august 2011 the business value of office 365 for sharepoint users

Webinar Series

The Business Value of Office 365 for SharePoint Users

Presented by:

August 17, 2011

(2) Twitter hashtag:

Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved. TWITTER #KMASP

Housekeeping Items

• Experiencing Issues? • Change color of your seat to RED

• Questions for Speakers? • Submit questions during webinar

• Twitter Discussion • #kmasp

• Feedback • Webinar Feedback • Next Steps/Moving Forward



About KMA

• Founded in 1995, focused on New England

• 25 employees, technical DNA

• Industries: Professional Services, Life Sciences & Financial Services

• Technologies: • SharePoint, SQL Server, Office, and Visual

Studio.NET

• Specialties: • Collaboration: Portals, Websites, Communities

and Content Management

• Insight: Enterprise Search and Business Intelligence

• Productivity: Forms, Workflow, Office Client Customization


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About the Speakers – Mike Gilronan

• Partner at KMA

• 20 years of experience in IT and Professional Services

• Focused on Business Decision Maker point of view

• “recovering” CPA, active PMP, all-around process geek


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About Chris Chalmers

• Microsoft-certified Technology Specialist

• 25 years in software industry

• 8 years with Microsoft

– Entire time focused on Cloud: distance learning, collaboration, real-time communication

• Blogs about E-discovery


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About Kevin Dushney

• Alnylam Pharmaceuticals

• Biotech expertise

• Senior Director of IT

• 15 years of IT & IT management experience, including:

– ERP, CRM, and LIMS systems in FDA-regulated organizations

– Virtualization initiatives

– Cloud initiatives

– Supporting Sarbanes-Oxley compliance



Agenda

• How Office 365 Changes the SharePoint Story

– Introduction to the Office 365 suite

– Summary of the new capabilities in Office 365, with a focus on SharePoint

– Comparison between online and on-premises deployment of SharePoint 2010

• Office 365 vs. On-Premises Solutions

– Key business factors to consider: A CIO's perspective

– Hybrid solutions: Is it really "either/or?“

• Questions & Answers

What constitutes Cloud computing?

SOFTWARE AS A SERVICE

PLATFORM AS A SERVICE

INFRASTRUCTURE AS A SERVICE

Microsoft Cloud Services

BUSINESS APPS COLLABORATION STORAGE PLATFORM MANAGEMENT PRODUCTIVITY COMMUNICATIONS

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“…We’ll invest $9.5 billion in R&D this year–more than any other company in the world–with most of that devoted to cloud technologies. Right now, 70% of Microsoft’s 40,000 engineers work on cloud-related products and services. By next year, that number will grow to 90%.”

Announcing Microsoft Office 365

Why Cloud?

Processes Increased Security Governance, Standardization Integration Benefits vs. Best of

Breed Ideology

Costs Savings Provide Business Value Quickly Focus on Your Core Competencies Right offers for the right users

Finance CapEx / OpEx Asset management control M&A integration becomes rapid

and straightforward

Technology Continuous technology enhancements High Availability / Reliability

Financially backed SLA

Anywhere access across phones, browsers and PCs

Seamless transition and experience for end users

Customers Embracing Cloud Services with Microsoft

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Customer Examples

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Office 365 for Enterprises

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SharePoint Online Summary

Create and information with colleagues and

customers

SharePoint On Premises/Office 365 Comparison

Where to start & where we’re headed

• Intranet Sites

• Knowledge Repositories

• Team Sites

• Project Sites

• Corporate Directory

• Blogs/Wikis

• Asset libraries

• Search

• Simple External Sharing

• In place Records

• Help desk

• Employee onboarding

• Process visualization

• Human workflow

• Simple Dashboards

• Access Services

• Forms/Data Capture

• Custom Code Solutions

• ISV add ons

• Internet Sites

• eDiscovery

• Records Archive

• LOB integration

• BCS

• FAST Search

• Performance Point

SharePoint Online new features

SharePoint features not available yet with Office 365

SharePoint Online Configuration & Extensibility

• SharePoint Online Developer Guide • MSDN SharePoint Online Resource Center

http://msdn.microsoft.com/en-us/library/gg317460.aspx

http://go.microsoft.com/fwlink/?LinkId=203983

Office 365 Marketplace

Hybrid Co-existence

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Office365 – Customer Decision Framework

Decision Points & Conversations

Customer Stakeholders

Questions Answered & Decisions Made

Capability & Technical Fit

IT

What is Office 365? How will these solutions work in my environment? Why, when and how should I transition to Office 365? How do we get ready?

Legal & Compliance

Legal & Procurement

What are the risks and legal /regulatory considerations?

Security, Privacy, Data Sovereignty

CSO, Legal

Is my data secure and private? Where will it be located? How do we comply with local regulations?

Business Value

Many: LOB Groups, CIO,

CFO

What is the specific shareholder value from this project?

