attendance gradebook lesson planner seating chart lynx.net for teachers edp enterprises, inc

AttendanceGradebook

Lesson PlannerSeating Chart

Lynx.Net for TeachersLynx.Net for Teachers

EDP Enterprises, Inc.EDP Enterprises, Inc.

2

Adding a Shortcut for Lynx.Net

EDP Enterprises, Inc. 2

•Enter your

• Enter your Lynx.Net web address in the Address window.

• Press Enter to Access the login screen.

• Click your Favorites menu, then click Add to Favorites.

• Name it Lynx.Net and click OK.

3

Adding Lynx.Net to Your Desktop


• Open your Favorites menu and right-click your Lynx.Net entry.

• Select Send To – Desktop.

• This will place an icon on your desktop which you can double- click to access Lynx.Net.

4

Accessing Lynx.Net


Open your web browser (not Netscape). Enter the web address provided by your technology department. When this screen appears, log in using the Username and Password (case sensitive) provided.

UsernameUsernameUsernameUsername

PasswordPasswordPasswordPassword

5

Changing Your Password


New Password Rules:• 6 to 15 characters• Begins with alpha• Includes 1 non-alpha• Can’t include name• It is case sensitive

6

Lynx.Net Navigator Window


To select an application:• Hover or click your mouse on the menu to access the full dropdown menu• Click a link• Click an icon

7

Switching Applications


FYI: The Back buttonon your browser is alsoavailable for your use.

You can press the F11 key to acquire more screenspace for Gradebook.

Click the Attendance,Gradebook, LessonPlanner or Seating Chartmenu listings to move to the menus for these applications at any time.

8

Restoring the Lynx.Net Menu


Click the Lynx.Net menu listing to restore the mainmenu or click the Sign-Outlink to exit Lynx.Net.

9

Lynx.Net Application Menu


Gradebook

Attendance

Lesson Planner

Seating Chart

Exit Presentation

Click a Lynx.Netapplication name to access the narrated presentation.

AttendanceGradebook


Lynx.Net Attendance for TeachersLynx.Net Attendance for Teachers


11

Lynx.Net Attendance: What’s Up?


• The Name: Lynx.Net gives access to all of the Lynx applications through your Web browser.

• Experience easier access to classes.

• Expanded report options include Report Viewer, PDF Reader, Comma-Separated, and Excel exports.

• The terminology, feel, and simplicity of attendance operations in Lynx 5 have been retained.

12

Accessing Maintain Attendance


Click any of these entries to access Maintain Attendance.

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Maintain Attendance


1. Select aPeriod.

2. Check attendance.

3. Include a Comment ifdesired.

4. Click one ofthe Submitbuttons.

14

Seating and Sorting


Note: If you teach classes onmore than one campus, you willhave a Campus window just tothe right of the Help menu; use it to change campuses.

Seat Numberscan be added in Gradebook if desired (2 or 3 character codes sort best).

Sort on anycolumn byclicking on theunderlinedcolumn heading.

15

Pre-Marked Attendance Entries


You cannot changepre-marked entries, only confirm them by submitting. If you do not submit, these and other valid entries are never processed! SUBMIT! If the student is present, contact your Attendance Manager.

16

Submission Status


Changes permitted by the Teacher

Changes permittedonly by yourAttendance Manager

When you need to make a correction to attendance after it has been collected, notify the Attendance Manager in writing so the change can be made legally.

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Student Information: General


Click the studentname to displayStudent Detailwindows.

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Student Information: Contact


Click the View linknext to any of theContact Types toaccess informationfor that contact.Parent is now thedefault openingview.

19

Student Information: Schedule


Any absences ortardies previouslyposted for the day will appear in the Abs/Tdy and Code columns.

20

Attendance Report Features


Access Reports by choosing that option from the Attendance menu, icon, or link. Select a Report by clicking on the name of the report.

Use the Select a Report Format option to view and/or print (Report Viewer); view, save, email, or print the report (PDF Format); or export the report data to Excel or as a Comma-Separated file to other programs.

21

Report Viewer


Click the Select a Format dropdown to access theseadditional ways to format the report. ClickExport followingyour selection.

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PDF Format Options

Choose this icon to print

Choose this icon to save

Choose this icon to search

Choose this icon to email


23

Class Absences


24

Attendance History by Class Report


Studentswhose namesare in redare inactive.

25

Print Roster


26

Total Absences by Marking Period


Check the Print GRP/ADA Absences Only checkbox to exclude absences that would not create a record in Daily Attendance or on the report card such as ISS, school-related, etc.

27

Some Attendance Reminders


•Submit attendance each period it is collected even if no one is absent or tardy.

