (MWS)

Report

ing

/Ou

tpu

t

Estimate & Jacket Generation

En

try

&Inq

uiry

Inquiry As Needed

Trac

king

Distribu

tion

Managemen

t

Sc

he

du

ling

Es

tima

ting

Start

Key:

CO5 digit jobs (single jacket, open jacket) OU

PE PE F1 PE F3PE F2PS PE F4

EC

No

CYPP BI DSPA PR

PI JD

RD(Hearings

only)

MR(Select

productsonly)

OKPM

EstimaNeede

Yes

SR(Select

productsonly)

PE F

PE F6 PE F14

PE F8(MMPCS)

End

SerSynergy

FoxPro

Nominal Process If Needed ProcessGrouped / As

Needed Functions

Process Outside of

PEPS

Decision

Point

PEPS

Transactions

PE, F15

PE F5



58/138

9.3 Departmental Job As-Is PEPS Process

Departmental Job PEPS As-Is Process Manufacturing Workflow System (MWS)

En

try

&Inqu

iry

OE OU

5 digit jobs (GPO open jacket only) Yes

Inquiry As Needed

PMLMJDPI

Es

tima

ting

Start6 digit or 5

digit

6 digit jobs(single jacket, open jacket).

Estimates are requiredPE F3PE F2 PE F4PE F1PE

Sch

edu

ling

PE PE F1PS PE F3PE F2 PE F4 PE F5

Trac

king

EC CYPP BI DSPA PR

Distribu

tion

Managemen

t

EndRR

(Riderreceipts)

CARLPE, F15 MS Word MS Excel

Report

ing/O

utpu

t

Estimate & Jacket Generation

SerSynergy PE F14PE F6PE F5

Key:Grouped / As

Needed Functions

Process Outside of

PEPS

Decision

Point

PEPS

TransactionsNominal Process If Needed Process



59/138

9.4 Congressional Record Job As-Is PEPS Process

Congressional Record Job PEPS As-Is Process Manufacturing Workflow System (MWS)

En

try

&Inq

uiry

Trac

king

Distribu

tion

Managemen

t

Report

ing

/Ou

tpu

t

Sc

he

du

ling

Es

tima

ting

Start

Key:

CR

5 digit jobs (open jacket, date is the PO#) CP CB

MT

MP VK

MB MC MD MU End

DQ

DecisionPoint

Process Outside ofPEPS

PEPSTransactions

Grouped / AsNeeded Functions

Nominal Process

SerSynergy

If Needed Process



60/138

9.5 Congressional Record (Index) Job As-Is PEPS Process

Congressional Record (Index) Job PEPS As-Is Process Manufacturing Workflow System (MW

Report

ing

/Ou

tpu

t

Jacket Generation

En

try

&Inqu

iry

Es

tima

ting

Inquiry As

Trac

king

Distribu

tion

Managemen

t

Sc

he

du

ling

Start5 digit jobs (open jacket, date is the PO#.New Index is created at users discretion.

Proofs are mandatory)

Yes

EPD

JacketCreated

PE F2PS PE PE F4PE F1 PE F3

OUCO DQ

ProofApproved

PREC PAPP BI DS

P

No

PI JD

PE F14PE F6

MU EndMT MDMCMB

SerSynergy

Key: Nominal Process If Needed ProcessGrouped / As

Needed FunctionsPEPS

TransactionsDecision

PointProcess Outside of

PEPS



61/138

9.6 Federal Register (Daily Issue) Job As-Is PEPS Process

Federal Register (Daily Issue) Job PEPS As-Is Process Manufacturing Workflow System (MW

En

try

&Inq

uiry

Start 6 digit jobs (open jacket, date is the PO#) FR, BSFR DQ

Es

tima

ting

FR, ES

Sc

he

du

ling

Trac

king

FR, DPFR, PP(If Pres.Proc.)

End

Distribu

tion

Managemen

t

Report

ing

/Ou

tpu

t

SerSynergy

Key: Nominal Process If Needed ProcessDecision

Point

PEPS

Transactions

Grouped / As

Needed Functions

Process Outside of

PEPS



62/138

9.7 Federal Register (Index) Job As-Is PEPS Process

Federal Register (Index) Job PEPS As-Is Process Manufacturing Workflow System (MWS)

Report

ing

/Ou

tpu

t

Jacket Generation

Es

tima

ting

Trac

king

Distribu

tion

Managemen

t

Sc

he

du

ling

En

try

&Inqu

iry

Start

Key:

6 digit jobs (open jacket, date is the PO#.New Index is created every month.))

