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MINISTRY OF FOREIGN AFFAIRS ITALY DIRECTORATE GENERAL FOR DEVELOPMENT CO-OPERATION ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL MUSEUM MINISTRY OF CULTURE SYRIA DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS 1 ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL MUSEUM WORK PLAN The Idlib Project PMU First Steering Committee Damascus February 2009

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Page 1: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

1

ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL MUSEUM

WORK PLAN

The Idlib Project PMU

First Steering Committee

Damascus February 2009

Page 2: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

2

1. FIRST ACTIVITY: MUSEOLOGICAL (DISPLAY OF COLLECTIONS) AND MUSEOGRAPHIC STUDIES AND RENOVATION PLANS.

The present activity shall start as a priority for the Program. It basically consists in the general Planning activity for the Museum renovation, considered as a component of the Syrian cultural policy and identity. All the other activities are strictly interconnected to this first one, as it defines the global philosophy of the new museum, elaborating a specific cultural project, thus determining the architectural/technological distribution, the display of the collections that will be chosen for presentation, as well as the visiting routes system. Contents: Development of a Plan for the new Museum’s policies, according to the international standards. A general Master Plan shall be designed, starting from a deep and accurate survey of the existing situation, both in terms of physical reality (architecture, structures, installations, etc.) and of archaeological findings availability. The possible cultural offer, in terms of exposition and display, must be identified, defined and proposed for appropriate presentation.

1. The First step of the overall Program is the designing activity for the Museum renovation.

A complete documentation of the actual state of the museum must be realized, with the following output:

• Geometric survey • Structural and physical survey • Installations survey • Expositions and stores survey (available material and spaces) • Final report on the results.

DGAM shall supply the PMU with the above said technical documentation, which will be made available to the Institutions invited to tender for the overall First Activity’s implementation. The Institution that will be awarded the contract shall accurately analyze and complete the surveys (for the items above, including as well an analysis of the socio-economic context and of the museum’s

Page 3: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

3

interconnections to the overall cultural Syrian system), then utilizing them as a bases for the planning activity.

2. Once the complete state-of-art is defined, the next step will be the elaboration of the cultural historical message that the museum wants to transmit as an expression of the Syrian cultural identity, with the final purpose of enhancing tourism flows and enhancing the Syrian cultural heritage’s economic value.

Front office and back office policies have to be identified.

This step’s expected output shall be a document, identifying:

• The museum’s role inside the national museums system

• The typology and quantity of potential visitors (e.g. students, specialists, tourists, etc.)

• The means for enhancing the museum’s value, in social and financial terms, with reference to the economic outputs, considered also as results on the local communities living conditions

• The results in terms of cultural tourism development

• The museum’s actual or possible management costs.

3. Based on the main results given by the Plan for Museum policies, this other step shall include a global project for the Museum renovation, designing the whole system, and directly defining the guidelines to be followed for the implementation of the further project’s activities, starting from the architectural/technological ones.

The expected output of the present designing step is:

• A museologic design

• A museographic design including showcases design.

• The architectural design for internal and external (garden) spaces, including as well the general layout for the installations (to be utilized as guidelines by the technicians in charge of Activity 3 – Technical plants planning)

Page 4: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

4

• Preparation of a Manual for the Museum management (whose graphic realization and publication will be task of the responsible of Activity 2 – Graphic Services).

The display of collections Plan (museography) will follow the guidelines coming from the front office’s policy plan; it shall not be a mere re-elaboration of the objects physical disposition, but a carefully planned operation which will directly show the meaning of the Museum, the message the Museum is sending to the public. It consists in designing the new visiting routes system, with all the necessary ancillary service spaces, utilities and rooms. Showcases and socles design is as well part of the present activity, but in this case the designer shall utilize the same models already prepared and approved within the Damascus Museum Project. In principle, the following new spaces organization should be considered (the final spaces distribution shall be proposed by the Institution in charge of the activity’s implementation):