•Always submit on time.•Print rosters for use by a sub when you are out.

•Enter attendance only for the current date unless otherwise instructed.

• If attendance changes are needed after it has been collected, notify

your attendance manager in writing.

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Help!


• You can use the Help menu item in Lynx.Netto review informationand to change your password.

• You can access thisnarrated PowerPoint in your district.

• You have access to manuals that provide additional detail.

ReturnReturnto Main Menuto Main Menu

AttendanceGradebook


Lynx.Net Gradebook for TeachersLynx.Net Gradebook for Teachers


30

Lynx.Net Gradebook: What’s Up?


• The Name: Lynx.NetLynx.Net gives access to all of the Lynx applications through your Web browser.

• Easy access to classes.• Expanded report options to

include Report Viewer, PDF Reader, Comma-Separated, and Excel exports.

• Simplified grade submission• Longer abbreviated

assignment names.

• The Name: Lynx.NetLynx.Net gives access to all of the Lynx applications through your Web browser.

• Easy access to classes.• Expanded report options to

include Report Viewer, PDF Reader, Comma-Separated, and Excel exports.

• Simplified grade submission• Longer abbreviated

assignment names.

• Unlimited copy assignments option.

• Simplified screen setup and formatting.

• On the fly grade recalculation.

• Unlimited copy assignments option.

• Simplified screen setup and formatting.

• On the fly grade recalculation.

31

Accessing the Gradebook Menu


To open Gradebook:• Let your mouse hover

on the menu listing toaccess a dropdown menu

• Click the Gradebook link

• Click the Gradebook icon

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Gradebook Navigator


Begin hereBegin here

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Your Gradebook Structure


• Your Structure is set by your Gradebook Manager.

• It organizes grades by semester, marking period, and possibly categories.

• You cannot change the values on any element you did not create.

• Use the + to open each

structure element or click the element to access details about it.

34

Maintain Assignments: Add New Category


If your structure does not have categories and you want to add them, or you want to add sub-categories to existing categories:•Click the + to open a Marking Period•Right-click the task where you want to add a category or sub-category•Select Add New and Category•You can also use the Add

New option to the right

1

MP1

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Defining a New Category


• Enter the Short and Long Descriptions.

• Enter the Weight.• Enter the Drop Lowest

Grades field if desired.

• Verify all other default

entries.• Click Save.• Use the Copy

Assignments Wizard to copy to other marking

periods and/or classes.

36

Maintain Assignments: Add New Assignment

36

• Click the + to open a Marking Period or Category (if used).

• Right-click the task where you want to add an assignment.

• Select Add New and Assignment.

• Enter the Short (7 characters) and Long Descriptions.

• Enter the Dates Assigned and Due.

• Verify all other default entries.• Use the ‘Quick Add’ option to

create additional assignments.• Click Save.EDP Enterprises, Inc.

37

A Few Points Pointers

Maximum Points is usually 100 unless you are summing points.

Minimum Points should usually be zero even if your lowest report card grade is 50.

Bonus Points, if used, should always be separated from Maximum Points to keep from penalizing students who do not get the bonus.

If you use Bonus Points, keep them to about 10-15 per cent of the Maximum Point value.

Extra Credit is applied to an assignment that is not required for all students.

Keep the Maximum Points low for Extra Credit – 20 to 30 points as Extra Credit points only add to total points earned for all assignments, never to total points possible.

EDP Enterprises, Inc.

38

Copy Assignments Wizard


When you click the Copy Assignments Wizard, this screen displays. Click the checkboxes for as many tasks as you want to copy, then click Next.

39

Selecting Classes and Marking Periods


Click in the checkboxes representing the classesand marking periods where you want the checkedassignments to be copied. Click Copy Assignments.

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The Result of Copy Assignments


This screen notifies you of the success of your copy operation. You must click Save to preserve these additions to your structure. If any tasks appear in the ‘Failed Copies’ list, repeat the Copy Assignments process.

41

Job 1: Maintain Grades


42

Maintain Grades


Click in the cell for the first student in

the column for the

assignment where

you want to enter grades.

Be sure to click Save before you open another class or move to

another menu option if you have made any grade entries or changes.

Type a grade and press ENTER to move down to the next student. Any grade task that is affected by the added grade is color-coded as shown here.

43

‘Maintain Grades’ Highlights


• Text grades can be used when alpha grades are used or to identify incomplete, excused or unexcused grades.

• By default, leaving a grade blank does not affect the average.

• Auto Dropping of lowest

grades is set up in the category definition.

• Use a right click on the assignment for three action menus.

