August Ahrens 

Elementary School

At August Ahrens Elementary School, we Aspire, Adapt, Excel, and Serve

SCHOOL REOPENING PARENT HANDBOOK 

For School Year 2020-2021

Version 1 | January 8, 2021 

***Consider this Parent Handbook a LIVING DOCUMENT that will

update as conditions change throughout the school year.***

January 8, 2021

Aloha AAES Families,

Thank you for partnering with us throughout the First Semester. We appreciate your continued support in your child’s virtual

learning at home. We want to inform you of our plans for the 3rd Quarter which began after we returned from Winter Break.

While our school is eager to have our students return to campus, we want to do it in a thoughtful, well ordered, and safe

manner.

The Pearl City and Waipahu Complex Area (PWCA) Schools’ decisions on reopening schools are based on many

considerations provided by the State of Hawaii’s Department of Health (DOH) which include indicators such as when and

how a school can reopen. Each indicator must be addressed adequately to ensure we are able to bring students back

safely to school. Addressing each indicator is mandatory and not optional. Schools may be judged to be not ready for

students to return in large gatherings if we are unable to address all the indicators.

While we are considering these indicators, please keep in mind each school’s facilities, enrollment, and staffing are

different. These factors also impact if a school is able to bring more students on campus for face-to-face instruction. Each

school’s decision may look very different when considering all these factors.

After much careful planning and consideration, August Ahrens Elementary School will gradually return its students to a

Blended Learning Model (blended learning is a combination of face-to-face instruction and online learning) in the 3rd

Quarter. We are allowing ample notification so parents and guardians can plan accordingly for scheduling purposes.

Please keep in mind that sudden and unexpected spikes in COVID-19 cases resulting from the Holidays may delay the

reopening dates for students to return.

We look forward to welcoming your child back onto campus. Should you have any questions, please contact the school at

307-7200 or school website at www.augustahrens.org for the latest information.

Sincerely,

AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER

AAES Reopening Parent Handbook Version 1 January 8, 2021 | Page 1 of 16

DAVID Y. IGE GOVERNOR

STATE OF HAWAII DEPARTMENT OF EDUCATION

AUGUST AHRENS ELEMENTARY SCHOOL 94-1170 WAIPAHU STREET

WAIPAHU, HAWAII 96797-3699

DR. CHRISTINA M. KISHIMOTO .  SUPERINTENDENT . 

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TABLE OF CONTENTS 

AUGUST AHRENS ELEMENTARY SCHOOL 

Our Purpose and Guiding Principles

Considerations for Reopening Facilities

Events for a School Closure

Social-Emotional Health and Support

Page 3

COVID-19 SAFETY PROTOCOLS 

Daily Wellness Check Before Coming to School/Work

Return to School/Work Criteria Following Illness

Personal Hygiene, Social Distancing & Use of PPE

Ventilation, Cleaning, and Sanitizing of Facilities

Response Procedure for Positive Cases/Possible Exposure

Page 4

GENERAL INFORMATION 

Instructional Model & Track A/B Schedules

School Bell Schedule & Campus Map

Student Conduct and Discipline Action

Page 7

HEALTH & EMERGENCY INFORMATION 

Health Services & Emergency Response

Grab-and-Go Meal Program - Breakfast & Lunch

Food and Celebration Policy

Page 10

SCHOOL OPERATIONS - MORNING 

Daily Wellness Check Before Entering Campus

Drop-Off Procedures & Supervision

Absences & Tardies Procedures

Page 11

SCHOOL OPERATIONS - COMMON AREAS 

Breakfast Procedures & Dining Areas

Recess Procedures & Play Areas

Lunch Procedures & Dining Areas

Use of Restrooms & Water Fountains

Page 12

SCHOOL OPERATIONS - AFTERNOON 

Daily Wellness Check Before Entering Campus

Pick-Up Procedures & Supervision

Early Release/Pick-Up Procedures

Page 13

PARENT INVOLVEMENT/PARENT ENGAGEMENT 

Parent/Guardian Websites and Resources

Notice of Language Assistance

Notice of Non-Discrimination

Page 14

OUR PURPOSE AND GUIDING PRINCIPLES 

The Hawaii State Department of Education (HIDOE) continues to be proactive and agile in its tri-level response to the

COVID-19 pandemic across schools, complex areas, and state offices. Applying the Hawaii Board of Education principle of

Work Toward Togetherness...There is no way we can do everything that needs to be done unless we do it together.