• Ground floor: - Introduction to the history and culture of the Region (including a didactic

section); - History of archaeological discoveries in the area and more generally in Syria; - Free space for temporary exhibitions or for temporary arrangement of new

discoveries (where the mosaics are presently located); - The auditorium, to be renovated. • Mezzanine: - The Tablets store rooms and laboratories; - Part of the laboratories shall be available for visitors (an area for

presentation of the Tablets shall also be organized). • First floor: - Ebla section, where the offices and part of the current Ebla section are

presently located; - Tell Afis section, following the first one; - A section concerning other important sites, such as: Qminas, Tell Deinit, Tell

Tuqan, etc. • Store rooms in the basement: - New distribution layout for the storerooms and their contents

Page 5: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

5

With the aim of identifying and selecting an estimated number of 1.500 artifacts, the following timing is foreseen: • Within a first phase of 1,5 months, the Curator of the Museum, assisted by an

Italian senior Expert, shall identify an estimated number of 500 artifacts to be exhibited in the Museum;

• Then the researchers shall proceed identifying an estimated number of 1.000 additional artifacts, for each Section, within the total of 3 months for the activity;

• Once the Database shall be completed, the 1.500 artefacts to be exhibited shall be duly catalogued.

Required expertise:

• Italian senior Museologist, for a minimum period of 1,5 months, having experience in economics of cultural property (art market, cultural districts, government policies, etc.) and of public policies (copyright, ownership, public incentives, etc.);

• Italian senior Expert in the field of oriental art of the Region (Archaeologist, Art Historian), for a minimum period of 1,5 months, to assist his Syrian counterpart in identifying the pieces to be exhibited in the renovated Museum, to assist in defining the collections displaying;

• Italian senior Architect-museographer, who will be also in charge of the showcases designing, for a minimum period of 2 months;

• Same figures, juniors, for an average of 3 months each; • Italian senior Expert in the fields of tourism, marketing, communication, for

approximately 10 days; • 6 Syrian senior Experts, having the same specialties as the above mentioned

ones. These figures must have a solid background of experience; 3 of them shall be - at the end of the Project, as a Project sustainability requirement - in charge of the Museum’s management (the Museum Curator, the Assistant and the Head of technical department).

NOTES:

the Syrian Experts will be in charge of a key strategic activity, both in the present planning period and in the further management activity, with deep influence on the future structure and policies of the museum. Thus DGAM shall submit to the Italian Institution that will implement this activity a list of

Page 6: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

6

highly qualified professionals, to be agreed upon together with the implementing Institution.

The following two figures, originally foreseen, are considered non-essential and thus eliminated, since the relevant activity will be performed by the museographer: “a specialized museum scenographer and a showcases designer (one week each)”. The relevant amounts will be used to cover the costs of the new professional figures here above listed (senior and junior tourism experts).

Execution: As indicated in Annex 2 of the Agreement, a turnkey Contract should be assigned to a University Department of Oriental Archaeological studies, with experience in the field of Museum collections management and presentation, or to an Institution having similar expertise. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee. Available amount: The total amount to be allocated for the present Activity is 133.540,00 Euro. Activity's chronogram: First Semester Second

Semester Tendering Procedure Activity Activity

Amount Activity Tender

Preparat.

Bids Recept.

Evaluation operations

Contract

signature

Activity

Prepar.

Design Design

133.540 Museology 1 month 1 month 1 month 1 month 1 month 1 month 2 months

NOTE: The final part of Designing activity must be carried on in parallel with the beginning of: Activity 2 (graphic services), Activity 3 (technical plants), Activity 6 (laboratory for tablets).

