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Wednesday, April 01, 2015

Associated Students of Colorado State University

Weekly Report - April 1, 2015

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Dates to Remember:

Announcements for Cabinet:

o I-ball:

Friday, May 08, 2015

5:30 PM - 8:30

LSC Theatre

Earth Week

o Monday 4/20: Carpool to Coffee, Grocery Bag Giveaway

o Tuesday 4/21: Bus to Breakfast Bars, Documentary/Trivia

o Wednesday 4/22: Earth Day Fair, Plant Giveaway

o Thursday 4/23: Bike to Breakfast, Longboard to Lunch, Documentary/ Trivia

o Friday 4/25: BYOC- Bring Your Own Cup Campaign/Giveaway

Executive Branch:

President – Samantha Guinn

Work Accomplished:

Weekly president’s office meeting

o Discussed how the rest of the year will be looking and what we need to be focusing on

for the remainder to be successful.

Technology and personal safety app meeting

o Heard a presentation of a different app that is hoping to make stakes on campus in order

to benefit the students.

o Discussion of what we are looking for in this app and how we want it to impact the

students in the best way possible and over the largest scope of help services that the

students would like.

Weekly meeting with Pam

Cabinet

Senate

Meeting with the Collegian

o Discussed the events that are coming up for the remainder of the semester such as

Mayday, mental health days, diversity days, and other events that are going on.

Weekly meeting Elections manager

Ordered things for elections

o We will be handing out water bottles, tumblers, and For-Ever-Green shirts during the

final days of campaigning to let students know about the election days and why they are

important.




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Started planning the end of the year with cabinet

o Last cabinet plans, last senate plans, and also I-Ball are in the works and we hopefully

will have everything finalized by the middle of April.

For-Ever-Green

o Finalized the designs that will be voted on by the students during the voting days for

the campaigns.

RamRide

o Have had meetings with different individuals across campus about the process for

RamRide and how we can move forward with the program and keep it as successful as

we can. RamRide has done amazing things over the last few years and we want to keep

the momentum going while supporting them in any way that we can.

Goals for Next Week:

Weekly president’s office meeting

Presidents student financial advisory committee meeting

o Discussions of large projects that the board wishes to see on campus and how those can

be implemented

Monthly meeting with Dr. Frank and Dr. Hughes

Cabinet

Senate

Safety app discussion

Weekly meeting with Elections manager

Elections

Mayday with Will

Vice President – Lance Li Puma

Work Accomplished:

Student Fee Review Board

o Met with Mike, Lynn, and Brandon

Discussed the spring semester and how to get constituent input

Reviewed applications for the board

Talked about board dynamics

o Presentations

Off-Campus Life

RamRide

o Answered questions with the Collegian

Senate

o Reviewed Legislation




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o Met with Senate Leadership

Attended the CoTL subcommittee on the Course Survey Revamp

Technology and Personal Safety on Campus

o Attended several meetings about the safety app and looking at the different possibilities

for our campus

Attended Elections committee at the invitation of the Election Manager


SFRB presentation

Safety App

Chief of Staff – Hugo Pasillas

Work Accomplished:

Important dates to remember:

o March 7th and 10th- Elections Officer Orientation Dates

o Friday, March 13th, 2015- Campaign Orientation Deadline

o March 24th -27th, 2015- Diversity Days

o April 20th- 24th, 2015- Earth Week

All directors are well prepared with these events and are open to answer any questions. I can

also answer all questions and help get in contact with Directors of each event!

Worked with Directors to finalize details of events coming up after spring break.

Worked with Coca Cola grant committee to review several applications.

Began handout with Kimberly Stern with information about student leadership and media.

Reviewed last years end of the year report.

