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137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

ATTACHMENTS

ORDINARY COUNCIL MEETING

Minutes of Previous Meetings

Ordinary Council Meeting 15 December 2015

Works Committee Meeting 2 February 2016


Page 1 of the Minutes of the Ordinary Meeting of Oberon Council held on Tuesday, 15 Dec 2015. ___________________________ ____________________________ General Manager Mayor

UNCONFIRMED MINUTES Oberon Council Ordinary Meeting Tuesday 15 December 2015 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council – Unconfirmed Minutes – Ordinary Meeting – 15 December 2015


Agenda Items page 1. OPENING OF MEETING .................................................................................................................... 3

2. ACKNOWLEDGEMENT OF COUNTRY ............................................................................................ 3

3. PRAYER ............................................................................................................................................. 3

4. RECORD OF ATTENDANCE ............................................................................................................. 3

5. DECLARATIONS OF INTEREST ....................................................................................................... 3

6. GENERAL AND CIVIC PRESENTATIONS........................................................................................ 3

7. COMMUNITY PRESENTATIONS AND QUESTIONS ....................................................................... 4

8. CONFIRMATION OF MINUTES ......................................................................................................... 4

9. MAYORAL MINUTE AND REPORT .................................................................................................. 4

09.01 MAYORAL MINUTE AND REPORT..................................................................................... 4

10. NOTICES OF MOTIONS .................................................................................................................... 4

10.01 NOTICE OF MOTION – SUBDIVISION OF LAND ............................................................... 4

10.02 NOTICE OF MOTION – ADDITIONAL LAND AT OBERON COMMON ............................... 5

10.03 NOTICE OF MOTION – SEALING OF BAILEY’S LANE ...................................................... 5

10.04 NOTICE OF MOTION – PARK LAND IN GLYNDWR AVENUE ........................................... 6

11. COUNCILLOR AND DELEGATES REPORTS .................................................................................. 6

11.01 CENTROC – BOARD MEETING AND ANNUAL GENERAL MEETING .............................. 6

11.02 REPORT – LGNSW MAYORS SEMINAR WEEKEND ........................................................ 7

11.03 OBERON BUSINESS AND TOURISM ASSOCIATION ....................................................... 7

12. COMMITTEE REPORTS .................................................................................................................... 7

12.01 OBERON YOUTH COUNCIL ............................................................................................... 7

12.02 BLACK SPRINGS COMMUNITY HALL COMMITTEE ......................................................... 8

13. REPORTS FOR DECISION ............................................................................................................... 8

13.01 CENTROC FUEL CONTRACT ............................................................................................ 8

13.02 PLANNING PROPOSAL – BOUNDARY ADJUSTMENT .................................................... 9

13.03 LIBRARY EXTENSION ........................................................................................................ 9

13.04 SALE OF LAND – MUTTON FALLS ROAD ....................................................................... 10

14. REPORTS FOR INFORMATION ..................................................................................................... 10

14.01 MONTHLY ACTIVITY REPORT – ACTING GENERAL MANAGER .................................. 10

14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT ............................. 10

14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ..................................... 11

14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES ....................... 11

14.05 STATEMENT OF INVESTMENTS ..................................................................................... 11

14.06 CONTAMINATION CENTRAL ........................................................................................... 12

14.07 FIRE SAFETY INSPECTION REPORT ............................................................................. 12

14.08 REGIONAL STATE OF THE ENVIRONMENT REPORT................................................... 12

14.09 CLASS ACTION SETTLEMENT ........................................................................................ 13

14.10 WATER AND SEWER PLANT REPORT ........................................................................... 13

15. URGENT BUSINESS ....................................................................................................................... 13

16. CLOSED SESSION / CONFIDENTIAL REPORTS .......................................................................... 14

16.01 LAND SALE – OPERATIONAL LAND ABERCROMBIE RD .............................................. 14

16.01 LAND SALE – OPERATIONAL LAND ABERCROMBIE RD .............................................. 15

17. CLOSURE OF MEETING ................................................................................................................. 16



1. OPENING OF MEETING

The Mayor welcomed members and declared the meeting open at 5.30pm.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER

The Meeting was opened in prayer by Pastor Ken Bird.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan

Staff Gary Wallace, Acting General Manager

Jaclyn Burns, Acting Planning and Development Director Chris Schumacher, Works and Engineering Director Lynette Safranek, Finance and Community Services Director