*************************

Page 7: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

7

2. SECOND ACTIVITY – GRAPHIC SERVICES RELATED TO THE PRESENTATION OF COLLECTIONS.

Once the Plan for the Museum renovation will be defined (final execution period of the first activity), it will be necessary to start designing the graphic presentation of the museum itself and of its collections, according to the planned visiting routes system, as well as, more in general, to the global message that the museum intends to show. Presentation of the collections according to international standards and current museological practices is a crucial issue for a renovated museum. As a direct consequence of the Museologic and Museographic Renovation plan, the presentation system is mainly directed to elaborating and showing to the public the historical image and the clear thematic definition of the Syrian cultural identity that the Museum itself is proposing. Again, like for the display of collections Plan (museography), it shall not be a mere re-elaboration of the objects physical disposition, but a carefully planned operation which will directly show the meaning of the Museum, the message the Museum is sending to the public. In this sense, it is strictly interconnected to, and depending on, the previous basic activity. Contents: Based on the global results given by the Plan for Museum policies, this Activity shall develop a project for the general presentation of the Museum, with the design and supply of new equipment, for the realization of:

- didactic panels at ground floor, related to the Introduction to the history and culture of the Region and its connections with ancient Egypt and the Hittites; and to the History of archaeological discoveries in the area and more generally in Syria;

- didactic panels and explanatory texts for the presentation of the collections and the objects, in the other levels;

- manuals and brochures. The execution shall include:

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MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

8

- designing, drawing and digital elaboration of the texts and images to be shown on the panels, to be printed in a digital way (high resolution) on vinyl adhesive films (3M or similar, with opaque plasticization);

- construction and installation of the relevant didactic panels (the execution shall be realized in Syria). The minimum requirement is: 30 panels 1.80 x 1.00 for the ground floor, and 30 panels 1.60 x 0.80 for the first floor;

- realization of the explanatory texts for the objects’ presentation, to be printed in a digital way (high resolution) on vinyl adhesive films (3M or similar, with opaque plasticization). The minimum requirement is 44 items with the indicative dimensions of: 1.20 x 0.60, 0.20 x 0.14 and 0.30 x 0.22;

- publication of a Manual for the Museum management (as planned by the responsible of Activity 1);

- design and publication of a brochure of the Museum (minimum 100 pages in four-color reproduction, 1500 copies for each language).

Didactic panels and brochure shall be in Arabic, English and Italian. The manual shall be in Arabic and English. Execution: As indicated in Annex 2 of the Agreement, a turnkey Contract should be assigned to a specialized Italian Company with experience in the field of Oriental Archaeological studies and Museum collections’ management and presentation. Such Company shall also be in charge of the execution of the panels in Syria and shall direct their realization and installation. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee. Available amount: The total amount to be allocated for the present Activity is 96.140,00. Euro.

Page 9: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

9

Activity’s chronogram:

First Semester

Amount Activity Tender

Preparation Bids Reception

Evaluation

operations

Contract

signature

Preparation

of Activity

96.140 Graphic services 1 month 1 month 1 month 1 month 1 month

Second Semester Third Semester

Design Execution

2 months 5 months

NOTE: The first three months of activity (design) must overlap with the final phase of Activity 1.

***************************

3. THIRD ACTIVITY - TECHNICAL PLANTS PLANNING, ELECTRICITY, WATER AND SANITATION, HEATING SYSTEM, SECURITY: Technical plants planning shall be carried out in strict connection, and depending on, the general museum planning activity. It shall consist of: lighting systems, technical plants, security plants (alarm, anti-intrusion, fire-fighting, etc.), air conditioning and water/sanitation components. Technical plants planning shall be carried out by Syrian specialists with the support of Italian experts. Formal responsibility of producing the complete designs (preliminary, detailed, bills of quantities, etc.) is attributed to the Syrian specialists, who shall act in collaboration and under the supervision of the Italian Experts team.