Looked over ASCSU new website!


o Meet with Advisor

o Meet with Directors

o Finalize handout

Deputy Chief of Staff – Lauren Wester

Work Accomplished:

Weekly Meetings –

o Met with Mackenzie Whitesell, Director of Health, to discuss the mental health

campaign

o Attended weekly Presidential meeting

o Attended weekly Chief of Staff meeting

o Attended Senate to report for Outreach

PASS Student Task Force –




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o Sent out reminder and agenda

o Wrote agenda

o Made edits to the honor code survey

o Facilitated task force meeting

Student Absentee Policy –

o Met with Jody Dovovan and Mackenzie Whitesell to discuss changes to the policy for

the Committee on Teaching and Learning

Other Items –

o Caught up on email

o Followed up with John Henderson

o Met with Rioux Jordan to discuss ASCSU changes for next year

o Reminded Senate about press releases

Finance – Ryan Brooks

Work Accomplished

ASCSU

o Received all encumbrances from directors so our department now has a solid idea of

what money will be spent as the year progresses

o Worked on packets to give to those running for office next year with budget amounts

and contracts from the past 5 years.

o Purchase chairs for reception area

BSOF

o Received more invoices from Holocaust awareness and Passover events

o Received liability insurance for the carnival event for ECC

o Gave Lea Martin Robert Ebendorf contract for Metal Smithing Guild and Jefferson

Cowie contract for History Club

o Received final W9 from DSLC and the business days event and sent out contracts to be

signed

SFRB

o Spoke to the board about WGAC’s budget issues and have received updated budgets

for both the mandatory and new resource request after learning about the salary savings

that will occur this upcoming year.


Have the furniture figured out already!! It’s taken too long

Follow up with Andrew Bondi and Rio about BSOF bylaw changes.

Send in final round of contracts to Lea Martin by the end of the week

Miscellaneous




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o Just a reminder, please make sure you are correctly using ASCSU Finances. If you have

any questions on purchases, making purchases, or utilizing the Student Fee please

contact me. I would be happy to help you through this.

Controller – Allison Eret

Work Accomplished:

o ASCSU

Purchased 12 meals from Spoons for Andrei’s elections committee meeting

Worked on the website

Updated the Judicial page and added 2 subpages (Governing Documents

and Cases) for Rioux

Discussed the comment section with the front desk and contacted Jason

Huitt to transfer the email to the front desk’s email

Started working on the ASCSU records website

Updated Controller Book with recent transactions

Emailed each department their weekly budget reports

Filled out a request form for SFRB’s catering on March 9th

Received a quote from Office Furniture for the Front Desk’s new chairs and

submitted a requisition for payment

o BSOF

Emailed the DSLC regarding an invoice from Signarama

Submitted payment for FRSES’ Collegian invoice

Contacted one of the DSLC’s speakers regarding their W9

Submitted payment for Student for Holocaust Awareness’ Collegian invoice


o Finish all RFD’s on my desk

o Follow up on furniture purchase

o Make P-card purchase for Sam Block

o Organize controller binder and BSOF Binder

Student Services – Will Maher

Work Accomplished:

Added more names to the senior stole list

Took input from cabinet on awards and finalized award set-up

Presented MayDay collaboration to

o Health and human sciences

Scheduled meetings all remaining college councils for MayDay

Met with Ram Events regarding partnership for MayDay event




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Discussed partnerships with KSCSU for MayDay

Meet with Lance and Rioux regarding awards for judicial and senate for i-ball

Got safety waivers for MayDay

Decided FEG finalists

Submitted FEG finalists to Andre to get on ballot

Bought inflatable tube man for advertising of MayDay

o Got p-card

o Got receipt to SLiCE

Created I-ball schedule first-draft

Forwarded email to directors regarding pictures and interviews for I-Ball

Got waivers for MayDay

Sent FEG finalists to elections manager to put on ballot


Order rentals

o Set-up insurance for applicable rentals

o Fill-out p-card to order rentals

Meet with KCSU regarding partnership for MayDay

Create t-shirt design and advert for Mayday

Set up presentations with remaining college councils

o Engineering

Contact bookstore about approval for FEG shirts

Create bird’s eye diagram for MayDay

Discuss marketing department’s role in advertising for MayDay

Continue work on establishing traditions council

Connect Julietta and Lauren regarding I-Ball decorations

Finalize I-ball schedule

Collect pictures and interviews for I-ball

Figure out natural sciences role in MayDay

Follow-up with Ram Events

P-card for inflatable

Insurance forms for inflatable rentals

Get list of all members to include in award ballots for I-ball

Create award ballot for I-ball

Connect Habbad and FEG finalist whose t-shirt they liked

Follow-up with email regarding IM field light concern

Outreach – Natalie McArthur

Work Accomplished:




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Started getting volunteers for ReachOut.

Meet with Alexis to form a plan for I love CSU day.

Receive feedback from the ASCSU Outreach a bi-weekly newsletter to make it better for next

week.


Follow up with the graduate students council about ways for them to get involved with

ASCSU.

Send the Outreach Bi-weekly news letter.

Follow-up meeting with the Health Department to discuss Outreach absorbing Cam’s Crew.

Deputy Director of Ram Leadership Team- Nate Todd

Work Accomplished:

o We want to have a resume workshop when we get back

o Did something for suicide prevention week


o Start planning a spring retreat.

o Organize a Graduate Panhel for RLT.

Deputy Director of Student Organizations and Greek Life- Riley Bitner

Work Accomplished:

o The second bi-weekly newsletter should be coming out this Tuesday, any feedback is

encouraged.


o Alexis will stay in contact with all of the college councils as she is moving forward

with her joint service event. As of now only the college of business has responded, the

others should be soon.

Marketing – Taylor Bergeron

Work Accomplished:

Facebook updated

4Imprint order (pens/pencils) confirmed

o Receipt sent to Lea Martin (SLiCE)

4Imprint order (tumblers/water bottles) placed/confirmed

o Receipt sent to Lea Martin (SLiCE)

Cabinet/Senate meeting attended

Department met on Wednesday @4pm

Added e-sign reservations for health

Sent design to print for Elections

Met with elections for re-draft of election materials

Authorized wind man purchase for May Day




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“Senate in Seconds” project structured for next year

Signed up people for Choose CSU fair on Saturday

Project management with Colab (Max) for entryway design

o Called Monday to check in, left message

o Goals for the project, timeline, etc.


Organize elections materials for promotional tabling

CSU Choose fair participation

Support spring mental health campaign

Health – Mackenzie Whitesell

Work Accomplished:

Cam’s Crew

o Emailed Doug Max with questions about Cam’s Crew for next year and dates to set up

a meeting

o Collecting all evaluations by 3/27

o Emailed Sam to touch base about budget and plans with Doug

Chronic Health Mentoring

o Emailed Rhondda about meeting to discuss mentor/mentee evaluation results and plans

for next year

o Finalized mentor/mentee evaluations and sent to all CHMP participants

o Emailed several professors about visiting large classes to talk about the CHMP and

RDS office hours

Attended ANTH 100 at 10 am and 12 pm on 3/27

o Attended weekly mentor/mentee lunch on 3/27 in the ASCSU office

o Followed up with pottery studio about event

o Got RFD for pottery studio event approved and finalized date as Saturday, April 18th

from 2-4 pm 9 (emailed all mentors/mentees)

o Canceled Spoonies event due to lack of availability and difficulty scheduling –

encouraged CHMP members to “Like” the Spoonies Facebook group to be updated on

events/meetings through them

o Decided to stop Flea Market times due to lack of people stopping and focus on classes

and online promotion

Mental Health

o Finalized all poster and digital file dimensions through coordinations with Mellody and

Taylor




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o Got final approval on all posters from participants, Creative Services, CSUHN staff,

and university PR

o Got all print materials (11x17 and table cards) printed at FastPrint and submitted receipt

o Made reservations with LSC poster run for 3/30-5/1 (though we may not be able to start

until 4/6)

