assessing functional competencies training module

Assessing FunctionalCompetencies

N.C. Office of State PersonnelCareer-Banding Project Team

Functional Competency Assessment

Functional Competencies:

Are tied to demonstrated knowledge, skills, and abilities

Can be observed and measured Have distinct Contributing, Journey, and

Advanced levels established for roles within a banded classification

Developed by Transition Teams and validated within A/U, both using focus groups


Key Functional Competencies:

“Key” Competencies are the essential, “most important” competencies required of an individual job.

From statewide banded class specs; validated internal to A/U using focus groups

List in order of importance


Core to A/U? (check box):

Competencies set by Agencies and Universities as critical to all jobs within the organization.


Expectations:Knowledge, skills, or abilities that are

expected to be demonstrated on the job. Refer to competency profile (level descriptions)

adopted by your Agency/University Determine what is needed by the organization How should competencies be demonstrated on

the job? How will they be observed and tracked? Discuss with employee


Final Competency Assessment: Assessed in relation to the established

Functional Competencies and Expectations.

Have functional competencies been demonstrated by the employee? How or how not? At what level?


Level:

Correlate “Final Results” to appropriate level for each Key Functional Competency based on demonstrated competencies and established level descriptions.

ContributingJourneyAdvanced


Final Competency Assessment:Overall level determined based on the majority of

individual Key Functional Competencies. Generally, if most Competencies are

Contributing, overall level should be Contributing. Exceptions: if one or more Key Functional

Competencies is more critical to the organization, may carry more “weight” in final assessment.

Must explain and justify in “Comments” section (establish at Initial Work Planning Discussion).

Career Development What is the organizational need? What employee attributes need development or

strengthening to accomplish the above? What areas does employee wish to improve? Are these attainable within current position and work

unit? If so, are training resources available and what is a

reasonable time frame? What specific training and/or education should improve

the performance and competency level? Include Employee and Supervisor responsibilities

Competency Assessment

Exercise!

Determine individual and final functional competency levels for Dot Matrix

Competency Assessment and Pay Determination

Determining Pay

Pay Based on Competencies

Competency Evaluation Form

Contributing Journey Advanced

Comp A X

Comp B X

Comp C X

Overall X

Employee’s Pay

Min Max

Career-Banded Class Rates

Contributing

Reference

Rate

Journey

Market

Rate

Advanced

Reference

Rate

Determining PayProcess:

Evaluate groups of employees in same banded classes and in same general competency level

Apply Pay Factors consistently among employees

Fine-tune the pay recommendations based on application of the Pay Factors

Justify and document!

Determining PayCareer-Banding Pay Factors

1. Financial Resources (1) Agency business need (budget)

2. Appropriate Market Rate (2) Journey market rate guidelines/market reference rate guidelines and related market information

(3) Market dynamics

3. Internal Pay Alignment (4) Internal pay alignment (equity)

(5) Current salary and total compensation

4. Required Competencies (6) Minimum qualifications for class

(7) Knowledge, skills, and abilities

(8) Related education and experience

(9) Duties and responsibilities

(10) Training, certifications, and licenses

Determining PayCareer-Banding Pay Factors

Financial ResourcesThe amount of funding that a manager has available when making pay decisions.

Appropriate Market Rate

The market rate applicable to the functional competencies demonstrated by the employee

Internal Pay AlignmentThe consistent alignment of salaries for employees who demonstrate similar required competencies in the same banded class within a work unit or organization.

Required CompetenciesThe functional competencies and associated levels that are required based on organizational business need and demonstrated on the job.

assessing functional competencies training module

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