Page 10: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

10

During the designing phase (1,5 months), the final designs will have to be approved by the Italian Experts, before being formally submitted by the Syrian technicians to the Authorities. The same principle shall be applied during the execution phase, when one single Italian Expert will be in charge of assisting the local technicians and contractors: he will support the local Works Supervisor, collaborating with him and giving technical approval to his acts (Variation orders, Interim payments, Final payment, etc.), before the Syrian Engineer formally issues the relevant orders. Contents: The present activity consists in Technical Assistance to be given by an Italian Institution to the Syrian Engineers and Contractors during the implementation phase, from designing to works execution, for a total of 5,5 months of presence in Syria. Based on the technical surveys previously performed by DGAM and revised by the Institution in charge of Activity 1, and following the general plants layout and architectural design prepared by this same Institution, the Syrian Engineers in collaboration and under the supervision of the Italian Experts, shall prepare the complete general and detail designs for all the necessary technical plants of the museum. This shall also include the complete documentation for the works execution (Bills of Quantities, Technical Specifications, etc.). The Syrian Engineers will also be in charge of the whole activity of Works Supervision during the execution phase (with the support of the Italian Expert, as described above). The activity is referred to the following technical plants:

• Electrical plants: revision, completion or thoroughly new plants • Water and Sanitation systems: revision, completion or thoroughly new plants • HVAC (Heating, Ventilation and Air Conditioning) systems: revision,

completion or thoroughly new plants • Security systems for the building: alarm, anti-intrusion, fire-fighting, internal

and external monitoring, anti-panic, emergency lighting system, etc. • All other general installations (with the exclusion of the specific ones for the

objects to be displayed) as requested by the Museology and Museography team (Activity 1).

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MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

11

Required expertise:

For this activity's implementation, the following professional figures will be necessary, for a minimum total engagement of 5,5 months:

• Italian Senior Engineer, specialized in lighting systems, security and alarm systems and anti-intrusion plants, for a minimum of 1,5 months;

• Italian Senior Engineer, specialized in technical plants, water, sanitation and heating systems (air conditioning, microclimate control), for a minimum of 1,5 months;

• One of the two engineers above will assist the Syrian side during the implementation phase, for a total of 4 months of presence in Idleb;

• 2 Specialists in complementary security and fire-control systems for museum structures, for short consultative periods of minimum one week.

The Syrian side shall contract 4 local professionals having the same expertise as the above mentioned personnel. The said professionals, who shall already have a solid background of experience, will be at the charge of the Syrian side (DGAM). Execution: As indicated in Annex 2 of the Agreement, a turnkey Contract for the technical assistance to be granted by the Italian side, should be assigned to a University Department specialized in the field of Museum technical plants or to a private Institution with experience in the same field. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee. Available amount: The total amount to be allocated for the present Activity is 76.140 euro.

Page 12: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

12

Activity's chronogram:

Second Semester Third Semester

Preparation of

Activity

Design

Execution

1 month 2 months 4 months

NOTE: The first month of activity must overlap with the first month of Activity 2 and the final month of Activity 1. The remaining activities will be executed when the PMU will consider appropriate.

**************************

4. FOURTH ACTIVITY - REFURBISHMENT OF THE GALLERIES THROUGH THE SUPPLY OF SHOWCASES AND PRESENTATION SUPPORTS Contents: Supply of new equipment for the Galleries, to the purpose of exhibiting the collections, including:

‐ the construction and installation of showcases; ‐ the construction and installation of plinths; ‐ movable partitions; ‐ the necessary connections (electrical, security, microclimate, etc);

First Semester

Amount Activity Tender

Preparation Bids Reception

Evaluation

operations

Contract

signature

76.140 Technical plants 1 month 1 month 1 month 1 month

Page 13: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

13

‐ all the necessary directional marks and signals to show the suggested preferential paths, following the indications supplied by the Architects of Activity 1.

The activity shall be carried out following the design and instructions as prepared by the museographers and experts in charge of activity 1, who will have utilized the models recently designed for the Damascus Museum (in particular, models "A" – isle - and "B" - wall). The models (scale 1/1, 1/10) will be directly supplied by DGAM). All necessary detailed instructions shall be annexed to the bidding documents. The list of equipment is indicated here below. It has to be considered as a preliminary list, to be detailed by the designers (museographers), both for the number and the dimensions of the single items, with the condition that the total amount for the supply of the equipment, non-considering civil works and connections, shall not exceed 210.000 euro.

