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the United Nations Environment Programme-DTIE www.toinitiative.or Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME for 2005

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Page 1: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Annual General Meeting

Madrid, 15-16 November 2004

2004 ACHIEVEMENTS and PROGRAMME for 2005

Page 2: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Table of ContentsSLIDE NUMBER

TOI activities in 2004 3Feedback from the Secretariat and Board

9Programme of Activities 2005 12Exercise a common voice:

Side 13Punta Cana/Bayahibe 14Agadir 15Partnership with WWF 19Partnership with ICLEI 23Itacare 31Others 33

Business Tools 35Constitution 36New Board 38Progress report by the members 39

Page 3: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Supply Chain Management

Page 4: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Partnerships with Destinations

On-going:• Side (Turkey)• Punta Cana/Bayahibe (Dominican Republic)

In development:• Agadir (Morocco)

Other forms of partnerships:• Participation in FAM tours

Page 5: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Other activities

Research papers• National Tour Operators’ Associations initiatives for sustainable tourism• Internal communication strategies and tools to promote sustainability within tour operators’ companies.

Outreach• TOI’s workshops and special sessions• Presentations on the TOI•TOI Stands at tourism fairs

Page 6: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

In the pipelines

• Training pack for tour operators (being prepared by Leeds Metropolitan University)• Exploratory visit in Itacare (Brasil) led by Edgar Werblowsky• Workshop on “Tourism, Seas and Environment” (Arona, Tenerife, 16 December 2004) organized by LTU Touristik a TOI Session.

Page 7: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Fund raising

• Membership contributions is still the core funding mechanism covering the cost of the Co-ordinator• MEDD (France) contribution for the Training pack• CELB contribution for the Supply Chain series• In Kind (LTU, VASCO, FreeWay, KEL12 ….)

• UNEP and WTO support continued

• UK STI was unsuccessful

Page 8: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Membership

• Resignations: GAP and Orizzonti • New members: Thomas Cook and Sahara Tours• Applicants: Explore Nepal

Page 9: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Feedback on TOI Position

• TOI is considered a reference for businesses, and important partner to support better public policies• TOI’s visibility is quite high (especially in Europe and in countries where partnerships are being implemented)• TOI activities are never confused with its members’

Page 10: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Feedback on TOI Position

Challenges:• Catalyse Membership involvement and revamp CEO/MDs commitment• Strengthen reporting of individual actions• Follow up with TOI tools (Implementation phase)• Raise Funds• Need to confirm UNESCO’s support

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at the United Nations Environment Programme-DTIE www.toinitiative.org

TOI Secretariat

From 2005 the coordination of the TOI will count on:

•P 4 - (Sustainable Tourism) Programme Officer (G. Carbone) will oversight the TOI and all other DTIE’s tourism projects.• L2 - Associate Programme Officer (on TOI) - to be hired

Page 12: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Programme of Activities 2005

The members agreed that the TOI Programme of Activities should aim at :• Supporting the development of one voice in destinations and lobby for better public governance• Encouraging sharing and dissemination of good practices• Representing a membership ‘service’ • Generating visibility for the TOI

Page 13: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

SIDE:– Take opportunity to meet with mayor if a member visits TOI (LTU)– VASCO is the focal point who will need to keep TOI members up to date with meetings and activities

Page 14: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

PUNTA CANA/BAYAHIBE:– Mario Kosic from LTU will take part to the meetings of the newly formed body (Allianza). They have started the waste separation scheme in Bayahibe and Punta Cana (In Activities 2004)– Take opportunity to meet with mayor if a member visits the destination– Organize a TOI activity: focus on the Parque del Este and link it to marine recreation activities and launch it to hotels. Join forces with Ecoparque (Kelvin Guerrero) and verify the possibility of organizing a meeting with local marine recreation providers the first week of April (on the occasion of Hotelplan’s week).

