aubagne (fra) 4 & 5 july 2015 - european · pdf filejorge salcedo (por) gabriela szabo...

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28/04/2015

3rd

European Cup Combined Events Super League

Aubagne (FRA)

4 & 5 July 2015

www.aubagne2015.eu

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CONTENTS

1. GENERAL INFORMATION

2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

2.2 European Athletics Delegates

2.3 European Athletics Office

2.4 Executive Board of the French Athletic Federation

2.5 Local Organising Committee

2.6 Competition Organisation

2.7 Participating Federations

3. ARRIVALS

3.1 Arrival by Air

3.2 Arrival by Train

3.3 Arrival by Road

3.4 Visa Requirements

4. TRANSPORT

4.1 Transportation Desk

4.2 Bus Service

4.3 Return to Airport / Train Stations

5. ACCOMMODATION

5.1 General Information

5.2 Information desk

5.3 Official Hotels

5.4 Costs and European Athletics Quota

5.5 Meals

5.6 Meeting Room for Teams

5.7 Telephone Calls

6. ACCREDITATION

6.1 General

6.2 Accreditation Procedure

6.3 Loss of an Accreditation Card

6.4 Access Areas for Teams

7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

7.2 Technical Meeting

7.2.1 Technical Meeting Agenda

7.3 Implements

7.4 Inspection of the Competition Venue

7.5 Competition Area

7.6 Training

7.6.1 Training at the competition venue

7.6.2 Training with Official Starters

7.7 Dressing Rooms

7.8 Rest Rooms

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8. COMPETITION REGULATIONS

8.1 Team Composition

8.2 Final Entries

8.3 Final Confirmation

8.4 Scoring

8.5 Participation Order/Lanes

8.6 Competition Bibs

8.7 Competition Clothing

9. COMPETITION PROCEDURE

9.1 Timetable

9.2 Call Room Procedures

9.3 Rest Room

9.4 Competition Preparations

9.4.1 Track Events

9.4.1.1 Starter’s Commands

9.4.1.2 Timing

9.4.2 Field Events

9.4.2.1 Measurements

9.5 Leaving the Stadium during the Competition

9.6 Leaving the Stadium after the Competition

9.7 Drinking Stations

9.8 Protests and Appeals

9.9 Interviews

10. MEDICAL SERVICES & DOPING CONTROLS

10.1 Medical Services

10.1.1 General Information

10.1.2 Medical Services in the Team Hotels

10.1.3 Medical Care at the Competition Venue

10.1.4 Physiotherapy

10.1.5 Insurance

10.2 Doping Controls


10.2.2 Selection of Athletes

10.2.3 Additional Controls

11. INFORMATION

12. SECURITY

13. CEREMONIES AND SOCIAL FUNCTIONS

13.1 Welcome Dinner

13.2 Opening Ceremony

13.3 Victory Ceremonies

13.4 Closing Banquet & Closing Ceremony

14. DEPARTURE

15. CONTACT DETAILS

16. APPENDIX

Appendix 1 – Map

Appendix 2 – Implements list

Appendix 3 – Timetable

Appendix 4 – Participation Order/Lanes

Appendix 5 – Map of Stadium

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1. GENERAL INFORMATION

The Super League European Cup Combined Events will take place on 4 and 5 July 2015 in

Aubagne.

Official Language French

Population 45.000 (City of Aubagne) / 5.000.000 (Provence-Alpes-Côte d’Azur)

Currency Euro (€), based on the decimal system; there are one hundred cents to

each Euro(€). Coins are issued to the value of 1c, 2c, 5c, 10c, 20c, 50c,

1€ and 2€.

Notes are issued to the value of 5€, 10€, 20€, 50€, 100€, 200€ and 500€.

Money can be changed at any bank and at most of the hotel

reception desks.

Time Local Time is: GMT +1 hour

Electricity The power source is 220 Volts (50Hz) and the plugs used are two round

pins.

Water Tap water is completely safe for drinking

Phone Country Code Phone Country Code is: +33 (0) from abroad

Mobile Phone Network French mobile phone networks operate under 3G, GSM and GPRS. You

are advised to contact your own country’s mobile phone operator to

determine if your country has an international roaming agreement with

France, which will allow temporary connection with the French

network.

Mobile Phone Companies Bouygues Telecom, Orange, SFR

International calls + or 00 (buzz) - country code - city/town code – telephone number

Business opening hours of the main establishments are as follows: Mon - Fri Saturday Sunday

Monday-Friday Saturday Sunday

Banks

8:30-13:00

14:30-15:30

(generally closed on Monday)

8:30-12:00 Closed

Post Offices 9:00-12:00

14:00-17:00 9:00-12:00 Closed

Shops 9:00-19:00 9:00-19:00 Generally closed

Administration 9:00-12:00

14:00-17:00 Closed Closed

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2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

President Svein Arne Hansen (NOR)

First Vice President Dobromir Karamarinov (BUL)

Vice Presidents Jean Gracia (FRA)

Franc Hensel (GER)

Director General Christian Milz (SUI)