Understanding and recognizing the importance of our relationship with each other and the impact of our actions on others

will help us strengthen our August Ahrens Elementary School Community to get through this safely, respectfully, and

responsibly. At AAES, we Aspire, Adapt, Excel, and Serve.

The Hawaii Board of Education principle of Give Hope...We cannot start from a place of fear; we must give hope to

students and to each other. By giving hope to students and helping them achieve their goals, they, in turn, give us hope as

the future of our world. Which sets forth our Guiding Principles of...Health and Safety - Continue to prioritize the health &

safety of our school community in every decision we make. Teaching and Learning - Committed to teaching and learning,

which is the heart of our work. Focus on essential actions to promote coherence with grade level standards and flexibility to

support and sustain student learning moving forward. Operations - Design a plan to respond to external health conditions

that is flexible and able to adapt to circumstances beyond our control; in particular, possible future COVID-19 outbreaks.  

CONSIDERATIONS FOR REOPENING FACILITIES 

Our School Administrators are in the midst of evaluating school facilities, teacher-student ratios, and health guidelines to

ensure the continuity of learning on healthy and safe campuses. It is a monumental task that lacks precedent and

challenges our ability to continually adjust and recalibrate to a new normal while grappling with budgetary shortfalls and

economic recovery efforts. Therefore, consider this August Ahrens Elementary School Reopening Parent Handbook as

a living document that will update as conditions change throughout the school year. 

 

EVENTS FOR A SCHOOL CLOSURE 

In the event of a school closure, August Ahrens Elementary School will shift to a Full Distance Learning instructional model.

Various factors can contribute to this decision which can include but not limited to: Governor Ige’s recovery/reopening plan,

Superintendent Kishimoto’s order for schools to quickly transition if the impact level of the county is elevated to “safer/stay

at home”, or if the Complex Area Superintendent/Principal deemed imperative due to a significant number of cases on

campus. In all cases, parents/guardians should expect a school closure to occur 24-48 hours after a decision is made.

Always keep in contact with your child’s teacher and our school’s website, www.augustahrens.org for the latest information.

 

SOCIAL-EMOTIONAL HEALTH AND SUPPORT 

Our last Hawaii Board of Education principle of Act With Kindness...This is a stressful time. We have all experienced a

great deal of change and some level of loss. We must show empathy for each other. Kindness creates a sense of

community and serves as a bridge between hope and togetherness; calls attention to the Social-Emotional Health of AAES

Ohana and Community. The Faculty & Staff at AAES are prepared to offer support and/or resources to all students in need.

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AUGUST AHRENS ELEMENTARY SCHOOL 

DAILY WELLNESS CHECK BEFORE COMING TO SCHOOL/WORK 

All HIDOE employees, students, parents/guardians, and visitors are required to do a Wellness & Temperature Check at

home before coming to school/work. Individuals who exhibit any of the symptoms and/or had a recent COVID-19

exposure will not be allowed on campus and must follow the criteria to return to school/work. HIDOE Video 

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COVID-19 SAFETY PROTOCOLS 

RETURN TO SCHOOL/WORK CRITERIA FOLLOWING ILLNESS 

All HIDOE employees and students who exhibit any of the symptoms while at school/work will be sent home immediately. Students will be assessed by the School Health Assistant and then isolated from others in a supervised area until a

parent/guardian or their emergency contact arrives. Please consult with your primary healthcare provider. If you do not

have one, please consider the following options:

❖ HAWAII KEIKI PROGRAM Students are eligible to receive free healthcare from a Hawaii Keiki Nurse by calling

(808) 436-3888, available Monday-Friday from 8:00 am - 3:00 pm, excluding holidays. Interpreters are available.

