auc: catalyst for change planning and budgeting for 2014-2016 integrated planning committee tuesday,...
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AUC: Catalyst for Change
Planning and Budgeting for 2014-2016
Integrated Planning CommitteeTuesday, September 11, 2012
AUC’s Institutional Priorities• Education for Citizenship and Service
– We believe that a sound education not only prepares students for professional success but also for responsible citizenship and community engagement. The liberal arts tradition, with its emphasis on the broad education of a common core curriculum and the experiential learning of rich extracurricular programs, strengthens the curiosity and courage of AUC graduates, and promotes civic participation.
AUC’s Institutional Priorities• Research Reflecting Innovation and
Impact – AUC is a source of insight and inspiration in many
fields, and we expect our faculty and students to participate in scientific, scholarly or artistic production. We particularly emphasize those domains in which there is the prospect of a tangible effect on the development of disciplinary knowledge or the enhancement of societal welfare.
AUC’s Institutional Priorities• Outreach Enhancing Engagement and
Access – We are dedicated to serving communities in Egypt
and around the world through extension and outreach programs that bring University expertise and insight to a wider public, that profit from our convening power, and that serve to inform and enlighten public discourse, enhance access to information and knowledge, and enrich artistic and intellectual life.
AUC’s Institutional Priorities• Management with Sustainability and
Integrity – We are committed to managing the operations of
the University so as to reflect and foster the values we teach our students and expect in our faculty and wish to exemplify in Egypt. Our institutional practices should exhibit a commitment to environmental, social and fiscal responsibility, and we should observe the highest standards of integrity in the workplace and in our dealings with vendors, clients, and other constituents.
AUC’s Institutional Priorities• Education for Citizenship and Service • Research Reflecting Innovation and Impact • Outreach Enhancing Engagement and Access • Management with Sustainability and Integrity
ACADEMIC GOALS AND PRIORITIES2013-2016
Academic Plan Goals FY2013-2016PL
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S 2. Promote research and graduate studies to the highest level in all of University’s departments and programs
3. Expand collaboration with international academic community and with our sibling institutions in the region and within Egypt
4. Encourage the development of effective, meaningful programs of outreach not only to other universities in Egypt but to many local communities of which we are a part
1. Strengthen undergraduate programs and ensure entering students receive mentoring, liberal arts exposure and communication skills for success in their major programs
PLAN GOALS
5. Upgrade compensation and benefit packages for the recruitment and retention of faculty
6. Enhance collaborations among AUC departments, schools, and centers
7. Promote entrepreneurship, life-long learning, training, environmental and social responsibilities
8. Expand state-of-the-art Information Technology and encourage distant learning experiences
9. Continue process of decentralization and identify means of streamlining University bureaucracy
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rities Strengthening Existing Academic Programs with Limited
Selective ExpansionGoals: 1, 2, 7 --- Institutional Priorities: 1, 2
Uniting AUC through Collaborative Efforts on Sustainable Development (E, R, & CA) Goals: 4, 6 --- Institutional Priorities: 1, 2, 3
Encouraging development of effective, meaningful programs of outreach to other universities and to many local communities Goals: 3, 4, 7 --- Institutional Priorities: 3
Dealing with Chronic Problems: Registration and Advising, Policies and Procedures, and Streamlining BureaucracyGoals: 1, 9 --- Institutional Priorities: 1, 4
Priorities for FY2013-2016 Planning
Priorities for FY2012-2016 Planning
Investing in Human Resources (Faculty, Adjuncts, Teaching Assistants and Staff) Goals: 1, 5 --- Institutional Priorities: 1, 2, 4
Enhancing Funding and Collaboration for Innovative and High Impact Research Goals: 2, 5 --- Institutional Priorities: 2, 3
Meeting the Challenges of an Austerity Budget and Promote Innovative Ideas for Budget-cut measures Goals: 1, 2, 3, 5 --- Institutional Priorities: 4
Strengthening Freshman Experience (Liberal Arts Exposure and Basic Communication Skills) – Institute of Liberal Art StudiesGoals: 1 --- Institutional Priorities: 1
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BUDGET AND PLANNING PARAMETERS
2014-2016
FY2014-2016• Fiscal year changed: July 1-June 30 starting July
2013.– FY2014 is a 12-month budget (July 1, 2013-June
30, 2014)– Can re-allocate among months. Amounts are
annual, so if not spent in month allocated, are still available in following months.• Try to be as accurate in monthly budgeting as possible.• For questions, contact
Budget and Financial Planning Office
• The Financial Model also has these assumptions:– Summer tuition
revenue in FY13 and thereafter is prorated between two fiscal years.