• Isle Showcase (as Model "A" for the Classic Section of the National Museum of Damascus): 12 items, with the indicative dimensions: cm100 x cm 100, H. cm 180;

• Showcase leaned to the wall (as Model "B" for the Classic Section of the National Museum of Damascus): 18 items, with the indicative dimensions: cm 200 x cm 60, H. cm 200;

• Exhibition plinths for single vases with a bench (as Model "Exhibition plinth" for the Classic Section of the National Museum of Damascus): 12 items, with the indicative dimensions: cm 100 x cm 100, H cm 80;

• Movable partitions, for a total of 80 sq m.

Execution: As indicated in Annex 2 of the Agreement, a Turnkey Contract should be given to a specialized Syrian company, with a proven experience in the field. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee.

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MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

14

Available amount: The total amount to be allocated for the present Activity is 283.360 euro, inclusive of all materials, connections, installation, Contractor's overheads, and whatever necessary to give the supply completely finished. Activities Chronogram:

Third Semester

Evaluation

operations

Contract

signature

Preparation

of Activity

Design Execution

1 month 1 month 1 month 1 month 3 months

***************************

5. FIFTH ACTIVITY - ELECTRIC PLANTS RENOVATION THROUGH THE SUPPLY OF MATERIAL AND EQUIPMENT (SPECIFICALLY FOR SHOWCASES AND DIDACTIC PANELS): Contents: Supply an installation of new equipment for the lighting system of the renovated Museum. Following the design and instructions as prepared by the Experts in charge of Activity 3 (Technical Plants Planning), the Company that will be awarded the present activity shall have to completely supply and install the overall lighting system of the museum, inclusive of connections and civil works. The general electrical plant (internal and external) for the whole building will be a component of the Civil Works and installations supplied by DGAM.

First Semester

Amount Activity Tender

Preparation Bids Reception

Bids

Reception

283.360 Showcases 1 month 1 month 1 month

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MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

15

The activity includes: the general enlightenment of the whole building (for which the ordinary electric equipment will be supplied by DGAM), and the special lighting systems for the galleries and the displayed objects. The special lighting system to be supplied and installed shall comprise, as a preliminary list:

• lighting equipment for ground and first floor Galleries and Mezzanine, including the connection materials;

• the sophisticated lighting equipment for the presentation of the objects in the showcases and plinths. Optical fibers / light emission diodes (LED) shall be utilized; 42 items to be enlightened;

• lighting equipment for the didactic panels. Steerable halogen lamps/ LED shall be utilized: 60 panels to be enlightened.

The ordinary electric equipment for the general building enlightenment, as well as for the rest of the rooms and spaces not included in this list, will be directly supplied by DGAM. Execution: As indicated in Annex 2 of the Agreement, a Turnkey Contract should be given to a specialized Syrian company, with a proven experience in the field. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee. Available amount: The total amount to be allocated for the present Activity is 172.000 euro. Activities Chronogram:

First Semester

Amount Activity Tender

Preparation Bids Reception

172.000 Electric plants 1 month 1 month

Page 16: ASSISTANCE TO THE RENOVATION OF THE IDLIB REGIONAL … Plan.pdf · assistance to the renovation of the idlib regional museum ministry of culture syria directorate general of antiquities

MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

16

Second Semester Third Semester

Bids

Reception

Evaluation

operations

Contract

signature

Preparation

of Activity

Execution Execution

1 month 1 month 1 month 1 month 1 month 3 months

*************************

6. SIXTH ACTIVITY: TECHNICAL AND SCIENTIFIC SUPPORT FOR THE REALIZATION OF A LABORATORY FOR THE TABLETS, INCLUDING SUPPLY OF LABORATORY EQUIPMENT: Contents:

At the end of the Museographic and graphic planning and before the starting of the implementation activities, the Tablets laboratory creation may be activated.