Governance CIO & key

stakeholders Who will make the decision for cloud strategy and Office 365 specifically? Who are the influencers? Why do they care?

Transaction Procurement

& FinanceHow do we buy? What is the updated EA (Amendment?) How do we get a deal that is advantageous to our shareholders?

Services & Support

IT

What deployment consulting services are needed? How do we prepare for the migration? How do we migrate? Which support offerings underpin Office 365?

Partners IT Which partner can / should / will provide services needed? What is the partner’s role?

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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved.

TWITTER #KMASP

Case Study – Setting the Scene

• Size/Complexity

• Constraints & Parameters

• Relationship with Microsoft

About Alnylam Pharmaceuticals

Founded 2002

Headquarters Cambridge, MA

Size Approx. 185 employees

Revenue Approx. $90MM

Ticker Symbol NASDAQ: ALNY

Main business Discovery, development, and commercialization of novel therapeutics based on RNA interference (RNAi).

Source: Yahoo Finance



Why the Cloud? – The Appeal to the CIO

Why Cloud?

Processes Increased Security Governance, Standardization Integration Benefits vs. Best of

Breed Ideology

Costs Savings Provide Business Value Quickly Focus on Your Core Competencies Right offers for the right users

Finance CapEx / OpEx Asset management control M&A integration becomes rapid

and straightforward

Technology Continuous technology enhancements High Availability / Reliability

Financially backed SLA

Anywhere access across phones, browsers and PCs

Seamless transition and experience for end users



• Continuous improvements/shorter release cycles

• High availability/reliability

– Financially-backed SLA

• Anywhere access via phone, browser, or PC

• Seamless transition and experience for end-users

The Appeal to the CIO -- Technology Benefits



• Reduced CapEx, transition to OpEx

• Asset management and control

• Leveling the playing field

The Appeal to the CIO -- Finance Benefits



• Faster time to business value

• Increased focus on core competencies

• Right offers for right users

The Appeal to the CIO -- Cost Savings



• Increased security

• Governance and standardization support regulatory needs

• Integration benefits vs best-of-breed ideology

The Appeal to the CIO -- Process Savings



Why Microsoft’s Cloud?

• Office 365 vs other hosted apps

• SharePoint via Office 365 via other external providers

• Hybrid approach

• Ease of integration

• Cost



Lessons Learned – a CIO-level perspective

• Cloud, generally

– Choice of workloads

• Microsoft’s cloud offerings

– Which options

– What timing

– Which workers



Questions and Answers



Resources

• From KMA: – Upcoming Webinar: September 21: SharePoint for the Mobile User – Recorded Webinars: 22 and Counting:

• http://www.kma-llc.net/insights/Pages/Webinars.aspx – See KMA at:

• SharePoint Saturday New Hampshire (9/24) • Microsoft’s SharePoint Conference (10/3 – 10/6)

– Special Offer for Webinar Attendees

• From Microsoft: – The SharePoint Online Developer Guide – The MSDN SharePoint Online Resource Center – The Service Description Document

• Additional Resources: – Nick Carr’s book “The Big Switch” – The SPServices Library from Marc Anderson

http://www.kma-llc.net/insights/Pages/Webinars.aspx




http://msdn.microsoft.com/en-us/library/gg317460.aspx

http://go.microsoft.com/fwlink/?LinkId=203983

http://spservices.codeplex.com/

http://www.amazon.com/Big-Switch-Rewiring-Edison-Google/dp/0393333949/ref=sr_1_1?ie=UTF8&qid=1313665311&sr=8-1

http://www.amazon.com/Big-Switch-Rewiring-Edison-Google/dp/0393333949/ref=sr_1_1?ie=UTF8&qid=1313665311&sr=8-1






KMA’s Cloud Assessment:

KMA’s Cloud Assessment - Assess your current business environment Cloud readiness - Identify whether you are a good candidate for the Cloud (or what portion of your workload is) - Create a roadmap for implementing Cloud

?

Three simple steps for qualified webinar attendees:

1. Contact KMA (via follow-up info)

2. Line up your stakeholders

3. Block out up to ½ day for a complimentary cloud assessment from KMA



In Closing…

• How to get (and share) a copy of today’s slides

• How to continue the conversation and provide feedback:

Thank you to our attendees!!!

Name Twitter E-mail Blog Phone

Mike Gilronan

@mikegil Mgilronan [at]kma-llc[dot]net http://kmamikegil-blog.kma-llc.net/ 781.693.6823

Chris Chalmers

cchalmer[at]microsoft.[dot]com http://blogs.technet.com/b/ediscovery/

Kevin Dushney

@kdushney kdushney{[at]alnylam[dot]com

http://kmamikegil-blog.kma-llc.net/





http://blogs.technet.com/b/ediscovery/

august 2011 the business value of office 365 for sharepoint users

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