assessment and patient pathways
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Assessment and Patient Pathways . Geoff Bardsley Consultant Clinical Scientist Head of Assistive Technology, NHS Tayside. Summary. Rapid Improvement Event Background Scope Strategy for improvement Planned developments Patient pathways Assessment issues Conclusions - PowerPoint PPT PresentationTRANSCRIPT
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Assessment and Patient Assessment and Patient Pathways Pathways
Geoff BardsleyGeoff BardsleyConsultant Clinical ScientistConsultant Clinical Scientist
Head of Assistive Technology,Head of Assistive Technology,NHS Tayside.NHS Tayside.
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SummarySummary Rapid Improvement EventRapid Improvement Event
BackgroundBackground ScopeScope
Strategy for improvementStrategy for improvement Planned developmentsPlanned developments
Patient pathwaysPatient pathways Assessment issuesAssessment issues
ConclusionsConclusionsStimulate discussionStimulate discussion
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Rapid Improvement Event (RIE) ?Rapid Improvement Event (RIE) ?
Management techniqueManagement technique Problems identified with a serviceProblems identified with a service Step change improvement to a serviceStep change improvement to a service Focussed on meeting client needsFocussed on meeting client needs Re-design actively involvesRe-design actively involves
ClientsClients StaffStaff ManagementManagement
Action planAction planExternal consultantsExternal consultants
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RIE BackgroundRIE Background Increasing demandIncreasing demand Improving technologyImproving technology Increasing patient expectationsIncreasing patient expectationsBudget limitationsBudget limitationsEnding of short term fundingEnding of short term funding
Changing Children’s Services FundChanging Children’s Services FundWaiting list initiativeWaiting list initiative
Short cuts to meet demand Short cuts to meet demand AssessmentAssessment Staff training supportStaff training support
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RIE BackgroundRIE BackgroundComplaints / dissatisfactionComplaints / dissatisfactionLengthening waiting listsLengthening waiting listsPoor control / organisation of waiting listsPoor control / organisation of waiting listsPoor information to patientsPoor information to patientsDeteriorating quality of serviceDeteriorating quality of serviceLow staff moraleLow staff morale
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RIE ScopeRIE ScopeEntire serviceEntire servicePathwaysPathwaysEmphasis on clinical ‘front end’Emphasis on clinical ‘front end’
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Client focussedClient focussed
PatientPatient
CarerCarer
Referring professionalsReferring professionals
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Strategic directionStrategic direction Improve the speed and efficiencyImprove the speed and efficiency
patients are seenpatients are seen equipment providedequipment provided
Make best use of current staff Make best use of current staff experience and expertise experience and expertise (internal & external)(internal & external)
Make the service to users more Make the service to users more local, local, responsive, responsive, transparent transparent
Improve integration with other servicesImprove integration with other services etcetc
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Examples of planned Examples of planned improvementsimprovements
Note : othersNote : others
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Patient Patient PathwaysPathways
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Patient Patient PathwaysPathways
Summary pathSummary path
1.1: Input into service, to Clerical staff
New referral Re-referral
3 Provision
RepairCollect
3.1 Direct to patient Via Clinician
3.12 Delivery / post deliveryBy technician
4.1 Review
4.3 ‘Discharge ?’
Technical SupportRequest for Information
1.3 Clinical Referrals Advice/Query
1.3:Screening
2.4.xScheduled
clinic
2.5 Main
waiting list2.3
Team Action
2.2 Urgent
assessment
2.6 Powered mobility
3.10 Fitting / adjustment
4.4.2 Workshop Repair
4.4.1 Residential Repair
4.5 Collect
3.6 / 4.7Stock device /
Store
Work progress ?
4.6 Refurbish
4.4.3 Drop-in Repair
3.6 / 3.9 Ordering / External supplier
4.4 Repair
Archive- Dormant
- Deceased- Moved
Clinical prescription
?
2.7 Clinical, assessment, prescription, design specification
3.2Hospital
3.3Priority
3.4Non priority
3.11Delivery by clinician
3.7, 3.8 ModificationsFabrication
Clinic options
2.1Paper-based
issue 2.8 Action following being seen
3.5 Care Homes
4.1 Annual letter
4.2 Clinical Review
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Patient Patient PathwaysPathwaysDefined before RIE Defined before RIE (extensive work)(extensive work)
Few inefficiencies / redundancyFew inefficiencies / redundancyLargely unchangedLargely unchangedFurther workFurther work
RIE - Referral pathway modifiedRIE - Referral pathway modifiedImprove efficiencyImprove efficiencyBetter management / flow of workBetter management / flow of workWaiting time information for patientsWaiting time information for patients
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Referral PathwayReferral Pathway
Referral screening
Urgent
Direct Issue
Home visits
Powered wheelchairs
Scheduled clinics
Priority Routine
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Referral PathwayReferral Pathway
Referral screening
Urgent
Direct Issue
Home visits
Powered wheelchairs
Scheduled clinics
Priority Routine
WT < 1 day
6 listsWT ????
WT < ?