Page 15: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

AGADIR:•Take into account the future plans to develop 6 new beach destinations (already granted licenses to operate them), and provide ideas to Agadir on how to keep their position in tourism. What is the ‘survival’ factor for an old destination when there is competition from new destinations.• Maintain a contact with and involvement of Marrakech. Make this experience a ‘Moroccan Issue’. What is learned in Agadir can be the message for Morocco as a whole.•TOI can bring the tour operators/ clients’ quality perspective in sustainability

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at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

AGADIR:

•Provide an overall view of the situation in Agadir and in depth of selected issues that are critical by tour operators. Organize a TOI mission to identify areas of ‘sustainability’ concerns and improvements for Agadir.

• The Local TOI members interested in Marrakech could start working under the umbrella of this project.

Page 17: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

AGADIR:•How?

– Planning committee to develop the audit terms of reference and assign roles/responsibility. Very important to define carefully the ‘indicators’. Define issues very carefully/ limited to those that TOI are involved, interested and can take action. Ask CRT and local players what they expect from the visit. Collect all existing material. Organize a Preparatory meeting (one full day) in Paris on Wednesday 26 January 2005 (in UNEP office)). Include also WTO (Eugenio and Gabor). – Participate in the audit– Present final results

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at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

AGADIR:• When? Week of 25 April 2005• Who? KEL 12, (Aurinkomatkat ?), First Choice, Atlas, Dynamic, Accor, Hotelplan, LTU Touristik, TUI, Sahara Tours ...• Background: Local Agenda 21 reports, WTO manual on indicators, TUI Destination reports • ‘Godfather’ : Sahara Tours (for local appointments) / Dynamic Tours (for national connections)

Page 19: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

TOI - WWF Pilot Partnership

•The TOI Members confirmed the intention to Pilot the partnership with WWF.•WWF provided two proposed sites to ‘test’ the partnership:

–Island of Lastovo (Croatia): establish a Marine Protected Area by raising awareness of biodiversity conservation among key decision makers in government. More pristine, but close by to a big touristic area (Dubrovnik, Split)– Tekirova (Antalya): lobby for declaration of a Marine Protected Area. Alanya to Kemer - 200 km of coastline under heavy tourism development and within this Antalya is one of the destinations. Coexistence of large and small scale tourism. The three islands is very important for recreation (and adjacent to a terrestrial protected area). How to combine large scale tourism development and marine protected areas.

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at the United Nations Environment Programme-DTIE www.toinitiative.org

• An awareness campaign could be added to target consumers - to integrate this area of join activity between TOI and WWF.• Internal and external communication: materials for the ministries/stakeholders workshops and press.• Key representative in WWF: Paolo Guglielmi and Birgit Weerts.• Need to integrate from the outset indicators on how to measure the effectiveness of the PARTNERSHIP to be integrated in the agreement.• Communication to media: only when some results have been achieved.• Need to define activities and roles of the two partners.• Simon Creeps : Marine Advisory Group at the end of January / a meeting on tourism and have the endorsement of the pilot project.

Page 21: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

WWF / TOI Discussion:• The proposal of pilot testing if the two organizations can join forces on these issues and if MORE can be achieved by cooperation.•The decision on the pilot projects:It will be then Croatia but it will not exclude the lobbying for Turkey.• A small group of people will be in the Design Team. Paolo Guglielmi from WWF (and the local NGO/partner (Sunset)) and from TOI Aurinkomatkat shall meet possibly 11 February 2005 in Paris.

Page 22: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

•Croatia project: in the background material more information on how to proceed and status of the project (launched in 1998).• Funding: common fund raising• Stakeholder workshop on the islands: not only with islands players but also national ones. Two stakeholder workshop : one in May/June and the second one in September/October, to introduce the idea and practices of sustainable practices and MPA management and best practices example. Result: an action plan.

Page 23: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

The ICLEI Network of Sustainable Tourism

Destinations

•The Network is part of ICLEI (but it does not include all

ICLEI’s local authorities).

