Region 4 Superfund E-Data Management

UnderstandR4 data management requirements

UnderstandContractor’s role in submitting data to R4

Explore EQuIS Tools and Resources

ExploreWhere EPA going with data management and data visualization

R4 Superfund and Data Management

2005 – 2010 launches DART; ELEMENT replaces R4LIMS

• 2007 R4 contracts w/B&V for EQuIS technical assistance

• 2008 - 2013 R4 *upgrades* EDD Format Files, *upgrades* servers, database schema, DART Dashboard

2010 - Present

• 2010 Superfund DD issues Policy Memo; Website

• 2010 Environmental Data Submission SOP

• 2013 Executive Order for Open Data

• 2014 EQuIS Database transferred from Lab to Superfund

• 2016 Superfund dbase moved to the Cloud

• 2016 R4 Quality Management Plans and updated SOP

• 2017 National E-data Management Vision

• 2018 National Geospatial Data Directive

• 2019 Updated R4 E-Data Guidance https://www.epa.gov/superfund/region-4-superfund-electronic-data-submission

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Region 4 Superfund: E e,etronic Data Submission

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R4 Superfund Data Management Planning

• Analytical, Field, Well Construction, Geology, etc• Set up EQuIS Account

• View Site Data

• Run Data Gap Report

• EDD Checklist

• EQuIS Dashboard

• Develop DMP

• Plan your Event –CLP/Regional/Other Lab Sample Booking- ARF

• Check Data with EDP

• Submit Data

• Geospatial Data• Set up GeoPlatform

Account

• View Site Data

• GeoPlatform Dashboard

• Develop DMP

• New Reports - Submit GIS Data

Step 1: Identify Point of Contacts and submit a POC EDDStep 2: Set up EQuIS account and GeoPlatform Account

E-Data Prime POC - One Person per Site

Have one POC that is the liaison with R4DART and EarthSoft

(field software).

They can do everything in each application (and they likely

spend much of their time in EQuIS). They are responsible for

training their site team.

✓Attends Monthly E-Data Provider Call

✓ Import and Correct Data

✓Set up Sample Plans and Contracts

✓Build Groups and Action Levels (MCLs)

✓Configure EDGE and/or Collect Forms

✓Build/Use Enterprise Dashboards

✓Prepare Tables and Crosstabs

✓Maintain data…

Sampling Coordinator – One Person per Field

Event

This is the person that books the field event with the R4 Sample

Custodian/R4DART. This person likely receives a copy of the field

assignment information from R4 Superfund QA Coordinator.

✓CLP/Regional Lab: Submit 1-Analytical Request Form

(excel spreadsheet) to R4 Sample Custodian.

✓Other Lab: Submit 1-Analytical Request Form (excel

spreadsheet) to R4DART.

✓ Update and resubmit 2-Analytical Request Form (edd)

to epar4@equisonline.com

Field Team Leader – One Person per Field Event

This is the person in the field that signs the Chain-of-Custody.

This person likely receives an automated email confirming the

field assignment locations and requested sample analysis.

✓Use Scribe, EDGE and/or Collect Forms

✓Signatory on the e-COCs

Field Team is to contact the E-Data Prime POC for field

software related issues!

E-Data Provider

They are responsible for emailing site data to

epar4@equisonline.com.

Remember – data must be checked with EDP to auto

create a user certificate!

✓ Import and Correct Data

GIS Data POC

✓Ensure all GIS, CAD, and image formatted files used to develop

maps for any document developed R4 are delivered to the EPA

in approved format.

They are responsible for uploading GIS data to https://r4.ercloud.org/R4_GIS_Data_Submittal/index.html.

9

Data Planning

Removal Actions may be stand-alone actions

OR they may occur during any phase of

the remedial process

The Superfund P1rocess

Preflmin□ry

~~m!fflt & st lnspec11oo

·f>.IV,;i l

Phases of Superfund Process –What is your exit strategy??

• Short Form DMP that references the Removal Program DMP

• No QAPP Required - sometimes prepared on long-term responses

• Primarily Scribe, EQuIS as data archive

Emergency Responses

• Short Form DMP that references the Removal Program DMP

• QAPP Required - may contain the Short Form DMP but does not have to

• Primarily Scribe, EQuIS as data archive

Time-Critical Removal

• Short Form DMP that references the Superfund Division DMP (TBD)

• QAPP Required - should contain the Short Form DMP as an attachment

• Primarily EQuIS, access to all prior data

Typical Remedial Projects or Site Assessments

• DMP as stand-alone document

• QAPP Required - will contain references to the stand alone DMP

• Primarily EQuIS, access to all prior data

Complex Remedial Projects

When is a Data Management Planning Needed?

R4 Superfund Environmental

Data Submission

Table 2-4 Required EDD

Files

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Sample Booking

Workflow:

Analytical Request Form (ARF)

RPM /OSC

R4DART

FIELD TEAM R4 or Contractor

-

Email Notification

'+

RPM/SITE MANAG ER: Reviews Sampling Plan\

QAPP and emails approval to Contractor

Receives Contract Submit

POC Site Co ntacts EDD toR4DART

Step 1 Setup Site Con tacts

Nardina enters information into Project Log to ---generate

Project ID and Project Numbers

' --~ - - EC jilS -.. --

Fiekl Assignment Email

.... Confirmation email

~

, ..

Contractor updates 2-Analysis Request Form

Contractor submits L........+ EDD (Excel) with Project

1-Analysis Request Form 10\Project Numbers, start

(Excel) to Nardina date and lab. Email to R4DART

Step 2 Pre Field Event

Data & Visualization

Databases

• EQuIS

• MS Access

Platform

• GeoPlatform

• EQuIS

Technical Software

• Rockworks

• Modflow

• SADA

• CAD

• Surfer

• ArcGIS (ESRI)

• EnviroInsite (EarthSoft)

• Scribe (EPA)

• EDGE (EarthSoft)

• Collect (EarthSoft)

• Survey 1-2-3 (ESRI)

• Collector (ESRI)