❖ COMMUNITY HEALTH CENTERS Serve all patients regardless of their ability to pay or their insurance status.

Kalihi-Palama Health Center 848-1438 Wahiawa Health Center 622-1618 

Kokua Kalihi Valley Compr. Family Svcs 791-9410 Waianae Coast Compr. Health Center 697-3300  

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If you exhibit any of the symptoms listed below, please stay home. DO NOT COME TO SCHOOL/WORK. ❏ Chills

❏ Congestion or runny nose

❏ Cough

❏ Diarrhea

❏ Fatigue (tiredness, weakness)

❏ Fever (100°F or higher)

❏ Headache

❏ Muscle or body aches

❏ Nausea or vomiting (stomach ache)

❏ New loss of taste or smell

❏ Shortness of breath or difficulty breathing

❏ Sore throat

Return to School/Work Criteria COVID-19 Like Symptoms of Illness 

Step ❶: Choose 1 Column Below AND Step ❷: Complete ALL 3 Criteria in Column

Doctor’s Note  Negative COVID-19 Test  At Least 10 Days 

❏ A signed note from a licensed

healthcare provider

❏ At least 24 hours have passed

since last fever without the use

of fever-reducing medication

❏ Symptoms have improved

❏ Proof of a negative COVID-19

test result

❏ At least 24 hours have passed

since last fever without the use

of fever-reducing medication

❏ Symptoms have improved

❏ At least 10 days have passed

since symptoms first appeared

❏ At least 24 hours have passed

since last fever without the use

of fever-reducing medication

❏ Symptoms have improved

Return to School/Work Criteria Positive 

COVID-19 Test

Return to School/Work Criteria Symptoms 

of Illness (NOT COVID-19)

❏ At least 10 days have passed since symptoms first

appeared or if there are no symptoms, at least 10

days have passed since the date when the positive

test was conducted

❏ At least 24 hours have passed since last fever

without the use of fever-reducing medication

❏ Symptoms have improved

❏ At least 24 hours have passed since last fever

without the use of fever-reducing medication

❏ Symptoms have improved

❏ No known risk of recent exposure to COVID-19

If you have any questions and/or concerns, please

contact our School Health Assistant at 307-7241.

Return to School/Work Criteria  

Close Contact of a 

Confirmed COVID-19 Case

❏ Must quarantine for at least 10 days after date of last exposure (and if continued exposure, 10 days after confirmed case released from isolation)

❏ Monitor for any COVID-19-like symptoms of illness during the entire quarantine period

PERSONAL HYGIENE, SOCIAL DISTANCING & USE OF PPE 

All HIDOE employees, students, parents/guardians, and visitors are required to wear a face mask at all times while on

campus, with the exception of individuals who have requested an exemption due to a medical condition. Students will be

allowed mask breaks outside where social/physical distance of at least 6 feet of separation can be monitored.

All classrooms have been arranged to allow a social/physical distance of at least 6 feet of separation between students.

When instruction or social skill development activities make it difficult to maintain a 6 feet social/physical distance, face

shields and desk partitions will be provided for each student in the classroom. No items and/or supplies will be shared.

Handwashing and sanitizing stations are accessible in all classrooms and in all common areas such as restrooms,

cafeterias, offices, and the library. Stations will be cleaned, sanitized, disinfected, and restocked throughout the day.

Appropriate informational signage will be posted throughout the campus regarding COVID-19 health & safety.

VENTILATION, CLEANING, AND SANITIZING OF FACILITIES 

All classrooms and common areas such as restrooms, cafeterias, offices and the library will be well ventilated to increase

the supply of fresh outdoor air. Ceiling/standing fans may be used to help draw in the air but will be placed strategically to

prevent potentially contaminated airflow directly from one person to another. An air filtration system will be placed in

areas where there is very little ventilation or in high risk areas such as the health room or special education classrooms.

