audio / video settingsleads13.doe.louisiana.gov/lug/systemsupport/2019-20 data... · any student...

Audio Video Settings

1

Please make sure that your phone or computer is muted and that you have turned off

your computerrsquos camera

To do this hover over the bottom left-hand side of your screen and click ldquoMuterdquo and

ldquoStop Videordquo Once both have been turned off you should see this visual

We will start the recording of this webinar now

A copy of this presentation is located on System Support webpage

To Join the Webinar httpsldoezoomusj976397929

After the webinar please complete the webinar survey Survey Link

Monthly Data Coordinator WebinarJuly 16 2020

This document can be downloaded via the System Support webpage

2

Objectives

3

bull Prepare LEAs for a strong start for data collections for 2020-21 by reviewing startup activities for the new school year annual data collection periods key dates and activities in the benchmark calendar system enhancements and other data reporting information

bull Share communication resources and opportunities

bull Share EdLink Updates

Agenda

4

bull 2019-20 End of Year Collections Closeouts

bull 2020-21 Annual Data Collections Periods Review

bull Preparing for 2020-21 Data Submissions

bull 2020-21 eScholar System Rollovers and New School Year Startup

bull 2020-21 System Enhancements

bull Security Coordinators and Data Manager Preparation

bull EdLink Updates

bull Project Timeline

bull StaffID Rollout Plan and Updates

bull Parallel data submissions for 2020-21

2019-20 EOY Collections Closeouts

5

2019-20 Collections CloseoutAnnual Financial Report (AFR)

6

End-Of-Year Collections To close out the 2019-20 school year

Annual Financial Report (AFR) EOY

bull2019-20 Annual Financial Data is due

by September 30th of each year per

Louisiana RS 1792

bull Opens Aug 19

bull Deadline Oct 1 (for on-time submission)

bull Ratings from Finance Audit

bull EXCELLENT if submitted by October 31

bull GOOD if submitted by November 30

bull NEEDS IMPROVEMENT if submitted

by December 28

bull UNACCEPTABLE if submitted on or after

December 31

If you have questions contact YaxinLulagov

2019-20 Collections CloseoutStudent Information System (SIS)

7


Student Information System (SIS)bull 2019-20 SIS EOY Statement of Affirmation due

bull 2019-20 SIS EOY reopens for Dropout Corrections

bull Deadline July 27 revised

bull Opens August 6 revised

If you have questions contact TaraBaylotlagov

Final SISSER Validation report will be dropped on the DM FTP on 716 2019-20 SIS EOY Statement of Affirmation Return link - complete by July 27

2019-20 Dropout Correction opens August 6

Exit all 2019-20 graduates and legitimate leavers in SIS EOY (met requirements 9119 - 83120) Refer to Dropout Training Module and Dropout Training Guidance Dropout Corrections Office Hours is scheduled for August 6 at 230pm

2019-20 Dropout Corrections2019-20 SIS EOY Reopens August 6

bull The Department of Education is required to report dropout statistics federally via the National Center for Education Statistics (NCES) Common Core of Data (CCD) Local Education Agency Survey website httpncesedgov

bull Dropout statistics are reported at the school district level and based on a ldquosnapshotrdquo count of students at the beginning of the school year

bull SIS 2019-20 EOY collection will reopen for online updates to correct exit reasons and exit dates for legitimate leavers

bull To assist data teams better understand the dropout correction process an office hours session has been scheduled Please forward this information to Data Managers Accountability Teams and other staff

bull Date and Time August 6 at 230pm (following Data Coordinator Webinar)

bull Webinar Link httpsldoezoomusj711178912bull Webinar Name Dropout Corrections Office Hoursbull Phone 1-408-638-0968

bull Meeting ID 711 178 912

For SIS assistance contact TaraBaylotlagov 8

2019-20 Collections CloseoutSpecial Education Reporting System (SER)

9


Special Education Reporting System (SER)

bull Exit countsbull Deadline August 31

If you have questions contact BernettaSimslagov

731 Students inactive for 5 years or more purged from active database (count date as of June 30th)

83 State Performance PlanAnnual Performance Report (SPPAPR) Indicator 11) Initial Evaluation Compliance) Final Run (for prior school year) (Post School Transition Initial Evaluation Compliance)

83 Exit Count preliminary run 831 Exit Count final run

2019-20 Collections CloseoutProfile of Educational Personnel (PEP)

10


Profile of Educational Personnel (PEP)

bull Submit final staff data including attendance and

tenure

bull 2019-20 EOY Statement of Affirmation Forms due

bull Deadline August 28

bull Deadline September 16

If you have questions contact MichaelZanoveclagov or JaraBodelagov

PEP Validation reports to be dropped on the DM FTP on weeks of 727 810 817 824 and 97

EOY Reporting Statusn Count of LEAs

PEP EOY data reported ndash verifying data 52

No PEP EOY data reported 115

2019-20 Collections CloseoutStudent Transcript System (STS)

11

STS End-Of-Year Collection For 2019-20 final transcripts IBC Updates

Student Transcript System (STS)bull Final Student Transcripts for all

students (grades T9-12) including summer school transcripts

bull Graduate transcripts should be

verified

Ensure all category requirements have been met

Certify graduates (PublicsCharters)