Sharon Swannell, Executive Coordinator Sarah-Jane Holland, Customer Service Trainee Apologies Nil

5. DECLARATIONS OF INTEREST

Pecuniary - Nil

Non-Pecuniary Significant

- Nil

Non-Pecuniary Less than Significant

- Nil

6. GENERAL AND CIVIC PRESENTATIONS

Nil



7. COMMUNITY PRESENTATIONS AND QUESTIONS

Nil

8. CONFIRMATION OF MINUTES

Ordinary Meeting 17 November 2015 Moved: Evans Second: Gibbons That the Minutes of the Ordinary Meeting held on 17 November 2015 be confirmed. Carried 01 151215 Matters Arising from the Minutes It was noted that Clr Neil Francis had been included in the recording of votes for Report Items 13.01, 13.02, 13.03 and 13.04. The minutes will be amended and Clr Francis name will be removed from these items.

9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary This report summarises the main activity for the Mayor since the November Council Meeting.

Moved: McCarthy Second: Lord That Report Item 09.01 is received as information. Carried 02 151215

10. NOTICES OF MOTIONS

10.01 NOTICE OF MOTION – SUBDIVISION OF LAND

File No: PO15-112-114 Author: Clr Clive McCarthy

Summary That the Council consider subdividing land owned in Curtis Street.



Moved: McCarthy Second: Gibbons That Oberon Council subdivides land it owns in Curtis Street to have Hathaway and the Self Care Units on separate Allotments with a service road between to access to the rear of each lot. Carried 03 151215

10.02 NOTICE OF MOTION – ADDITIONAL LAND AT OBERON COMMON

File No: Parks and Reserves/Service Provisions/Oberon Common Author: Clr Clive McCarthy

Summary Inclusion of land being Lot 1 DP 1074906 and Lot 3 DP 1126275 as part of the Oberon Common.

Moved: McCarthy Second: Francis That Oberon Council include land known as Lot 1 DP 1074906 bound by Curtis Street, Raleigh Street, Dudley Street and unformed Dillon Street and Lot 3 DP 1126275 being the unformed Dillon Street between Raleigh and Dudley Streets to be changed from operational land to community land and be added to the land known as the Oberon Common. Carried 04 151215 Moved: McCarthy Second: Francis That part of the Common Land be earmarked for a future skate park approximately 50x50 metres. The motion was put and lost. The Mayor used the Casting Vote. Moved: McCarthy Second: Francis On the west end on a slight rise parallel to existing concrete pathway leading to the Common from Curtis Street, Council level a site for a double size shelter with BBQ on south end in honour of Cr John McMahon. The motion was put and lost. The Mayor used the Casting Vote.

10.03 NOTICE OF MOTION – SEALING OF BAILEY’S LANE

File No: R57 Author: Clr Clive McCarthy

Summary Council to source funds from road reserves to seal Bailey’s Lane.



Moved: McCarthy Second: Gibbons That funds be sourced from road reserves to seal the 350 metres of Bailey’s Lane that has the road base just up graded and that is the shade of existing pine trees through out the winter months. Carried 05 151215

10.04 NOTICE OF MOTION – PARK LAND IN GLYNDWR AVENUE

File No: Parks and Reserves Author: Clr Clive McCarthy

Summary That park land in Glyndwr Avenue be changed to operational land and be sold.

Moved: McCarthy Second: Lord That Oberon Council change community land (park) in Glyndwr Avenue to operational land as a park has been provided at the south end of Glyndwr Avenue and that Council sell the lot fully serviced (water and sewer). Carried 06 151215

11. COUNCILLOR AND DELEGATES REPORTS

11.01 CENTROC – BOARD MEETING AND ANNUAL GENERAL MEETING

File No: Governance Author: Clr Kerry Gibbons

Summary The Centroc Board Meeting and Annual General Meeting (AGM) was held in Molong on 26 November 2015. This report summarises the outcomes of the AGM.

Moved: McCarthy Second: Gibbons That report item 11.01 is received as information. Carried 07 151215



11.02 REPORT – LGNSW MAYORS SEMINAR WEEKEND

File No: Governance Author: Mayor Kathy Sajowitz

Summary The LGNSW Mayors Weekend Seminar was held in Sydney on 14 & 15 November 2015. The Mayor and the Deputy Mayor attended. This report summarises the outcomes of the LGNSW Mayors Weekend Seminar.