Our school Custodial Staff have been trained on proper procedures, supplies, and the frequency of cleaning according to

guidance from the CDC, DOH, and DOE’s Office of Facilities and Operations. Cleaning, sanitizing, disinfecting, and 

restocking of supplies will be done throughout the day with attention to high-touch areas/surfaces such as door

knobs, light switches, counters, desks and chairs, railings, and water refill stations.

RESPONSE PROCEDURE FOR POSITIVE CASE / POSSIBLE EXPOSURE 

In the event a positive case and/or possible exposure has occurred at August Ahrens Elementary School, the school’s

COVID -19 Response Team will be activated, and the situation will be addressed accordingly, using current procedures

established by the Hawaii State Department of Health.

Our school’s COVID-19 Response Team includes the Administrators (Principal/Vice Principals), School Health Aide, Head

Custodian, School Administrative Services Assistant, School Food Services Manager, and Data Processing User Support

Technician.

If someone is suspected to have COVID-19 while on campus, the areas used and/or accessed by the individual will

be closed. Our school COVID-19 Response Team and the DOE’s Office of Facilities and Operations will work together on a

cleaning plan and schedule to determine sanitization priorities and protocol.

The Administrators will contact/notify faculty & staff, students, and parents/guardians when appropriate through all

available means of communication which may include the use of School Messenger, email and/or phone call.

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INSTRUCTIONAL MODEL & TRACK A/B SCHEDULES 

 

Students will be on a Hybrid instructional model where they will be on a Blended Learning rotation that will include

Face-to-Face and Distance Learning. The instructional model has been designed to meet the needs of our students,

adhere to health and safety guidelines, and consider the unique conditions to ensure equitable access to quality education.

Each homeroom has been divided into 2 groups: Track A (yellow) or Track B (blue), to ensure the health and safety 

of all by reducing the number of students on campus and in the classroom on any given day. Other factors that

have been considered are the school facilities capacity, student enrollment, and safety protocols. In the event of a school

closure, August Ahrens Elementary School will shift to a Full Distance Learning instructional model.

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GENERAL INFORMATION 

SYNCHRONOUS 

Face-to-Face or Virtual Learning

● Occurring at the same time, assigned times

according to a set schedule

Teachers will provide instruction via:

➔ Face-to-Face --- at school; per Bell Schedule

➔ Virtual Learning --- at home using Google Meet;

schedule to be set by homeroom teacher

ASYNCHRONOUS 

Independent Learning

● Outside of scheduled class times, no scheduled

periods

Teachers will provide instructional materials for:

➔ Independent Learning --- at home via Seesaw

and/or Google Classroom; may be completed at

different times

Track Monday  Tuesday  Wednesday  Thursday  Friday 

A Synchronous 

(Virtual Learning)

Synchronous 

(Face-to-Face)

Asynchronous 

(Independent Lrn.) 

Synchronous 

(Face-to-Face)

Asynchronous 

(Independent Lrn.) 

B Synchronous 

(Virtual Learning)

Asynchronous 

(Independent Lrn.)

Synchronous 

(Face-to-Face)

Asynchronous 

(Independent Lrn.) 

Synchronous 

(Face-to-Face)

SCHOOL BELL SCHEDULE & CAMPUS MAP 

School office hours are from 7:30 am to 4:00 pm, Monday through Friday. The school office will be closed on state

holidays. Parents/guardians and visitors are encouraged to schedule an appointment prior to arrival on campus.

Our school phone number is 307-7200. Please adhere to directions given by our School Security Attendants and

observe all informational signs posted around campus for the health and safety of all. There is no loitering on campus.

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The school campus and entrance gates will be open at

7:00 am for synchronous (face-to-face) students eating

breakfast in the Main Cafeteria (I Cafeteria, TBD). All other

students, please arrive near or at 7:45 am, when the school

day begins. There is no supervision before 7:30 am.

Attendance will be taken daily for students on their

synchronous days (face-to-face or virtual learning). The

tardy bell will ring promptly at 7:50 am each day.

Students will be released at staggered times according to

their mode of transportation. There is minimal supervision

after 2:00 pm, all students must be picked-up on time. Parents/guardians will be notified for late pick-ups.