The laboratory shall be realized in the relevant spaces identified and designed by the Museographers and Architects in charge of the Master Plan and architectural design (Activity 1), who will have to take into consideration – for the present activity’s planning actions – the needs and suggestions coming from the Restoration specialist for the tablets laboratory. To this purpose, a first short mission of this Expert will have to be planned during the final month of Activity 1, in order to cooperate for the spaces identification and distribution.

The following activities shall be performed:

• the laboratories setting up and management organization; • the design of the information architecture and the development of the

relevant software; • the setting up of the tablets database; • the running up, for a three months period, of the laboratory and deposits; • the supply of the laboratory equipment.

As for the information architecture and software, this activity shall benefit of the expertise, materials and software already developed for the similar activity in Damascus Museum Project. So the relevant Italian Expert may be employed for a shorter period of time (15 days instead of 30).

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MINISTRY OF FOREIGN AFFAIRS ITALY

DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

IDLIB REGIONAL MUSEUM

MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

17

The amount that will be saved as a consequence of that, shall be utilized – with no change of the activity’s overall costs – to cover the cost (at the Italian Institution’s charge) for engaging, during the whole period, four Syrian counterparts. These Syrian Experts, which were not originally foreseen, shall be indicated by DGAM choosing among its available expert personnel, and agreed upon by the Italian Experts in charge of the activity. At the end of the Project, they will run the further ordinary activity of the laboratory. The list of equipment is indicated here below, and it follows the same specifications applied for the laboratories of Damascus Museum. It has to be considered as a preliminary list, to be detailed by DGAM and later annexed to the bidding documents, with the condition that the total amount for the supply of the equipment shall not exceed 38.600 Euro. DGAM shall be responsible for directly purchasing, within this amount, the required equipment.

• Stereo microscope • Microscopy video and photographic system • Precision lapping I polishing machine • Slide projector • Video projector • Personal Computers • Operative systems • Server SW Systems • Complete camera set • Inkjet printer • Consumables.

Required expertise: • Italian Information Specialist for designing the information architecture and

the development of the software (for 2 weeks, instead of the original 1 month); the specialist shall also train his Syrian counterpart in order to let him ensure software technical assistance during the whole activity of the program;

• Italian Archaeologist (for 3 months), for the data entry; • Italian Restoration Specialist (for 1 month), for the setting up of the

Conservation Laboratory; • Italian Conservation Specialist (for 3 months), for the running of the

Laboratory;

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• 4 Syrian senior Experts, having the same specialties as the above mentioned ones. These figures, which shall have a solid background of experience, shall be - at the end of the Project, as a Project sustainability requirement - at the Museum’s charge, if not already so.

Execution: As indicated in Annex 2 of the Agreement, a turnkey Contract should be assigned to a University Department specialized in the field of cuneiform engraved tablets conservation and cataloguing, or to a private Institution having experience in the same fields. The procurement will follow the provisions and rules as indicated in the Agreement and its Annexes, and as eventually better clarified and approved by the Steering Committee.

Available amount:

The total amount to be allocated for the present Activity is 105.380 euro. Activities Chronogram

Second Semester Third Semester

Preparation of Activity

Design

Execution

1 month 1 month 3 months

NOTE: Like already said, a first portion of these activities (Italian Information and Restoration Specialists) must overlap and proceed in strict connection with the final phase of Activity 1, so the tender for this Activity may be launched 2 or 3

First Semester

Amount Activity Tender

Preparation Bids Reception

Evaluation

operations

Contract

signature

105.380 Tablets Laboratory 1 month 1 month 1 month 1 month

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DIRECTORATE GENERAL FOR

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DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

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months after the overall program's start-up. The remaining actions of Activity 6, shall be carried on in the final months of the project, and, in any case, after the completion of the civil works relevant to the laboratory’s reorganization.