Council Members Sylvia Barlag (NED)

Gregor Bencina (SLO)

José Luis de Carlos (ESP)

Alfio Giomi (ITA)

Marton Gyulai (HUN)

Toralf Nilsson (SWE)

Dimakos Panagiotis (GRE)

Antti Pihlakoski (FIN)

Jorge Salcedo (POR)

Gabriela Szabo (ROU)

Erich Teigamagi (EST)

Libor Varhanik (CZE)

Salih Munir Yaras (TUR)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)

Hansjörg Wirz (SUI)

2.2 European Athletics Delegates

Project Leader Sandrine Glacier (FRA)

European Athletics Council Delegate Antti Pihlakoski (FIN)

Technical Delegate Patrick Van Caelenberghe (BEL)

Doping Control Delegate Esperanza_Marcos Rodriguez (ESP)

ITOs Gemma Castano-Vinyals Gemma (ESP) - Chief

Kjell Ahnstedt (SWE)

Egert Juuse (EST)

Janusz W. Rozum (POL)

Jury of Appeal Declan Curtin (IRL) - Chair

(Other members to be appointed on site and

announced at the Technical Meeting)

2.3 European Athletics Office

European Athletic Association

Avenue Louis-Ruchonnet 18

1003 Lausanne, Switzerland

Tel: +41 21 313 43 50

Fax: +41 21 313 43 51

E-mail: [email protected]

Web: www.european-athletics.org

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2.4 Executive Board of French Athletic Federation

President Bernard Amsalem

Senior Vice-President André Giraud

Vice-presidents Marie-Claire Bruck

Michel Huertas

Martine Prevost

Doris Spira

Anne Tournier-Lasserve

Martine Prevost

Pierre Weiss

General Secretary Jean-Marie Bellicini

Deputy Secretary Jean-Pierre Fournery

General Treasurer Christian Roggemans

Deputy Treasurer Chantal Sechez

General Director Julien Mauriat

Chief of Staff Jean Gracia

Head Coach Ghani Yalouz

2.5 Local Organising Committee

President Bernard Amsalem

President delegate Pierre Weiss

General Director Julien Mauriat

Coordinator Charles Blanc

Finance Christian Roggemans

International relations Christophe Halleumieux

Protocol André Giraud

Transportation Yves Arcamone

Accommodation Sylvaine Bon

Facilties Jean-François Rouille

Event Presentation Mickael Pauloby

Medical Frédéric Depiesse

Doping Control Michel Marle

Communication Cécile Daon

Technical Michel Morel

Competition Robert Giraud, Alain Talarmin

Technology Benjamin Letuppe

2.6 Competition Organisation

Meeting Manager Michel Morel

Competition Director Elise Ayme

Technical Director Robert Giraud

Referee Decathlon Frédéric Cosentino

Referee Heptathlon Marie-Anne Dias

Call Room Referee Frédérique Texier

Starter Jean-Louis Pellegrin

Results Alain Talarmin

Chief Photofinish Olivier Armand

Technical Information Centre Manager Cathy Arcuby

Jury of Appeal Secretary Christian Roggemans

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2.7 Participating Federations

The following countries will participate to the competition :

Belarus – Czech Republic – Estonia – France – Great Britain & NI – Netherlands – Russia – Ukraine

Assigned letters for competition are the following:

A EST

B BLR

C RUS

D GBR

E NED

F FRA

G UKR

H CZE

3. ARRIVALS

3.1 Arrival by Air

The official airport is Marseille (MRS) which is situated 50 km from Aubagne.

Upon arrival at Marseille airport, the teams will be met by the welcome staff. The Welcome Desk

is situated in the arrival terminals of the airport and will be open according to the travel

schedules.

After collecting luggage, team members will be escorted to the official buses by the welcome

desk staff and taken to the team hotel, between 45’ and 1h from the airport according to the

traffic condition.

Implements will be transferred together with the team. Poles will be transferred directly to the

stadium by the LOC.

Teams are invited to clearly identify the poles with athlete’s name and country.

3.2 Arrival by Train

There will be no Welcome Desk at the main railway station in Aubagne or Marseille. Teams

arriving by train will be met by LOC representatives and taken to the team hotel, according to

the arrival times given in the final entry system.

3.3 Arrival by Road

Teams arriving by road are kindly asked to go directly to their hotel, where representatives from

the LOC will welcome them.

3.4 Visa Requirements

Countries requiring visas to enter France should obtain them from the French Embassy or

Consulate in their country before leaving.

The following countries require visas to enter France: BLR, RUS and UKR.

In case you need a letter of invitation, we would need for all applicants: name – surname –

gender – date of birth – passport number – date of expiration of the passport.

(contact : [email protected])

mailto:[email protected]

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4. TRANSPORT

4.1 Transportation Desk

The main Transportation Desk will be located at the Souleia Hotel, but information can also be

found at the welcome desk of the Novotel.

4.2 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotels, training venues, social

functions, the technical meeting and the competition venue. Full details of the schedule will be

displayed at the Information Desk in each hotel.