Moved: Gibbons Second: McCarthy That report item 11.02 is received as information. Carried 08 151215

11.03 OBERON BUSINESS AND TOURISM ASSOCIATION

File No: Economic Development/OBTA Author: Clr Sam Lord

Summary Acting General Manager Gary Wallace, Mayor Kathy Sajowitz and I attended the Oberon Business and Tourism Association meeting held at the Oberon Golf Club on Wednesday 11 November 2015.

Moved: Lord Second: Francis That report item 11.03 is received as information. Carried 09 151215

12. COMMITTEE REPORTS

12.01 OBERON YOUTH COUNCIL

File: Governance/Ordinary/December 2015 Author: Lynette Safranek, Finance & Community Services Director

Summary Minutes of the Oberon Youth Council Meeting held on 1 December 2015 is submitted for Council’s information and consideration.



Moved: McCarthy Second: Lord That: 1. Minutes of the Oberon Youth Council Meeting held on 1 December 2015 be received as

information, and 2. That Council review and utilise the results of the Skate Park Community Survey and

investigate the opportunity to develop a new Skate Park in Oberon. Carried 10 151215

12.02 BLACK SPRINGS COMMUNITY HALL COMMITTEE

File: Governance/Meetings/Black Springs Community Hall Committee Author: Lynette Safranek, Finance & Community Services Director

Summary Minutes of the Black Springs Community Hall Committee held on 25 November 2015 is submitted for Council’s information and consideration.

Moved: Evans Second: Gibbons That:

1. The Minutes of the Black Springs Community Hall Committee held on 25 November 2015 be received as information

2. Council Staff consider an appropriate method for the removal of rubbish when the hall is used, and

3. When the new Oberon Skate Park is built, that the old Skate Park ramps be relocated to Black Springs.

Carried 11 151215

13. REPORTS FOR DECISION

13.01 CENTROC FUEL CONTRACT

File No: FinMgt/CENTROC Tenders Author: Chris Schumacher, Works and Engineering Director

Summary This report seeks Council’s resolution to participate in the Regional procurement of fuel through Central NSW Councils JO (Centroc). Council has participated in the previous purchase of fuel contracts for the past 4 years, and subject to its endorsement again, inclusion would be for the next contract commencing 1 July 2016.



Moved: Doney Second: Morgan This report recommends that: 1. Council agrees to participate in the next Centroc regional fuel contract commencing from 1

July 2016.

2. The Acting General Manager and Works & Engineering Director be authorised to sign Contracts on behalf of Oberon Councils participation.

Carried 12 151215

13.02 PLANNING PROPOSAL – BOUNDARY ADJUSTMENT

File No: Land Use and Planning\Planning\LEP Local Environmental Plan Author: Jaclyn Burns, Acting Planning & Development Director

Summary A Planning Proposal has been prepared by Council staff to enable anomalies to be rectified in the implementation of the Oberon Local Environmental Plan (OLEP) 2013 with specific relationship to boundary adjustments. This report finalises the process associated to this Planning Proposal.

Moved: Morgan Second: Evans That delegation be granted to Councils Acting General Manager to enable Council submit to Parliamentary Counsel for drafting and making the Planning Proposal for the amendments to the Oberon Local Environmental Plan 2013 by the inclusion of an of a model boundary adjustment clause for rural and environmental zoned land. Carried 13 151215

13.03 LIBRARY EXTENSION

File No: Community Services/Library Author: Lynette Safranek, Finance & Community Services Director

Summary In April 2015, Council received a grant for $120,290 from the State Library of NSW Public Library Infrastructure Grant Program to extend the Library. The grant will be used to create a Community Hub to meet the changing needs of modern Library users, especially young people.

Moved: Doney Second: Evans That Council ask the Community Precinct Working Party to create a brief for Council’s review at the March 2016 meeting, outlining ideas for the connection of the Community Centre and the Library to create a Community Hub. Carried 14 151215



13.04 SALE OF LAND – MUTTON FALLS ROAD

File No: Land Use and Planning/General Author: Chris Schumacher, Works and Engineering Director

Summary Application has been made by an adjoining property owner for the purchase of Lot 20 DP 864763 1651 Mutton Falls Road, O’Connell, this land being vested with Council as a Drainage Reserve. This report seeks resolution of the Council for the sale to proceed and outlines the method for sale.

