Athletic Trip RequestsAGGREGATE (SY 14/15)

(COMPUTATION METHODOLOGY)

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Total Entered: 3244Total accepted: 2918

• 1814 completed (of 2918 total accepted)• 635 remains to be completed (of 2918 accepted)• 469 canceled (of the 2918 accepted)

Total Denied: 290 (never accepted)Total accepted (2918) + Total Denied (290)+ Total pending (36) = 3244

Process Owner: Planning

March 2015 Update

Athletic Trip Requests(Aggregate SY 14/15)

Description Estimate

Anticipated SY Trip Requests 4,407

Anticipated SY Accepted Trips 4011

Anticipated SY Denied Trips 396

Avg Cost Per Charter Trip $585

*Anticipated SY Charter Cost $231,660

• To date, 100% of Trip Requests have been reviewed and adjudicated. • To date, nearly 91% of reviewed requests were accepted• To date, only 9% of total trips entered have been denied• The following assumptions were made to extrapolate anticipated SY results

• The SY total requests are based on current projections• The % of trips accepted will continue current trends• * Represents Total Cost of ALL projected Denied Trips (OOD/YBB/T&D)• *Avg. Cost per Chartered Trip –based on SY 14/15 data (Aug. 14-Jan. 15)2

Process Owner: Planning

March 2015 Update

November 2014 Projected Costs:Anticipated SY Denied Trips: 505Avg. Cost Per Trips: $505*Anticipated SY 14/15 Charter Costs: $255,025Potential Cost Avoidance: $23,365

Athletic Trip RequestsBy Month (Aug. – Dec. 2014)

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• The percentage of trips that were denied ranges from 4 to 25%• The spike in requests in September represents a large percentage of all Fall requests

• The alignment of this spike with the start of school resulted in difficulty processing requests timely

• The spike in denials for December was due to a high percentage of basketball games being played OOD (Out of District)

• There are NO pending requests to be reviewed through December

Process Owner: Planning

March 2015 Update

Athletic Trip RequestsBy Month (Jan. – May 2015)

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• For Jan. through May, denials range from 4 to 11% per month (target no more than 10% denials per month)

• 15 Trips of ALL requests through May remain to be reviewed and adjudicated.• Cancellations spiked in March due to weather• Denials spiked in March due to increase in Out of District (ODD) games• Note: Please see slide #5 for details on denials.

Process Owner: Planning

March 2015 Update

DENIALSBy Month (Jan – May 2015)

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• OOD – Out of District ( Schools/Events outside of city and county of Denver)

• YBB – Yellow Bus Boundary (E/C 470 Boundary)

• Time/Distance (Time and Distance of trip will not allow driver to pick up and drop off team, and return in time to meet regular afternoon assignment)

Process Owner: Planning

March 2015 Update