•The Network was created in Rimini as part of the

Sustainable Tourism Conference (in 2002). 16 members

in the Mediterranean area. Within the network 2

association - so it represents in fact 25 municipalities

(representing then 80.000 overnight / 50 000 arrivals a

year)

•Tourism should be the main economic activity.

Page 24: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

•The aim of the Network is to improve local government strategy

for the future main aim: exchange of experiences (All cities have

developed a local agenda 21 strategy, including all stakeholders

in the tourism business).

• One challenge in Local Agenda 21 - the challenge is the tour

operator as often is not a locally based but still it influences

development of the tourism in destination within the network

influence the marketing of the tourists.

• Within the network : different working groups on sustainable

procurement, seasonality, certification - and within each issue try

to find best strategies on how to go on.

• The big challenge is how these mass tourism destination can

move towards sustainability - this without loosing main focus of

tourism destination.

Page 25: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

•TOI members’ interest in existing network members :

–Calvia, Sousse, Georgioupolis (Hotelplan)–Riccione, Venezia, Sousse, Calvia, Costa del Sol, Georgioupolis (Aurinkomatkat)–Spain (Lloreto del Mar, Calvia, north part of Adriatic sea but not package as clients use their own transport, Georgioupolis/Crete and Rhodes, Sousse) LTU Touristik–Greece, Portugal, Spain (First Choice)

• Possibility of TOI and Network to cooperate to put pressure on these to work with the network:

–South of Turkey (Antalya, Side)–Tunisia (Monastir, Tabarka, Tunis, Djerba)–Morocco (Agadir)–Portugal (Algarve)–Sicily (Taormina)–Emerging countries: Croatia, Bulgaria

Page 26: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

ICLEI view on benefits for a cooperation:• Incorporate all stakeholders in the Local Agenda 21 development phase = in destinations where tourism is an important economic activity it is important to include also tour operators in the long term planning.• Reach the customers through the TOI members.• It is more effective to have a link with a network of tour operators rather than individual tour operators.• For TOI to test in mature destinations ‘sustainability’ integration in destination management.

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at the United Nations Environment Programme-DTIE www.toinitiative.org

TOI view on benefits for a cooperation:• Identify a qualified contact within the local government/communities to support better management and provision of environmental infrastructures = open doors• Identify what the sustainability issues are including what are the challenges that local authorities face in their efforts to integrate environmental sustainability in the destinations.• Information about the destination is not always credible and this creates a problem with customers’ un-met expectations.

Page 28: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Common benefits/ideas for action:• Quality development is a common goal of destination authorities and tour operators. Ensure long term business based on environmental, social and economic sustainability.• Working in networks - to reach out / go beyond the borders and protect the market share of the Mediterranean• ICLEI’s network can provide access to local authorities / entrance door • TOI can support ICLEI to lobby for sustainable development in local authorities• Identity Card collecting information about the members (25 members) = possibility of sharing this information and tour operators can express what is the information that tour operators want to know about the destination

Page 29: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Common benefits/ideas for action:• Feedback from the customers - collect this feedback on the members of the network and provide feedback on a structured basis through the network. • Share with local authorities what are the indicators for choosing a hotel from tour operators perspective.• In specific destinations: lobby for better environmental infrastructures

Page 30: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Next steps - focus on INFORMATION SHARING.Project I: SHARE information on the ICLEI’s NETWORK members’ sustainability through the Identification Card (ICLEI Network to TOI):•TOI to revise the Identification Card - and provide the ICLEI’s network if additional indicators of sustainability are needed from tour operators’ perspective by end of January• ICLEI Network to collect again based on new ID form within two months Project II: SHARE Customers’ feedback on destinations sustainability (TOI to ICLEI Network):•TOI to share customers’ feedback with ICLEI Network (without having to create new / additional ways to collect feedback) and eventually organized an ad hoc structured survey (through tour operators reps) and/or exit surveys and suppliers’ feedback ON THE DESTINATIONS