Verify parental consent Verify FAFSA completion

Deadline 91 (All 2019-20 graduates)- Download and review the STS

Validation Reports and Rosters on the DM FTP (Data Validation folder) to verify data has been reported accurately

- Supporting credentials should be uploaded to the eScholar FTP

Beginning June 3 LOSFABOR weekly extracts

July 20 Final pull for DCAI

If you have questions contact BarrettAdamslagov

Please refer to our June 11 Special EOY Check-In webinar posted on the System Support page

Student Transcript System (STS)EOY Collection ndash Reporting Status as of 71620

12For assistance contact BarrettAdamslagov

Description LEA Reporting Status

Total 12th graders in STS (public) 48159

Total graduates in STS (public) 44035

of graduate transcripts reported 914

2019-20 EOY data submission summary for the 167 school systems as of 071620

Deadlines All 2019-20 transcripts are due 91 including summer school transcripts

Final STSSISSER Validation Report was dropped on the DM FTP on 79

Final pull for DCAI with be 720

Student Transcript System (STS)COVID-19 Reporting


Just a reminderbull An IBC 919 [COVID 19] waiver should only be reported for 2019-20 graduates and only if

that is the only IBC they have This was designed to for CA students that were not able to take any IBCs needed to graduate

bull The Met GEEEOC = C should only be reported for 2019-20 graduates that needed to retest in one or more areas that did not qualify for 833 or LAA1

Currently these are some of the issues with the data reportedbull Non-graduates reported with IBC 919 [COVID 19] bull Students reported with other IBCs and IBC 919 [COVID 19]bull TU students reported with IBC 919 [COVID 19]bull Non-graduates reported with Met GEEEOC = C

Student Transcript System (STS)Associates Degrees


Any student that earns an associate degree regardless of diploma path should have the appropriate IBC The ones below are some examples

IBC Code IBC Description

477 Accounting TechnologyTechnician and Bookkeeping (LCTCS Associate

Degree)

478 Criminal JusticePolice Science (LCTCS Associate Degree)

479 General Studies (LCTCS Associate Degree)

480 Liberal Arts and Sciences General Studies and Humanities Other

(LCTCS Associate Degree)

481 Associate Degree - LSMSA

482 Industrial Technology (LCTCS Associate Degree)

483 Cyber Technology (LCTCS Associate Degree)

503 Graphic Art (LCTCS Associate Degree)


2020-21 Annual Collections Review

15

2020-21 Data Collection Calendar

16

ALWAYS OPEN Collections

FALL Collections

SPRING Collections

END-OF-YEAR Collections

For assistance contact SystemSupportlagov

Always Open Collections

17

Collectionbull System(s)

What Data Is Collected Why The Data Is Important

eScholar Uniq-ID Student demographic and enrollment data

bull For maintaining a unique ID (LASID) for every student in Louisiana

bull For identifying active student enrollmentbull For validating student non-Pii data when

submitting to other LDOE systems

eScholar DirectMatch Student free lunch eligibility when matched to SNAP

bull For identifying students directly certified to receive free meal benefits

eScholar StaffID Student demographic and employment data

bull For maintaining a unique ID (StaffID) for every LEA employee in Louisiana

bull For identifying active staff bull Needed for EdLink360 extractsrsquo

submission

Always Open Collections (contd)

18



Special Education Reporting (SER)

Special education student data

bull Monitoring the timeliness and appropriateness of services

bull Federal reporting and compliancebull IDEA and MFP funding (snapshots taken for

Oct 1 and Feb 1)

Sponsor Site (SPS) District and school information for public and nonpublic schools

bull To link major data collection efforts of all LDOE application systems

bull Data used to produce the school directory

Compass (CIS) Staff observations and evaluations

bull Annual Evaluations

2020-21 Fall Collections

19



TSDL Fall Collectionbull Teacher Student Data Link

(TSDL)

Fall class schedules for students taking LEAP 2025 assessments

For pre-gridding Fall LEAP 2025 assessments

Oct 1 IDEAMFP Collection bull School Calendar System (SPC)bull Student Information System

(SIS)bull Homeless Tracking System

(HTS)

bull Planned district and school calendars

bull Oct 1 student enrollment attendance discipline attendance lunch status homeless and other indicators (504 ESSA etc)

bull Homeless services data

bull Critical for IDEA and MFP funding

bull ED Calculations

K-3 Assessment Collectionbull Student Information System

(SIS)

bull Kindergarten entry assessment data

bull K-3 literacy assessment data

Kindergarten growth analysisK-3 Literacy analysis

2020-21 Fall Collections (contd)

20

Collection bull System(s)


Oct 1 CLASS Collectionbull School Calendar System

(SPC)bull Curriculum System (CUR)bull Student Information

System (SIS)bull Profile Of Educational

Personnel System (PEP)


bull Course databull Student and teacher

schedules for classes offeredplanned for the entire school year

bull Student and teacher CTECDF class schedules

bull Staff salariesbull Staff tenure

bull For calculating value added student growth data (VAM)

bull Workforce Reportingbull CTE-Career Tech Education and

CDF-Career Development Fund counts (funding)

bull Class size reporting (Audit data)