Transfer times between the Novotel and the competition venue will be between 10’ and 20’

depending on traffic conditions. The Souleia Hotel is at walking distance from/to the stadium.

4.3 Return to Airport / Train stations

Transport will be arranged according to the flight schedules submitted by the teams. Further

information will be available from the hotel information desks.

Implements and poles will be transferred together with the team.

5. ACCOMMODATION & HOTEL INFORMATION

5.1 General Information

The teams will be accomodated in two hotels:

SOULEIA AUBAGNE (4 cours Voltaire – 13400 Aubagne – Phone: +33 442 186 440) which is

also the HQ Hotel. It has been decided that CZE, NED and UKR will be accommodated

there.

NOVOTEL MARSEILLE EST (62 Avenue de St Menet - 13396 Marseille Cedex 11 –

Phone +33 491 439 060) for the five other teams: BLR, EST, FRA, GBR and RUS.

5.2 Information Desk

An LOC Information Desk will be located in the lobby of each hotel with qualified personnel

offering relevant information about all aspects of the competition.

The Information Desks’ opening hours will be as follows, depending of the final arrival/departure

schedules of the teams:

Thursday 2 July: from 14:00 to 20:00

Friday 3 July: from 09:00 to 20:00

Saturday 4 July: from 8:00 to 09:00 and 19:30 to 20h30

Sunday 5 July: from 7:30 to 08:30 and 19:30 to 20:30

Monday 6 July: 09:00 – 12:00

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5.3 Official Hotels

VIP and media will be accommodated at Souleia hotel (see above), no additional hotel will be

used for the competition.

5.4 Costs and European Athletics Quota

According to European Athletics Regulation 710.4, accommodation and full board for the visiting

teams will be paid for by European Athletics up to 4 days and for the following persons: a

maximum of 4 (four) male athletes, 4 (four) female athletes and 4 (officials) officials;

The following rates (per person in full board) must be paid by the Member Federation for team

members above the previously mentioned quota and for additional days:

Group Single room Twin room

Athletes outside the quota

120 EUR 90 EUR Officials outside the ratio

Additional nights (Athletes and Officials)

All prices include VAT

Each team will be allocated with 2 (two) single and 5 (five) twin room during the official period.

Additional single rooms can be requested and will be given according to availability. The price

for the additional single room is 120 EUR for the full board accommodation for all days.

Cancellation Policy

The final account for accommodation attributable to each Member Federation shall be based

on the numbers declared in the Final Entries and this shall be paid in full, no allowance being

made for any subsequent reduction in the actual numbers of athletes and/or officials.

Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel

reception desk, before departure. The team leader will be requested to provide a credit card at

the time of checking in at the reception desk to cover any extras.

All payments must be made in Euros.

5.4.1 Payment Procedures

A proforma invoice will be sent to each Federation detailing the amount they owe based on

their preliminary entries. Federations are kindly encouraged to make an advance payment of at

least 80% by 1 June 2015. Advance Payments should be made in EUR by bank transfer to the

following account:

Bank account name: FEDERATION FRANCAISE D’ATHLETISME

Bank reference: CAISSE EPARGNE ILE DE FRANCE

Bank account number: 17515 9000 08227851208 02

Swift No: CEPAFRPP751

IBAN: FR76 1751 5900 0008 2278 5120 802

Note: A copy of the bank transfer may be required on arrival.

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If the totality of the amount has not be paid in advance, the balance of the payment must be

paid on-site by the Team Leader on arrival at the Accreditation Centre. Payment can be made by

credit card (Visa and MasterCard only) or by cash in Euros.

All payments must be made in Euros.

5.5 Meals

All meals will be taken in the teams’ hotel restaurant but on the competition days, lunch buffet

will be available for accredited people near the stadium.

The restaurant opening times are:

Breakfast 07:30 – 09:30

Breakfast 06:30 - 09:30 for Competition days and Monday (for early departure)

Lunch 12:30 – 14:00

Dinner 19:30 – 21:00

Closing Banquet on Sunday (Salle des Libertés) 21:00 – 00:00

Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will

allow access to meals.

For lunch and dinner, mineral water are available free of charge. All other drinks must be paid

for.

On the competition days, late serving provision will be made for those team members detained

at the stadium due to doping controls or protests.

5.6 Meeting Rooms for Teams

Arrangements can be made for team meeting rooms through the Information Desk in the Team

Hotels. Requests shall be made at reasonable time in advance.

5.7 Incidentals

All extras and phone class have to be paid by the users. To this effect the users may be asked to

present a credit card in order to secure the payment of these dues.

All delegations will receive a telephone contact list of important telephone numbers for the

European Cup Combined Events Aubagne 2015.

6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and

should be clearly visible. Security personnel will control all areas. The accreditation is not

transferable and does not allow the holder to take another person beyond checkpoints. Photos

are not required for the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information

provided by the Member Federation in the final entry system. No changes will be accepted after

the final entry deadline.

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Accreditation cards will be distributed in Souleia Hotel, which is also the event HQ. The Team

Leader will be responsible for collecting the team’s accreditation cards.

The Team Leader will settle the payment of accommodation for team members outside the

European Athletics quota and extra nights and confirm the athletes participating in the Cup, as

well as the allocation of their position with the team (see 8.5).

After the payment and confirmation, the Team Leader can collect the accreditation cards for

the whole team.

6.3 Loss of an Accreditation Card

Any lost or damaged accreditation cards should be reported to the LOC, at the Souleia Hotel.

Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for Teams

A description of the accreditation system will be distributed during the collection.

All team accreditation cards will allow access to the team seating area, warm up area,

changing facilities and physiotherapy rooms. Only athletes who are about to compete will have

access to the call room and to the infield.

The Head of Delegation from each team is invited to the VIP Hospitality area and will be given

the necessary access number on the accreditation card.

Separate cards will be issued to Team Leaders, for access to the information available in the

teams’ pigeon boxes at the TIC.

Access to the Doping Control: 1 pass will be given to the athlete upon notification and an

additional pass for an accompanying person. Passes will be collected once they enter the

Doping Control Station.

7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team

Delegation, the LOC and Technical Delegates and the Competition Administration, regarding

technical matters.

The TIC is located at the competition venue (see appendix 5).

Opening hours are the following

Friday 3 July 10:00 – 12:00 & 14:00-19:00

Saturday 4 July 08:00 – 20:00

Sunday 5 July 08:00 – 20:00

The TIC will be linked to all Information Desks set up for this event and shall be responsible for the

following:

Receipt of written questions to be answered during the Technical Meeting

Settlement of technical enquiries from delegations

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Competition information (start lists, results, etc)

Liaison point concerning technical matters between Team Delegate(s), Technical

Delegate(s), European Athletics and LOC

Registration and collection of personal implements. (e.g. shots, etc.)

Recovery of items confiscated at the Call Room

Request of documentation for national records or other purposes (additional doping control

and photo finish prints

Withdrawal of athletes

Receipt of protests and appeals from the teams

All technical information regarding the competition will be distributed to each delegation in a

special mailbox given to each team. This information will also be displayed on information

boards.

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by a separate

entry card, not by the accreditation card. TIC cards will be given to each Team Leader (in

principle 1 per team).

Teams that were not able to attend the Technical Meeting, under extreme circumstances, can

collect their competition numbers from the TIC after the technical meeting.

7.2 Technical Meeting

The Technical Meeting will be held on Friday 3 July at 15:00 at Souleia Hotel (ground floor). It will

be conducted in English.

All questions related to the Technical Meeting must be presented in writing, in English or in French

to the TIC before Friday 3 July, 12:00 but the answers will be given in English only

Each team may be represented by a maximum of two people and, if necessary, an interpreter.

It is very important that all teams are represented at the Technical Meeting.

A shuttle service from the Novotel Marseille-Est will be provided for this meeting – please refer to

the Information Desk in the Team Hotel for detailed information.

The Technical Meeting will be attended by:

European Athletics Council Delegate

European Athletics Technical Delegate

Representative of the Local Organising Committee

European Athletics Officials

Competition Director

National Competition Officials (as relevant)

TIC Manager

7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:

Welcome by the President of the Local Organising Committee

Welcome by the European Athletics Council Delegate

Presentation of the International Officials

Presentation of the National Competition Officials

Presentation of the competition and warm-up sites

Information briefing by the Technical Delegate

Information briefing by the Doping Control Delegate

Victory Ceremonies, Opening and Closing Ceremonies

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Answering of questions submitted in writing by federations

Distribution of numbers and start lists

7.3 Implements

The implements provided by the LOC (see implement list, list in progress) are selected from those

appearing on the current IAAF approved implements list.

Athletes are strongly recommended to use their own implements

And if accepted, at the disposal of all athletes for the duration of the competition.

Personal Implements shall be allowed, providing that:

– They have IAAF certification

– They are not already on the official list

– They are in good conditions and the brand is easily recognised.

– They are made available to all the other competitors until the end of the competition

– They will have to be submitted to the TIC on Friday 3 July from 10:00 to 12:00 or 14:00 to

15:00

Basic implements will be provided for warm up and training.

Vaulting poles will be delivered by the LOC in the stadium the day before the day of the pole

vault event. The poles will be kept in a locked store and will be brought to the competition site in

due time by the organisers. After the competition, the organisers will take the poles to the team

hotels and further transportation will be arranged by the organisers as required.

7.4 Inspection of Competition Venue

Heads of Delegation and team members may take part to the official visit of the facilities, Friday

3rd at 10:00, starting from the TIC.

7.5 Competition Area

The European Cup Combined Events Super league 2015 will take place at de Lattre de Tassigny

Stadium. A plan of the Stadium and its surrounds is included in this Manual (Appendix 5). The

capacity of the Stadium is about 1.000 seats.

The stadium has the following competition sites:

8 lanes

2 High Jump sites

2 Pole Vault sites

2 sites for Long/Triple Jump

2 Shot Put Circles

1 Combined Discus/Hammer Circle

2 Javelin sites

The Warm up area is located near the competition track (see map in Appendix 5), and includes:

Grass area

80m straight line with 4 lanes

The maximum spike lengths in the various events are:

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Track, Long Jump, Triple Jump and Pole Vault: 6 mm

High Jump and Javelin: 9mm

Athletes’ seats are located in the main tribune, information will be given during the technical

meeting.

7.6 Training

Athletes will have the possibility to train in the competition site on Friday 3 July from 10:00 – 12:00

and 14:00-19:00. Special arrangements will be made on Thursday 2 July according to the arrival

and request of the teams.

Equipment and implements necessary for training will be available at the training venue.

Officials will be present to help in the case of problems or special requirements. Drinks will be

available at the training venue. Accreditation must be handed in when borrowing equipment,

and will be returned to the athlete when the equipment is handed back in.

The Weight lifting room in the competition site is situated near the 100m/100m hurdles start line.

Opening hours are the same as for official training.

The transport schedule for training sessions will be displayed at the Information Desk in the

Novotel.

7.6.2 Training with Official Starters

This will take place during the official training Friday 3 July, from 17:00 to 19:00.

7.7 Dressing Rooms

Dressing rooms with showers are located in the competition site, see map in Appendices.

7.8 Resting Area

Each participating team will be provided with a dedicated Resting Area in the warm up area.

In addition, a resting room will be available. The rooms/areas will be clearly marked with flag and

country code.

Physiotherapy tables and ice machines will be available there next to the resting rooms.

8. COMPETITION REGULATIONS

8.1 Team Composition

According to European Athletics regulations for the European Cup Combined Events each

Member Federation may enter 1 (one) team consisting of not less than 3 (three) and not more

than four (4) athletes in each discipline (Decathlon and Heptathlon).

In accordance with EAA Regulation 703, only athletes aged at least 16 (sixteen) years on 31

December of the year of the competition may participate in the Heptathlon of the European

Cup Combined Events and only athletes aged at least 18 (eighteen) years on 31 December of

the year of the competition may participate in the Decathlon.

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8.2 Final Entries

Final entries shall be made through European Athletics online Event Management System, called

Arena, which will be accessible at the following link: https://arena.european-athletics.org/.

Member federations’ entries managers shall use their already known individual and personalised

access.

Final entries indicating the names and individual logistical information (detailed travel

arrangements, accommodation request and rooming list) of the competitors and of the officials

must be submitted not later than 5 (five) days before the first day of the competition by 24:00

CET.

According to the regulations the deadlines for final entries are:

opening date of the online entry system: 10 June 2015

deadline for the entries: 29 June 2015 (24:00 CET)

Remark: Athletes’ PB and SB for High Jump and Pole Vault will have to be entered in the final

entries, as it will decide the groupings. For all other events, please refer to 8.5.

All Member Federations will be able to consult and print out their entries at any time during the

opening period and will receive a pdf report with a status of their entries 24h before the deadline

as well as one pdf confirmation after the closing of the system.

Detailed travel and rooming list information will have to be registered for each athlete and

official during the final entries process.

8.3 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already

entered who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each delegation during

accreditation. The forms must be completed and returned immediately but no later than Friday

3 July 12:00

Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’

participation via email to [email protected] and [email protected]

Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the

official withdrawal form.

8.4 Scoring

The finishing positions of the teams will be decided according to the aggregates of the points

(according to the International Scoring Tables for Combined Events) earned by the 3 (three)

highest scoring athletes both in Decathlon and Heptathlon, the team having the highest

aggregate being the winner, and so on.

A team with fewer than 6 (six) scoring athletes (three per each event) will not be included in the

teams’ classification.

8.5. Participation Order/Lanes

The athletes’ participation order or lane assignment for each event is according to drawing

done by the Technical Delegate as it is displayed in Appendix 4.

The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at

the discretion of the participating teams. This has to be announced latest during the final



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confirmation procedure and cannot be changed for the different individual disciplines during

the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the

same position for all the individual disciplines), except for High Jump and Pole Vault where IAAF

Rule 200.7 will apply.

For the 1500 metres (for Decathlon men) / 800 metres (for Heptathlon women) the teams’

distribution per heat shall be established by the Technical Delegate according to the teams

scoring standings 1 (one) hour before the scheduled time for the first heat of each race. The best

4 (four) scored teams will compete in the same heat which shall be the second one.

8.6 Competition Bibs

Each competitor receives 3 bibs. Their bibs shall be pinned on the front, on the back of the

competition clothing and on the back of the tracksuit. The competition bibs may not be cut,

bent or covered in any way.

8.7 Competition Clothing

Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly

applied. Please make sure to follow the IAAF Advertising Regulations in force, available at

http://www.iaaf.org/about-iaaf/documents/rules-regulations#regulations. Clothing and items

not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped

at the call room.

The European Athletics has a record of the Team vests of all Member Federations, available on

European Athletics’ Event Management System, Arena, accessible at the following link:

https://arena.european-athletics.org/.

Member Federations shall confirm their team vests. If the uniform displayed differs from your

current official uniform, a full set of photographs must be uploaded, using the template form by

29 June 2015 at the latest:

• JPEG file, maximum resolution and size 300 dpi / 500KB

Otherwise, the existing records will be used as reference.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to

the competition area and will not be allowed to compete.

This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.

9. COMPETITION PROCEDURE

9.1 Timetable

Please refer to Appendix 3 for the competition timetable

9.2 Call Room Procedures

The Call Room is located near the warm up area and athletes are requested to report to the call

room before the start of each day 45 minutes prior to their first discipline. It is the responsibility of

the team managers to ensure that their athletes are aware of the last check-in times for entry to

the Call Room. Athletes arriving late may be excluded from participation in the event.

The following checks will be carried out on equipment that must comply with IAAF Advertising

and Competition Rules:

Competition clothing

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Shoes

Bags

That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are

not brought infield.

9.3 Resting Area

After each event, athletes leave immediately the infield and can go to the Resting Area. From

the Meeting Point next to the Resting Area they are taken to the next event by a judge at the

following times:

Track event: 10 minutes before the start

Pole vault: 50 minutes before the start

High jump: 40 minutes before the start

Long Jump : 30 minutes before the start

Other Field events: 25 minutes before the start

9.4 Competition preparations

9.4.1 Track Events

Tracksuits shall be put in baskets at the start; these baskets will be taken to the kit collection area

(at the end of the home straight) for collection after the races.

9.4.1.1 Starter’s commands

The starter’s commands will be given in English, as follows:

For distances up to and including 400m: - “On your marks”

- “Set”

- Fire of the gun

For distances of 800m and more:

- “On your marks”

- Fire of the gun

If for any reason the starter feels it is necessary to interrupt the process he/she will say:

- “Stand Up”

There are false start indicators installed on the starting blocks.

9.4.1.2 Timing

The official timing will be provided by Matsport Timing and will be displayed on the official

electronic timing instrument and photo finish cameras provided by Finish Lynx.

9.4.2 Field Events

In the field events the official trials will be supervised by the judges. Athletes may only use the

official markers provided by the LOC for the approach. These will be handed out by the

competition officials at the competition area.

9.4.2.1 Measurements

The distance measurements for all events will be taken manually.

9.5 Leaving the infield during the competition

An athlete may only leave the competition area when accompanied by a judge. The intention

has to be communicated to the Referee.

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9.6 Leaving the infield after the competition

After the competition, athletes leave immediately the infield through the mixed zone where

media interviews will be carried out. The clothing baskets will be brought to the mixed zone.

9.7 Drinking Stations

Water and soft drinks are provided in the infield, mixed zone and in the warm-up area.

9.8 Protests and Appeals

Protests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or

by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or

conduct of an event shall be made within 30 minutes of the official announcement of the result

of that event (posted on the TIC information board).

Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of

the athlete and submitted to TIC within 30 minutes after the official announcement of the

decision made by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the

protest is unsuccessful, the deposit will not be returned.

The Jury’s decision will be provided in writing at the TIC.

9.9 Interviews

Immediately after the competition, the flash interview group will interview the winning athletes.

These interviews will be distributed on information sheets to the media. In the mixed zone, all

athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to

decide whether he/she will give an interview.

10. MEDICAL SERVICES & DOPING CONTROLS

10.1 Medical Services


The medical service will provide medical information and assistance to teams, organisation

personnel, and honorary guests as well as, during the competition, to the spectators in the

stadium.

In case of emergency, please contact the nearest medical first aid station or call the 24/7

Medical Emergency number 15 or 112 (free of charge).

10.1.2 Medical Services in the Team Hotels

The medical service serves the athletes, trainers, other team members as well as members of the

competition organisation. There is no permanent doctor in hotel, but a duty service. Special

phone number will be communicated to each team leader during the registration process.

10.1.3 Medical Care at the Competition Venue

The stadium medical service is responsible for any problems concerning the athletes’ health.

There is also a room for medical attention next to the finish line. The team doctor has access to

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the medical service facilities when an athlete of his/her own team is hurt or is in need of other

medical attention.

The stadium medical service is also responsible for first aid in the warming up area.

There are 3 squads of 2 first aids for the infield, supervised by a doctor and marked with white

crosses. The name of this squad is La Croix de Malte.

10.1.4 Physiotherapy

For those teams requiring physiotherapy services there will be a team of physiotherapists

available at the competition site during the official training and competition times.

In addition, on duty physiotherapist and doctor will be available on demand, phone number will

be given during the accreditation process.

The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-

operation with the medical staff.

10.1.5 Insurance

According to the Regulation 710.11 the participating Member Federations are responsible for

taking out their own insurance to cover the risk of illness or injury of any member of their team

when travelling to and from the European Athletics event and during the event itself. Please

take the necessary steps to fulfil these requirements well in advance.

10.2 Doping Controls


Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations

under the supervision of the European Athletics Doping Control Delegate. Both urine and blood

samples may be collected immediately before, and during, the Championships.

Athletes selected for doping control shall be informed by anti doping officials. Athletes will be

required to sign a confirmation of notification. Athletes who are to be tested may invite a team

official to accompany them to the Doping Control Station (DCS).

A selected athlete should report immediately to the DCS unless there are valid reasons for delay.

All selected athletes will be accompanied by a trained chaperone or Doping Control Officer

from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide

a sample can render them liable to disqualification and may lead to further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition

should ensure that they have registered their medication, where necessary, through the

Therapeutic Use Exemption system prior to attending the Championships.

10.2.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under

the supervision of the European Athletics Doping Control Delegate. In addition, the selection of

further athletes may be ordered at the discretion of the European Athletics Doping Control

Delegate.

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10.2.3 Additional Controls

Additional athletes may present themselves for testing. These athletes must report to the TIC

where they will have to complete the “Doping Control Request Form”. They will then be escorted

to the Doping Control Station.

The cost of this control will be paid by European Athletics and will be deducted from the

member federation’s European Athletics subvention after the Championships.

11. INFORMATION

Stadium

Timing Boards

Clocks showing the race time will be positioned in the in-field at the finishing line as well at the 200m

start line or at the 100m start line.

Announcements

Official announcements will be made in French and English.

Start Lists

Start Lists will be available for Team Leaders immediately after the Technical Meeting.

Result Lists / Intermediate Scores

Results will be displayed on the notice boards near the TIC.

Complete Set of Result Lists

Copies of the results of each day’s events will be distributed to each Team Leader at their hotel

on each evening of competition. Completed results in the form of a booklet will be issued to

Team Leaders at the Closing Banquet.

12. SECURITY

Instructions given by the LOC, the security personnel and the police have to be followed in all

areas, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be

reported immediately to any LOC Information Desk.

The emergency phone numbers are 15 or 112 (free of charge).

If necessary, the police can be contacted through the LOC Information Desk at the team hotels.

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13. CEREMONIES AND SOCIAL FUNCTIONS

13.1 Welcome Dinner

A welcome dinner will be hosted by the French Athletic Federation on Friday 3 July. 2 invitation

cards per participating country will be included in the welcome pack.

13.2. Opening Ceremony

The Opening Ceremony will take place on Saturday 4 July at 14:30 at the competition site. It

consists of flag parade and no team member is requested to take part.

13.3. Victory Ceremonies

The victory ceremonies for the winning teams will take place at the opening of the final banquet.

Athletes must wear the official team clothing for the ceremonies; more information will be given

during the technical meeting.

13.4. Closing Banquet & Closing Ceremony

The Closing Ceremony and the Closing Banquet will take place on Sunday 5 July at 21:00 at the

Espace des Libertés close to the stadium. Everyone with accreditation or an invitation is welcome

to attend.

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14. DEPARTURE

Teams will be asked to provide full travel details through the European Athletics online entry

system. Teams will also receive a departure form, which should be completed and returned to

the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are

any changes to the preliminary confirmed details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC

Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier. On

the day of departure the LOC Hotel Manager checks the rooms together with the team leaders.

15. CONTACT DETAILS

For further details about the European Cup Combined Events Aubagne 2015 please contact

Charles BLANC [email protected]

French Athletics Federation

33 Avenue Pierre de Coubertin – 75640 Paris Cedex – France

Tel. +33.1.53.80.70.11 – Fax +33.1.45.81.40.30

E-mail: [email protected]

Web: www.athle.fr

Hotels

See Paragraph 5.3.

16. APPENDICES

Appendix 1 – Map

Appendix 2 – Implements List (FFA Implements List)

Appendix 3 – Timetable

Appendix 4 – Participation Order/Lanes

Appendix 5 - Map of Stadium



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APPENDIX 1: Map (France and Aubagne)

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APPENDIX 2: Implements list

MEN

SHOT 7.260

Marque Nb Diametre N° catalogue N° de Certification

IAAF

Nelco 2 120mm N1118AC I-99-0133

Nelco 2 128mm N1118A I-99-0093

Nishi 2 129mm F251C I-99-0083

DISCUS 2.000


IAAF

Gill Athletics 2 Ote High Moment

2202 I-99-0062

Nelco 2 Gold N1105GA I-99-0095

Denfi Sport 2 Jurgen Schult D2000JSUS I-99-0098

JAVELIN 800

Marque Nb Distance N° catalogue N° de Certification

IAAF

Nemeth Javel-Inn

2 Classic 95m 800CS95 I-99-0101

Nemeth Javel-Inn

2 Classic 90m 800CS90 I-99-0100

Nordic 1 Airglider Carbon 7916803c I-03-0300

Gill Athletics 1 Special

Headwind 2870H I-08-0424

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APPENDIX 2: Implements list WOMEN

SHOT 4


IAAF

Nordic 2 108mm 5133402 I-99-0025

Nordic 2 104mm 5133400 I-99-0026

Polanik 2 100mm PK-4/100-S I-00-0195

JAVELIN 600

Marque Nb Distance N°

catalogue N° de Certification

IAAF

Nemeth Javel-Inn

2 Classic 75m 600CS75 I-99-0110

Nemeth Javel-Inn

2 Standard 70m 600S70 I-99-0107

Nemeth Javel-Inn

2 Classic 80m 600CS80 I-99-0102

Nordic Sport 1 Diana Classic

70m 7917600 I-99-0017

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APPENDIX 3: Timetable

DECATHLON Times HEPTATHLON

SATURDAY 4 JULY

100 m 10:00

Long Jump Group 1 11:00 100 m hurdles Heat 1

Long Jump Group 2 12:30 High Jump Group 1 & 2

Opening Ceremony 14:30 Opening Ceremony

Shot Put Group 1 & 2 15:00

High Jump Group 1 & 2 16:30 Shot Put Group 1 & 2

18:15 200 m

400 m 19:15

SUNDAY 5 JULY

110 m hurdles 9:30 Long Jump Group 1

Discus Throw Group 1 10:20

11:00 Long Jump Group 2

Discus Throw Group 2 11:40

Pole Vault Group 1 & 2 13:30

13:35 Javelin Throw Group 1

15:00 Javelin Throw Group 2

Javelin Throw Group 1 16:45

Javelin Throw Group 2 18:00 800m

1500 m 19:15

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APPENDIX 4: Participation Order/Lanes

Lane and Starting order draw The divisions of the athletes into heats and/or groups, the order of attempts in field events and lane allocation for running events shall be decided by a draw conducted by European Athletics. Each participating team shall be allocated a letter which shall determine the order of attempts in the field events and lane allocation in running events in accordance with the below chart. The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at the discretion of the participating teams. This has to be announced latest during the final confirmation procedure and cannot be changed for the different individual disciplines during the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the same position for all the individual disciplines), except for High Jump and Pole Vault where IAAF Rule 200.7 will apply. For the 1500 metres (for Decathlon men) / 800 metres (for Heptathlon women) the teams’ distribution per heat shall be established by the Technical Delegate according to the teams scoring standings 1 (one) hour before the scheduled time for the first heat of each race. The best 4 (four) scored teams will compete in the same heat which shall be the second one.

A Estonia / EST

B Belarus / BLR

C Russia / RUS

D Great Britain and Northem Ireland / GBR

E The Netherlands / NED

F France / FRA

G Ukraine / UKR

H Czech Republic / CZE

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Order of attempts and lane allocation 1. Field Events

Long Jump (for Decathlon men and Heptathlon women)

Group 2 B3 C3 D3 E3 F3 G3 H3 A3 D4 E4 F4 G4 H4 A4 B4 C4

Group 1 F1 G1 H1 A1 B1 C1 D1 E1 H2 A2 B2 C2 D2 E2 F2 G2

Shot Put (for Decathlon men and Heptathlon women)

Group 2 C3 D3 E3 F3 G3 H3 A3 B3 E4 F4 G4 H4 A4 B4 C4 D4

Group 1 G1 H1 A1 B1 C1 D1 E1 F1 A2 B2 C2 D2 E2 F2 G2 H2

Discus (for Decathlon men)

Group 2 G3 H3 A3 B3 C3 D3 E3 F3 A4 B4 C4 D4 E4 F4 G4 H4

Group 1 C1 D1 E1 F1 G1 H1 A1 B1 E2 F2 G2 H2 A1 B2 C2 D2

Javelin (for Decathlon men)

Group 1 The javelin will start with at least 10 athletes.

Group 2 The groups will be formed with the athletes having finished the pole vault

Group 3 Depending on time needed for pole vault decision will be made whether javelin will be carried out in 2 or 3 groups.

Javelin (for Heptathlon women)

Group 2 F3 G3 H3 A3 B3 C3 D3 E3 H4 A4 B4 C4 D4 E4 F4 G4

Group 1 B1 C1 D1 E1 F1 G1 H1 A1 D2 E2 F2 G2 H2 A2 B2 C2

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2. Track Events

100 metres (for Decathlon men)

Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8

Heat 1 A4 B4 C4 D4 E4 F4 G4 H4

Heat 2 C3 D3 E3 F3 G3 H3 A3 B3

Heat 3 E2 F2 G2 H2 A2 B2 C2 D2

Heat 4 G1 H1 A1 B1 C1 D1 E1 F1

200 metres (for Heptathlon women) / 400 metres (for Decathlon men)


Heat 1 E4 F4 G4 H4 A4 B4 C4 D4

Heat 2 G3 H3 A3 B3 C3 D3 E3 F3

Heat 3 A2 B2 C2 D2 E2 F2 G2 H2

Heat 4 C1 D1 E1 F1 G1 H1 A1 B1

110m Hurdles (for Decathlon men) / 110m Hurdles (for Heptathlon women)


Heat 1 F4 G4 H4 A4 B4 C4 D4 E4

Heat 2 H3 A3 B3 C3 D3 E3 F3 G3

Heat 3 B2 C2 D2 E2 F2 G2 H2 A2

Heat 4 D1 E1 F1 G1 H1 A1 B1 C1

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APPENDIX 5: Map of the Stadium

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