austin chapter association of legal administrators - march 2012 … · 2016. 5. 5. · c. september...
TRANSCRIPT
AUGUST 2012 BOARD MEETING MINUTES AUSTIN CHAPTER OF THE ASSOCIATION OF LEGAL ADMINISTRATORS
August 14, 2012 at 12:00 PM
Bowman and Brooke, LLP
1) Members Present: Chris Sims, Amanda Koplos, Shary Gonzalez, Tina Terrian, Ann Jacobson,
Elaine Nielsen, and Elaine Burr.
Members Not Present: Chrissie Eastin, Karie Rivkin, Andrew Molnau, Michele Floyd, Debbie Roan
2) Approval of July Board Meeting Minutes: The July Board meeting minutes were approved and submitted to the Board.
3) Treasurer’s Report: (Elaine N.) – The Chapter checking account balance as of July 31, 2012 is $11,516.08 and the Money Market account balance is $52,353.55 for a total Checking/Savings balance of $63,869.63.
The check from ILTA for their share of the Spring 2011 seminar was received and deposited.
Upcoming expenses include stipends for the Financial Management seminar and Region 4 Conference expenses. The Board voted to purchase a door prize for the conference in the amount of $200 ‐ $250.
Treasurer’s Notes: A Balance Sheet and Income Statement for the period ending July 31, 2012 are attached hereto and made a part of these minutes. (Attachment A)
4) Upcoming Due Dates & Responsibilities:
a. August and (early) September blog assignments – Amanda Koplos will write a Board meeting summary; Michele Floyd will write a summary on the Legal Expo; Chris Sims, President’s message; Shary Gonzales, Summer Educational seminar summary.
b. August 31, Submit Minutes to RMT Communications Officer – Elaine Burr, Secretary c. August 31, Submit Educational Summary Report to RMT Education Officer – Karie Rivkin,
Chair, Education and Programs. d. September 1, Submit Chapter highlights for ALA News to RMT Communications Officer –
Chris Sims, President.
ALA Board Meeting Minutes Page 2 of 3
e. September 15, File Chapter tax return – Elaine Nielsen, Treasurer. 5) Upcoming Educational Opportunities
a. August 15, ALA Webinar – Records Management: The Bermuda Triangle, Graves Dougherty Hearon & Moody, PC.
b. August 16, Austin Chapter Summer Educational Seminar and Legal Expo, Hilton Hotel. c. September 19, ALA Webinar – Of Foxes, Hedgehogs and Law Firm Profitability, location
to be determined d. September 20‐22, ALA Large Firm Principal Administrators Retreat, Miami, FL. e. September 27, Austin Chapter Lunch and Learn with Steve Wingert. f. October 4‐6, Region 4 Conference, Denver, CO.
6) Old Business
a. Chapter Bylaws must be updated by December 31, 2012. b. President’s Award of Excellence and Chapter Award Submissions. – Chris will track our
points status on the President’s Award, and he will assign sections as appropriate. Tina Terrien assembled notebooks for the committee chairs to use as a guide to start preparing early for their award submissions. It is advisable to start early on the submissions.
c. ILTA reimbursement has been received and deposited. d. Safesite file storage status – Elaine N. and Elaine B. are to check their login credentials
on the Safesite website. Tina will request an inventory of the boxes. e. Consideration of business development statement for general use to identify and
market the Chapter to potential business partners. This has been tabled until after the Legal Expo.
f. Newsletter format – Debbie Roan provided a sample of the new electronic newsletter format. All were pleased with the progress. See Attachment B.
7) New Business:
a. Member updates – The Chapter has three new members: Teresa Walker, Teresa Tipton, and Barbara Anderson‐Carr.
b. Downtown post office closing – Amanda offered to make contact with the Postmaster and invite him/her to a breakfast to discuss the changes that the closing of the post office will bring. Elaine B. will help to organize the event.
c. Upcoming visit from Steve Wingert, President of ALA – Chris would like to schedule a dinner with Steve on September 26, prior to the Lunch and Learn on the 27th.
d. Changes to CLM program – The tests for CLM will be offered on October 26, 2012 at a list of different locations. See Attachment C.
e. 2013 Region 4 Conference will be held in Albuquerque on October 3‐5, 2013 at the Hyatt Regency.
f. The Fidelity bond insurance has been renewed.
ALA Board Meeting Minutes Page 3 of 3
g. Region 4 Outstanding Volunteer – Chris requested that the Board consider nominating a chapter member for the Region 4 Outstanding Volunteer award. See Attachment D. He will follow up with an email.
8) Committee Reports are attached and made a part of these minutes (Attachment E)
Additional Discussion regarding committee Reports: none at this time
9) Open Business ‐ none
10) Announcements & Adjourn
The meeting was adjourned at 1:30 p.m.
11) Next Board Meeting The September Board Meeting will be held Tuesday, September 11, 2012 at 12 Noon. Location:
Chamberlain McHaney Elaine Burr
301 Congress Ave, Suite 2100 Austin, TX 78701