2020-21 Spring Collections

21



TSDL Spring Collectionbull Teacher Student Data Link

(TSDL)

Spring class schedules for students taking LEAP 2025 assessments

For pre-gridding spring LEAP 2025 assessments

Feb 1 MFP Collectionbull School Calendar System (SPC)bull Student Information System


(HTS)


bull Feb 1 student enrollment attendance discipline lunch status homeless and other indicators (504 ESSA etc)



bull ED Calculationsbull Attendance reportingbull Discipline reporting

2020-21 Spring Collections (contd)

22



STS Mid-Year Collectionbull Student Transcript System

(STS)bull eScholar FTP (Credentials)

bull Mid-Year transcriptsbull Student credentials

bull For determining graduation eligibility

bull Important for accountabilitybull For determining admission to

post-secondary schoolsbull Important for TOPS and other

financial aid decisions

CVR Collectionbull Curriculum Verification and

Reporting (CVR)bull Curriculum System (CUR)bull Student Information

System (SIS)bull Profile of Educational


Teacher and student class schedule and roster corrections

Curriculum Verification and Reporting

for Value Added Model (VAM)

2020-21 End-Of-Year Collections

23



SIS EOY Collectionbull School Calendar System (SPC)bull Student Information System


(HTS)

bull Final district and school calendars

bull Final student enrollment attendance discipline lunch status homeless and other indicators (504 ESSA etc)


bull Reporting of finalactual school calendars

bull Reporting of final student data

PEP EOY Collectionbull Profile Of Educational

Personnel (PEP)

bull Final staff data including salary tenure and non-attendance data

Preparation of the Educator Workforce reports

STS EOY Collectionbull Student Transcript System

(STS)

bull End of Year transcriptsbull Student credentials





2020-21 End-Of-Year Collections (contd)

24



Dropout Corrections (SIS EOY Prior Year)bull Student Information

System (SIS)

bull Corrections to students who are listed as potential dropouts but who exited as legitimate leavers

Potential dropouts that are not corrected may affect a schoolrsquos School Performance Score (SPS)

AFR EOY Collectionbull Annual Financial Reporting

System (AFR)

Final district financial data bull Preparation of the Annual Financial and Statistical Report

bull To satisfy various fiscal information requirements of the Legislature US Census Bureau National Center for Education Statistics (NCES) and National Education Association (NEA)

Benchmark Calendar

25

bull Provides information to guide LEAs in submitting data for all data collection periods for each LDOE Application System Includes Audits Collection Open Dates Collection Deadline Dates Action Items

bull Posted on the System Support page Latest Revision 07-16-20

In each tab you can review specific information by filtering the columns by COLOR date system and collection

bull Benchmark tab - Lists year-long summary of action items for ALL systems bull Key Dates - Lists major collection dates bull System tab - Lists action items by system


Preparing for 2020-21 Data Submissions

26

Preparing for 2020-21 Data Submissions2020-21 System Enhancements

27For assistance contact KaylieLoupelagov

An update to the 2020-2021 System Enhancement Technical Specifications document will be posted on the System Support page by Tuesday July 21 Changes will include minor clarifications to enhancements due to questions and feedback from data managers

Please ensure programing has been completed for all system changes requiring vendor updates including the following

bull Student Information System (SIS)bull K-3 Assessment and Distance Learningbull English Learners Students with Interrupted Education (SIFE)

bull Student Transcript System (STS)bull Post High Schoolbull Work Based Learning

bull Reference Table updates

Preparing for 2020-21 Data SubmissionsSecurity and System Access

28

Data Coordinators and Superintendentsbull Ensure the Security Coordinator has been identified If changes are needed notify

SecurityDOElagov to get the proper authorizations to access the LDOE systemsbull Verifyrequest access if there are new staff requiring access to the Secure Portal

Send email to SystemSupportlagov

Security Coordinators bull Using TAS assign staff within your school system access to systems Add access for

new staff Remove access for staff no longer at the schoolbull Pursuant to RS 173914 school systems must have a contract or data sharing

agreement in place with private vendors that deliver services in order to share personally identifiable student data bull Review the 2020-21 list of data sharing agreements to identify which ones are new

andor expiring bull For each agreement needing to be completed school systems should

bull Download the addendum get the appropriate signatures and scanbull Use the JotForm submission link thatrsquos listed to submit the form to LDOE

Preparing for 2020-21 Data SubmissionsData Manager Resources

29

Data Managersbull Review 2020-21 Benchmark Calendar

bull Ensure your vendor has programmed the 2020-21 System Enhancements

bull Ensure sponsors and sites have been verified Certify in the Sponsor Site (SPS) System Refer to the Sponsor Site (SPS) User Guide

bull Ensure we have a current list of data managers for each of the systemsbull Connect with LDOE system managers for specific system questions (SPC SIS