**There will be NO A+/YMCA care for students.***

STUDENT CONDUCT AND DISCIPLINE ACTION 

Every Student Succeeds Act (ESSA) law states that each Title I school shall jointly develop with parents a

School-Parent-Student Compact Agreement that outlines how parents, the entire school staff, and students will share the

responsibilities for improved student academic achievement and the means by which the school and parents will build and

develop a partnership to help children achieve the state standards. ESEA section 1116(d)

General Learning Outcomes (GLOs) are the overarching goals of standards-based learning for all students in all grade

levels. Observable behaviors, which are demonstrated in daily classroom activities, are evidence of GLOs. Student effort,

work habits, and behavior are important and they must be evaluated separately from academic performance in the content

areas (in accordance with Board of Education Policy 4501: Assessing/Grading Student Performance)

GLO #1: Self-Directed Learner: I am responsible for my own learning. GLO #2: Community Contributor: I understand the importance of working with others.

GLO #3: Complex Thinker: I am able to solve problems. GLO #4: Quality Producer: I am able to show quality work and behavior.

GLO #5: Effective Communicator: I communicate so that others can understand me. GLO #6: Effective & Ethical Use of Technology: I use different types of technology correctly.

Students will be required to wear the school uniform and ID. Also, it is highly recommended that students wear covered 

shoes at all times for their safety in and out of class. Repeated violations of the school dress code will result in disciplinary

action by the Administration. Please visit the school website at www.augustahrens.org for more information.

● Oversized or saggy, baggy clothing or shorts with an inseam less than four inches is prohibited.

● Dresses/skirts, with/without slits shall not be shorter than the middle finger with arms at the side.

● Clothing that exposes the midriff (with any kind of movement) is not permitted.

● Undershirts, tank tops, and spaghetti straps are not permitted.

● Gang related clothing or accessories and/or clothing otherwise inappropriate are not allowed.

● Sports jerseys/clothing is prohibited.

● Caps, hats, and dark glasses are prohibited.

To keep our schools safe, rules have been established relating to student misconduct; these rules also govern searches

of students and seizures of property. Hawaii Administrative Rules, Chapter 19, are derived from state law. It’s important 

that students and parents review this information to be aware of the consequences of a Chapter 19 violation. Please visit the school website at www.augustahrens.org for more information on Discipline Action.

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MISSION

The August Ahrens Elementary

School graduate is a caring life-long

learner with college-career-life

readiness skills, who contributes to the

community.

VISION

At August Ahrens Elementary School,

we Aspire, Adapt, Excel, and Serve.

IDENTITY

August Ahrens Elementary School is

committed to providing our students

with rigorous and relevant academics

in a safe, nurturing environment that

encourages innovation and creativity.

HEALTH SERVICES & EMERGENCY RESPONSE 

 

The School Health Assistant will be available to render first aid care, and contact parents/guardians should the student

require medical attention beyond first aid care. Students will not be released on their own to walk/bike home from school

through the health room. Please contact the school office at 307-7200 for any changes/updates to your contact information.

Should an emergency occur at school, the school Emergency Action Plan will be activated, and the situation will be

addressed accordingly. Do not contact or come to the school during this time. School personnel will contact

parents/guardians when appropriate through all available means of communication.

GRAB-AND-GO MEAL PROGRAM - BREAKFAST & LUNCH 

The Grab-and-Go school meals program currently running at 203 public schools has been extended through June 30, 2021

by the US Department of Agriculture and will continue to provide free meals to children ages 18 and younger. All meals

will be placed in take-out containers. If your child is in need of a special meal accommodation, please email

specialdiets@k12.hi.us or call 784-5500. This institution is an equal opportunity provider. Please visit our school website

for the current month’s Meal Menu and to view the USDA Nondiscrimination Statement.