Page 31: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE - New opportunities:

•Itacare (Brazil): north east coast of Brazil, near Salvador. 10 years ago it was a fishermen village with unpaved road to access it. In the last 5 years they paved the road and the result is that there are over 100 hotels and big hotel chains are investing in Itacare. •TOI usually concentrates on mature destinations. This could be an opportunity to influence emerging destinations. Itacare can be a good model on how to work on emerging destinations for Brazil but also for tour operators in future business. •There is lack of legislation related to tourism (problems : violence, waste ..). There is a local NGO (GTS) trying to work with community on sustainable tourism.

Page 32: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

• Tom will go with Edgar to visit Itacare on 28-29 November.• Tom will make an assessment of the region and present it to the Board.• Head of Cabinet has confirmed his participation in the exploratory visit• If a TOI workshop will be organized should not be before Winter 2005-2006

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Exercise a COMMON VOICE

To share good practices and marketing experienceWTO Led activities :• Seminars on poverty alleviation: present the TOI, and individual practices and challenges in making tour operators more sustainable (economic and social issues in particular)• Implement the WTO Manual on indicators: destination based workshops on how to use the manual. TOI members could participate and provide the perspective of outbound tour operators on their perspective on what are the ‘sustainability issues’ in the visited destinations.

Page 34: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Exercise a COMMON VOICE

To share good practices and marketing experience

• ICRAN National Learning Workshops and Pilot testing in Mexico (Ventaglio, LTU Touristik, First Choice, include also TF multi stakeholder group (if near training they are organizing in Cancun) and Belize (May/June)• Educational and information sharing in South Africa in partnership with the Fair Trade in Tourism (end February/beginning of March). Explore later date in March for Hotelplan. KEL 12 and Ventaglio and Exodus maybe will also join.

Page 35: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Develop COMMON BUSINESS TOOLS

• TOI decision is not to have tools developed in 2005 as no specific tool was identified. The Board will decide during the year if proposals are submitted.•TOI will also re-think if the Guide to Good practice are in fact effective (the need to collect feedback from users was highlighted)

Page 36: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Changes in the constitution

MAIN CHANGES:•Art. 4 - change the Board from 12 to 5 members•Members of the Board will be elected by the AGM as well as the Chairman• The Board will be refreshed every year (all Board members should step down - but can be re-elected)• All Board members have specific responsibilities• The new ‘structure’ of the Board has been proposed due to limited membership, to act flexibly and fast -

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Changes in the constitution

COMMENTS:• These should be considered as amendments (operational rule for one year interim period) until the change of the Constitution can be carried out to operate under these rules (For one year / ad interim the Board will be five members).• In a month time have an electronic vote in a set two weeks period to allow all members to cast their vote (in January 2005).

Page 38: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Election of the Board 2005

Aurinkomatkat-Suntours (Finland) 12 votes (CHAIRMAN)FreeWay Brasil (Brazil) 12 votesHotelplan (Switzerland) 12 votesLTU-Touristik (Germany) 11 votesVentaglio (Italy) 11 votes

Page 39: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Progress report by members on activities

undertaken in 2004

Page 40: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

LTU Touristik:•Technical manual for hotels - new edition in Spring 2005•Environmental e-mail for clients is still running - information in brochure - invitation to clients to send feedback to LTU and ask anything or share experiences.•Code of conduct for children - info on internet and brochures, leaflets and clauses in contracts. Staff training. This is part of the commitment signed by DRV.•Expand envirnmental and social information in brochure and internet (9 pages). Participated in several trade fairs (dsometimes with a special stand for the environmental department).