SER STS PEP AFR etc)bull New Data Managers should review the new user training modules linked

below and posted on the System Support page in Training Library

bull Module 1 LDOE Data Systems Security and Access

bull Module 2 LDOE Application Systems Overview

bull Module 3 LDOE Data Collection Timeline and Communications Resources


Preparing for 2020-21 Data SubmissionsAvailable Training

30For assistance contact SystemSupportlagov

Training Library

bull The Training Library contains training modules and videos by topic and by system These training modules were developed for data coordinators data managers and others who want to learn more about the systems and how to submit data

bull The Training Catalog is linked here in the Training Library

Online eScholar Training

bull Online eScholar training is available for Uniq-ID DirectMatch and StaffID

bull Please email SystemSupportlagov for registration information

Preparing for 2020-21 Data SubmissionsData Coordinator Monthly Webinars


Data Coordinator Webinarbull Covers such topics as the

collection deadlines guidelines and tips for submitting the data and how to address

bull Scheduled monthly at 100pm (generally the first Thursday of the month)

bull Reminders are included in the weekly newsletter and posted on System Support page

bull Webinar Link httpsldoezoomusj976397929

bull Phone 1-408-638-0968


Special Education Reporting (SER) 2020-21 Business Day Calendar

32For assistance contact BernettaSimslagov

Report Changes Business Day Calendar Report

bull We will be posting an updated business day calendar in SER to reflect updated

initial evaluation timelines due to the reopening of school facilities

bull The updated calendar is posted on the System Support page

eScholar System Rollovers and Startup for 2020-21 School Year

33

Louisiana Secure ID System (eScholar) Rollover Processes for 2020-21 School Year

34

eScholar was closed from July 7-14 for rollover to the 2020-21 school year

LDOE updated 2020-21 Sponsor and Site information for loading to eScholar

valid sponsor codes (public and non-public)

valid site codes (public and non-public)

updated site and sponsor names

updated grade configurations

eScholar completed rollover tasks for the 2020-21 school year

performed system upgrades

loaded 2020-21 Sponsors and Sites

corrected the SNAP DM Index file layout (removed the 5 extra race fields)

loaded the June SNAP and TANF files to DirectMatch


Louisiana Secure ID System (eScholar) Rollover Processes for the 2020-21 School Year

35

LDOE provides eScholar loginpassword for Security Coordinators

eScholar Uniq-IDDirectMatch httpslouisianasecureidescholarcomuidlogindo

eScholar StaffID httpslouisianastaffidescholarcomuidlogindo

Note Uniq-IDDirectMatch and StaffID use two different URLs

Security Coordinators create district user access

eScholar Uniq-IDDirectMatch

eScholar StaffID

eScholar was available beginning July 15 for 2020-21 school year updates

Districts submit expected enrollment to Uniq-ID system for LASID assignment

Districts download LASIDs from eScholar into their local systems

Districts run SNAP and TANF DirectMatch

Districts load SNAP matched records into local SIS and food service system

Districts submit staff data to eScholar StaffID system for StaffID assignment

Districts download StaffIDs from eScholar to their local system


Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID

36

eScholar rollover for the 2020-21 school year was completed on July 15 LEAs can begin their initial submission of expected students enrollments for 2020-21

with ESSY=2021 and Location Active Flag (Active=1 or Inactive=0) Uniq-ID student data submissions is required before student data can be submitted

to the LDOE application systems which contain student data (eg SIS STS SER TSDL etc) Districts should NOT include 2019-20 graduates in the expected enrollment

REMINDER You need to assign a new LASID for a student ONLY IF the student has never been enrolled or not enrolled within the last 5 years in any public or

charter school in the State has never received any special education services (SER) in the State -including students previously enrolled in a nonpublic school or preschool students

All other students should already have a LASID in eScholar You will need to upload these students into eScholar and match their LASID through the Near Match process


Louisiana Secure ID System (eScholar) 2020-21 Uniq-ID LASID Resolution

37For assistance contact AnanthaLakkakulalagov

LASID Audits are performed throughout the school year Incorrect or duplicate LASIDs can

cause errors in

school and district performance scores CVR and VAM

dropout rates

matching student test records across years

identifying students for cohort membership

LASID Audit files will be posted on the DM FTP on the following dates

LASID Audit 1 - September 23

LASID Audit 2 - October 23

LASID Audit 3 - December 9

LASID Audit 4 - February 3

LASID Audit 5 - April 8



Data Manager Tasks

Compare the demographic information for the students in the file

Indicate Same or Different in the first column of the spreadsheet to denote whether the

students are truly duplicates or if they are actually two separate students

Louisiana Secure ID System (eScholar) 2020-21 DirectMatch

39

bull June SNAP and TANF files were loaded to eScholar DirectMatch

bull After expected enrollments have been submitted to Uniq-ID for ESSY=2021

bull Run DirectMatch for SNAP and TANF

bull Failure to submit expected enrollment to Uniq-ID prior to running DirectMatch will result in significantly fewer matches

bull Continue to run DirectMatch for any new enrollments


Louisiana Secure ID System (eScholar) 2020-21 DirectMatch SNAP and TANF

40For assistance contact JayanthiSothirajahlagov

July-Sept Districts will run DirectMatch for SNAP and TANF

bull Resolve near matches for SNAP and TANF

bull Upload SNAP matched records into local SIS and food service system

bull No further processing is needed for TANF

Oct-June LDOE will run statewide DirectMatch for SNAP and TANF

bull Districts will resolve near matches for the identified batches

bull Districts will upload SNAP matched records into local SIS and food service system