Moved: Doney Second: McCarthy That the matter be deferred until further information can be provided with respect to subdivision rights, drainage issues, including soil and sedimentation impacts, alternative management strategies and associated costs. Carried 15 151215

14. REPORTS FOR INFORMATION

14.01 MONTHLY ACTIVITY REPORT – ACTING GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, Acting General Manager

Summary This report item summaries the main activity by the Acting General Manager since the November Council Meeting including Human Resources and Workplace Health & Safety, Executive Support matters, Community Activity, Regional Issues, Executive Management Team Meetings, and details of planned activities.

Moved: McCarthy Second: Morgan That report item 14.01 is received as information. Carried 16 151215

14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT

File: Governance/Meetings/Ordinary Author: Jaclyn Burns, Acting Planning and Development Director

Summary Providing details of major work within the Planning & Development Department for November and December and provide information on statistics of work that has occurred in October.



Moved: McCarthy Second: Morgan That report item 14.02 is received as information. Carried 17 151215

14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director

Summary Providing a summary of the major work in the Works & Engineering Department for the month of November 2015 and including scheduled work for the coming months.

Moved: McCarthy Second: Lord That report item 14.03 is received as information. Carried 18 151215

14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Governance/Meetings/Ordinary/December 2015 Author: Lynette Safranek, Finance and Community Services Director

Summary This report provides a summary of major work within the Finance and Community Services Department during November 2015, plus planned activities for the following months.

Moved: Doney Second: Lord That report item 14.04 is received as information. Carried 19 151215

14.05 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lynette Safranek, Finance & Community Services Director

Summary Reporting the Statement of Investments as at 30 November 2015.



Moved: Morgan Second: Doney That report item 14.05 is received as information. Carried 20 151215

14.06 CONTAMINATION CENTRAL

File No: Author: Jaclyn Burns Acting Planning and Development Director

Summary In 2014 the Bathurst Orange Dubbo Alliance and the Central West Councils Environment and Waterways Alliance was able to secure $450,000 in grant funding from the Environment Protection Authority for Contaminated Land Management Regional Capacity Building. The project is named Contamination Central and Oberon Council has made a financial commitment of $750 to participate in the project that will run through to 30 June 2016. The purpose of this report is to advise Council of the progress of the Contamination Central Project

Moved: McCarthy Second: Doney That Report Item 14.06 is received as information. Carried 21 151215

14.07 FIRE SAFETY INSPECTION REPORT

File No: Author: Jaclyn Burns, Acting Planning and Development Director

Summary This report highlights the outcomes of a fire safety inspection undertaken by Fire and Rescue NSW of the Jenolan Caves Precinct.

Moved: Gibbons Second: McCarthy That report item 14.07 is received as information. Carried 22 151215

14.08 REGIONAL STATE OF THE ENVIRONMENT REPORT

File No: Author: Gary Wallace, Acting General Manager

Summary This report highlights the outcomes of the 2014/2015 Regional State of the Environment report with respect to the Oberon LGA.



Moved: Doney Second: McCarthy That report item 14.08 is received as information. Carried 23 151215

14.09 CLASS ACTION SETTLEMENT

File No: Financial Management/Investments/Register Author: Lynette Safranek, Finance & Community Services Director

Summary Oberon Council is part of the Class Action with regard to the IMB Bentham Limited (IMB) / Lehman Brothers Australia (LBA) CDO claim for an amount of $598,314.49. There is now an opportunity to settle the Class Action at $144 million (total). Council is being asked whether it wished to support the settlement of the Class Action on the basis of the Offer.


14.10 WATER AND SEWER PLANT REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director & Richard Robinson, Sewer & Water Plant Operator.

Summary A Summary report of Water & Waste Water Activity for the month of November 2015.


15. URGENT BUSINESS

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency.



Moved: Doney Second: McCarthy That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council:

Request for donation, Bathurst Harness Racing Association. Carried 26 151215 Moved: McCarthy Second: Doney That Council provide a donation to the Bathurst Harness Racing Association of $550.00 funded from the Events program to fund the Oberon Community night. Carried 27 151215

16. CLOSED SESSION / CONFIDENTIAL REPORTS

16.01 LAND SALE – OPERATIONAL LAND ABERCROMBIE RD

File No: PR187.1300 Author: Chris Schumacher, Works and Engineering Director

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.02 PURCHASE OF BOMAG COMPACTOR – OBERON LANDFILL File No: Waste Management/Service Provision/Waste Management Facility Author: Chris Schumacher, Works and Engineering Director

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.



