Harbor’s Assessment-based Planning System (HAPS): System

Overview

Assessment Committee20 October 2015

2012 Self EvaluationHAPS is the result of a process that began in

2012, the last Accreditation self-evaluation. Several results that are significant to the current cycle:Address recommendation on program review

and planningClarity on SLO assessment expectationsNotice of new standards with further data and

assessment reporting requirements

Accreditation Standard 1Standard 1: The institution demonstrates strong

commitment to a mission that emphasizes student learning and student achievement. Using analysis of quantitative and qualitative data, the institution continuously and systematically evaluates, plans, implements, and improves the quality of its educational programs and services. The institution demonstrates integrity in all policies, actions, and communication. The administration, faculty, staff, and governing board members act honestly, ethically, and fairly in the performance of their duties.

Use of 2012 Self-Evaluation ResultsAs a result, the college engaged in a focused effort to

integrate these accreditation requirements with emerging federal and state legislative requirements, including performance reporting expectations as evidenced by:Federal requirements for institution-set standards for

student achievement and workforce outcomesState requirements for performance reporting (ARCC,

Student Success Scorecard)State requirements for funding based on services for new

students (SSSP)State requirements for Student Equity reporting (Equity

Plan)

The Student Success Scorecard – CCCCO Office:

http://scorecard.cccco.edu/

Spring 2014 EvaluationThe program review and planning cycle of 2012-

13 was evaluated and the results were delivered to the college in Spring 2014. The college began implementing the recommendations by:Reviewing the college mission and as a result

revising the mission to include a measurement component (Fall 2014-Spring 2015)

Creating a new college strategic educational master plan (SEMP) Board approved Spring 2015

The New College MissionLos Angeles Harbor College promotes access

& student success through associate and transfer degrees, certificates, economic & workforce development, & basic skills instruction. Our educational programs & support services meet the needs of diverse communities as measured by campus institutional learning outcomes.

Why Revise the Mission?To review and re-establish college prioritiesTo create a framework for assessing our

prioritiesTo align with the LACCD Mission and

Strategic Plan

Q1: Does the new mission meet the Standard?

STANDARD: The institution demonstrates strong commitment to a mission that emphasizes student learning and student achievement.

OLD: Los Angeles Harbor College fosters learning through comprehensive programs that meet the educational needs of the community as measured by student success, personal and institutional accountability, and integrity

NEW: Los Angeles Harbor College promotes access & student success through associate and transfer degrees, certificates, economic & workforce development, & basic skills instruction. Our educational programs & support services meet the needs of diverse communities as measured by campus institutional learning outcomes.

Planning Task Group, 2015The outcomes of this Task Group were:

Revise the college planning process (planning document)

Align SEMP with federal and state requirements

Identify specific measurements to assess the achievement of the SEMP

Make the SEMP the framework for program review, unit planning and resource allocation

Revised Planning ProcessAssessment-based Planning Model

Outcomes Assessment Process

Program Outcome:

SLO/SAO or SEMP Measure

Collect Data:Student

Achievement, Learning

Outcomes, External Scans

Outcomes Assessment/

Analysis:SLO/SAO

Evaluation/ Program Review

Use Results:Improvement

Action/ Resource Allocation

SEMP & Requirements AlignmentCollege Mission

Goal 1. Access and

Preparation for Success

AtD (AA/SS)

Community Services (AS)

Enroll Mgmt (AA/AS)

Equity (AA)

SSSP (SS)

Student Success

Scorecard

Goal 2. Teaching and Learning for

Success

Accreditation Standards

AtD (AA/SS)

Basic Skills (AA)

Enroll Mgmt (AA/AS)

Equity (AA)

IEPI

SSSP (SS)

Student Success

Scorecard

Goal 3. Organizational Effectiveness

Accreditation Standards

District Strategic Plan Enroll Mgmt

(AA/AS)

Facilities (AS)

Human Resources

(AS)

IEPI

Technology (TAC)

Goal 4. Resources

and Collaboration

Accreditation Standards

Enroll Mgmt (AA/AS)

Foundation (AA)

Technology (TAC)

Revised SEMP & ObjectivesCollege Mission

Goal 1: Access and Preparation for Success

Equitable access to education

Matriculation completion

Complete Math and English in first year

Goal 2: Teaching and Learning for

Success

Active learning and

student engagement

Milestone completion

Equity in Outcomes

Goal 3: Organizationa

l Effectiveness

Improve processes and

services

Improve communicatio

ns and governance

College Infrastructure

Employee development

Goal 4: Resources

Balanced budget

Diversify resources

Foundation development

Business and community

support

Revised SEMP MeasuresGoal 1.

Access and Preparatio

n for Success

Basic skills first-year

enrollment *

Completion-based class schedules

Equitable Enrollment *Orientation,

Assessment and Educational

Plan completion rate

*Fall to Spring Persistence *

Goal 2. Teaching

and Learning

for Success Achievement

gaps *

Basic skills completion*

Course completion

rates **

Gainful Employment**

Graduation data **

Licensure Passage rates**

Number of transfers *

On-time Completion *

Program (degree)/certificate completion

**

SLO, PLO, ILO achievement **

Year-to-year persistence *

Goal 3. Organizatio

nal Effectivene

ssAccreditation

status *Fiscal viability

and compliance with state and

federal guidelines (IEPI

measures)*Institutional plan progress

**Program review,

Planning and Assessment

participation **Process review and evaluation

**

Resource allocation **

Goal 4. Resources

and Collaborati

onBUDGET GOALS??Efficiency

measures (class size average,

fill rate, FTES/FTEF)Number and

type of revenue sources and

amount generated

Funds raised (annual and cumulative)

Foundation endowment

Amount of scholarships

awardedNumber and

type of community/busi

ness partnerships

HAPS WorkgroupA workgroup (OIE staff, SLO coordinator, Academic

Dean) met during Summer 2015 to develop an integrated SLO assessment, program review, planning and resource allocation system using the SEMP framework:Developed Harbor’s Assessment-based Planning

SystemDocumented in SLO Assessment Handbook (draft) and

Program Review and Planning Manual (in process)Designed to address 2012 Recommendations, college

evaluation results and new Accreditation Standards

SEMP & ILO Alignment

Outcomes Assessment → Improvement Action

Program Review / Program and Service

Outcomes → Unit Plans

Annual Cluster Plan → Cluster Priorities

District/ Annual College Plan → CPC Annual College Priorities

Institution-level Mission

SEMP/Goals

Objective

Measure

Improvement Action

ILOs

PLOs

SLO/SAO

Improvement Action

EDUCATION PAYS!