************************* CIVIL WORKS, TO BE FINANCED AND EXECUTED UNDER THE DIRECT RESPONSIBILITY OF DGAM. As stated in the bilateral Agreement, the Syrian side (DGAM) shall be in charge of the execution of the whole of the civil works, with the exceptions specified above for single specialized activities (Activity 3). For such purpose, DGAM, with its technical structure and the appointed Contractors, shall strictly collaborate jointly with the Italian Experts and Institutions that will be implementing the foreseen activities, in order to guarantee the most correct and smooth program’s implementation. Any civil works activity shall start only after the transfer of offices and collections not to be anymore exhibited in the Museum. DGAM will be in charge of performing such activity. It might also be necessary to create a buffer zone to host the collections to be exhibited during the renovation works, in case part of the exhibitions should be continuously open to the public. The civil works shall include:

• Phase 1, complete survey of the existing situation (2 months):

- Technical survey, structural verification of the building, state of water proofing, plasters, doors and windows, etc.

- Survey of the present state of water and sanitation installations, electrical installations, heating system, air conditioning, security and anti-intrusion, fire alarm system, elevator, etc.;

- detailed report (inclusive of drawings, bills of quantities, descriptions, etc.) on the surveys results.

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DIRECTORATE GENERAL FOR

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MINISTRY OF CULTURE SYRIA

DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

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• Phase 2, designing (2 months + 2):

- preliminary and detail designs for the Museum renovation, to be done jointly with the Italian Experts in charge of Activity 1 (architecture) and 3 (technical plants planning);

- preparation of bidding documents (drawings, bills of quantities, technical specifications, etc.) for the works execution.

- a third period of 2 months is considered necessary for the tendering procedures completion (contract a ward)

• Phase 3, works execution (4 months). This activity must be performed following the above said designs and in strict compliance with the activities chronogram as prepared by the designers and approved by the PMU. The works will include – as minimum requirements – demolition and reconstruction works, here below summarized as a general indication:

- removal of damaged plasters, old doors and windows; - demolition of walls and partitions; - structural interventions, waterproofing works, new technical installations; - new walls, plasters, paintings, floors, etc.; - new doors, windows and partitions; - setting up of a cafeteria in the main hall at ground floor, new toilets; - finishing works and garden re-planning

Amount Activity First Semester Second Semester Third Semester

DGAM Civil Works 2 months Survey, Design

4 months

Design, Tender, Execution 5 months Execution

NOTE: The complete technical survey activity (phase 1, above) must be performed immediately, as a precondition for the start up of the Program. It will constitute the basic documentation that will make possible the launching of the first activity, and thus of the overall program. Not any other part of the project may be started until Activity 1 is launched, and this one is totally depending on the availability of the complete surveys.

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DIRECTORATE GENERAL FOR

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ANNEX A TOTAL 1st year 2nd year

BUDGET U Q/M Unit costs Amount Total Q/M

Unit costs Total Q/M

Unit costs Total

CHAN. 1- FUNDS ADMINISTRETED BY DGCS

Italian Assistant to the PMU

Air tickets Italy-Syria-Italy

Monitoring activity and Steering Committee

Air tickets Italy-Syria-Italy

TOTAL FOR COORDINATION 60.000 38.000 22.000

CHAN. 2- FUNDS ADMINISTRATED BY DGAM

COORDINATION

Head of the Project + Administrative Responsible 1+1 18+18 500 9.000 12 6.000 6 3.000

