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Document from the 7th Africa Water Week, held in Libreville, Gabon, 29 October – 2 November 2018
A knowledge asset of the African Ministers’ Council on Water
This material is shared as a learning resource to promote awareness and good practice in the provision, use and management of water resources for sustainable social and economic development and maintenance of African ecosystems.
Copyright for this material rests with the authors.
11/20/2018 WALIS Presentation to USAID/AFR/SD/EGEA 1
Water for Africa
through Leadership
and Institutional Support
Greater self-reliance by building value and
operational effectiveness
11/20/2018 2
A USAID funded project to strengthen the leadership ability of African institutions to
deliver safely managed WASH services through improved governance, evidence-based
monitoring, and peer-to-peer learning.
WALIS PROGRAM
11/20/2018 WALIS Presentation to USAID/AFR/SD/EGEA 3
ACTIVITIES
Stakeholder Engagement & Thought Leadership
Improving WASH Evidence-based Decision-making Program
African Ministers’ Council on Water and AfricaSan Leadership & Institutional Support
IWED
Local Systems
Case Studies
IWED &
Case Studies
African Sanitation
Academy Regions
11/20/2018 WALIS Presentation to USAID/AFR/SD/EGEA 4
IWED COUNTRIES
IWED Cohort 1 Countries
IWED Cohort 2 Countries
AMCOW Regions
Senegal
Ethiopia
Tanzania
Madagascar
Mozambique
Ghana
11/20/2018 5
Objective - Budget program per regional objectives in Diana, Vakinakaratra, Haute Matsiatra, Amoron’I Mania, Vatovavy Fitovinanyy
Counterpart – MoWASH
Activity- 90 local enumerators surveyed 20,159 villages in Madagascar
Results- BPOR process improved the WASH services development planning model and financial planning model.
The Madagascar Water and Sanitation Monitoring (SE&AM) and the BPOR data is available at: www.bdeah-sesam.mg
IWED MADAGASCAR
“This is the first time the surveyors actually went down to the most remote villages to identify the real needs of the population. We hope that the desires of the population to drink safe water and enjoy their rights like any other Malagasy person will be fulfilled because safe water is crucial, precious and much needed by the people.”
- Mayor Helene Ravaozanany
11/20/2018 6
Objective - Development of the National Water and
Sanitation Information System (SINAS) for the
National Water Supply and Sanitation Directorate
Counterpart – DNAAS
Activity- establishing SINAS in Manica, Sofala, Cabo
Delgado, and Maputo
Results- m-SINAS mobile data collection tool is
created, 84 technicians are trained and 75 tablets
have been distributed. Data is available on
www.sinasmz.com
IWED MOZABQIUE
11/20/2018 7
DATA COLLECTION ARCHITECTURE
INFORMATION EXTRACTION
TO ODK AGGREGATE SERVERUPDATE OF THE
CENTRAL DATA BASEFIELD WORK
ANDROID TABLET
ODK COLLECT
Internet
UPLOAD OF FORMS FROM TABLET
TO SERVERAVAILABLE IN WEBGIS
PLATFORM
Automatic passage of local collected information;
Central data base with a geographical component:
Access via WebGIS or Desktop GIS;
Server in the domain www.sinasmz.com
Business Intelligence
solutions
(e.g. DHIS2 )
IMPLEMENTED SOLUTION
11/20/2018 8
WEB PLATFORM
Data query and editing
Different levels of access: enumerators, provincial SINAS technicians, central
SINAS technicians, external viewers (stakeholders and public)
Productions of maps
DECENTRALIZED ACCESS TO INFORMATION SOLUTION
11/20/2018 9
INFORMATION CONTROL
DATA TREATMENT IN OFFICE
Main types of errors:
Duplicate survey codes
(repeated order
numbers in the same
administrative post);
Location of the element
incompatible with the
administrative
component of the
element’s code;
Element too close to
other element (possible
duplication).
Edition with standard procedures
Examples:
Code modification;
Elimination of duplicate elements
Validation of dubious locations.
FIELD WORK
Data analysis in
WebGIS or
Desktop GIS
?!
?
!!?