To receive automatic monthly notices when the SNAP file has been loaded to DirectMatch please refer to the CNP Registration for SNAP Update Notifications posted on the System

Support

Louisiana Secure ID System (eScholar) 2020-21 DirectMatch Audits


DirectMatch Audits are scheduled for the following dates

DirectMatch Audit 1 - October 16

Review and report Lunch status updates to SIS for Oct 1 MFP (June July Aug Sept

SNAP data)

DirectMatch Audit 2 - February 8

Review and report Lunch status updates to SIS for Feb 1 MFP (Oct Nov Dec Jan

SNAP data)

DirectMatch Audit 3 - April 9

Review and report Lunch status updates for USDA reporting deadlines (Feb Mar

SNAP data)

DirectMatch Audit 4 - June 9

Review and report lunch status to SIS EOY and before DirectMatch system

conversion for the next school year (Apr May SNAP data)

Economically Disadvantaged Guidance Definition and Usage

42

Per Act 136 (HB 130) of 2017 the Economically Disadvantaged (ED) definition includes any

student who is

eligible for Louisianas food assistance program for low-income families (SNAP) eligible for Louisianas disaster food assistance program (DSNAP) eligible for Louisianas program for assistance to needy families with children to assist

parents in becoming self-sufficient (TANF) eligible for Louisianas healthcare program for families and individuals (Medicaid) with

limited financial resources eligible for free or reduced lunch price meals based on the latest available data an English Language Learner identified as homeless or migrant pursuant to the McKinney-Vento Homeless Children and

Youth Assistance Act and the Migrant Education Program within the ESSA incarcerated with the office of juvenile justice or in an adult facility or placed into the custody of the state

This ED definition applies to both the MFP At-Risk indicator and to the federal formula allocations

Note this ED definition does not affect school food service in any way

For assistance contact JayanthiSothirajahlagov

National School Lunch ProgramDirect Certification


Direct Certification for the National School Lunch Program

The Direct Certification process involves the identification of students who are directly

certified as eligible for free lunch because

They or any household member receive benefits under Assistance Programs (eg

Supplemental Nutrition Assistance Program-SNAP)

They are designated as members of Other Source Categorically Eligible

Designations (eg DC extended Enrolled in Head Start or Even Start programs

migrants runaways homeless or foster children)

Maintain official documentation on file

For additional information regarding direct certification refer to Section 2 The Basis of

Eligibility in the USDA Eligibility Manual for School Meals from the CNP website

Economically Disadvantaged Guidance CEP School Options

44

During enrollment and certification processes CEP schools might discover that some families of students eligible for free andor reduced lunch meals did not apply for any government assistance and therefore those students do not show up in any proxy files (eg SNAP) for direct certification This means that unless the school identifies these students as eligible for free andor reduced lunch by other means the students will not be included in the ED count for the LEA

For this reason LEAs with CEP schools might want to qualify students by collecting household income however careful consideration should be given to this decision since the purpose of CEP is to reduce burden on families If a decision is made to survey families for household income a sample template is available HERE If the LEA chooses to modify this template please remember that the form cannot reference or imply that the survey is in any way for receipt of benefit from the school food service programs

As stated above this income survey can be used in CEP schools as a means to identify additional ED students for funding purposes only and does not affect school meal programs


Food and Nutrition - Training

45

Food and Nutrition Trainings are being held during the month of July

July 21

SFS-20-x216 Child Nutrition Program - Community Eligibility Training - July

21stpdf

July 30

SFS-20-x213 School Food Service - Processing Free and Reduced Meal

Applicationspdf

2020-21 Open Collections

46

Sponsor Site System (SPS)

47For assistance contact TaraBaylotlagov

All update requests received to date will be completed in Sponsor Site by August 7

Sponsor Site reports will be dropped on DM FTP by August 15

Please use the report to verify all 2020-21 sponsor and site information

SPS data managers with update credentials can make online updates for certain

fields (administrator information links-website twitter facebook drop-off and

pickup times clubs and sports offered)

Submit 2020-2021 Sponsor Site Information Form for corrections by August 22

Certify Sponsor Site information by September 15

Please refer to the SPS User Guide for how to certify

This is important to ensure data is submitted correctly to the source systems (grades

offered programs facilities etc)

Failure to certify may impact your ability to submit data for the 2020-21 school year