Page 41: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

LTU Touristik:•Support environmental associations for animal protection (in particular the issue of cats and dogs protection in destinations). Also association for dolphin protection.•Check the programme and verify all doplhin parks - for the moment two have been removed (manati park in Dom Rep and dolphin park in Sharm)•Waste management in Thassos (Greece)•Installation of solar energy in own and contracted hotels: technical assistance

Page 42: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Atlas Voyages:

• Food health and safety programme in hotel (included in contract in 2005 for suppliers. The verification of suppliers is paid by the hoteliers)

•Special training programme for staff (25.000 USD) and five staff registered in school for special certification/ University of La Rochelle

•System for guides and managers

•Week end for all HR and provide trophies for best employee of the year

• In 2005 in the process of signing a convention to provide funds for the best student / training in the company

Page 43: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Atlas Voyages:

• Support to associations such as SOS Village / Association AVENIR and others (to protect handicap children and women)

• Internal training programme: 11 teachers from staff and will share their know how with their fellow colleagues (100)

• Support of the national tour guide association to organize the national tour guide meeting and in particular to discuss their social security status (currently at least 75 % do not have any security system)

• Contract with special consultant to define how to integrate in the company environmental and social practices

Page 44: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Dynamic Tours:•Charter for mountain guides - still pursuing this by training guides and cooks•The report for guides has changed: questions on the areas visited have been included (waste, water and communities)•New destinations in Morocco: ‘opening’ the North of Morocco and Middle Atlas •Products for families where customers can participate in local projects with villages associations•Motivation of incoming companies to clean the most popular desert areas that have many problems with waste•For all guides - visit more cultural sites

Page 45: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

at the United Nations Environment Programme-DTIE www.toinitiative.org

Dynamic Tours:•For supply chain management: focused on safety in transport: drivers have not a good training / work long hours. Introduce check list to understand the customers’ expectations. •Involved in rural global tourism strategy in Morocco: asked to make an assessment in the main rural areas where Dynamic is working to understand the type of revenue that people not directly involved in tourism : result was that it’s very little.•Main ‘clients’ are very involved in responsible tourism (Exodus and French company).

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Dynamic Tours:• Also involved with French association of adventure operators (ITR). They did an assessment of how their companies are operating. They have a check list (and certification) on how these companies are operating. They will use Morocco as pilot destination.•Involved in organising FAM tours for rural tourism•Involved in the ‘Marrakech project’ with CETO•Involved in CRT Casablanca wants to establish a charter for the town•Participate in the National commission for quality in tourismIn 2005:A strategy for integrating all actions in a coherent framework

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Freeway Brazil:•Prepare destinations to receive disabled people: Hired a disabled person to work and prepared a team of two on wheel chair with doctors and went to four destinations (Itacare, Pantanal, Bonito and Mira ..). Assessment and recommendations for adapting hotels and trails to allow disabled people to visit these areas. Including training of guides, changes in structure, introduction of special equipment. The philosophy is ‘INCLUSION’. The result is that the local people are very interested and open to help (in particular the guides). All was sponsored by FW (award received by the tourism magazine in Brazil) Aim is to prepare 60 destinations in the future (Ministry of Tourism is willing to sponsor the next steps).

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Freeway Brazil:•Launched the ECPAT campaign in Brazil: involved all the suppliers by 1/ adapting the code for use of travel agencies and hoteliers; 2/ invited all suppliers (400) to sign the code and promote them in the web site (and send them a certificate of the campaign); 3/ disseminate the code to all clients and possibility of sharing complaints and reports on these issues (one hotel in Amazon and one in Fortaleza are no longer contracted); 4/ promote this in the tourism fairs (collect signatures on the campaign); 5/ inform the President on these activities and results. 2005 outlook: Only 12 only replied for the moment - the aim is to have 30% of suppliers signing the code.