• You must click Save to preserve all entries and changes to grades. You will be warned if you try to exit without saving.

44

Color and Text Features


• Failing grades can be highlighted.

• The row for the student where a grade is being entered acquires a background color.

• The background color is altered for changed grades until saved.

• Overridden grades can be assigned a color.

• When Comments are added, the grade becomes bolded.

• Curved grades can be assigned a color.

• Dropped grades are shown with a line through the grade.

• Red outlining indicates a student absence on the due date for an assignment.

45

Assignment Right Click Options


• When you right-click on an assignment header, these six options become available.

• Each option except ‘Quick-Add’ Assignment pertains to the task on which you have right-clicked.

46

Sorting


• Choose from Sort Ascending or Sort Descending.

• The students will be sorted according to their grades on the chosen assignment.

• Right click on the Student Name or Seat No. heading and choose from Sort Ascending or Sort Descending to restore the list to your desired sort order.

47

• Move to Beginning/Endlets you push individual assignments to the far left or right as desired.

Display Options


• Use Background and Text Color options primarily on categories and marking period grades.

• Hide and Show Column let you decide which MP, exam, semester, and final grades you want visible by marking period.

• Freeze a column to move it to the far left of the Gradebook screen and allow it to always be visible.

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Color Coding Categories


• Changing the text and/or background colors of a category allows all assignments for that category to acquire the same color combination (checkbox).

• You can choose colors either from the Web Colors palette or the more extensive Named Colors list.

49

Mass Enter Grades


• Select Mass Enter Grades to produce the result shown.

• Enter a Value and choose whether to Replace Existing Grades.

• Click Accept. Change any exceptions to the mass entered grade.

50

Curve/Remove Curve


• Choose Curve Operand to increase grades by adding a point factor (+) or multiplying by a point factor (*) such as 1.05.

• Enter the Curve Points value.

• Click Accept.

• Remove a curve by choosing the Remove Curve option.

• Note that curved grades are color coded blue unless you change the default color.

51

Quick Add Assignment


• Quick Add Assignment lets you enter a minimal information to create an assignment.

• Enter Short and Long Descriptions along with the Dates Assigned and Due.

• Click Accept.• Use Maintain

Assignments to copy to other classes or make changes to defaults.


Quick Add Assignment Admonitions

When you choose the right-click on an assignment Quick Add option, be aware of the following:The new assignment

defaults to the category of the right-clicked assignment

The default Date Due defaults to the Date Due of the assignment

If any assignment weight, minimum or maximum points, bonus points, or exclude from drop options out of the ordinary are found in the right-clicked assignment, they will be picked up by the new assignment.

You may need to adjust the new assignment.

52

53

Grade Right-Click Options


• When you right-click on a specific grade, you have three options that will affect only that grade.

• The selected grade will have a darkened border as shown.

54

Override Grade/Remove Override


• Choose Override Grade to either:• Change a report card grade• Change an assignment grade

due to corrections

• Enter the Value and click Accept.

• The new grade will change to red or to a different color of your choosing.

• Choose Remove Override to restore the original grade.

55

Grade Comment


• Use Grade Comments for noting unusual events surrounding a grade such as cheating.

• While these comments do not print anywhere, keep comments factual.

• Enter the Grade Comment and click Accept.

• Grades with a Comment will appear in bold text.

56

Right-Click a Student Name


Right-clicking on a single student name yields three options that pertain only to the selected student.

57

View Single Student/View All Students


When you choose the View Single Student option, grade data for all other students is grayed out as shown above. To restore this data right-click any student name and select View All Students. This option is very useful for student or parent conferences in which your Gradebook data is used directly on the screen rather than in a report. You can also click on other student names to maintain View Single Student.

58

Mass Enter Grades


Mass Enter Grades is the perfect option when a student new to the school enrolls in your class. Use this only for the current marking period if a student brings a to-date grade for your class from the previous school. If you have previously entered grades on assignments the student has completed for you prior to receiving and entering theto-date grade, uncheck the Overwrite existing grades checkbox.

59

Copy Grades from Another Class


• Use this option to copy previous report card grades from another class/section when a student has a schedule change to your class.

• Select the sending class from the Class dropdown menu.

• Check only grades that have already appeared on a report card. Note that you cannot select the current marking period.

• Use the Mass Enter Grades by Student option to capture the current marking period grade.

• Click Copy Grades. A single grade override on for each task checked is written to your Gradebook.

60

Left-click a Student Name – Student Detail


61

Hover on a Task Name


Hover your mouse on atask name to display asummary of the taskdescription, values, andclass average if gradesare present.