48

Sponsor Site Report SAMPLE

Data Management FTP

49

Data Available

Date

File Name Recipient

COVID-19 One Year Certificate

Extensions

7152020 LEACode_LEAName_COVID-19 One Year Certificate Extensions_07-14-2020

Expiration TBD

HR Directors

2019 WorkKeys Billing Student

Roster

6302020 LEACode__2019_WorkKeys_Billing_Student Roster

Expiration TBD

Accountability

Manager

School Finder - School

Spending

6232020 LEACode_LEAName_2020 School Finder Finance Data

Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination

6142020 LEACode_LEAName_2018-2019 Final LEA Determination

ExpirationTBD

SPED

Coordinator


The following files are available on the DM FTP

EdLink 360 2020-2021 School Year

The EdLink Solution

bull Outdated and failing systemsbull Data collected in too many places with

no single source of truthbull Simple reporting and research are

difficultbull Challenging questions nearly impossible bull The school and facility-level staff who

have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making

bull Improve business processes and overall usability

bull Consolidate data silos into one source of truth

bull Connect data and programs to reduce multiple logins

bull Build a data warehouse with meaningful visualizations comprehensive reporting and program evaluation

Existing system challenges will be resolved by EdLink a robust data repository with easily accessible data and data visualizations

51

EdLink Data System

EdLink 360 (Warehouse) + EdLink Ops (Transactional System)

The EdLink system is made up of two main components

EdLink 360 data warehouse is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards

EdLink Operational (Ops) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications early childhood payments etc

52

Major Systems Being Replaced

EdLink 360 (Warehouse) Phase

Curriculum (CUR) Homeless Tracking System (HTS) Longitudinal Reporting SystemsSearch (LIQ and LRS) Profile of Education Personnel (PEP) Student Information System (SIS) Calendar (SPC) Teacher Student Data Link (TSDL) Sponsor Site (SPS)

EdLink Ops (Transactional System) Phase

Annual Financial Reporting (AFR) CLASS Compass (HCS) Early Childhood (EC) Licensing (BLAS) EC Provider Worker and Customer Portals (CAFEacute) Child Care Assistance Program (CAP) LA4Nonpublic School Early Childhood Development System (NSECD) PaymentReimbursement Systems (TIPS) ProDirect Sponsor Site (SPS) Teacher Certification Management (TCMS)

53

Project Timeline

54

Upcoming Actions for EdLink

55

EdLink 360 (Warehouse) EdLink Ops (Transactional)

Aug 2020 EdLink 360 Kick Off for school systems June 2020 - EdLink Ops Kick Off for LDOE teams

Aug 2020 - July 2021 School systems and their vendors will

program file extracts in their systems send data to EdLink 360 validate data in the data quality dashboards and participate in monthly office hours are for EdLink

support

May 2020 - May 2021 Phase 1 Entities (Child Care Licensing School Certification Financial Reporting etc)

Core Team and Scrum teams are formed and operating

System Interfaces are operational Public facing portals are operational Worker portals are operational

Aug - June 2021 School and school system staff engage in dashboard trainings

June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments etc)

Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training Quality Workforce etc)

August 2023 - EdLink System Complete

2020-21 StaffID Assignments

56

2020-21 Credentials for StaffID Assignments

57

EdLink will rely on StaffIDs to establish security roles and ensure appropriate access to the data and reporting system

Security Coordinators will (ETA July 20)

Create eScholar user IDs and initial passwords for the LEA data managers staff who will be managing the eScholar StaffID work for the LEA

Download the StaffID files from the DM FTP for use in matching StaffIDs in the local

system

StaffID data managers will

Receive their credentials from their Security Coordinator that allow login to the

StaffID portal

Complete the matching of staff data with the assigned StaffIDs in their local system and submit those StaffIDs to the eScholar StaffID system Resolve all near match records Ensure the download of the StaffID files with the assigned StaffIDs to the local

system Submit StaffID in the EdLink staff extracts during the parallel data submissions


2020-21 StaffID Assignments Timeline

PHASE 1 Timeline

LDOE

bull Provide StaffID training registration link bull Create StaffID files and make available to LEAs (via DM FTP ) bull Provide StaffID credentials to Security Coordinators and post StaffID User Guide

SCHOOL SYSTEMS bull Review sample TEMPLATE Download StaffIDs from DM FTP and match to staff

data in their local systems bull Create the eScholar v30 format StaffID file containing staff demographics and

StaffID and submit to the eScholar StaffID portal so those StaffIDs can be assigned to your school system

bull Resolve any StaffID near matchesbull Download match results and submit to their local systems

723615715 ndash 720

Begin 615

Begin 720for ESSY=2021

PHASE 2

SCHOOL SYSTEMS Complete StaffID assignment for staff not submitted during Phase 1bull Any staff without a 10 digit eScholar StaffID bull Any new staff that recently joined the school systembull Any StaffID demographic updates

Begin 720 and ongoing for ESSY=2021

58

Please refer to the StaffID Assignments and FAQ document on the EdLink 360 support page


Resolving StaffID Near Matches


eScholar StaffID ndash Resolving Near Matches

bull When resolving near matches if the SSN and StaffID on the Submission Record(from your local system) match the SSN and StaffID on the Master Record (from eScholar) you would select this record to resolve the near match

bull Once the near match is resolved no other matching would be needed for this staff person in your school system (as eScholar retains the match results)

EdLink Security

60

EdLink Security

61

Access rights to EdLink 360 for the 2020-2021 school year will be provisioned through

the new EdLink Security System A training for Security Coordinators will be held on