INFORMATION VALIDATION
CHARACTERISTICS OF THE ODK FORMS
AFRIPUMP
OUTRA AFRIDEV
NIRA
VERGNET
VOLANTA
PLAYPUMP INDIA MARK II
AFRIDEEP
INFOGRAPHICS TO AID IN SIMPLE ENTRY QUESTIONS
Example: hand
pump model
11/20/2018 USAID WALIS/ Mozambique IWED program 10
INFOGRAPHICS TO AID IN MULTIPLE CHOICE QUESTIONS
11/20/2018 11
Tanzania – 1 of 6 IWED Activities
Objective – Roll out of the National Sanitation Management Information System (NMIS)
Counterpart – MoHCDGEC
Purpose – Transparency in reporting and accuracy for citizens and decision-makers.
Description
- Develop a national Web Portal
- NSMIS Manual
- Data quality assurance
- Sub-village collection and storage.
Spotlight on IWED USA
ID W
ALIS
Julia
Eig
ner
/ D
AI G
lobal
11/20/2018 12
WALIS KNOWLEDGE SHARING
https://www.globalwaters.org/walis
Rola
nd P
arta
ger
/ A
lam
ySto
ck P
hoto
11/20/2018 13
Anahit Gevorgyan, Deputy Chief of Party
Water for Africa through Leadership and
Institutional Support
1440 G Street, NW
Washington, DC 20005
WALIS Presentation for AWW 7
National Sanitation Management
Information System - NSMIS
Presented by: Anyitike Mwakitalima
Coordinator, National Sanitation Campaign
Ministry of Health, Community
Development, Gender, Elderly and Children
Tanzania
Contents
# Content
1 Introduction
2 The Tanzania’s National Sanitation Management Information System (NSMIS)
[Background & success]
3 Challenges and Solutions
4 The Web Portal
5 Lesson Learnt
6 Way Forward
7 Conclusion
1.0 Introduction
TANZANIA the Land of Kilimanjaro, Serengeti & Zanzibar
About Tanzania
• Tanzania, the land of Kilimanjaro, Serengeti, and Zanzibar.
• Current population is estimated at 58 million
• Is the largest country in East Africa
To the North, it borders Kenya and Uganda
To the South north, borders Zambia, Malawi, and Mozambique
To the East, borders the Indian Ocean
To the West, borders Rwanda, Burundi, and the Democratic Republic of the Congo
Mt. Kilimanjaro
1.1 Definition of Terms
Any form (Type A): Any toilet facility with a slab, not necessarily washable
Improved (Type B+C+D): Toilet facility with washable and durable
superstructure
Safely Managed (Type C+D): Flush or pour flush and VIP latrines that safely
contain human feces
No facility (Type X): No toilets at all, toilets without intact slab, and toilets
which are full
1.2 Country Sanitation Profile (September, 2018)
96
51.4
20.4
4
0
20
40
60
80
100
120
Any form of toilet Improved toilet (Basic) Safely Managed No facility
Source: NSMIS-September, 2018
1.3 Pre-NSMIS era
• The monitoring of S&H was entirelythrough paper based protocol (Grassroot to National level)
Dominated by arithmetic and
human errors
Due to limited knowledge on use
of Microsoft Excel to most staff,
analysis of raw data was a big
issue
Lacked consistency
• Storage of data was through computerand external hard discs
Due to limited knowledge on use of
Microsoft Excel to most staff, analysis
humbled significantly
Reliability was a big issue
Disaggregation was limited to three
levels namely District, Region and at
National level. As a result, it was not
easy to track down to lowest
reporting unit (sub-village)
www.nsmis.moh.go.tz
2.0 Tanzania’s National Sanitation Management Information System (NSMIS)
2.1 Anatomy and features of NSMIS
Build on DHIS.2 software (DHIS: District Health Information Software)
Centralized Web based. Easier to access from National Server as well as on Desktop or
from cloud.
Platform Independent. Can run on all Operating Systems including Windows, Linux,
Mac OSX and Solaris
Runs on all major web browsers. Such as Google Chrome, Firefox or safari etc.
Open source. Free to revise and Improve, eliminates licensing costs.
Works Off-line. Allow user to continue entering data or operate in absence of Internet.