Submitted RFD through Marketing for this

o Dropped off table cards and got approval for dining hall distribution

o Sent Mellody files for CSUHN digital screens

o Created rotation schedule for different poster versions on campus

o Dropped off posters with Campus Rec for 5 week poster run (along with approval from

Creative Services)

o Facilitated MH Committee meeting

Typed up notes and agenda for next week and sent out

o Coordinated with Conner and Jane to pick up wristbands from Burt’s for plaza event

o Facilitated plaza event with NRHH on 3/26 promoting TWLOHA speaker and END

THE STIGMA pledges

o Emailed MH committee members about motorpool reservation for 4/9 event at DU –

will make reservation next week

o Emailed Collegian reporter to follow up about media campaign press release – met her

on Friday 3/27 to discuss the campaign and intersectionality

o Emailed reporter CSUHN and MH committee contacts

o Emailed campaign participants with opportunity to speak to Collegian reporter

o Met with Jody Donovan and Lauren to talk about changes to the excused absence

policy – working on a new draft (slightly modified) – will get feedback from Jennifer

and Rose once completed

o Continued work on de-stress event compilation

Miscellaneous

o Scheduled meeting with Kathy Pickering and Sandra about Todos Santos

o Attended third SLiCE AD search committee meeting and confirmed system log-on for

application review

o Met with an RA from AV about immunizations film screening and emailed Kathy and

Andrea about potential new date – will likely be 4/21 or 4/23 at 6 pm in Aspen Hall

Basement

o Coordinated with CREWS and Andrei about GYT plaza events

o Emailed Cam’s Lobby Shop about energy drinks and passed on to Andrea


Type notes and agenda for MH committee meetings

Distribute anti-stigma campaign table cards

Check in with LSC about poster run payment and distribution




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Secure motorpool reservation for 4/9 visit

Continue to work on planning immunization film screening event with Terrance, Kathy, and

Andrea

Continue to compile resources for de-stress events before finals

Review SLiCE AD applications

Collect Cam’s Crew evaluation data and compile

Compile data from CHMP evaluations and meet with Rhondda to discuss

Release CHMP mentor application

Work on updated student excused absence policy

Continue going to classes to talk about CHMP

Continue looking into energy drink distribution

Assistant Director of Health - Conner Jackson

Work Accomplished:

o Picked up wristbands for plaza booth

o Helped all day with plaza booth 3/26

o Met with Emma to talk about GYT video

o Followed up with Angelica about WGAC videos

o Attended weekly health meeting


o Continue with WGAC video & GYT video

Assistant Director of Health - Abby Etchepare

Work Accomplished:

o Followed up with CSUHN social media person about photos


o Continue social media posts

o Start visiting classrooms for CHMP

Governmental Affairs – Jake Christensen

Work Accomplished:

Continued to plan for Spring Affordable Student Housing Roundtable

o Began writing survey to be sent out for affordable housing (U+2)

Had weekly conference call with CUSG

o Discussed pertinent legislation and our positions moving forward

o Update on ‘Yes Means Yes’ Legislation

Hearing is being held Tuesday for Sexual Assault Bill Task Force

Will be attending at the capitol




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Continued to track and discuss legislation with ASCSU Lobbyist, other universities and

ASCSU members

Had meeting with Clint, CEO of Fort Collins Board of Realtors to discuss U+2 initiatives

o Talked about publicity and long term plan moving forward with the city

o Will continue to update him and discuss future plans

Met with Jeannie Ortega from Off-Campus Life to discuss U+2 and how OCL can assist

transitioning the initiative year after year

Helped Deputy Director of Legislative Affairs compile department specific legislative updates

o Sent out legislative reports to Health, Environmental and Diversity departments to

spread awareness of legislation and create more outreach

Attended Cabinet

o Rebecca from the City of Fort Collins presented on West Central Area Plan

Attended Senate

o City Councilman Gino Campana came for a listening session


Continue to plan Affordable Housing Round Table for Late April

Attend Sexual Assault Task Force Hearing on Tuesday at Capitol

o Meet with ASCSU Lobbyist to discuss legislation moving forward into the end of the