August 11 1 PM

bull Date and Time August 11 2020 at 100 PM


bull Webinar Name EdLink Security Training for Security Coordinators

bull Phone 1 646 876 9923


For assistance contact KaylieLoupelagov

Parallel Data Collections for 2020-21

62


The 2020-21 school year will be a transitional year for data collections Data will be collected

in both the state legacy data systems and the EdLink 360 system

bull The EdLink data submission schedule is purposefully aligned with the legacy system

collection schedule to provide school systems with multiple opportunities to compare

and validate their data before EdLink 360 goes live in August 2021 and the legacy

systems are retired

bull Data collected in the legacy systems during the 2020-21 school year will be the source

of truth for funding accountability and reporting

bull To assist school systems and vendors through this transition training will be offered

throughout the fall This training includes a walk-through of the EdLink data submission

process a demonstration of the data quality dashboards and the technical details of

each data element included in the programming of the file extracts bull If you or your vendor did not participate in the EdLink 360 Spring Pilot please reach out

to us and let us know how we can assist you in working to ensure you are prepared to submit EdLink 360 extracts during the 2020-21 school year

63

Parallel Data Collections for 2020-21 Legacy Systems

64


FALL Collections

SPRING Collections



7

Parallel Data Collections for 2020-21EdLink 360 Extracts

EdLink 360 Extracts (posted on EdLink 360 support page)bull CALENDARSbull STUDENTSbull ATTENDANCE (Daily Absences)bull ENROLLMENTSbull DISCIPLINEbull PROGRAM MEMBERSHIPbull COURSE OFFERINGSbull STUDENT SCHEDULESbull STAFF COURSE OFFERING LINKbull HOMELESS SERVICESbull K-3 ASSESSMENTSbull TRANSCRIPTS AND IBCSbull STAFF STAFF ASSIGNMENTSbull STAFF ATTENDANCEbull VACANT STAFFbull CONTRACT STAFFbull PAYROLLbull MENTOR TEACHER AND RESIDENT TEACHER

65


66

Beginning August 2020 we will hold several webinars to provide details about the 2020-21 parallel data collections

bull Kickoff Webinar for 2020-2021 Parallel data collections

bull 2020-2021 parallel data collections and EdLink 360 Extract reviews Date Aug 20 at 200pm Link httpsldoezoomusj95076292137 Name EdLink 360 Strong Start 2020-21 Phone 1 408 638 0968

bull 2020-2021 parallel data collections and EdLink 360 Extract review sessions check-ins Office Hours Review extract file layouts data elements and submission criteria

Date Aug 24 27 Aug 31 Sep 3 8 10 14 17 at 130pm Link httpsldoezoomusj95076292137 Name EdLink 360 Strong Start 2020-21 Dial-In Phone 1 408 638 0968 Meeting ID 950 762 92137

EdLink 360 resources (available on EdLink 360 support page)

EdLink 360 Extract File Review SessionsCheck-Ins

EXTRACTS DATE

Group 1 SCHOOLS (LDOE) CALENDARS Aug 24

Group 2 STUDENTS ENROLLMENTS ATTENDANCE Aug 27

Group 3 PROGRAMS (LDOE) PROGRAM MEMBERSHIPHOMELESS_SERVICES

Aug 31

Group 4 DISCIPLINE K3_ASSESSMENTS Sep 3

Group 5 STAFF STAFF_ASSIGNMENTS STAFF_ABSENCES PAYROLL Sep 8

Group 6 CONTRACT_STAFF VACANT_STAFF MENTOR TEACHER and RESIDENT TEACHER

Sep 10

Group 7 COURSES (LDOE) COURSE_OFFERINGS STUDENT_SCHEDULESSTAFF_COURSE_OFFERING_LINK

Sep 14

Group 8 DIPLOMAS (LDOE) TRANSCRIPTs and IBCs Sep 17

67

EdLink 360 Resources

EdLink 360 resources are posted on the EdLink 360 Support pagehttpsleads13doelouisianagovlugedLink360EdLink360htm

bull User Guides ndash Include legacy system to EdLink 360 crosswalk data elements error codes and messages file creation and delivery instructions etc

bull 2020-21 User Guide for Calendars and Attendance Databull 2020-21 User Guide for Students Databull 2020-21 User Guide for Staff Databull 2020-21 User Guide for eScholar StaffIDs

bull Extract file layouts

bull Other Resources (Sample files StaffID templates FAQs training registration links etc)

bull Email EdLink360lagov with questions

68

Who to contact for support

69

Email the system data managers listed below if you need assistance with the collections

bull Data Systems Manager SherryRandalllagov

bull Annual Financial Reporting (AFR) YaxinLulagov

bull Special Education Reporting (SER) amp Teacher Student Data Link (TSDL) BernettaSimslagov

bull Student Information System (SIS) and School Calendar (SPC) and Sponsor Site System (SPS) TaraBaylotlagov

bull Student Transcript System (STS) Curriculum (CUR) BarrettAdamslagov

bull Profile of Educational Personnel (PEP) MichaelZanoveclagov JaraBodelagov

bull Early Childhood CLASS AnanthaLakkakulalagov

bull eScholar Unique ID DirectMatch StaffID and CVR JayanthiSothirajahlagov

bull 2020-21 System Enhancements KaylieLoupelagov

bull School Finder and Principal and Superintendent Secure Portal assistance SystemSupportlagov