WT = S WT = X
WT = Waiting times
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Referral PathwayReferral Pathway
Referral screening
Urgent
Direct Issue
Home visits
Powered wheelchairsScheduled
clinics
PriorityRoutine
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Referral PathwayReferral Pathway
Referral screening
Urgent
Direct Issue
Home visits
Powered wheelchairsScheduled
clinics
PriorityRoutine
WT = S
1 listWT = H
WT = P
WT < 1day WT<<P
WT = Waiting times
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Next stepsNext stepsActive monitoring / management processActive monitoring / management process
Routine weekly meetingsRoutine weekly meetings IT data IT data (new reports in place)(new reports in place)Reporting to higher managementReporting to higher management
Staff recruitmentStaff recruitment
Transitional phaseTransitional phaseManaging backlogManaging backlog
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Assessment phaseAssessment phaseClinic inefficienciesClinic inefficiencies
Did not attends (DNAs) - Did not attends (DNAs) - 20 to 40% (1 or 2 out of 5)20 to 40% (1 or 2 out of 5)
Clinic frequency inadequateClinic frequency inadequateWaiting times increasingWaiting times increasingMinimise seeing patientsMinimise seeing patientsReview frequency lowReview frequency low
Quality of assessments ?Quality of assessments ?Reduced time / patientReduced time / patientReduced TORTC team (1)Reduced TORTC team (1)Reduced local staff involvementReduced local staff involvementNo outcome measuresNo outcome measures
Currently up to 12 wks (clinic)
Draft standard Ref – assess < 4 wks
RIE Target Ref – provision < 18 wks
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Reducing DNAs Reducing DNAs (Did not attends)(Did not attends)
Pre appointment phone callsPre appointment phone callsPatient-focussed-booking (Clinic & repairs)Patient-focussed-booking (Clinic & repairs)
Letter to patient inviting to book appointmentLetter to patient inviting to book appointmentPatient responsibility to phone & bookPatient responsibility to phone & bookPatient chooses suitable timePatient chooses suitable time ( (More certain will attend) More certain will attend) Excludes those not interestedExcludes those not interestedBUT – disadvantages less ableBUT – disadvantages less able
Transportation / ambulances ?Transportation / ambulances ?
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Clinic FrequencyClinic Frequency
Increase staff for clinicsIncrease staff for clinics Staff recruitmentStaff recruitment Additional staffAdditional staff Utilisation current staff ?Utilisation current staff ?
Increase technicians’ clinical roleIncrease technicians’ clinical roleConcentrate clinical staff on clinics / complex casesConcentrate clinical staff on clinics / complex casesImprove quality of assessmentImprove quality of assessment
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Technician utilisationTechnician utilisation
Mobile Technicians (x3)Mobile Technicians (x3) Current roleCurrent role
Repairs, collects & deliveriesRepairs, collects & deliveriesTravel throughout TaysideTravel throughout Tayside5 to 12 years experience each5 to 12 years experience eachKnow patients very wellKnow patients very wellNo clinical responsibilitiesNo clinical responsibilities
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Additional Technician RoleAdditional Technician Role Empower for basic clinical decisions, Egs:Empower for basic clinical decisions, Egs:
Change of wheelchair sizeChange of wheelchair size Additional accessories Additional accessories (headrests, laterals, etc)(headrests, laterals, etc) Make adjustments Make adjustments (roho cushions, etc)(roho cushions, etc)
Rapid Rapid (during repairs / on request)(during repairs / on request) TrainingTraining, Supervision, & Backfill, Supervision, & Backfill
Ears / eyes of the serviceEars / eyes of the service Tele-care (lap top, camera, phone)Tele-care (lap top, camera, phone)
Better use clinical staffBetter use clinical staffOther techniciansOther technicians
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Additional Referrers’ RoleAdditional Referrers’ RoleNurses, TherapistsNurses, Therapists
Empower for basic clinical decisions, Egs:Empower for basic clinical decisions, Egs: Prescriptions (basic cases)Prescriptions (basic cases) Local environmental issues (access, ramps, house mods, etc)Local environmental issues (access, ramps, house mods, etc) Larger wheelchairLarger wheelchair Additional accessories Additional accessories (headrests, laterals, etc)(headrests, laterals, etc) Make adjustments Make adjustments (roho cushions, etc)(roho cushions, etc) Training in wheelchair useTraining in wheelchair use
Training, Supervision, Training, Supervision, Availability?Availability?
Better use TORTC clinical staffBetter use TORTC clinical staffWork with techniciansWork with technicians
More local serviceMore local service
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One stop clinicsOne stop clinics
Rapid service Avoids delivery
BUTClinic timeStock available
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Review proceduresReview procedures
Referrals for life BUT needs change Referrals for life BUT needs change (slow – rapid)(slow – rapid)Review to identify change and respondReview to identify change and respondPreferably before need critical (pro-active)Preferably before need critical (pro-active)Currently Currently
Annual letterAnnual letter Children & a few critical casesChildren & a few critical cases
Future ?Future ? All have defined review programmeAll have defined review programme Resources? (creates extra demand)Resources? (creates extra demand)
Responsibility of Patients / Carers ??Responsibility of Patients / Carers ??
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ConclusionsConclusions Patient pathways have been definedPatient pathways have been defined Referral pathway improved Referral pathway improved
More structured clinicsMore structured clinicsImproved management of waiting listsImproved management of waiting listsBetter information to patientsBetter information to patients
Assessment improved / acceleratedAssessment improved / acceleratedStaff utilisation (technicians, therapists / nurses)Staff utilisation (technicians, therapists / nurses)One stop clinicsOne stop clinicsBetter use TORTC clinical staffBetter use TORTC clinical staffReviews ?Reviews ?