year/session

Finalize affordable student housing survey with Scott to be sent out in the next week or two

o Have results back before roundtable

Meet with Collegian to discuss U+2/affordable housing initiatives and progress

Reach out to the Coloradoan to gain publicity for affordable housing

Continue to work with entities across Fort Collins to gain support and express plans for

affordable student housing moving forward over the next few years

Hold weekly conference call with CUSG to catch up on legislation at the Capitol and

respective universities

Hold weekly department meeting on Wednesday to discuss upcoming week and goals before

end of year

Continue to track important higher education and related legislation to be included in the

legislative reports

o Update legislation for ASCSU Department specific legislative reports

o Help Deputy Director of Legislative Affairs with Senate Legislative Presentaiton

Attend Cabinet and Senate

o Give bi-weekly legislative update to Senate

Deputy Director of Legislative Affairs – Sarah Bruce

Work Accomplished:

o Legislation

Continued research on bills




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Formulated weekly legislative update

Talked to Caroline about upcoming legislation, and what can be expected

Department legislative reports

o U+2:

Met with OCL to discuss the future of the mission

Met with Clint Skutchan, from the Fort Collins Department of Realtors

Discussed future of mission, publicity, organizational support, etc.


o Legislative update

Present at senate

o Attend hearings- Education Committee

o Solidify date with CPD for fall roundtable

o Follow up with Gino Campana about, “It’s On Us,” initiative.

Deputy Director of Community Affairs – Yusuf Yilmaz

Work Accomplished:

o Gathered a list of people to invite from Colorado State University, Fort Collins City

Council, and Fort Collins Chamber of Commerce for the round table

o Spoke with Jake Christensen about the survey we want to conduct, and forwarded

emails from Scott Ricketts

o Had Gino Campana have a listening session at Senate

o Attended weekly department meeting

o Attended a meeting with Ms. Ortega from OLC with Jake Christensen and Sarah Bruce

regarding transition and community affairs


o Finish and turn in the survey by Wednesday

o Attend City Council Meeting

o Attend Department meeting

o Start planning round table with Jake and Sarah

o Try to receive some feedback from Gino and Senate about the listening session

Environmental Affairs – Sam Block

Work Accomplished:

Computer Software

o Sent Kim information to pass on to IT

Earth Week

o Made decision on bags

o Met with Taylor B. to collaborate on bags




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o Filled out financial form for bags

o Contacted Charco Broiler to ask for donations for Bike to Breakfast

o Contacted film producers to ask for showing rights

Resolution Draft

o Attended University Issues meeting and presented the idea

o Made edits to the draft

o Researched sustainable building codes

Collegian Meeting

o Rescheduled for next week

o Set up interview about Earth Week Events

Attended Advisor Meeting

Held Department Meeting


Earth Week

o Email Sheela Backen to ask about mugs/BYOC

o Purchase the bags and mugs by early next week

Resolution Draft

o Attend a few other committee meetings to formalize the draft

Collegian Meeting

o Prepare some facts to bring to the meeting

o Prepare list of events for an interview

Alternative Transportation Meeting

o Discuss Earth Week tasks and volunteers

Deputy Director of Environmental Affairs - Dakota Truitt

Work Accomplished:

o Earthweek Subcommittee

Finalized Earth Week Events for the advertising flyer, poster, and website.

Brainstormed ways to get students to attend Earth Day Fair.

o Sustainable Futures Fair Committee Meeting w/ David Nocella

Event on Monday April 20

o Drafted List of Events for Earthweek Advertising flyer, poster, and website.

Sent to Director to finalize locations, dates, and times; emailed to Tim

Broderick for advertising purposes.

o Contacted Fort Collins Nursery for plant order- Pledge for a Plant event.

Unable to provide plants, will order from a different source.

o Contact corporations for rights to show documentaries.

Tuesday and Thursday Sustainable Movie Nights during Earth Week.




