attracting top talent in teaching and research at uh_kirsi korhonen_2015

Attracting Top Talent in Teaching and Research

Kirsi Korhonen

International HR Specialist

University of Helsinki

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Basic questions

• WHAT

• WHY

• HOW

• WHEN

• WHO

• Recruiting top minds from across the globe to enable excellence in research and teaching

• Successful skilled researchers with international experience and motivation to work at UH


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in brief

• Est. 1640

• 700 MEUR budget

• 300 subjects

• 6 000 degrees awarded annually

• 8 300 staff members

• 35 000 degree students

• 28 000 students in open or continuing education

• 180 000 alumni

• 4 campuses

• 11 faculties

• Watch me!


https://www.youtube.com/watch?v=rU232NPDVtQ&list=PL89BA3B68F463D809&index=1&feature=plpp_video

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Research at UH in figures

• Founding member of the League of European Research Universities LERU

• 200 MEUR research budget

• 60% of research funding from external sources

• 26 research groups received funding from ERC

• 12 000 scientific articles yearly

• 20 Academy of Finland Centres of Excellence

• 23 Academy Professors

• 16 FiDiPro professors


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WHY at UH

• To reach top 50 universities in the world

• To be an inspirational, thriving work community

• To influence society

• To build a solid financial base


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HR figures at UH (15.3.2015)

• 56% teaching and research staff

• 43% other staff

• 2% teaching staff at training schools

• 51% female and 49% male (teach/res.)

• 58% female and 42% male (total)

• 21% non-Finnish and 79% Finnish (teach/res.)

• 8% and 13% on 4th and 3rd level

• 34% and 27% on 2nd and 1st level

• Aim to increase amount of non-Finns on esp. 4th level

• 4% non-Finnish (other staff)


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WHY TEACHING/RESEARCH/UH

• ’Calling’ for teaching or research

• Meaningful and interesting job opportunity

• Opportunity to work at a top class institute with highly skilled colleagues

• Good career move

• Excellent support and services allover

• Great place to live

• Good salary and benefits


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How can we create this attraction?

• ’Calling’ for teaching or research often ’pre-existing condition’

• Great job opportunities a mix of available funding, interestingprojects, job rotation, skilled supervising and talent management

• Central admin can help ensure that the organisation is a top classinstitute with highly skilled colleagues. This cycle feeds itself.

• The above in turn make it a good career move. Plans like TenureTrack help.

• Emphasize the support and services offered both in-house and bylocal authorities (recruitment, ISS, Into Finland, Welcome Weeks)

• Language matters! Use English at work.

• Sell your location. This is the place to be and prosper!

• The salary and benefits should compete on an international level. Explain also national benefits, e.g. health and child care, pensions.


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Top research/teaching

More externalfunding

More projects

More, better talent


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HOW at UH

• Strategy and HR policy - Active approach to recruitment

• HR planning at unit level

• Centralised recruitment service

• Current recruitment needs (projects etc.) / Long-term planning

• Internal/external resources

• Search committees

• Personal networks

• Cooperation with strategic partners

• Tenure track and FiDiPro

• Actual recruitment and tools: SAP, ads, interviews, decision making

• Recruitment training (practices, process, tools)


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Basis: good quality recruitment process

• Careful planning and scheduling

• Clear allocation of tasks and contacts

• Schedule and other information available to specialists and applicants

• Information sent to applicants clear and understandable

• Process good quality throughout but adaptable to individual cases

• Everyone involved in process should be left with a good image of UH


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WHO at UH

• Recruiting unit

• Recruiting supervisor

• HR

• Centralised services

- Recruitment

- International Staff Services

- HR Services

At the unit/faculty

–Supervisor

–HR coordinator

–Head of unit

–Search committee

–Outside experts

–Faculty working group


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Central administration:

• Rector (FiDiPro)

• Chancellor (professors)

• HR and legal affairs

–National University law

–UH internal regulations and practices

• Recruitment services

• Research services

• International Staff Services

• Communications

• Staff development and training

• Wellbeing services

• Unihome etc.Attracting Top Talent in Teaching and Research

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Recruitment services for FiDiPro

Support group by central services:

• Research services (coordinator)

• Funding expert

• Lawyer (IPR, contracts)

• HR (head of services)

• International Staff Services

• Other experts as necessary

• Support groups consults unit/project leader/FiDiProthroughout application process and project when necessary


http://www.fidipro.fi/pages/home.php

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Things to consider:

• Funding budget and parameters (what can be covered)

• Timetable/work schedule

• IPR/contract issues

• particularities of international recruitment

• FiDiPro salary and possible extras

• Initial meeting 1st round of applications (overall picture, what to consider in budget, timetable etc.)

• More detailed meeting on 2nd round of applications (possibly involving future FiDiPro)

• Expectation management! Incl. cultural issues

• Positive feedback


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• Contact person at unit (travel bookings, IT systems, etc.)

• Induction (duties, benefits, house rules, processes etc.)

– Duties/tasks assigned to be indicated clearly for each party

• Accommodation, settling-in and living in Finland (ISS, external consultant)

• Spouse/Family support

• Practical matters related to moving (shipping, costs)

• Courses, info sessions (incl. intercultural issues)

• Networking, other activities

• Service availability throughout the project


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Courses and events at UH

Welcome to the University

Finnish Working Culture

Finnish for Foreigners and several other language courses

Conference Presentation

Research Funding

Project Management

Networking Competencies

International Evening

Welcome Home/Experiencing Finland

Buddy Programme and other campus/faculty/department events

Helsinki Region Welcome Weeks


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Other related matters at UH

• SAP eRecruitment system

• More centralised recruitment assistance

– All applications through eRecruitment

– Standardized ads

– Standardized applications

– Better process management

– Enhanced communication throughout process

– Easier to assist (e.g. ISS)

• Euraxess Service Centre

• HR Excellence in Research (HRS4R)

• Current focus on integration and international working community

• NetworksAttracting Top Talent in Teaching and Research

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In short

We want them, how to get them?

• Top research

• Cast a wide net to find them (networks, online tools)

• Attractive work place and benefits

• Support services -> strategic decision

– Good clear process and tasks, cooperation on all levels

• Cooperation with officials and other parties

• Marketing, employer image

• Local/national/international cooperation


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Food for thought

• Developing recruitment

• Up-to-date recruitment policy

• Transparency in recruitment

• Centralised recruitment; hot or not?

• Benchmarking companies

• Improving employer image

• Employment Value Propositions etc.

• Cooperation with other universities local/disciplinary/continental

• International university community, how to achieve in everyday life?


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Comments, ideas?

• Thank you for your time and attention!


attracting top talent in teaching and research at uh_kirsi korhonen_2015

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