Yes

EPDJacket

Created

PE F2PS PE PE F4PE F1 PE F3

OUOE DQ

ProofApproved

PREC PAPP BI DS End

Inquiry As N

JD PMPI

PE F6 PE F14SerSynergy

Nominal Process If Needed ProcessGrouped / As

Needed FunctionsPEPS



PEPS



63/138

9.8 Federal Register (Unified Agenda) Job As-Is PEPS Process

Federal Register (Unified Agenda) Job PEPS As-Is Process Manufacturing Workflow System

Entry&In

quiry

Start 6 digit jobs (open jacket, date is the PO#) FR, UBFR DQ

Estimating

FR, UE

Scheduling

Trackin

g

FR, UP End

Distribution

Management

Rep

orting/Output

SerSynergy

Key: Nominal Process If Needed ProcessPEPS



PEPSGrouped / As

Needed Functions



64/138

9.9 Blank Paper & Miscellaneous Items Job As-Is PEPS Process

Blank Paper & Miscellaneous Items Job PEPS As-Is Process Manufacturing Workflow System (M

En

try

&Inquiry

Trac

king

Distribu

tion

Managemen

t

Reporting

/Ou

tpu

t

S

che

du

ling

Es

tima

ting

Key:

BP BP, OE BP, OU

BP, OE

ManualProcesses

Ship Direct from Inventory, Cut & Ship, Misc. Items

BP, PR

Cut & Ship, Misc. Items

BP, DS

BP, JP

BP, RP

Mill Shipment

PurchaseRequest

Cut & Wrap

Blank PaperOrder Type

Start

Ship Direct from Inventory, Misc. Items

Mill Shipment

PurcO

Mill Shipment

End

In

BP, IN

Nominal Process If Needed ProcessPEPS


PointGrouped / As

Needed FunctionsProcess Outside of

PEPS

Misc. Items

Ship Direct from Inventory



65/138

10 PEPS Transactions Screen Shots

10.1 IntroductionThe purpose of this section is to provide screen shots (if available) for the PEPS transactions discussed in this doc

TransactionType

PEPSTransaction

Name

Screen Shot

Entry CongressionalOrder Entry (CO)



66/138

Entry Departmental

Order Entry (OE)

Entry Enr Bills

Corrections OrderEntry (XC)



67/138

Entry Order Entry

Update (OU)

Entry Delivery Quantities

(DQ)



68/138

Entry Bindery

Communications(BC)

Entry Blank Paper, Order Entry Update (BP, OU)



69/138

Entry Federal Register,

Breakdown/StatusUnified Agenda(FR, UB)

Entry Delete Plan (PE,F21)

Not available.

Entry,Scheduling




70/138

Entry Federal Register,

Breakdown/Status(FR, BS)

Inquiry CongressionalMembersInquiry/Update(CM)



71/138

Inquiry Order Inquiry (PI)

Inquiry Order Inquiry,

Proof Schedule(PI, F2)



72/138

Inquiry Order Inquiry,

Delivery Schedule(PI, F3)

Inquiry Jacket Display

(JD)



73/138

Inquiry Priority and Misc

Lists Menu (LM)

Inquiry Bills to Press List

(BL)



74/138

Inquiry Blank Paper, Job

Inquiry (BP, IN)

Inquiry Blank Paper, Department Requisition (BP, DR)



75/138

Inquiry Blank Paper, Open

Jacket (BP, OJ)

Inquiry Blank Paper,

Receipt History(BP, RH)



76/138

Inquiry Congressional

Work Report (CW)Not available.

Inquiry Congressional

RecordBreakdown (CB)



77/138

Inquiry Congressional List

(CL)

Inquiry,

Scheduling

Congressional

Prtg Mgmt List (CI)



78/138

Inquiry Departmental List

(DL)

Inquiry,Scheduling

House Bill ClerkList (HB)



79/138

Inquiry,Scheduling

Delivered WorkList (OK)



80/138

Inquiry,Scheduling

ProductionManagers List(PM)

-----------------



81/138

Inquiry Partial Delivery

List (PD)

Inquiry PM SectionTracking List (PT)



82/138

Inquiry Priority List All

Jobs (PL)

Inquiry Reports DocumentList (RL)



83/138

Inquiry,Scheduling

Senate Bill ClerkList (SB)

Inquiry Electronic Online

Products (EO)



84/138

Inquiry Emergency Back

to Press List (EL)

Inquiry Federal Register

Rider List (FL)



85/138

Inquiry Serial Set List (SS)

Inquiry OK List

Reassignments(RO)



86/138

Estimating, Planning andScheduling Estimating (PE)

Estimating, Product

Scheduling Specification (PE,F1)



87/138

Estimating, PrepressScheduling Specification (PE,

F2)

Estimating, Press

Scheduling Specifications (PE,F3)



88/138

Estimating, BinderyScheduling Specifications (PE,

F4)

Estimating, Calculate

Reporting/Output Materials andLabor (PE, F5)



89/138


90/138

Scheduling Federal Register,

Estimate (FR, ES)

Scheduling Blurb Master File

Maintenance (PE,F22)



91/138

Scheduling Store Job asStandard Plan(PE, F7)



92/138

Scheduling Obligate Paper

(PE, F8)Not available.

Scheduling Bind BlurbSpecification (PE,F16)



93/138

Scheduling Planning and

Scheduling (PS)

Scheduling Cong Prtg Mgmt

Update/Delete(UCI)

Not available.



94/138


Sequence (SCI)Not available.


Display (DCI)

Not available.