Hover your mouse on atask name to display asummary of the taskdescription, values, andclass average if gradesare present.

62

Assigning Seat Numbers


•Click a cell in the Seat column and enter a seat number for the selected student.

•Use 2 - 3 character codes to sort correctly, such as A1, A2…B1,B2…or 101,102… 201,202… etc.

•Click Save and then right-click on the Seat column heading and choose Sort Ascending or Descending.

•Click a cell in the Seat column and enter a seat number for the selected student.

•Use 2 - 3 character codes to sort correctly, such as A1, A2…B1,B2…or 101,102… 201,202… etc.

•Click Save and then right-click on the Seat column heading and choose Sort Ascending or Descending.

63

Reset Column Order Options


By using the Reset Column Order by options dropdown, you can quickly arrange your Gradebook assignments. You can choose from Date Ascending, Date Descending, Group Categories by Date Ascending, or Group Categories by Date Descending. Make a selection and then click the Reset button to create the change. Be sure to click Save before leaving the screen to keep your changes.

64

Moving an Individual TaskTo move a single task,

click the header and drag the header to the left or right and slightly below or above the header row.

The red arrows will point to the new location for the task when you release the mouse button.

Click Save to preserve your changes.


65

Gradebook Display


Gradebook Display is only available on the Gradebook dropdown menu.

66

Remember: Save It or Lose It!


• Whenever you make grade entries or changes, always click Save to keep those changes.

• You will be prompted to save changes if you attempt to change screens or exit before saving.

• Use Cancel to undo any changes or additions.

• Whenever you make grade entries or changes, always click Save to keep those changes.

• You will be prompted to save changes if you attempt to change screens or exit before saving.

• Use Cancel to undo any changes or additions.

67

Parameters


68

Parameters – Alpha Grades


Use the Mid-Range for this value.

69

Parameters – Incomplete Grades


70

Parameters - Excused Grades


The Excused Grade is used when a blank assignment or report card grade is desired.

71

Parameters – Unexcused


Unexcused Grades are useful for explaining low grades withouthaving to add a Grade Comment.

72

Parameters – Default Assignment


Set this to represent the values for your typical assignment to speed the creation of assignments. These settings are made independently for each class.

73

Parameters - Personal


Enter data here to makeit appear on the QuickProgress Report.

74

Submit Grades


75

Submit Grades Menu Screen


76

Entering Citizenship/Comments


Use dropdownsfor Citizenship exceptions or for Comments.

77

Grade Verification


• After the first marking period, all previously submitted grades will be checked for changes.

• If differences are found, you must either:• Use your grade• Use the grade previously

submitted• Enter a grade/text grade if

the grade is missing• Select the teacher or admin

grade in the Action window. Then, click the checkbox to mark the record ready for change.

• Click Verify when all records have been marked.

• Only after verifying grades can you submit current grades.

• After the first marking period, all previously submitted grades will be checked for changes.

• If differences are found, you must either:• Use your grade• Use the grade previously

submitted• Enter a grade/text grade if

the grade is missing• Select the teacher or admin

grade in the Action window. Then, click the checkbox to mark the record ready for change.

• Click Verify when all records have been marked.

• Only after verifying grades can you submit current grades.

78

Submitting Grades


• Choose one of your classes from the Class

dropdown menu. Review the grades and then click Submit. Repeat until all classes have been submitted.

• Students whose names are light gray are inactive, but you can submit their grades by checking the Submit checkboxes for those students.

79

Progress Report Submission


• Consistent campus-wide use of thefour grade-alteringoptions is stronglyrecommended to standardize howgrades will becalculated.

• You can use thepre-defined Comments or type in a free-formAdditional Comment if desired.

• Do this after making grade alterations or you will lose them.

• Click Submit to finish the class.

80

Reports


81

Report Output Options


• Use the Select a Report dropdownmenu to choose a report.

• You can choose

from any of the

four Report Format options.

• The default format, Report Viewer, is fine for most reporting needs.

82

All Progress Reports


Choose this option toprint the Quick Progress Report forall students all yourclasses or for thosewith failing or near-failing averages.

83

Blank Data Entry


84

Class Phone List


85

Class Rank by Task


86

Consolidated Progress Report

The Consolidated Progress Report is designed primarily for self-contained elementary teachers.

It combines all of the submitted progress report grades onto a single, consolidated progress report that can be printed by the home room teacher.

Note that your Gradebook Manager can limit the submission of classes that do not need to appear.

87

Gradebook Print


88

Grades Below Report


89

Grades by Class Report


90

Missing Grades Report


91

Quick Progress Report


92

Student Grade Report


93

Submitted Grades Report


94

Final Thoughts…


• Use Help | Change Passwordperiodically to maintain a moresecure Lynx.Net environment.