Page 49: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

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Freeway Brazil:•Journey for life: Voluntary programme to bring tourists to work in communities (Certao …) : community of 600 people living in the rainforest near the beach (two big problems: border of State Park of Serra de Mar - and they are not allowed to plant / and press by investors to sell and move). The objective is to providing them with incentives to stay. 2-3 people groups that go there (special professionals such medical doctors, agricultural specialists) and go there and work with them (in future Lencois Maranensis and Itacare).•Tree planted for each travaler (national 1 and international 5 trees) (with partnership with SOS Mata Atlantica)

Page 50: At the United Nations Environment Programme-DTIE Annual General Meeting Madrid, 15-16 November 2004 2004 ACHIEVEMENTS and PROGRAMME

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Freeway Brazil:•Prepare destinations to receive disabled people: Hired a disabled person to work and prepared a team of two on wheel chair with doctors and went to four destinations (Itacare, Pantanal, Bonito and Mira ..). Assessment and recommendations for adapting hotels and trails to allow disabled people to visit these areas. Including training of guides, changes in structure, introduction of special equipment. The philosophy is ‘INCLUSION’. The result is that the local people are very interested and open to help (in particular the guides). All was sponsored by FW (award received by the tourism magazine in Brazil) Aim is to prepare 60 destinations in the future (Ministry of Tourism is willing to sponsor the next steps).•Launched the ECPAT campaign in Brazil: involved all the suppliers by 1/ adapting the code for use of travel agencies and hoteliers; 2/ invited all suppliers (400) to sign the code and promote them in the web site (and send them a certificate of the campaign); 3/ disseminate the code to all clients and possibility of sharing complaints and reports on these issues (one hotel in Amazon and one in Fortaleza are no longer contracted); 4/ promote this in the tourism fairs (collect signatures on the campaign); 5/ inform the President on these activities and results. 2005 outlook: Only 12 only replied for the moment - the aim is to have 30% of suppliers signing•Journey for life: Voluntary programme to bring tourists to work in communities (Certao …) : community of 600 people living in the rainforest near the beach (two big problems: border of State Park of Serra de Mar - and they are not allowed to plant / and press by investors to sell and move). The objective is to providing them with incentives to stay. 2-3 people groups that go there (special professionals such medical doctors, agricultural specialists) and go there and work with them (in future Lencois Maranensis and Itacare).•Tree planted for each travaler (national 1 and international 5 trees) (with partnership with SOS Mata Atlantica)

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First Choice:•Focus on ‘getting the house in order’: ISO 14001 EMS airline, head office and retail shops (brochure reduced 25% / brochure recycling / civil aviation sustainability strategy / remote invoicing). Every six weeks the recycling company go to pick them up from outlet.•Extranet : all policies and information can be shared with all companies.•Employees: HR department: work programme / worklife balance, employee engagement, physical well being etc ..•Sustainable tourism intranet site•Rep training with Tourism Concern (and DVD on sustainability). Available to all - developed with public money•

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First Choice:• Three one day workshop - life cycle analysis of package holiday, how to change programme and products, reconfiguration of commitment (from risk based to opportunity based approach). With Forum for the Future.• Training material on Code of Conduct for Children developed through travel foundation• Voluntary contribution (2/3 pay = 40 p per customer)• in 10 destinations - information on what the consumers want to know• with FTO : practical guide to good practice - minimum standards for accommodation

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KEL 12:•Sahara regions - prevent the accumulation of plastic. Before the use of bottle the clients could use flasks but now they use bottles. Now KEL 12 is trying to convince their local suppliers to go back to ‘old system’. Training also to tour leader (also to teach the clients on how to behave in such as sensitive environment). Flask is provided to clients.•Trust the Forest: in Gabon, the forest is endangered as the governments is giving permission for deforestation. A defined amount for each person going to Africa to buy for ‘conservation rights’ (the monitoring of the project is responsibility of a KEL 12 rep)

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KEL 12:•Terra incognita: map all the places in the world that need protection. Offer know how and involve clients to give advice on places that need protection.•Socotra (Arabic sea / South of Yemen) - collaboration with Socotra Ecotourism Society: Biodiversity rich - collaboration to protect the environment. University of Florence is carry out a study on Socotra’s flora. •Libya: in the last 3 years major tourism growth and in particular in the desert area with risk to compromise environmental balance. Use tour leaders to collect waste (cigarettes) and BRING IT BACK. Involve Ministry of Tourism and Environmental affairs in this issue.•Tuareg: to defend their culture (Alegria, Niger, Chad and Mali). Support them in keeping their tradition and habits.

