8/3/2019 Assistant to General Secretary Oct 2011

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JobTitle AssistanttoGeneralSecretaryGrade: AMEEGrade5(Salaryrange19,00022,000)Reportsto: AMEEOperationsDirector

WorkingcloselywiththeGeneralSecretary,OperationsDirectorandAdministration

Executive

TheAssistanttotheGeneralSecretarywillhavetheparttimesupportofaGrade3

memberofstaff

Term: Yearlyfixedtermappointment

PurposeofthepostTheprimaryroleistosupporttheAMEEGeneralSecretaryinthedevelopmentofAMEEactivities

includingASPIRE(InternationalRecognitionofExcellence),BEME(BestEvidenceMedicalEducation

Initiative),ESME(EssentialSkillsinMedicalEducation)coursesandMEDINE(CurriculumTrendsin

Europe)project. SubsidiaryactivitiesaretoprovidesupportandcoverfortheAMEEAdministration

Executiveinperiodsofabsence.

MaindutiesThepersonappointedwillactasAssistanttotheGeneralSecretary,willadministerthedaytoday

activitiesofAMEEprojectsandwillsupporttheworkoftheAMEEteam. Specificresponsibilitieswill

include:

1. AssistanttotheGeneralSecretary Thepreparationofletters,reports,coursematerials,journalfeaturesandmeetingpapersfrom

audioorhandwrittenscript

Maketravelandmeetingarrangementsincludingairporttransfersandprepareitineraries Provideothersupportasrequired.2. MedicalSchoolsProgrammeforInternationalRecognitionofExcellenceinEducation(ASPIRE)

Project UpdatethewebsiteusingaContentManagementSystem Processapplicationsfrommedicalschoolsthroughouttheworld Liaisewithassessorsandboardmembers Takeminutesofmeetings Provideclericalsupportasrequired.

8/3/2019 Assistant to General Secretary Oct 2011

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3. BestEvidenceMedicalEducation(BEME)Collaboration SupporttheBEMEconsultantincommunicatingwithBEMEgroups,reviewersandCollaborating

Centres

Takeminutesofmeetings ArrangeforthepreparationandprintingofBEMEGuides AssisttheBEMECoordinatorandConsultantinthepromotionofBEME Provideclericalsupportasrequired.

4. EssentialSkillsinMedicalEducation(ESME)Courses ManageandupdateadatabaseofparticipantsonESMECourses Preparecoursematerialsasrequested Receiveandprocessassignmentsfromparticipants LiaisewithESMEAdvisoryBoardmembers Takeminutesofmeetings Preparecertificatesforsuccessfulcandidates.

5. MEDINECurriculumTrends Assistintheanalysisofdatafromthesurvey LiaisewithMEDINEgroupmemberstopreparethefinalreport.

6. General WorkcloselywiththeAMEEAdministrationExecutiveandprovidecoverwherenecessary Maintainanaccuratefilingsystem AttendtheAMEEannualconference(inaEuropeanlocation)andassistasrequired Provideclericalsupportasrequired AssistinmeetingAMEEsobligationstothegeneralofficedutiesinTayParkHouse.

7. CoverforAMEEAdministrationExecutive PayinvoicesusingonlinebankingsystemandSAGEaccounts RaisePurchaseOrders UpdatewebsiteusingContentManagementSystem RunqueriesandprovidereportsfromAMEEdatabase PreparetextemailsprovidedbyOperationsDirectorandsendbyMailchimp Overseepreparationofshipmentsofexhibitionmaterials.

AMEE

October2011