Syrian member of the PMU 1 18 400 7.200 12 4.800 6 2.400

Technical and Legal Assistance to PMU

1+ 1

18+ 18 300 5.400 12 3.600 6 1.800

21.600 14.400 7.200

Equipment for management

Computer 2 1.100 2.200 2 2.200

Printer/ Scanner 2 400 800 2 800

Photographic equipment 2 700 1.400 2 1.400

Car 1 18.000 18.000 1 18.000

22.400 22.400

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DIRECTORATE GENERAL FOR

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ASSISTANCE TO

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Running expenses

Secretary 1 18 300 5.400 12 3.600 6 1.800

Accountant 1 18 250 4.500 12 3.000 6 1.500

Driver 1 18 200 3.600 12 2.400 6 1.200

Office expenses 1 18 300 5.400 12 3.600 6 1.800

18.900 12.600 6.300

TOTAL FOR COORDINATION-CH,2 62.900 49.400 13.500

CHANNEL 2- MUSEUM RENOVATION PROGRAM

1‐Museologic&Museographicstudies,Renovationplanning

ItalianArcheologist 1 1,5 12.000

ItalianMuseologist 1 1,5 12.000

ItalianMusegraph 1 2 16.000

Juniorresearchers 3 3 58.500

ItalianTourism/MarketingExpert 1 0,30 2.500

AirticketsItaly‐Syria‐Italy 7 1.000 7.000

SyrianConsultants 6 3 9.000

Generalcosts(Management,Editing,Finalreportsetc…) 16.540

Total 133.540

2‐Graphicservicesforcollectionspresentation

Bigformatpanelsforgroundfloor 30 24.000

DidacticandIndicationpanelsfor1stfloor 30 18.000

Didacticpanelsforshowcasesand 44 22.000

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DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

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DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

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socles

ManualandBrochureEditingandrealization 21.000

Generalcosts(Management,Designing,etc…) 11.140

Total 96,140

3‐Technicalplantsplanning

Italianseniorexperts 2 1,5

ItalianSupervisorforimplementationactivities 1 4

ItalianSpecialists 2 0,25

AirticketsItaly‐Syria‐Italy

Editingoftheproject 1

Total 76,140

4‐RefurbishmentofthegalleriesthroughtheSupplyofShowcases

Connection for showcases 30

Showcases - Model A 12

Showcases - Model B 18

Supports (plinths) 12

Movable partitions (sqm) 80

General expense of the contractor

Total 283,360

5- Electric plant renovation through the Supply of material

Lighting system support 1

Spots and Lamps 60

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DIRECTORATE GENERAL FOR

DEVELOPMENT CO-OPERATION

ASSISTANCE TO

THE RENOVATION OF THE

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DIRECTORATE GENERAL OF ANTIQUITIES AND MUSEUMS

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Showcases and socles lighting 42

Total 172000

6- Support to the Tablets laboratory creation

ItalianInformationSpecialist 1 0,5

ItalianArchaeologist 1 3

ItalianRestaurationSpecialist 1 1

ItalianConservationSpecialist 1 3

SyrianConsultants 4 4 8.000

AirticketsItaly‐Syria‐Italy

Equipment

Total 105,380

TOTALFORMUSEUM

RENOVATION 866,560

TOTALFORCHANNEL2 929,460

PROJECTGRANDTOTAL 989,460

Notes:

1- Channel 2, Funds administrated by DGAM, Coordination. This is the only budget's item which foresees changes in the internal costs distribution, though maintaining the overall amount available. The new costs distribution is shown in red and italic.

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DIRECTORATE GENERAL FOR

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Some new figures have been included, as a support and integration to the HoP and PMU (an Administrative Responsible, a Legal and a Technical Assistants to PMU and an Accountant), with no extra cost, but through a different funds distribution.

2- Channel 2, Museum Renovation program (activities). Following the principle that each single activity will be considered as a unique "package" to be assigned after a tendering procedure, the only elements that matter, from a financial point of view, are those shown in the table: minimum expertise/activities/supplies/time required, and maximum budget available for each. The details, as per original table annexed to the agreement, remain valid as a general costs distribution indication for general internal purposes, for the evaluation phases.

Inside some of the single activities, a few changes have been made in the number or typology of experts, following the detailed analysis and specific needs described in the Work Plan, also taking into consideration the need to employ more Syrian personnel, who will afterwards run the renovated museum.

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GeneralTimeTable

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SemesterTimeTable

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SecondInstallmentMaturity(endofmonth8)