Auto Sync: allow users to upload data saved offline to the servers
Interoperable. Can communicate with other systems through data sharing standards via
web API technology and Mobile applications
2.2 NSMIS Data sets
1) Sanitation and Hygiene
2) Water safety
3) WASH in Health facilities
4) WASH in Schools (Primary and Secondary)
5) Occupational Health and safety
6) Port Health
7) Waste Management
8) Human Resource
9) Financial Management
2.3 Status to date
• NSMIS is accessed worldwide through
www.nsmis.moh.go.tz (requiring password)
nsmis.ehealth.go.tz. For practice & training
• NSMIS live server is hosted offsite (Vodacom),
Backup is done in-house at the Ministry of Health
• All councils are now reporting progress sanitation campaign progress through the NSMIS
2.4 Data flow in the NSMIS
CouncilVillage
level
Household
and
Sub-village
Paper based Web
2.5 Usefulness of NSMIS
• Data is easily stored and can be accessed anywhere anytime,
• Increased reporting rate (Actual Report/Expected Reports*100) and timeliness has improved tremendously
76.484.5
92.692.5
47.3
61
69.7
83.7
0
20
40
60
80
100
Oct-Dec,2017
Jan-Mar,2018
Apr-Jun,2018
Jul-Sep,2018
Reporting Rate (%) Timeliness (%)
2.5 Usefulness of NSMIS
46.1 46 46.451.4
14.9 14.5 14.917.6
0
10
20
30
40
50
60
Oct-Dec,2017
Jan-Mar,2018
Apr-Jun,2018
Jul-Sep,2018
% of HH with improved toilets % of HH with functional handwashing
Consistent data
are provided and
the trendy can be
easily explained or
correlated with
factors associated
2.5 Usefulness of NSMIS
• Easy to provide feedback and decision makers can access the reports that are being generated
• Planning and resource allocation is easy since it bases on the performance
2.5 Improved prediction capacity
Nyasa and Mbinga- Ruvuma
Kilolo – Iringa, Mpwapwa-
Dodoma, Sumbwanga- Rukwa
Mvomero and Kilosa- Morogoro
3.0 Challenges and Solutions
# Issue/challenge Solution/remedial action
1
Shortage of Environmental Health staff
at Ward level
1. Continue with recruitment of new staff
and effecting staff re-distribution
2. Engage the trained Community Health
Workers
2 Targeted audience (Decision makers,
Development partners and general
public) have not been reached yet
USAID/WALIS is supporting the
government to develop the web portal to
enable sharing of reports to the public.
3 Outdated shape files for GIS based
analyses
The Ministry in collaboration with UNICEF
is working to update the system shape files
to reflect current administrative units and
indicators and targets
3.0 Challenges and Solutions
# Issue/challenge Solution/remedial action
4
Inadequate quality of data
caused by arithmetic, and
human errors
Migrate into mobile-to-web monitoring;
introduce more validation rules into the
system and build capacity to data
collectors
5 Huge data entry workload
and manual aggregation at
village level
Introduce the mobile-to-web monitoring
system
4.0 Sanitation Web portal
4.1 Web portal development
• The developer has started working on the web portal linking it to NSMIS test
instance,
• The portal has been tested and managed to pull reports from the NSMIS
• Comments have been shared to the consultant to further improve the features
and presentation of information/reports
• By February, 2019 the web portal will be fully functional and accessible to the
public
4.2 Prototype web portal
4.2 Prototype web portal
5.0 Lesson Learnt
• The system is an important tool for evidence based decision making as itprovide data that can be shared at all levels for planning and budgeting.
• It is easy to monitor the progress of the interventions against the outcomes andprovide a room for assessing the likelihood of achieving the pre-defined targetsand goals
• Consistent follow up and supervision is important to ensuring quality data isobtained from the primary level
• The data collection and entry is tedious, therefore, enough spacing in between isrequired, we are considering to reduce the frequency of collection, fromquarterly basis to semi-annually.
6.0 Way forward
# Activity Status to date Timeframe
1 Hiring of IT staff to
support the NSMIS
help desk
Contract set to be signed early November,
2018
Early
November
2 Data Cleaning into
26 regions
Data cleaning done in 10 regions, the remaining
16 will be reached before end of the year
Completed
3 Development of
Web Portal
A prototype has been developed and is
undergoing revisions.
November
4 Development of
NSMIS user guide
Consultant has been hired to develop the user
guide
February,
2019
5 NSMIS upgrading to
improve
performance
Consultant has been hired. Current is
conducting system analysis and required
adjustments
February,
2019
7.0 Conclusion
The use of NSMIS has added value on the monitoring of sanitation and hygiene
indicators in the country. It has transformed the way data are collected, stored
and analyzed. African countries that do not have such a monitoring system are
encouraged to develop the same. With such robust monitoring system it is easy to
gauge ourselves on reliable basis that we are on or off track in addressing the
SDG 6.
Thank you