Moved: McCarthy Second: Doney That: 1. Council resolve into Closed Council to consider business identified, together with any late

confidential reports tabled at the meeting. 2. Pursuant to Section 10A(1)-(3) of the Local Government Act 1993, the media and public be

excluded from the meeting on the basis that the business to be considered is classified as confidential under the provisions of Section 10A(2) as outlined above.

3. The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.

Carried 28 151215 Council moved into Closed Session 7.30pm. All members of the public present left at this point in time.

16.01 LAND SALE – OPERATIONAL LAND ABERCROMBIE RD

File No: PR187.1300 Author: Chris Schumacher, Works and Engineering Director

Moved: McCarthy Second: Doney That Council in principal approve the sale of the 2.1267ha of road reserve fronting 1300 Abercrombie Road, Oberon. Carried 29 151215 Moved: McCarthy Second: Doney That: 1. Council determine an appropriate price for the sale of the land in accordance with the valuation

of OPTEON Group Pty Ltd.

2. The Acting General Manager and Mayor be delegated authority to sign relevant legal documents associated with the transfer of the land.

3. Other relevant neighbours be contacted to ascertain interest in the land. Carried 30 151215



16.02 PURCHASE OF BOMAG COMPACTOR – OBERON LANDFILL

File No: Waste Management/Service Provision/Waste Management Facility Author: Chris Schumacher, Works and Engineering Director

Moved: Lord Second: Gibbons That: 1. Council proceed to purchase the Bomag Compactor from Westrac at the sale price of

$60,000 ex. GST.

2. $40,000 through the current 2015/2016 Plant Replacement Program, and $20,000 from Waste management be allocated to purchase the plant

3. The Acting General Manager and Works and Engineering Director be delegated authority to sign all relevant documents associated with the purchase and transfer of this vehicle to Oberon Council.

Carried 31 151215 Open Council resumed at 7.40pm. The Mayor advised that resolutions 29 151215, 30 151215 and 31 151215 were made while the meeting was closed to the public. There were no members of the public present.

17. CLOSURE OF MEETING

The Mayor declared the Meeting closed at 7.40pm. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 16 February 2015 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.


Page 1 of the Minutes of the Works Committee Meeting of Oberon Council held on Tuesday, 2 February 2016. ___________________________ ____________________________ General Manager Mayor

UNCONFIRMED MINUTES Oberon Council Works Committee Meeting 2 February 2016 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council – Unconfirmed Minutes – Works Committee – 2 February 2016


Agenda Items page

1. OPENING OF MEETING & ACKNOWLEDGEMENT OF COUNTRY ........................... 3

2. RECORD OF ATTENDANCE ....................................................................................... 3

3. DECLARATIONS OF INTEREST .................................................................................. 3

4. CONFIRMATION OF MINUTES.................................................................................... 3

5. REPORTS ..................................................................................................................... 4

05.01 STATUS UPDATE – LIRS UNSEALED ROAD IMPROVEMENTS 3 YEAR ACTION PLAN

2015/2016 - 2017/2018 ................................................................................................................ 4 05.02 ABERCROMBIE ROAD & BEACONSFIELD ROAD INTERSECTION WIDENING BLACK

SPRINGS ..................................................................................................................................... 4 05.03 CAPITAL WORKS PROGRAM – PROGRESS UPDATE 2015/2016 .......................................... 4 05.04 DOG ROCKS PROJECT - PROGRESS UPDATE REPORT ...................................................... 5 05.05 EDITH ROAD BRIDGE – INVESTIGATIONS FOR WIDENING DESIGN/TENDER

SPECIFICATION ......................................................................................................................... 5 05.06 EDITH ROAD SUBDIVISION - QUOTATION ESITIMATE FOR UTILITIES INSTALLATION...... 6 05.07 ROADS MAINTENANCE COUNCIL CONTRACTS - PROGRESS REPORT ............................. 6 05.08 SECTION 94 FUNDING – NEW BUS SHELTER CONSTRUCTION ........................................... 6

6. CLOSED SESSION / CONFIDENTIAL REPORTS ....................................................... 7

7. GENERAL BUSINESS .................................................................................................. 7

8. CLOSURE OF MEETING .............................................................................................. 9



1. OPENING OF MEETING & ACKNOWLEDGEMENT OF COUNTRY

The Mayor welcomed members and declared the meeting open at 5.36pm. Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

2. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan

Staff Gary Wallace, Acting General Manager

Jaclyn Burns, Acting Planning and Development Director Chris Schumacher, Works and Engineering Director

Lynette Safranek, Finance and Community Services Director Sharon Swannell, Executive Coordinator Apologies Nil

3. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

Pecuniary - Nil

Non-Pecuniary Significant

- Nil

Non-Pecuniary Less than Significant

- Nil

4. CONFIRMATION OF MINUTES

Works Committee Meeting Minutes of the Works Committee Meeting held on 14 July 2015 were accepted by Council at its Ordinary Meeting held on 21 July 2015, resolution number 04 210715. Matters Arising from the Minutes Nil



5. REPORTS

05.01 STATUS UPDATE – LIRS UNSEALED ROAD IMPROVEMENTS 3 YEAR ACTION PLAN 2015/2016 - 2017/2018

File No: Government Relations/Liaison/DLG and Roads/Funding Author: Chris Schumacher, Works & Engineering Director

Summary Listed are the unsealed roads to be improved as part of the $3.4M LIRS Improvements Program for the next 3 year period.

Moved: Morgan Second: Gibbons That the listed unsealed roads in the $1.2M LIRS Improvements Program for 2016/2017 be noted as information. Carried 01 020216

05.02 ABERCROMBIE ROAD & BEACONSFIELD ROAD INTERSECTION WIDENING BLACK SPRINGS

File No. R256.1 & R4 Author: Works and Engineering Director, Chris Schumacher

Summary This report provides a detail on an opportunity to secure land for road intersection widening at Black Springs.

Moved: Gibbons Second: Francis That: 1. Council accept the offer and agree to meet all necessary survey and legal costs associated

with boundary and road reserve adjustments at the intersection of Beaconsfield and Abercrombie Roads upon written confirmation from the landowner.

2. Council note the future allocation of funds to complete the project be deferred to a future

Operational Plan.

Carried 02 020216

05.03 CAPITAL WORKS PROGRAM – PROGRESS UPDATE 2015/2016

File No: Financial Management/Budgeting/Capital Works Program Author: Works and Engineering Director, Chris Schumacher

Summary The report provides Council with a progress report on the current Road Construction Program activity for capital works to be completed within the 2015/2016 financial year.



Moved: Lord Second: McCarthy That report item 05.03 be received as information. Carried 03 020216

05.04 DOG ROCKS PROJECT - PROGRESS UPDATE REPORT

File No Government Relations/Liaison/DLG and Roads/Funding Author: Chris Schumacher, Works & Engineering Director.

Summary This report outlines the current status of works upon the last 2.1km unsealed section of Dog Rocks Road, adjacent to the Bathurst Regional Council boundary.

Moved: McCarthy Second: Doney That report item 05.04 be received as information. Carried 04 020216

05.05 EDITH ROAD BRIDGE – INVESTIGATIONS FOR WIDENING DESIGN/TENDER SPECIFICATION

File No Government Relations/Liaison/DLG and Roads/Funding Author: Chris Schumacher, Works & Engineering Director.

Summary This report references recent investigations into the possible potential and options to widen the existing narrow Edith Road Bridge on MR253 at Fish River.

Moved: Gibbons Second: McCarthy That Council agree to commit funding of $12,000 from the 2015/2016 Block Grant Program to commence full design and construction specification documentation for future tendering. That any investigation include the provision of shared walking and cycling laneway. Carried 05 020216



05.06 EDITH ROAD SUBDIVISION - QUOTATION ESITIMATE FOR UTILITIES INSTALLATION

File No. Council Properties/Land Development and Sales Author: Works and Engineering Director, Chris Schumacher

Summary Following the recent earthworks to the 5 lot subdivision on Edith Road, this report provides additional information in relation to essential utility services.

Moved: McCarthy Second: Morgan That Council proceed to engage the services of Enacon Group at $59,686 to install the necessary utility services as part of Councils subdivision obligations. Carried 06 020216

05.07 ROADS MAINTENANCE COUNCIL CONTRACTS - PROGRESS REPORT

File No. Roads/State Roads/RMCC Contracts Author: Sam Golam Projects Engineer

Summary This report provides a brief outline of intended works during the month of February and March 2016.

Moved: McCarthy Second: Francis That report item 05.07 be received as information. Carried 07 020216

05.08 SECTION 94 FUNDING – NEW BUS SHELTER CONSTRUCTION

File No. Roads/Design and Construction/Bus Shelter or Stops Author: Works and Engineering Director, Chris Schumacher

Summary This report seeks funding from Section 94 reserves to provide for new bus shelters around the Oberon LGA.