FOOD AND CELEBRATION POLICY 

Due to the presence of students on campus with severe peanut allergies, AAES is a peanut-aware school. Please

refrain from packing or sending with your child food items containing peanuts or nut products to school or

consuming peanuts before coming to school. In addition, NO OUTSIDE FOOD will be allowed on campus to share with

students for birthday/class celebrations. This includes but not limited to: birthday cake/cupcakes, ice cream, candy, goodie

bags, etc. In an effort to be more health and safety conscious, AAES has adopted a “No Food Sharing” practice for its

students. However, your child will be allowed to bring their own food (breakfast, snack, lunch) for individual consumption

during recess and/or school meal times.

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HEALTH & EMERGENCY INFORMATION 

Meal

SYNCHRONOUS 

Face-to-Face

ASYNCHRONOUS 

Independent Learning (including Virtual Lrn.)

Breakfast 

 

In the Main Cafeteria from 7:10 am to 7:40 am

No parents/guardians allowed in the cafeteria. --- Not Available ---

Lunch  Staggered Lunch Schedule 

● 10:30 am to 11:00 am → Pre-K, FSC, & Gr. 3

● 10:45 am to 11:15 am → Grades K and 1

● 11:00 am to 11:30 am → Grade 4

● 11:15 am to 11:45 am → Grades 2, 5, and 6

Mahoe Street entrance from 11:30 am to 12:30 pm

● Drive-thru and walk-up lines available

● Will include (1) lunch for that day and (1)

breakfast for the following day, per child

Meals may be pick-up without children present but

parents/guardians will need to show their child’s ID.

DAILY WELLNESS CHECK BEFORE ENTERING CAMPUS 

All HIDOE employees, students, parents/guardians, and visitors are required to do a Wellness & Temperature Check

before entering the campus. Individuals who exhibit any of the symptoms and/or had a recent COVID-19 exposure

will not be allowed on campus and must follow the criteria to return to school/work.

DROP-OFF PROCEDURES & SUPERVISION 

The school campus and entrance gates will be open at 7:00 am for synchronous (face-to-face) students eating breakfast in

the Main Cafeteria (I Cafeteria, TBD). To avoid students congregating while waiting for classrooms to open, students

should arrive near or at 7:45 am, when the school day begins. There is no supervision before 7:30 am. All students

must enter the campus at any of the (3) designated stations - 1st Circle, 2nd Circle, and Tucker Field. See Campus Map.

ABSENCES & TARDIES PROCEDURES 

Attendance will be recorded daily for synchronous (face-to-face) students. For students who will be absent from school,

please contact the School Attendance Line at 307-7220 and provide the following information: student’s name, student’s

grade, student’s homeroom teacher and reason for absence.

Students who exhibit any of the symptoms listed in the Daily Wellness Check and/or had a recent COVID-19 exposure are

required to follow the Return to School/Work Criteria before entering campus. Please notify the School Health 

Assistant at 307-7241, if your child will need to meet this criteria to return to school and provide the following information:

student’s name, student’s grade, student’s homeroom teacher, parent/guardian's name, and parent/guardian’s phone

number. Proper documentation is essential to ensure the safety & well being of our AAES Ohana and Community.

For students who arrive at school after 7:50 am, they will be marked tardy and will need to report to a School Security 

Attendant for a Wellness & Temperature Check and a tardy slip, then proceed directly to class.

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SCHOOL OPERATIONS - MORNING 

Kindergarten  1st Grade  2nd Grade  3rd Grade  4th Grade  5th Grade  6th Grade 

2nd Circle Tucker Field 2nd Circle Tucker Field Tucker Field 1st Circle 1st Circle

For families with multiple children (e.g. siblings, cousins, family friend), drop-off according to YOUNGEST.

Walking, Bike Riding or Coming by Bus  Coming to School by Car 

1. Enter the campus at 1st Circle or Tucker Field

2. Required Wellness & Temperature Check

3. Go straight to classroom and wait on markers

4. Parents/guardians need to leave campus

immediately, there is no loitering on campus.

1. Enter campus at any of the 3 designated stations

2. Pull forward to the cone when directed by Staff

3. Open front passenger window for Wellness Check

4. Exit car near curb side for a Temperature Check

5. Go straight to classroom and wait on markers

6. Parents need to leave campus immediately

The Grab-and-Go school meals program currently running at 203 public schools has been extended through June 30, 2021

by the US Department of Agriculture and will continue to provide free meals to children ages 18 and younger. All meals

will be placed in take-out containers. If your child is in need of a special meal accommodation, please email

specialdiets@k12.hi.us or call 784-5500. This institution is an equal opportunity provider. Please visit our school website

for the current month’s Meal Menu and to view the USDA Nondiscrimination Statement.

BREAKFAST PROCEDURES & DINING AREAS 

Breakfast will be available for synchronous (face-to-face) students, Tuesday-Friday, from 7:10 am to 7:40 am in the Main

Cafeteria. Students will enter through the designated door to receive their breakfast and from there follow the

marked path to their seat. Students will be seated with at least 6 feet of separation and facing the same direction. Adult

Supervisors will be there to monitor and assist students. Parents/guardians are not allowed in the Main Cafeteria.

RECESS PROCEDURES & PLAY AREAS 

Recess will be limited to students within the same class. Classes have been assigned a time and location on campus

to have their recess. Students will be allowed to use the jungle-gym/playground during recess. Also, classroom equipment

such as basketballs, footballs, jump ropes, and hula hoops will be allowed. All playground & classroom equipment will be

cleaned and sanitized after each use. No personal equipment/items will be allowed during recess. Recess Supervisors

will be available to monitor and assist students. Personal snacks are permitted, however, AAES has adopted a “No 

Food Sharing” practice for its students.

LUNCH PROCEDURES & DINING AREAS 

Lunch will be available for synchronous (face-to-face) students, during their assigned lunch period at their designated

cafeteria. Students will enter through the designated door to receive their lunch and from there follow the marked

path to their assigned seat in the cafeteria or classroom. Students will be seated with at least 6 feet of separation and

facing the same direction. Adult Supervisors will be there to monitor and assist students. Please see the “Grab-and-Go

Meal Program - Breakfast & Lunch” section under Health & Emergency Information for asynchronous students.

USE OF RESTROOMS & WATER FOUNTAINS 

All restrooms are open for student use. Appropriate signage has been posted in all restrooms and hallways, reminding

students the importance of Handwashing & Social Distancing. Cleaning, sanitizing, disinfecting, and restocking of

supplies will be done throughout the day with attention to high-touch areas/surfaces such as doors knobs, light

switches, counters, sinks, railings and water refill stations.

Due to health and safety concerns, all water fountains on campus will be off-limits to students. It is highly recommended

that students bring their own (labeled) water bottle filled with enough water for the school day. However, there are

“NO-TOUCH” water refill stations in the Main Cafeteria and J Cafeteria available for students to use.

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SCHOOL OPERATIONS - COMMON AREAS 

DAILY WELLNESS CHECK BEFORE ENTERING CAMPUS 

All HIDOE employees, students, parents/guardians, and visitors are required to do a Wellness & Temperature Check

before entering the campus. Individuals who exhibit any of the symptoms and/or had a recent COVID-19 exposure

will not be allowed on campus and must follow the criteria to return to school/work.

PICK-UP PROCEDURES & SUPERVISION - STAGGERED RELEASE TIMES 

To allow adequate social distancing between students at the (3) designated stations - 1st Circle, 2nd Circle, and Tucker

Field (see campus map), students will be dismissed at staggered times starting at 1:30 pm. The school campus and

entrance gates will be opened again at 1:35 pm for parents/guardians who will be walking in to pick-up their child(ren) from

their classrooms. There is minimal supervision after 2:00 pm, all students must be picked-up on time.

EARLY RELEASE/PICK-UP PROCEDURES 

Students can be released early from school until 1:00 pm for reasons such as medical appointments, court

appointments/appearance, or family emergencies. Parents/guardians will need to notify their child’s homeroom teacher or

contact the school office at 307-7200. Please allow up to 20 minutes for your child to meet you at the Front Office.

A valid government issued ID is required for a student to be released early. AAES Reopening Parent Handbook Version 1 January 8, 2021 | Page 13 of 16

SCHOOL OPERATIONS - AFTERNOON 

At 1:30 PM  At 1:40 PM 

● Independent Walkers (No Supervision)

● Bike Riders, Skateboarders

● City Bus / School Bus Riders

1. Students will be dismissed from their classroom

2. Must proceed directly home or to the bus stop

● Walkers with Parent/Guardian Supervision

1. Enter the campus at 1st Circle or Tucker Field

2. Required Wellness & Temperature Check

3. Go straight to classroom and wait on markers

4. Must proceed directly home after pick-up

At 1:50 PM --- Leaving School by Car 

Kindergarten

2nd Circle

1st Grade

Tucker Field

2nd Grade

2nd Circle

3rd Grade

Tucker Field

4th Grade

Tucker Field

5th Grade

1st Circle

6th Grade

1st Circle

For families with multiple children (e.g. siblings, cousins, family friend), pick-up according to YOUNGEST.

1. Display dashboard placard(s) before entering the campus

2. Enter the campus at any of the 3 designated stations

3. Pull forward to the cone when directed by School Staff

4. School Staff will announce child(ren)’s last name

5. Wait in your car and your child(ren) will walk to car

PARENT/GUARDIAN WEBSITES AND RESOURCES 

NOTICE OF LANGUAGE ASSISTANCE 

If you have difficulty understanding English, you have the right to receive language assistance at no cost to you. Please

contact your school’s principal for more information.

(llokano / llokano) Nu narigat mo a maawatan ti Ingles, karbengam nga umawat ti tu long ti lenggwahe ket awan bayad na

dayta a serbisyo. Para ti kanayonan nga impormasyon, mabalin a kontakem ti prinsipal ti eskwelaan yo maipanggep iti

dayta a serbisyo.

(Tagalog/ Tagalog) Kung nahihirapan kang intindihin ang Ingles, karapatan mong makatanggap ng tu long para sa

lenggwahe at libre ang serbisyong ito. Para sa karagdagang impormasyon, maari mong kontakin ang prinsipal ng iyong

paaralan tungkol sa serbisyong ito.

(Samoan/ Gagana Samoa) Afai e faigatā ona ē malamalama i le lgilisi, e i ai lau aiā e maua ai le fesoasoani tau gagana e

aunoa ma se tupe e te totogi ina. Fa'amolemole fa'afeso'ota'i le pule o lau aoga mo nisi fa'amatalaga.

NOTICE OF NON-DISCRIMINATION 

The Hawaii State Department of Education (HIDOE) does not discriminate and/or tolerate acts of harassment on the basis

of race, color, national origin, ancestry, sex, gender identity, gender expression, sexual orientation, age, disability, and

religion. This requirement extends to all of HIDOE’s programs and activities, including employment and admissions as

applicable. Please direct inquiries regarding HIDOE nondiscrimination policies to:

Beth Schimmelfennig, Director Civil Rights Compliance Branch

Rhonda Wong, Compliance Hawaii State Department of Education

Aaron Oandasan, Title VI P.O. Box 2360

Toby Yamashiro, Title VII Honolulu, Hawaii 96804

Nicole Isa-Iijima, Title IX (808) 586-3322 or relay

Krysti Sukita, ADA/504 CRCB@k12.hi.us

Inquiries concerning discrimination and/or harassment may also be referred to the Office for Civil Rights, United States

Department of Education.

View the AAES School Reopening Parent Handbook Errata Sheet for a list of edits through the various versions. 

AAES Reopening Parent Handbook Version 1 January 8, 2021 | Page 14 of 16

PARENT INVOLVEMENT / PARENT ENGAGEMENT 

August Ahrens School Website

HI Department of Education

HI Department of Health

Hawaii Keiki Health

Ohana Help Desk

CDC - Your Guide to Masks

CDC - Handwashing

AAES Reopening Parent Handbook Version 1 January 8, 2021 | Page 15 of 16