• Use your Help menu and manual for assistance.

• Keep your grading scheme simple and easy to understand;there is NO value in complexityin calculating grades.

• Record grades as soon as possible in your Gradebook;others may be watching, and

it’s the right thing to do.• When submitting report card

grades, every active studentmust have an alpha or numericgrade; no blanks allowed!

• Use the Mass Enter Grades (current marking period average) and Copy Grades from Another (prior report cardgrades) to bring new or transferstudent’s grades up to speed.

• When in doubt, ask.

Return to Return to Main MenuMain Menu

AttendanceGradebook


Lynx.Net Lesson Planner for TeachersLynx.Net Lesson Planner for Teachers


96

Lesson Planner Navigator


Begin Here

97

Parameters – Assign TEKS


Use this screen toidentify the TEKSassigned to yoursubject area andgrade level. Thiswill facilitateassociating eachlesson plan withthe TEKS it isaddressing.

98

Step 1: Lesson Options


• Build from Template lets you create a new lesson based

on an existing lesson created as a template.

• Create a Template from This Lesson is useful when

the basic elements are the

same such as weekly spelling or vocabulary tasks.

• Give Access to Admin allowsadministrators to review orprint lesson plans.

• Give Access to Parents (VSI) allows parents to see

lesson plans online if your district utilizes EDP’s VSI.Net product.

99

Step 2: Lesson Details


• Give your lesson a Lesson Name that will quickly identify it’s place in your curriculum.

• Enter Lesson Objectives according to the purposes of the lesson.

100

Step 3: Assign Classes


• Select the class(es)to which the lessonplan will apply.

• Select a date for the lesson plan using

the calendar icon or clicking the Lesson Date field and manually entering the date.

• If the lesson plan will span multiple dates, repeat the previous step for each date.

101

Step 4: Activities


• Click the + to addactivities to your lesson plan. The Type options are defined by yourGradebook Managerand can be expandedas needs arise.

• Description lets youprovide details for the Activity Type you have selected. Number each entry to keep them in order when printed.

102

Step 5: Materials


• Add specific materialsneeded for the lessonas noted previously.

• If no materials are tobe used, click Nextwithout making anyentries.

• You can also clickFinish at any point inthe Add Lesson Planprocess and completeit at a later time.

103

Step 6: Evaluations


• Click the + to add anevaluation for thelesson.

• Select an evaluation Type from the list defined by your Gradebook Manager.

• Provide a brief description of the evaluation in theDescription window.

104

Step 7: Modifications


If any elements of the

lesson plan will involve modifications for resource, LEP, or other students, indicate the area of the lesson that will be modified and the nature of the modification.

105

Step 8: State Requirements (TEKS)


• Use the dropdown listto locate and check asmany TEKS as are being addressed in the lesson as you need.

• If you need the fulldefinition of a TEKSelement, click on theunderlined description.

106

Step 9: Attachments


• An Attachment is typically a document, presentation, spreadsheet, or downloadfrom the Internet that you will be using in your lesson.

• Though its primary use is to make the attachmentavailable to a substitute or administrator as needed, it could also be used in districts where VSI has been enabled so that a parent could download the attachment for an ill student.

• Note: Don’t put testingdocuments here!

107

Lesson Plan Maintenance


• The Lesson PlanMaintenance optiongives access to eachof the components of

any lesson plan you have created.

• You can make changes or additions to thelesson at any time ordelete it.

• Click Save to preserveyour changes.

108

Associate Lesson Plans with Gradebook


Click the Assignments tab to access this screen. Locate the Gradebook task and check each class you want to associate with the lesson plan.

109

View Lessons


Clicking on a lessonname will take youto the MaintainLessons window.

110

Reports – Full Page Report


111

Reports - Lesson Plan by Date


AttendanceGradebook


Lynx.Net Seating Chart for TeachersLynx.Net Seating Chart for Teachers


113

Seating Chart Setup


• Drag the student namepart of each cell to change locations orremove desks.

• Click Resize to adjustthe rows and columns.

• Click Save Seat Locations to keep your changes.

114

Seating Chart


115

Finally…


Enough talk! Log on to yourcomputers and play around with Lynx.Net. We’ll be here to answer your questions. Have fun, and thanks for listening!

Enough talk! Log on to yourcomputers and play around with Lynx.Net. We’ll be here to answer your questions. Have fun, and thanks for listening!

ReturnReturnto Main Menuto Main Menu

attendance gradebook lesson planner seating chart lynx.net for teachers edp enterprises, inc

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