Louisiana Secure ID System (eScholar) Who to contact for support

70

Who to Contact for Support For assistance with

AnanthaLakkakulalagov Split a Shared LASID or Retire a Duplicate LASID LASID Audits

SystemSupportlagov Uniq-ID or DirectMatch general questions eScholar User Access and Role Based Questions

LouisianaSecureIDescholarcom eScholar FTPCredentials foldersHiSet folders Software bugs (system outage security issues

etc) Administrative functions such as system settings

and configurations File FormatUpload Questions Requests for utilizing web services

Your LEA Security Coordinator System access for new users Assistance with your eScholar loginpassword

WenFanlagov or LDEDatalagov

Security Coordinators needing credentials or assistance provisioning their LEA staff with system access

Superintendentrsquos Weekly Newsletters

71

bullThe Data section provides information and reminders about data reporting

bullTo subscribe email ldoecommunicationslagov

bullPrevious issues of the newsletters are located here

Looking ahead hellip

72

Next Webinar

bull Date and Time August 6 2020 at 100pm


bull Webinar Name Data Coordinator Webinar

bull Phone 1-408-638-0968


If there are agenda items andor topics you would like to include for the next webinar please email your suggestions to SherryRandalllagov


Webinar Highlights and Next Steps

73

bull 2019-20 EOY Closeouts - Meet EOY reporting deadlines

bull eScholar Systems ndash 2020-21 Rollovers Startup Audits

bull StaffID Assignments

bull Attend StaffID training

bull Complete StaffID Assignments

bull Prepare for Parallel Data Collections for 2020-21bull Prepare for legacy system collections (Fall Spring EOY collections)

bull Verify programming has been completed for 2020-21 enhancementsbull Review 2020-21 Benchmark Calendar

bull Prepare to submit EdLink 360 extracts bull Security Coordinators attend security trainingbull Attend EdLink 360 Kickoff Webinar for Parallel data submissionsbull Attend extract review sessions (beginning 82020)

Data Coordinator Webinar Survey

74

Please use the following link to complete the webinar survey

Survey Link

Please complete the evaluation now or by close of business on Tuesday July 21 2020

Monthly Data Coordinator WebinarJuly 16 2020

This document can be downloaded via the System Support webpage

2

Objectives

3




Agenda

4







bull EdLink Updates





5


6





Louisiana RS 1792

bull Opens Aug 19






by December 28


December 31



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


Objectives

3




Agenda

4







bull EdLink Updates





5


6





Louisiana RS 1792

bull Opens Aug 19






by December 28


December 31



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


Agenda

4







bull EdLink Updates





5


6





Louisiana RS 1792

bull Opens Aug 19






by December 28


December 31



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



5


6





Louisiana RS 1792

bull Opens Aug 19






by December 28


December 31



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



6





Louisiana RS 1792

bull Opens Aug 19






by December 28


December 31



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



7




















9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link












9









10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



10




tenure










11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



11





verified
































Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link























Degree)











15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



15


16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



16


FALL Collections

SPRING Collections




17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



17












submission


18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



18







Oct 1 and Feb 1)







19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



19




(TSDL)





(HTS)







(SIS)





20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



20

















21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



21




(TSDL)





(HTS)







22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



22


















23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



23





(HTS)







Personnel (PEP)




(STS)







24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



24




System (SIS)




System (AFR)



Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


Benchmark Calendar

25







26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



26









28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link










28










29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



29













Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link




Training Library













bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link









bull Phone 1-408-638-0968









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link









33


34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



34














35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



35







eScholar StaffID










36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



36











cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link





cause errors in


dropout rates











Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link




Data Manager Tasks





39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



39


















Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link













Support






SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link







SNAP data)



SNAP data)



SNAP data)





42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



42


student who is






















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link
















44






45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



45


July 21


21stpdf

July 30


Applicationspdf


46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



46















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link
















48


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


Data Management FTP

49

Data Available

Date

File Name Recipient


Extensions


Expiration TBD

HR Directors


Roster


Expiration TBD

Accountability

Manager


Spending


Expiration 6232021

School System

Leaders and

Business

Managers

2018-2019 Final LEA

Determination


ExpirationTBD

SPED

Coordinator




The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



The EdLink Solution










51

EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


EdLink Data System





52






53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link







53

Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


Project Timeline

54


55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



55





support









56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



56


57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



57





system



StaffID portal





PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



PHASE 1 Timeline

LDOE






723615715 ndash 720

Begin 615


PHASE 2



58








EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link







EdLink Security

60

EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


EdLink Security

61



August 11 1 PM




bull Phone 1 646 876 9923




62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



62







systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link








systems are retired








63


64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



64


FALL Collections

SPRING Collections



7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link


7



65


66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



66








EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



EXTRACTS DATE




Aug 31




Sep 10


Sep 14


67








68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link









68


69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



69













70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



70











71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



71





72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



72

Next Webinar




bull Phone 1-408-638-0968





73










74


Survey Link



73










74


Survey Link



74


Survey Link


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