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Contacted Dive!:The Film, Bag It, Wall-E, Addicted to Plastic, and The Story

of Stuff.

o Advisor Meeting w/ John Henderson

Discussed upcoming events and tasks.

o Department Meeting

Distributed next week’s tasks for Earth Week preparation

o Drafted informational cup insert/handout for BYOC event for Earth Week.

o Drafted Green Shopping tips for Grocery Store Event for Earth Week.


o Order/Purchase Re-usable Coffee Cups, Plants, and Re-usable grocery bags for

Earthweek events.

o Meeting with The Collegian

Draft list of Do It Green tips.

Draft a contact list for interviews for the Earth Week sustainability Weekender

issue.

Establish concrete article topics.

o Alternative Transportation Meeting w/ Aaron Fodge.

Distribute tasks for Earth week events.

o Contact Professors/Faculty to discuss Earth Week events.

Extra Credit offered to courses to attend ASCSU Sustainable Movie Nights.

o Finalize Bring Your Own Cup, sustainable coffee consumer tips.

o Finalize Bring Your Own Bag, green grocery shopping tips.

o Send all finalized events to Allison Danish at the SSC for event calendar.

University Affairs – Scott Ricketts

Work Accomplished:

Attended SFRB

o Heard from Off-Campus Life and RamRide

o Voted on numerous fees from Old Business

o Voted on OCL fee in New Business

Attended Cabinet

o Heard from City of Fort Collins on development plan

Attended Senate

Attended Tuesday night Elections meeting

o Chaired complaints against a campaign

o Voted on new Special Rules

Attended Thursday night emergency session Elections meeting




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o Discussed complaints

o Investigated complaints

o Wrote Plaza Debate questions

Attended Friday afternoon Elections meeting

o Chaired complaints against campaigns

Helped with end of Plaza Debate Friday

Met with Craig Chesson from Conflict Resolution and Conduct

o Discussed Honor Code survey

Got results from Test File Survey

o Gave results to ASCSU Vice President for consideration

Jody Donovan meeting cancelled, will reschedule

ASCSU Vice President meeting cancelled, will reschedule

Had weekly department meeting

o Discussed Test File Results

o Discussed Honor Code Survey

o Discussed ASCSU Recording Survey

o Discussed Senate Pamphlets

o Discussed changes to job description for next year

Goals For Next Week:

Work more on Elections

Attend COTL

Meet with ASCSU Vice President about Test File and COTL Task Force

Get numbers for ASCSU Recording Survey and hopefully implement it

Hopefully implement Honor Code Survey

Diversity – Mo Wells

Work Accomplished:

Inclusive Excellence Committee (IEC)

o Hoping to do office luncheons to talk to students about lack of interest

o Work with senator Seel to create presentation for Senate.

Diversity Days

o Did not have enough planned attendance

o Will reschedule plaza day and reevaluate for next year.

o Attended Mixer

Great food and conversations.

Miscellaneous

o Emailed out events calendar for the month of April




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o Attended Cookies and Conversations

o Attended Women’s Conference

o Attended Drag Show


Talk to SDPS directors about office luncheon idea.

Book plaza for Diversity Event

Create meeting for ASCCSU Vice President and Senate Recruitment and Retention Officer on

IEC future.

Judicial Branch:

Chief Justice – Rioux Jordan

Work Accomplished

Agreed not to hear a case

Elections began, became wary

Attended SFRB

Met with AUHB advisers to discuss Thursday AUHB

Attended Cabinet

Met with Deputy Chief of Staff Wester to discuss executive structure

Attended Senate to the end of the Committee of the Whole

Met with AUHB advisers to resolve major issues in AUHB restructuring and begin continuing

conversation

Attended Plaza Debate

Supreme Court Spring trip on 3/28


Remain wary of elections and potential appeals

Attend Pre-admit and Appeals Hearing

Attend AUHB meeting and training

Attend Theater debate




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Budget Update: