athletic compliance office 2010 administrative specialists educational session
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Athletic Compliance Office 2010 Administrative Specialists Educational Session September 22 nd , 2010. 2010-11 Athletic Compliance Staff Mission Statement Official Visits Unofficial Visits General Correspondence Recruiting Roles Booster Clubs Interpretations (Q & A) - PowerPoint PPT PresentationTRANSCRIPT
ICA Management Team Meeting
June 14, 2004
Athletic Compliance Office
2010 Administrative Specialists Educational
Session
September 22nd, 2010
ICA Management Team Meeting
June 14, 2004
Presentation Outline
2010-11 Athletic Compliance Staff Mission Statement Official Visits Unofficial Visits General Correspondence Recruiting Roles Booster Clubs Interpretations (Q & A) Wrap-up/Questions
ICA Management Team Meeting
June 14, 2004
2010-11 Compliance Staff
J.T. Bruett, Director
Jim Praska, Associate Director
Heath Senour, Associate Director
Justin Schemmel, Assistant Director
Andrea Smith, Assistant Director
Kristin Basballe, Financial Aid
ICA Management Team Meeting
June 14, 2004
Mission Statement
To maintain institutional control of Intercollegiate Athletics and protect the
integrity of the University by fostering a strong culture of compliance through comprehensive educational programming, development of a
service oriented proactive approach and a vigilant self-reporting system
ICA Management Team Meeting
June 14, 2004
Official Visits
ICA Management Team Meeting
June 14, 2004
Official Visits – 13.6
All official visit materials should be submitted to Andrea Smith.
The following items must be completed or submitted to approve an official visit: Accurate tracking form on file Transcripts from the prospect (may be
unofficial) Test score (ACT, SAT, PSAT, PLAN) The prospect must be registered with the
NCAA Eligibility Center
ICA Management Team Meeting
June 14, 2004
Official Visits – 13.6
** Review of Official Visit Tipsheet
ICA Management Team Meeting
June 14, 2004
Unofficial Visits
ICA Management Team Meeting
June 14, 2004
Unofficial Visits – 13.7
Off-campus meals may only include individuals certified to recruit off-campus (contact counts as a contact for that prospect).
Prospects may not receive ICA discounted rate to stay at the Radisson.
Prospects may not stay at off-campus apartments with student-athletes.
ICA Management Team Meeting
June 14, 2004
Unofficial Visits – 13.7
** Review of Unofficial Visits Tipsheet
ICA Management Team Meeting
June 14, 2004
Recruiting
ICA Management Team Meeting
June 14, 2004
Recruiting Materials – 13.4.1
Correspondence with prospects prior to September 1st of their junior year is prohibited.
Coaches may not: Forward recruiting correspondence
to a prospect prior to Sept. 1 of their junior year (letter/email) through a HS or club coach
Invite a specific freshmen or
sophomore on an unofficial visit through the HS/Club Coach
ICA Management Team Meeting
June 14, 2004
General Correspondence – 13.4.1.1(a)
General Correspondence – New Legislation:
Single sheet of institutional letterhead – no bigger than 8.5 x 11
No restrictions on design or content of one side – opposite side must be blank except for typed or handwritten messages
Additional pages must be white paper and black ink and must be blank except for typed or handwritten messages
Attachments may only include white paper with black ink and not created for recruiting purposes
ICA Management Team Meeting
June 14, 2004
General Correspondence – 13.4.1.1(a)
General Correspondence – New Legislation:
Envelopes may only include school name and logo (or athletics logo)
no bigger than 9 X 12 All institutional staff members may
prepare general correspondence
ICA Management Team Meeting
June 14, 2004
Printed Recruiting Materials – 13.4.1.1
** Review of printed recruiting materials tipsheet
Note Cards Postcard restrictions (NEW) Media Guides (NEW) Flash Drives/Jump Drives (NEW)
ICA Management Team Meeting
June 14, 2004
Electronic Correspondence – 13.4.1.2
Non-NLI Signees: limited to email and fax. All other forms of electronic correspondence (e.g., Instant Messenger, text messaging, etc.) are prohibited. NLI Signees: beginning the day after the prospect signs a NLI (or a 4-year transfer signs a tender or acceptance of admission), all forms of electronic communication (e.g., texts, facebook, etc.) are permissible.
ICA Management Team Meeting
June 14, 2004
Electronic Correspondence – 13.4.1.2
Non-NLI Signees: On or after May 1 of prospect’s senior year, no limit on forms of electronic communications, provided we have received financial deposit in response to offer of admission
E-mails are considered general correspondence
ICA Management Team Meeting
June 14, 2004
Social NetworkingGuidelines
*Review of Tipsheet
ICA Management Team Meeting
June 14, 2004
Recruiting Coordination
Functions
ICA Management Team Meeting
June 14, 2004
Recruiting Coordination – 11.7.1.2
• All recruiting coordination must be performed by a countable coach.
• Director of operations, volunteer coaches, quality control assistants, and administrative assistants may not perform any recruiting coordination functions.
• Except related clerical tasks
**Review the Recruiting Roles and Non-Coaching Staff Member Tipsheet.
ICA Management Team Meeting
June 14, 2004
Noncoaching Staff Member Exceptions – 11.7.1.2.2
• Day after a prospect signs a NLI, noncoaching staff members may make or receive telephone calls from that prospect
• On or after May 1, noncoaching staff members may make or receive telephone calls if we have received a financial deposit
• During transportation to and during official visit, noncoaching staff members may make and receive telephone calls from prospect
• Noncoaching staff members may make and receive telephone calls from prospects regarding institutional camp and clinic logistical issues
ICA Management Team Meeting
June 14, 2004
Booster Clubs
• One time a year, a booster club may finance an a team’s transportation expense to a recognition banquet, provided all expenses are paid through the athletic department, location of event is no more than 100 miles from campus and no tangible award is provided to member of the team (16.1.6.1).
• If a prospect is on campus during a booster function, we advise not to have the prospect appear at function as boosters and prospects may not have contact on or off campus.
• Awards received by student-athletes from booster clubs must be included in the award limitation calculations.
• Booster Clubs may not directly supplement a coach’s salary.
ICA Management Team Meeting
June 14, 2004
Q & A
GENERAL COMPLIANCE:
Q AND A
ICA Management Team Meeting
June 14, 2004
Q & A
Question: When sending printed recruiting materials to an international prospect, may we send this information via Fed Ex or UPS?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: Yes
An institution is permitted to use express mail delivery services to send printed recruiting materials to international prospects only.(Bylaw 13.4.1.1.1)
ICA Management Team Meeting
June 14, 2004
Q & A
Question: During a dead period, is it permissible for department staff members to send printed recruiting materials to prospective student-athletes?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: Yes
All staff members may prepare and send printed recruiting materials/general correspondence to prospects during a dead period.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Is it permissible for any athletic department staff member to attend an off-campus lunch with a prospect on an unofficial visit?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: No
Having an off-campus lunch with a prospect on an unofficial visit would be considered a contact. As such, it is only permissible for coaching staff members who have been certified to recruit off-campus to attend an off-campus lunch with a prospect on an unofficial visit.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: When is it permissible to provide student-athletes with fruits, nuts and bagels?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: It is permissible to provide student-athletes with fruit, nuts and bagels at any time [16.5.2 (h)].
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Is it permissible for a prospect to make an unofficial visit during a dead period? After he/she signed a NLI?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: No; Yes (NEW RULE)
During a dead period, no on or off-campus contacts are permitted.
However, after a prospect has signed aNLI with that institution, a prospectmay make an unofficial visit to thatinstitution during a dead period(13.02.5.4.2).
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Who must sign off on a outside/unattached competition form?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: Under Big Ten rules, all outside/unattached competition must be approved by the Faculty Athletic Representative and Compliance. This form can be found on the gophersports web site.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: How many occasional meals may a student-athlete receive during the fall semester?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: The Big Ten has recommended that four occasional meals per semester meets the occasional meal definition. The Occasional Meal Approval form can be found on the gophersports web site.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Is it permissible for us to provide parents of student-athletes soft drinks and snacks in conjunction with senior night?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: Yes
New legislation, effective January 16, 2010 does make it permissible for us to provide soft drinks and snacks to parents of student-athletes in conjunction with celebratory events and educational meetings (16.6.1.5).
ICA Management Team Meeting
June 14, 2004
Q & A
**Please note that at no other time may we provide the parents of student-athletes any snacks, including fruits, nuts, bagels, bottled water, soft drinks, etc.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Can members of the football team assist with a local Habitat for Humanity project?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: Yes
Per NCAA Bylaw 12.5.1.1, student-athletes can participate in community service projects if all of the conditions are met; most notably written approval is granted by Andrea Smith and the student-athlete does not miss class.
ICA Management Team Meeting
June 14, 2004
Q & A
Question: Can our women’s hockey program donate a signed hockey stick to the Hopkin’s High School athletic department for a silent auction to raise funds for the Hopkins High School athletic department?
ICA Management Team Meeting
June 14, 2004
Q & A
Answer: No
It is not permissible to donate or assist infund raising activities for a high schoolathletic department. This prohibition also includes donating items or assisting in fund-raising activities for club programs that consist of prospect aged students (9th grade and above).
ICA Management Team Meeting
June 14, 2004
QUESTIONS?
THANKS!