95/138

Scheduling Department al

Update/Delete(UDP)

Not available.

Scheduling Departmental

Sequence (SDP)

Not available.



96/138


Display (DDP)Not available.

Scheduling Departmental Print

(DP)

Not available.



97/138

Scheduling House Bill Clerk

Update/Delete(UHB)


Sequence (SHB)



98/138


Display (DHB)

Scheduling Senate Bill Clerk

Update/Delete(USB)



99/138


Sequence (SSB)


Display (DSB)

Not available.



100/138

Scheduling, Senate Bill ClerkInquiry Print (HB)

Scheduling Legislative

Reassignments(RLE)



101/138

Scheduling List Assignments

(LA)


Update/DeleteSequenced Lists(PCI)



102/138


Update/DeleteSequenced Lists(PDP)


Update/DeleteSequenced Lists(PHB)

Not available.



103/138


Update/DeleteSequenced Lists(PSB)

Not available.

Scheduling Add/Update/Delete

Legislative IDs(ULE)



104/138

Scheduling Display

Sequenced ListsLegislative IDs(DLE)

Scheduling Print Sequenced

List Legislative IDs(LE)



105/138

Scheduling Display

Sequenced Lists(DSL)



106/138

Scheduling Print Sequenced

Lists (SL)



107/138

Scheduling Add Jobs

ProductionManagers List(PAL)

--------------



108/138

Scheduling Sequence

ProductionManagers List(SPM)



109/138

Scheduling Display Production

Managers List(DPM)

Scheduling Delivered WorkList Display (DOK)



110/138

Scheduling Delivered Work

List Print (OK)

Tracking Blank Paper, Job

Progress (BP, PR)



111/138

Tracking Blank Paper,

Delivery/Shipping(BP, DS)

Tracking Congressional

Page Drop (CP)



112/138


RecordInformation (CR)


Record CopyMarkup (MP)



113/138


Record VideoKeyboardInformation (VK)

Tracking Federal Register,

Daily ProgressReporting (FR,DP)



114/138


PresidentialProclamationReporting (FR,PP)


Record Report(DR)



115/138


116/138

Distribution Mail ListManagement Browse/Update

(MB)

Distribution Mail List Courier

Management (MC)



117/138

Distribution Mail List DeleteManagement File Browse (MD)

Distribution

Management

Mail List Single

Update (MU)



118/138

Tracking Bindery Progress

(BI)

Tracking Copy CenterProgress (CY)



119/138

Tracking Delivery/Shipping

Progress (DS)

Tracking Electronic CompProgress (EC)



120/138

Tracking Enrolled Bill

Progress (ER)

Tracking Plate Progress

(PA)



121/138

Tracking Prepress Progress

(PP)

Tracking Press Progress

(PR)



122/138

Tracking Emergency Back-

To-Press Request(EB)

Tracking WastepaperDeductions Report(WP)



123/138

Tracking Production

Communications(PC)


ProgressReporting StatusUnified Agenda(FR, UP)



124/138

Distribution PrimaryManagement Distribution

Address (PE, F15)

Distribution Hearing DeliveryManagement Receipts (RD)



125/138


Rider DeliveryReceipts (RR)


Special Items andBoard Receipts(SR)

Distribution Miscellaneous Not available.Management Receipts (MR)



126/138

Reporting/Output Blank Paper,

Selected JacketPrint (BP, JP)



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Reporting/Output Print Jacket or

Supplemental (PE,F6)



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Reporting/Output Local Print (PE,

F14)Not available.

Transaction PEPSMenu

Transaction BP TransactionMenu Menu (BP)



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TransactionMenu

Federal RegisterStatus (FR)

TransactionMenu

Envelope/label(EL) system



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Miscellaneous Security Update(SE)

Not available.

Miscellaneous Sequence File

Intertest (SF)

Not available.

Miscellaneous Terminal Update(TM)

Not available.



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11 Appendix A GPO As-Is Business Processes

11.1 IntroductionThe following workflows outline the as-is GPO business processes for Order Entry, Pre-Press Production, Press, B

Paper Sales, Financial Trial for In-House (Plant Operations) Work. PEPS is utilized throughout several of these p



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Customer Services

Plant Operations

Production Planning

Requisition Section

Agency Publishing Teams

Congressional Publishing Management

Pre-Press

Pressroom

Bindery

Creative Services

EntersCongressionalJobs into the

Production andEstimation

Planning System

Billing Jacketkept in

CustomerServices until

Job iscompleted.

Job requirements are taken from the specificationson the Standard Form 1. The material obligationsare taken from inventory in Materials Management

Procurement Conrol System.

Job Requirements

entered intoProduction Estimatingand Planning System

At this point, the job is assigned a Jacket Numberand a physical work jacket and a physical billing

jacket is made out. The orginal paper work suchas the Standard Form 1 is placed into the billingjacket and a copy is placed in the work jacket.

Enters AgencyJobs into the

Production andEstimationPlanningSystem

All Press Room charges for time areentered into PROBE. Material costsand waste is entered into Production

Estimating and Planning System