Moved: Lord Second: Doney That Council allocate $20,000 from Section 94 reserves to be used for the construction of new bus shelters within the Oberon LGA. Carried 08 020216



6. CLOSED SESSION / CONFIDENTIAL REPORTS

Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. There are no Closed Session Reports listed for consideration.

7. GENERAL BUSINESS

Maintenance of Toilet at the Common Clr McCarthy raised the need to find some money and carry out repairs at the Toilet block at the Common. The ceiling is damaged and missing in sections inside the toilet. Clr McCarthy suggested it should be replaced with flat iron material to prevent further vandalism in the future. This is considered to be a maintenance item. Chris Schumacher advised that there was an allocation of $15,000 in the current years budget for maintenance work at the common and this has been mostly been used for heavy earth works. Chris will check the funds available. Signage – Great Dividing Range Clr Gibbons provided an update regarding signage to identify the Great Dividing Range. Marks Signage has produced concept designs for the work and Clr Gibbons circulated the draft designs. Clr Gibbons will go back to Marks Signage for additional colour choices.



Plant for Sweeping on Road Works Clr Gibbons asked if Council can investigate the purchase of a bobcat with a broom attachment for use when heavy patching work is being carried out. Chris Schumacher advised that Council has done preliminary investigations into the option of purchasing a street sweeper, and will need to investigate further. Common Fountain Clr Gibbons asked why the Common Fountain is not working – has it been hit by lightning? Chris Schumacher advised it will need to be looked at again. Tilsbury Lane Clr McCarthy comment that he supports the sealing of Tilsbury Lane. We have had people interested in supplying goods in kind and I would like to see it be bought forward. Gary Wallace advised that Council has received correspondence in relation to this road, however sealing this would be a variation to the existing works program and would need further investigation. Oberon Rugby Leagues Grounds Clr McCarthy asked if work can be done to the Ticket Booth at Rugby League Ground, he asked that it is rendered and painted, perhaps have an image on the side. Chris Schumacher advised it could be added to the Town Improvement Program. Bailey’s Lane – Adams Road Clr McCarthy asked about the link between Baileys Lane and Adam’s Road. This needs to be surveyed and we need to make sure Bailey’s Lane is a legal road. Clr McCarthy has been advised that a person has been denied access when riding a horse through this area. Gary Wallace advised this will be taken on notice and a report will be provided once this is investigated further. Drainage Works on Lowes Mount Road Clr McCarthy suggested that Council suspend the drainage work on Lowes Mount Road until Borg goes ahead with their expansion. Chris Schumacher advised that OTHR are continuing work along the rail line now that the crossings have been installed. Discussions have been held with Borgs about proceeding and this will occur once resources can be allocated. Campbell’s River/Swatchfield Road Clr McCarthy suggested that Council approach the landholder who adjoins the intersection of Campbell’s River Road and Swatchfield Road (same landholder who owns Beaconsfield/Abercrombie Road intersection land) to acquire land 5m x 5m to facilitate future upgrades to the sharp turn at this intersection. Chris Schumacher will investigate.



Land for O’Connell Recreation Ground Clr Doney asked the Acting General Manager if he has heard anything back from the Anglican Church. Gary Wallace advised we haven’t heard anything back and we will re-contact them again. Skate Park Clr Doney asked if there has been any progress with the suitable location for a Skate Park. The Mayor advised that a preliminary Common Working Party Meeting was held this afternoon and a master plan is to be developed. The next meeting of the Common Working Party will be held on 1 March, commencing at 4.00pm at the Common. O’Connell Avenue of Trees Clr Doney passed on thanks to Council staff for maintenance work carried out in the O’Connell Avenue of Trees. Council has done a good job, when they mow by the road bridge and then whipper snip between the trees looks very good. Hope in the future we can even the ground between the trees so the area can be mowed. When does the Arborist contract finish? Chris Schumacher advised he will look into this. Clr Doney also advised that some pruning is needed. The young trees need to be ponded so that water will hold, and also need to be trimmed to a single trunk so they will grow up into a strong tree. Chris Schumacher will pass this on to staff.

8. CLOSURE OF MEETING

The meeting closed at 7.00pm. The next Works Committee Meeting of Oberon Council will be held on: Tuesday 10 May 2016 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.

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