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Ventaglio:•Training for sustainable tourism - hotel directors (40) have been trained. Also excursion managers and representatives. Within the travel agencies training programme (300) - also a module on sustainability and their role in promoting sustainability (marketing benefits of sustainability)•all catalogues on line - to reduce paper (and printing costs)•Customers’ awareness: web site development with sections dealing with advice that can be downloaded (safari, coral reefs etc).

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Ventaglio:•Environmental Interpreter Programme: 11 resorts are now part of the programme (started in 2001 in Sharm). They act also as links with local communities / mediators - project to sustain local communities have also been carried out (not only financial support but providing ‘business opportunities’). University of Milano is supporting the training these staff. The Interpreter have also helped to train staff / snow ball effect.• Being also an Hotel Management Company - the EMS is being extended from Dominican Republic to other resorts.• Implementation of ECPAT Code: implemented in Kenya and Dom Rep. Gathered all instruments in a CD and sent to all destinations to help local managers to implement the code (training power point, information for customers etc ..).

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Ventaglio: Future actions:•Multi Media training pack on a CD Rom (that can be revised regularly).• Extend also the other company in the group•Expand the Interpreter programme

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Aurinkomatkat:•Organization of the company - the strategic development of the company includes the ‘sustainability’ arm.•The department has grown (2 more staff - previously destination services and purchasing)•Destination training including sustainability (also for skiing guides). Also during the Helsinki travel fair •Sustainability rating for hotels will be published (for Summer 2005) - social, cultural and environmental issues (also in the brochures)•Supporting community centre in Fortaleza (Brazil)•Nile Cruises - Luxor - stop in a orphanage that was built through funds donated. Children produce handicraft that is sold to customers.

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Aurinkomatkat:•Beach clean ups for customers• Information on web, brochures, a special brochures on sustainability (on child sex tourism / ‘the dark side of tourism’)• Nordic Swan certified• All brochures are recycled (done by Municipality)• 100.000 customers are received every year (5 questions on environment)• Included in FinnAir corporate social responsibility report• All 800 hotels have sustainability check done twice. In couple years time stop contracting hotels that do not achieve the minimum level

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Aurinkomatkat:•Creation the Aurinkomatkat sustainability fund to be used in 2005 (yearly contribution as % of profit) (and possibility of using for TOI projects)• Change for Good campaign in FinnAir : education of girls in LDC (800.000 Euro) (via UNICEF)• Implementation of the Code - caught one client on the way back from Bulgaria for importing porn material into Finland

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Hotelplan:•Environmental projects:

–WWF - Campaign for FSC – Wood –Caretta Caretta Turtle Project, Kreta and Zakynthos–CLEFT – Children India–Hurrican Francis: Financial Support for Haiti–Environmental Week 17.-25.9.2004 (postphoned to 2005)–All these projects are financed through the „Environmental Franc“

•Launch of the Code of Conduct in Switzerland23.6.2004:

–Kick – Off Code of Conduct in Switzerland at the Hotelplan Headquater in Zurich–Training of the employees at the Headquater (Chris Bedoe / M. Maurer)–Press Conference with ECPAT Switzerland, a Public Prosecutor and with Hotelplan–June – November: Training (Touroperating, Marketing and Sales)–Since June:Customer Information

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Hotelplan:• Outlook 2005:

–Eco – Balance sheet 2003 – 2004–Environmental week March 2005–Sustainable reporting 2005 –Hotelplan environmental award for hotels–Caretta Caretta Turtle Project, Kreta and Zakynthos–Honda hybride / Fiat Ducato (Kompogas) the new art of driving at Hotelplan