Assumption Adopted Financial Model FY13 FY14 FY151. Forex 6.25 6.25 6.252. Inflation 6% 6% 6%3. Revenue a. Tuition -Enrollment 0 0 0 -Rate 7% 7% 7% b. Other revenue 3% 3% 3%4. Human Resources a. Faculty -Growth 0 0 0 -Increment(LE-$) 3%-2% 4%-2% 6%-2% b. Staff -Growth 0 0 0 -Increment(LE- $) 3%-2% 4%-2% 6%-2%5. Supplies & Services -Egyptian Pound 3% 5% 5% -US Dollar 2% 2% 2%6. Depreciation Expense 3% 3% 3%7. Capital Replacements 3% 3% 3%8. New Initiatives $2 M $2 M $ 2M9. Endowment Support 5% of average 3 yrs value [Value Growth 3%]Operating Result ($Million) 0.5 -3.0 0.4
STRATEGIC PLANNING AND INCENTIVES FOR CHANGE
2014-2016
Strategic Planning• Next three years austerity, moving to
breakeven• Need to focus on quality, effectiveness,
improvements in efficiency of operations• Budget your plan, not plan your budget
– Start with your strategic plan. What do you need to achieve plan? How can you shift resources to achieve goals?
Planning Matrix• New initiatives only in academic area, according to
Provost’s plan.– Planning matrix closed to new initiatives, including new
capital equipment– Self-funded activities allowed– Enter HR requirements, including tuition remission
benefit• No new staff requests
• May re-allocate within current operational budgets
• Keep capital replacements to a minimum
Strategic Planning• Review your operations to see where you can grow/improve without additional
resources:– Curriculum
• Still relevant? Duplication? Enrollment, number of sections right-size? Do courses reflect new developments in field?
– Assessment• Are students learning what they should?
– Advising and Registration• Does it work in your department? Is the process student-centered?
– Alumni• Who are they? Where? Do they know what you’re doing? Are they involved in your department?
– Industry• Same as above
– Collaboration • Do you? How can you increase within/between department(s)?
– Work Processes• Duplication? Can you reduce steps? Bureaucracy? Can you improve customer/student service?
What kinds of training do staff need?
Incentives for Change• Unit heads encouraged to consider how to
improve effectiveness and achieve savings.• Formation of revenue-sharing committee, will
be recommending proposals in this area
Planning Process1. Refresh and review your strategic plan2. Brainstorm ways to strengthen current programs, areas that can be
reduced or eliminated3. ID opportunities to reallocate existing funds to support these
initiatives4. Adjust your budget in SAP as needed. Re-allocate among supplies and
services lines as needed. Do not increase overall amount.– 12-month budget already loaded. Adjust monthly amounts as
needed.5. In planning matrix, only enter HR information and self-funded
initiatives, except for academic area.– Don’t forget! Enter scholarship information for all faculty/staff using
benefit6. Submit your SAP budget and planning matrices according to timeline7. Await approval
Action Time Plan
1 Cabinet Retreat including Deans June 26, 2012
2 SAG Retreat Sep. 2, 2012
3 Board Executive Committee Meeting Week of September 2,2012
4 Planning kickoff meeting, distribution of planning guidelines Sep. 11, 2012 Sep. 11, 2012
5 Unit-level deadline (version five) Sep. 23, 2012
6 School-level deadline (version four), deadline for submission of unit-level revised strategic plans FY2014-2016 Oct. 14, 2012
7 Board meeting Oct 18-19, 2012
8 Deadline for submission of FY12 assessment reports Nov. 1, 2012
9 Area-level deadline (version three) Nov. 12, 2012
10 First view of the budget submission plan version 3 in BOT format Nov 25, 2012
11 Distribution of the budget submission analysis/ exceptions review document to the Cabinet Dec 9, 2012
12 Delivery of the enrollment and academic plans Mid-Dec., 2012
13 Iterative budget committee review Dec. 16, 2012-Jan. 16, 2013
14 Delivery of financial plan Mid-Jan., 2013
15 In person meeting of Board Finance Committee Last week of January ,2013
16 Board Executive Committee meeting First week of February, 2013
17 University level deadline for completion of budget and plans ( version two) Feb. 17, 2013
18 Cabinet recommended plans (academic, enrollment, finance, facilities) shared with BOT committees Feb. 18-27, 2013
19 Board meeting, approval of all plans and budgets by BOT Mid-March, 2013
20 Communication of approved budget and plan (version one) Early April, 2013
21 Board Executive committee meeting First week of May,2013
22 Board Meeting Middle of June, 2013
23 Close of Fiscal Year June 30,2013
24 Beginning of New Fiscal Year July 1,2013
Planning Resources Integrated Planning Committee Institutional Research
Will provide data and technical assistance in planning and assessment as needed. – [email protected]: Email us if you need assistance or have questions.
AUC Planning and Budgeting Central website Located under “About AUC”, “Governance and Administration” , “Policies” on AUC’s
website. Budget memo, planning assumptions, links to blog http://www.aucegypt.edu/about/PlanBudg/Pages/Home.aspx
Budget and Financial Planning Office• All things budget: http://budget.aucegypt.edu
– Email us if you need assistance or have questions.• AUC Planning blog -- FutureTalk
Tell us what you think AUC should do to achieve its goals: http://aucplanning.blogspot.com/
