austin independent school district · 2019-05-31 · full modernization creating a new...

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C O M M U N I T Y B O N D O V E R S I G H T C O M M I T T E E

Meeting Reference Material Meeting Date: August 14, 2018

A U S T I N I N D E P E N D E N T S C H O O L D I S T R I C T

Welcome

COMMITTEE MEMBERS

Cheryl Bradley Scott Norman

Jennifer Carson Julian Rivera

Dr. T. Jaime Chahin Cindy Schaufenbuel

Darrell Crayton Rocio Villalobos

Mark Grayson Dale Sump (Committee Co-Chair)

Lawrence Huang Anna Valdez

Maria Jimenez Alex Winslow

Lori Moya (Committee Co-Chair) Peck Young

Hatem Natsheh Vacant

2 of 72 COMMUNITY BOND OVERSIGHT COMMITTEE MEETING RFERENCE MATERIALSAUGUST UPDATE

AISD Community Bond Oversight Committee Charge 1. Providing a report and any recommendations for corrective actions to the Board on the overall

implementation of the bond programs. The report is presented orally and/or in writing twice each year and provides feedback and issues related to staff's presentation to the CBOC on the following topics:

a) Overall budget status

b) Oversight of quality and schedule

c) Contingency

d) Stakeholder satisfaction

e) HUB utilization

f) Any proposed substantive changes

g) Issues and risks

h) Communication strategies and methods

2. Utilizing the report to provide perspective on key decisions and actions that have been taken by staff and the Board since the last report submitted to the Board.

3. Maintaining a record of work and findings to inform the Board should another bond election be undertaken.

4. Reviewing information from staff on all projects and expenditures of bond funds and on the timelines and progress of the bond programs.

5. Working with staff in assessing the levels of satisfaction of key campus stakeholders with the quality of work and rating of customer service.

6. Reviewing and evaluating the survey results provided by staff.

7. Evaluating any proposed changes to the individual scope of work to the voter-approved bond programs and communicating any noted concerns to the Board.


Table of Contents

Executive Summary .......................................................................................................................... 5

Project Update Report ...................................................................................................................... 7

Project Budgets, Commitments & Actuals ..................................................................................... 12

HUB Utilization ................................................................................................................................ 19

Communication Strategies & Methods ............................................................................................ 27

Glossary of Terms .......................................................................................................................... 34

Appendix A: Murchison MS Masterplan Presentation .....................................................................39

Appendix B: Construction Contract Auditing Presentation ..............................................................63

Community Bond Oversight Committee Meeting

August 14, 2018 // 6:00 pm


C O M M U N I T Y B O N D O V E R S I G H T C O M M I T T E E C H A R G E

Executive Summary

EXECUTIVE SUMMARY


E X E C U T I V E S U M M A R Y

Executive Summary

Work on the 2017 Bond projects continues at a rapid pace. At the end of July, Menchaca and Govalle elementary schools are close to finalizing Design Development, the final design phase. During this phase designs are finalized, prior to the development of architectural drawings. Doss, Brown, and New Southwest elementary schools are close to finalizing the Schematic Design phase and New Blazier Relief School has started the Schematic Design phase which includes efforts to refine site plans and floor plans based on agreed upon space programming. The schools have worked through the design phases in collaboration with the associated communities and stakeholders.

The modernized Eastside Memorial ECHS and International HS at the Original Anderson campus, the Ann Richards School for Young Women Leaders, Murchison Middle School and Bowie High School are currently in the Masterplanning phase which includes programming efforts, conceptual development and interactive collaboration with the associated communities and Austin ISD key stakeholders. The Norman‐Sims Campus Architectural Team (CAT) has held its first four meetings and the modernization of the Norman campus is in Pre‐Design, which includes discussion of space programming and room adjacencies.

Critical Deficiency Projects for roofing at Cook Elementary School, Houston Elementary School, Lamar Middle School, Odom Elementary School, Palm Elementary School, Pillow Elementary School, Reilly Elementary School, Travis ECHS, Walnut Creek Elementary School, Baranoff Elementary School, Cowan Elementary School, Crockett ECHS, Fulmore Middle School, Graham Elementary School, Martin Middle School, Pecan Springs Elementary School, Ridgetop Elementary School, Akins High School, Anderson High School, Wooten Elementary School, Dawson Elementary School, Joslin Elementary School, and Sadler Means YWLA are in the bid and award phase and work begins this summer. Other Critical Deficiency Projects will be addressed throughout the bond program.

Two bond newsletters have been distributed electronically, with the next scheduled bond newsletter to be released in the fall of 2018. The 2017 Bond Program Information letters to parents and guardians have been distributed at all schools in the district. Site dedications and groundbreaking are being planned and scheduled, as part of a coordinated media strategy and community engagement strategy. Functionality of the bond program’s website AISDFuture.org was improved by increasing speed the site. The website features event, key dates, an interactive bond map, and a frequently asked questions section.

The 2013 Bond Program is in its final phase. AISD’s project managers are working with principals and other staff to complete summer projects prior to the beginning of school. The summer work schedule includes 50 construction projects, some at multiple campuses.


E X E C U T I V E S U M M A R Y

Project Update Report

PROJECT UPDATE REPORT


School or FacilityArchitect/Engineer

Contractor

Ann Richards School for Young Women Leaders

Architect/Engineer, O’Connell Robertson

General Contractor, Rogers-O’Brien

Eastside Memorial Early College High School & International High School at the Original L.C. Anderson Campus

Architect/Engineer, Perkins & Will

General Contractor, Cadence McShane

Bowie High School

Architect/Engineer, Page Architects

General Contractor, JE Dunn

Murchison Middle School

Design-Build: Team Bartlett Cocke/Stantec

Brown Elementary School

Design-Build: Rogers O’Brien/ERO

Menchaca Elementary School

Design-Build: Joeris/LPA

New Southwest Elementary School

Architect/Engineer BGKA Architects

General Contractor, Flintco

Doss Elementary School

Design-Build: Bartlett Cocke/Stantec

Govalle Elementary School

Design-Build: Balfour Beatty/PBK

New Blazier Relief School

Architect/Engineer BLGY

General Contractor, American

Norman Modernization

Architect/Engineer, Kirksey (Approved by Board of Trustees, in negotiation)

General Contractor, TBD

Metz, Sanchez, and Zavala Project

N/A

Rosedale

Architect/Engineer for Bridging Documents: DLR

Roofing at Cook Elementary School, Houston Elementary School, Lamar Middle School, Odom Elementary School, Palm Elementary School, Pillow Elementary School, Reilly Elementary School, Travis ECHS, Walnut Creek Elementary School, Baranoff Elementary School, Cowan Elementary School, Crockett ECHS, Fulmore Middle School, Graham Elementary School, Martin Middle School, Pecan Springs Elementary School, Ridgetop Elementary School, Akins High School, Anderson High School, Wooten Elementary School, Dawson Elementary School, Joslin Elementary School, and Sadler Means YWLA.

Work included within the Critical Facilities Deficiencies at schools throughout the district includes improvements to electrical, plumbing, HVAC systems, improvements to seal building envelope, site drainage improvements, structural improvements, architectural and interior renovations.

2017 Bond Program ‐ Active Projects

August Update

Project Phase Project Description Status

Masterplanning

Full modernization of the existing facility to a state-of-the-art campus at the current site. Demolition and new construction of athletics, fine arts, cafeteria and kitchen, media center with portion of CTE and high school academic wing. Light renovation of existing facility to become temporary MS academic wing and CTE. New athletic fields and additional parking. Technology: computer lab improvements, student mobile computers & teacher computers.

On schedule

Masterplanning

Design and construct modernized new high school for Eastside Memorial Early College High School and International High School at the original L.C. Anderson Campus. Project will include new multi-purpose, dual-use community rooms and gallery area to celebrate and honor the original L.C. Anderson legacy. Restoration of the 900 Thompson Street address location and façade. Technology: computer lab improvements, student mobile computers & teacher computers.

Project schedule under review due to community and historical considerations. Project budget under review due to historical preservation elements and site constraints.

Masterplanning

State of the art modernization of the existing facility. Additions and renovations to include athletics, fine arts and increased capacity. New parking structure, heating & air conditioning improvements, plumbing improvements. Technology: computer lab improvements, presentation systems, student mobile, teacher computers.

On schedule

Masterplanning

Modernization phase 1: 6th grade addition, library and administration relocation, annex roofing and bus loop addition. Courtyard improvements, heating and air conditioning improvements, wall & ceiling improvements, site drainage improvements. Technology: computer lab improvements, student mobile computers, teacher computers.

On schedule

Schematic DesignDesign and construction of a new campus on existing site. Technology: computer lab improvements, teacher computers.

On schedule

On schedule

Design Development Design and construction of a new campus on existing site. Site circulation improvements to accommodate the major adjacent road expansions. Technology: computer lab improvements, teacher computers.

On schedule

Schematic Design Design and construction of a new state-of-the-art facility with increased capacity. Technology: computer lab improvements, teacher computers.

On schedule

Critical Deficiency Projects Bid & Award On schedule

Modernization of elementary school to serve the Norman and Sims communities to support

21st century learning spaces, state-of-the-art technology and community spaces. On schedule

Bridging DocumentDesign and construction of a new state-of-the-art facility at the Read Pre-K campus. Technology: Computer lab improvements, student mobile computers, teacher computers.

On schedule

High Schools

Middle Schools

Targeted Schools

Elementary Schools

Pre-Design

Design and construction of a new state-of-the-art facility that will increase capacity. Located on the existing southeast middle school site adjacent to Blazier Elementary School to initially relieve Blazier Elementary School with grades 4-6 and future to be grade 6-8. Technology: Computer lab improvements, student mobile computers, teacher computers.

Planning PhaseModernization of elementary school to serve Zavala, Metz and Sanchez communities to support 21st century learning spaces, state-of-the art technology and community spaces.

Recommendation from community to the Superintendent expected August 9.

Schematic Design On schedule

Schematic Design Full modernization and expansion. Concept to be refined as community input is gathered during the design process. Site work to include adjustments to site circulation and additional on-site parking. Technology: computer lab improvements, teacher’s computers.

On schedule

Design Development Full modernization creating a new state-of-the-art facility. Design and construction to replace structurally compromised building areas and improve academic and support areas. Technology: Network system improvements, presentation systems, teacher computers.

P R O J E C T U P D A T E R E P O R T


Location Project Name Work DescriptionPhase ‐ %

Complete

Substantial Completion Date

for Construction On Schedule Schedule Comments

Cook ESRoof Repair Preplacement

at Cook ESRoof replacement in all areas of the building. 75 8/10/2018 Yes

Reilly ESPartial Roof Replacement at

Reilly ES.Roof replacement in all areas of the buildings. 80 8/20/2018 Yes

Ridgetop ESPartial Roof Replacement at

Ridgetop ES.Roof replacement in all areas of the buildings. 30 10/1/2018 Yes

Various

Roofing replacement in

selected areas at Crockett

ECHS, Travis ECHS, and

Pillow ES

Roof replacement in all areas of the buildings. 90 8/20/2018 Yes

Akins HS Renovations at Akins HS

Renovations to convert CTE Family and Consumer

Technology Lab classroom to Special Ed Life Skills

classroom, pedestrian paving upgrades, install roof

ladders with cages, install basketball goal safety cables,

non‐destructive investigation of moisture intrusion at

two art classrooms, upgrade exterior lighting, modify

bus loop, replace floor covering in one classroom,

replace selected RTUs serving cafeteria and kitchen.

60 8/15/2018 Yes

Allison ES Renovations at Allison ES

Classroom wings 100, 200, 300 renovations, 5 ADA RR

upgrades, misc. finish replacement, kitchen HVAC

replacement, stage lift.

50 8/5/2018 Yes

Anderson HS Renovations at Anderson HSChange order safety work associated with the stair

wells.95 8/6/2018 Yes

Austin HS

Replace (2) Elevators, New

Doors, Accessible Route at

Austin HS

Replace (2) Elevators, New Doors, Accessible Route at

Austin HS45 8/15/2018 No

Determining the new

completion date to

accommodate change

order requests.

Baranoff ES Renovations at Baranoff ES

Baranoff ES: Additional Parking; Design a Replacement

Canopy at Main Entry, Correct Drainage in and around

the Canopy to Stop Flooding in the Administration Area.

60 8/17/2018 No

The canopy delivery will be

August 14, which will delay

the completion date.

Blanton ES Renovations at Blanton ES

Replace exterior lighting; replace 300 wing air handler

and resolve distribution issue; replace the kitchen,

admin and library ac units; replace the 200 wing heat

pumps; ADA improvements in area 3; ADA

improvements to restrooms; replace plumbing fixtures

in restrooms; replace SS lines; replace domestic water

heater.

80 8/6/2018 Yes

Boone ESReplacement Retainer

Panels at Boone ES

Connect Roof Downspouts to Storm Sewer.

Replace/repair Perimeter Foundation Retaining Wall.

Replace Sidewalks.

50 8/13/2018 Yes

Boone ES Renovations at Boone ES

Replace circulation desk in library. Paint library walls.

Add lighting to library entrance. Replace hvac system

for MDF room. Renovate classroom A7 & A8's

restrooms for accessibility. Replace ceiling and lighting

in kitchen. Replace sanitary sewer in kitchen. Replace

sump pumps in crawl space. Make miscellaneous

plumbing repairs.

70 8/13/2018 Yes

Bowie HS Renovations at Bowie HSHVAC & ELECTRICAL RENOVATIONS: Replacement of

hydronic piping in crawlspace of buildings A and B.50 8/6/2018 No

Determining new

completion date to

accommodate delay in

issuance of contract to

contractor.

Burger

Athletic

Complex

Renovations at Burger

Athletic Complex

Concession & Restroom/ Locker room renovations.

Security updates / Stadium RR ADA / finish upgrades,

misc. finishes and lighting upgrades, CCTV @ stadium.

60 8/5/2018 Yes

Burnet MS Renovations at Burnet MSChange order work on mechanical items in order to

complete the controls and commissioning. 95 8/6/2018 Yes

Campbell ESRenovations at Campbell ES

Twelve new RTUs to be installed during summer 2018. 85 8/6/2018 Yes

AUGUST CONSTRUCTION PROJECT UPDATE

2017 Bond Program Projects

2013 Bond Program Projects



chelsea.burkett

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Complete



Clayton ES Renovations at Clayton ES

Plant grass in SW play area, new canopy, insulate the

supply and return cooling water lines in building, replace

roof access ladder with security ladder and lockable

cage.

55 8/13/2018 Yes

Covington

MS

Renovations at Covington

MS

Replace kitchen ceiling; replace six CW and HW pumps;

replace 66 water source heat pumps; do ADA upgrades

in bldgs A and B; do CTE upgrades in shop in bldg C;

replace part of the roof; add a new walk in freezer; add

safety cables to bball goal; install new ice machines;

repair underpinning.

85 8/6/2018 Yes

Davis ES Renovations at Davis ES

Replace ceiling grids in MDF and adjacent corridors;

replace DDC controls; replace kitchen grease trap;

replace walk‐in freezer/cooler; bring kitchen up to code

for health permit; provide roof access between building

roof levels at Main Building and from ground level to

roof at annex building B.

65 8/13/2018 Yes

Dobie MSAddition/Renovations at

Dobie MS

Food Lab Kitchen addition and renovation. Plus admin,

Skills for Living Module labs, replace certain HVAC air

stations & duct work for central air.

45 8/10/2018 Yes

Harris ES Renovations at Harris ESReplacing 28 ground source heat pumps and their

associated heat transfer system.85 8/6/2018 Yes

Houston ES Renovations at Houston ES Final project work related to boiler replacement. 99 9/28/2018 Yes

Joslin ES Renovations at Joslin ESReplace HVAC equipment. Replace ceilings. Replace

exterior sanitary sewer. Improve ADA accessibility.75 8/13/2018 Yes

Kiker ES Renovations at Kiker ES

Install zone controls, replace heat pumps, new

underground drainage connected to existing

downspouts, classroom renovations.

65 8/3/2018 Yes

LBJ ECHSTEA Innovative Academies

at LBJTEA Innovative Academies at LBJ ‐‐Phase 2 60 8/10/2018 Yes

Lee ESAddition/Renovations at Lee

ES

Addition/Renovations Auditorium improvement, HVAC

improvements, administration expansion / renovation,

replace select floor finishes.

70 8/3/2018 Yes

Mills ESAddition/Renovations at

Mills ES

Multi‐purpose classroom addition (2 classrooms);

replace mechanical duct work at workroom; install

louvers to rooftop units

15 2/15/2019 No

Construction is on hold.

Working with CoA for

approval to move an

existing wall to align with

fire wall.

Oak Spring ESCorrective TDLR paving and

ramp items

Final project work related to corrective TDLR paving and

ramp items. This impacts parking lots and sidewalk. 99 8/15/2018 Yes

Odom ESAddition/Renovations at

Odom ES

Construct two new multi‐purpose classrooms and

outdoor classroom; Replace HVAC equipment at various

locations in existing building; Install Stage Lift; Install

TAS compliant drinking fountain at cafeteria; Install

Roof Access Ladder; Replace portions of existing

sidewalk.

40 12/14/2018 Yes

Ortega ES Renovations at Ortega ESKitchen renovations, Library renovations, Parking lot

resurfacing.50 8/13/2018 Yes

Pecan

Springs ES

Renovations at Pecan

Springs ES

Replace Electrical Distribution Panels. Repair wall

damage in custodial closet. Replace Condensing unit at

the listed rooms. Construct ADA ramp in cafeteria.

Expand and Renovate Administration Area and

Cafeteria, including RRs. Provide recycling container on

grounds. Replace built‐in cabinets and countertops in

selected areas.

40 8/3/2018 No

The steel delivery will be

August 8, which will delay

the completion date.

Determining the new date.

Pickle ESAddition/Renovations at

Pickle ES

Two multi‐purpose classroom addition. Relocated

portables as required for addition.15 12/14/2018 Yes

Pickle ESNew Cooling Tower at Pickle

ESReplace cooling tower at Pickle ES 15 12/7/2018 Yes

Rodriquez ESAddition/Renovations at

Rodriguez ES

Adding two classrooms at end of one of the corridors.

Install louvers to all rooftop package units.35 12/15/2018 Yes

Saegert Bus

Terminal

Renovations at Saegert Bus

Terminal

Overhead doors, restroom partitions, replace radiant

heating system, 110v receptacles with 110v GFCI,

building exhaust fans.

45 8/10/2018 Yes

Various

Add Fire Suppression

Systems in the Data Centers

at CRCKT and REAGN

Add fire suppression to Reagan and Crockett data

centers50 12/15/2018 No

Unforeseen conditions

have been identified, which

will delay the completion

date. This is not critcal for

school startup as it is not

related; it only pertains to

the IT MDF rooms.


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Various

Installation of solar arrays at

Paredes MS, Galindo ES,

Kocurek ES and Boone ES.

Installation of solar arrays at Paredes MS, Galindo ES,

Kocurek ES and Boone ES.70 8/31/2018 No

Substantial Completion

date will be revised based

on available dates to

perform power outage at

each school. Power

shutdown is required for

interconnection of the

solar arrays.

VariousDevelop Prototype Athletic

Restroom

Construct athletic restroom and storage at Akins,

Crockett, Eastside and Travis. Final work being done at

Akins (utility connections). All other sites are complete.

99 8/6/2018 Yes

VariousResurface Running Tracks at

BURNT, MURCH, PARED

Final project work at Paredes. Change order work on

sidewalk & guardrail.95 10/15/2018 Yes

Various

Repair and Replacement of

Floor Coverings at Various

Locations

Installations at Allison, Austin, Casey, Bryker Woods,

Summitt, McCallum and Boone. 60 8/18/2018 Yes

VariousRepair Detention Ponds at

Overton, Garcia & Delco.

Pond repair work at Garcia, Delco and Overton. Rebuild

the road and sidewalks at the property entrance of the

Overton campus.

70 9/3/2018 Yes

Various

Urgent

Roofing/Waterproofing

Repairs at Various AISD

Campuses

Work is ongoing as needed at various campuses. 70 1/15/2019 Yes

VariousPortable Roof Repair and

ReplaceWork is ongoing as needed at various campuses. 75 1/15/2019 Yes

VariousPartitions at Clayton and

Boone Elementary Schools

Replacing folding walls between gym and cafeteria at

both sites. 55 8/17/2018 Yes

Widen ES Renovations at Widen ES

Misc. renovations including HVAC and walk‐in

refrigerant insulation replacement. Stage lift, 4 ADA RR

upgrades, misc. finishes, HVAC grilles, and hardware.

60 8/5/2018 Yes

Williams ES Renovations at Williams ESRemodeling the restrooms by the cafeteria, the music

room and the stage (with a new chair lift).50 8/6/2018 Yes

Winn ESInstall 5‐12 playscape at

Winn ES.Install 5‐12 playscape at Winn ES. 95 8/3/2018 Yes

Wooten ES Renovations at Wooten ESFinal project work involving additional scope related to

wastewater pipe as required by CoA.99 8/3/2018 Yes

Zavala ES Renovations at Zavala ES

Replacement of windows in kitchen and other selected

areas, repairs of exterior walls & sidewalks, replacement

of selected exterior and interior doors, replacement of

marble restroom partitions, ceiling repairs, replacement

of HVAC along with piping and condensing lines and

units, ADA improvements and renovation of selected

classrooms.

60 8/14/2018 Yes


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Project Budgets, Commitments & Actuals

PROJECT BUDGETS, COMMITMENTS & ACTUALS



Data extracted from Austin ISD Audited Financial System of Record (BOLT).

**Includes amounts for Modernization of elementary campuses within the vertical team or Fine Arts Reinvention.

School/Facility (per 2017 Bond Book)2017 Bond

Book AmountProject Budget*

Actuals Encumbrances Commitments Project Balance

Legend A B C D E F =B-C-D-E

High Schools

Akins HS 13,196,000 9,447,698 - - - 9,447,698 Anderson HS 11,163,000 7,878,000 - - - 7,878,000 Ann Richards School YWL 70,416,000 61,113,000 221,859 47,389 - 60,843,751 Austin HS 30,198,000 24,539,162 - - - 24,539,162 Bowie HS 91,030,000 78,153,410 43,009 89,978 - 78,020,422 Crockett ECHS 15,095,000 11,529,477 - - - 11,529,477 Eastside Memorial ECHS 80,699,000 69,843,000 121,135 63,152 3,875,733 65,782,980 Garza Independence HS 544,000 283,065 - - - 283,065 Lanier ECHS 7,172,000 4,739,055 - - - 4,739,055 LASA 10,380,000 7,455,938 - - - 7,455,938 LBJ ECHS 25,575,000 42,777,127 - - - 42,777,127 McCallum HS 8,455,000 5,912,824 - - - 5,912,824 Reagan ECHS 6,703,000 4,599,428 - - - 4,599,428 Travis ECHS 9,528,000 6,864,090 - - - 6,864,090

Middle Schools

Bailey MS 6,196,000 4,596,168 - - - 4,596,168 Bedichek MS 5,293,000 3,872,775 - - - 3,872,775 Burnet MS 3,425,000 2,177,819 - - - 2,177,819 Covington MS 6,190,000 4,615,594 - - - 4,615,594 Dobie MS 3,267,000 2,223,620 - - - 2,223,620 Fulmore MS 5,472,000 3,892,719 - - - 3,892,719 Garcia YMLA 4,325,000 3,104,497 - - - 3,104,497 Gorzycki MS 2,057,000 824,579 - - - 824,579 Kealing MS 3,719,000 2,208,076 - - - 2,208,076 Lamar MS 14,882,000 12,156,145 54,800 38,100 - 12,063,245 Martin MS 4,715,000 3,597,682 - - - 3,597,682 Mendez MS 2,668,000 1,539,251 - - - 1,539,251 Murchison MS 25,308,000 22,379,961 118,230 1,252,468 - 21,009,263 New Northeast MS 60,958,000 53,219,000 3,710 - - 53,215,290 O. Henry MS 3,135,000 2,045,387 - - 148,349 1,897,038 Paredes MS 3,157,000 1,947,660 - - - 1,947,660 Sadler Means YWLA 3,112,000 2,161,327 - - - 2,161,327 Small MS 1,225,000 171,320 - - - 171,320 Webb MS 3,181,000 2,156,999 - - - 2,156,999

*Difference between 2017 Bond Book Amount and Project Budget is reserved for work in later phases, program-wide bond services, technology, administration and contingency.

P R O J E C T B U D G E T S , C OMM I T M E N T S & A C T U A L S






Elementary Schools

Allison ES 1,140,000 798,612 - - - 798,612 Andrews ES 496,000 245,720 - - - 245,720 Baldwin ES 631,000 282,068 - - - 282,068 Baranoff ES 3,038,000 2,383,735 - - - 2,383,735 Barrington ES 1,585,000 1,128,273 - - - 1,128,273 Barton Hills ES 349,000 185,166 - - - 185,166 Becker ES 1,467,000 1,086,732 - - - 1,086,732 Blackshear ES 1,715,000 1,268,429 - - - 1,268,429 Blanton ES 773,000 450,782 - - - 450,782 Blazier ES 395,000 89,980 - - - 89,980 Boone ES 2,503,000 1,940,726 - - - 1,940,726 Brentwood ES 35,817,000 31,223,000 - - - 31,223,000 Brooke ES 251,000 57,100 - - - 57,100 Brown ES 30,842,000 26,887,000 128,232 1,389,456 - 25,369,312 Bryker Woods ES 381,000 214,584 - - - 214,584 Campbell ES 968,000 654,380 - - - 654,380 Casey ES 1,176,000 768,332 - - - 768,332 Casis ES 35,216,000 30,687,000 - - - 30,687,000 Clayton ES 1,158,000 691,338 - - - 691,338 Cook ES 2,435,000 1,901,809 - - - 1,901,809 Cowan ES 4,928,000 4,049,327 - - - 4,049,327 Cunningham ES 1,647,000 1,237,287 - - - 1,237,287 Davis ES 1,238,000 850,522 - - - 850,522 Dawson ES 1,841,000 1,424,191 - - - 1,424,191 Dobie Pre-K 54,000 - Doss ES 43,052,000 37,541,000 513,007 2,459,827 - 34,568,162 Galindo ES 1,252,000 823,712 - - - 823,712 Govalle ES 32,565,000 28,373,000 313,417 1,619,315 - 26,440,267 Graham ES 2,352,000 1,819,592 - - - 1,819,592 Guerrero Thompson ES 970,000 532,978 - - - 532,978 Gullett ES 542,000 346,090 - - - 346,090 Harris ES 1,965,000 1,519,099 - - - 1,519,099 Hart ES 2,371,000 1,804,893 - - - 1,804,893 Highland Park ES 2,017,000 1,566,947 - - - 1,566,947 Hill ES 17,783,000 15,468,438 - - - 15,468,438 Houston ES 3,299,000 2,607,839 - - - 2,607,839 Jordan ES 1,319,000 912,839 - - - 912,839 Joslin ES 2,235,000 1,793,641 - - - 1,793,641 Kiker ES 1,109,000 729,401 - - - 729,401 Kocurek ES 1,482,000 1,042,619 - - - 1,042,619 Langford ES 645,000 315,808 - - - 315,808 Lee ES 984,000 708,635 - - - 708,635 Linder ES 2,284,000 1,764,223 - - - 1,764,223 Maplewood ES 902,000 642,002 - - - 642,002 Mathews ES 1,089,000 813,325 - - - 813,325 McBee ES 1,456,000 1,047,797 - - - 1,047,797 Menchaca ES 33,351,000 29,072,000 76,907 7,770 - 28,987,323 Metz ES 297,000 67,480 - - - 67,480 Mills ES 1,160,000 756,215 - - - 756,215 New Blazier Relief School 50,487,000 43,652,000 104,590 96,192 - 43,451,218 New Southwest ES 36,227,000 29,230,617 192,598 2,034,983 - 27,003,035 Norman ES 280,000 - - - - - Norman-Sims Modernization 25,000,000 21,695,020 - - - 21,695,020 Oak Hill ES 1,161,000 773,530 - - - 773,530 Oak Springs ES 316,000 128,924 - - - 128,924 Odom ES 4,110,000 3,370,119 13,537 66,864 - 3,289,717 Ortega ES 1,488,000 1,142,991 - - - 1,142,991 Overton ES 1,224,000 805,536 - - - 805,536 Padron ES 1,321,000 664,494 - - - 664,494 Palm ES 1,656,000 1,192,309 - - - 1,192,309





Legend A B C D E F =B-C-D-EPatton ES 1,701,000 1,239,033 - - - 1,239,033 Pease ES 638,000 443,018 - - - 443,018 Pecan Springs ES 3,790,000 3,104,500 - - - 3,104,500 Perez ES 1,003,000 617,780 - - - 617,780 Pickle ES 2,218,000 1,551,379 - - - 1,551,379 Pillow ES 2,669,000 2,142,336 - - - 2,142,336 Pleasant Hill ES 2,749,000 2,179,558 - - - 2,179,558 Read Pre-K 17,000 - - Reilly ES 3,060,000 2,519,587 - - - 2,519,587 Ridgetop ES 2,166,000 1,766,843 - - - 1,766,843 Rodriguez ES 1,371,000 942,242 - - - 942,242 Sanchez ES 372,000 83,930 - - - 83,930 Sims ES 213,000 48,440 - - - 48,440 St. Elmo ES 495,000 278,615 - - - 278,615 Summitt ES 1,095,000 716,422 - - - 716,422 Sunset Valley ES 2,384,000 1,860,279 - - - 1,860,279 Travis Heights ES 1,253,000 901,569 - - - 901,569 Uphaus Early Childhood Center 425,000 142,752 - - - 142,752 Walnut Creek ES 2,962,000 2,321,449 - - - 2,321,449 Webb Primary 106,000 - Widen ES 1,700,000 1,244,227 - - - 1,244,227 Williams ES 741,000 443,882 - - - 443,882 Winn ES 1,615,000 1,207,006 - - - 1,207,006 Wooldridge ES 895,000 559,795 - - - 559,795 Wooten ES 2,737,000 2,204,634 - - - 2,204,634 Zavala ES 332,000 75,270 - - - 75,270 Zilker ES 1,230,000 908,502 - - - 908,502 Eastside Vertical Team Elementary Modernization 25,000,000 - - - - -

Other Facilities

Alternative Learning Center 88,000 - - Burger Athletic Complex 1,721,000 1,289,213 - - - 1,289,213 Central Warehouse 295,000 126,340 - - - 126,340 Clifton Center 606,000 366,867 - - - 366,867 Delco Activity Center 570,000 426,558 - - - 426,558 House Park Athletic Facility 6,000,000 5,191,000 - - - 5,191,000 Nelson Field Bus Terminal 507,000 486,253 - - - 486,253 Nelson Field 151,000 - - Noack Sports Complex 10,000 4,320 - - - 4,320 Performing Arts Center 171,000 81,325 - - - 81,325 Pleasant Hill Annex 135,000 116,809 - - - 116,809 Rosedale School 40,092,000 34,921,000 - - - 34,921,000 Saegert Bus Terminal 433,000 353,030 - - - 353,030 Service Center 137,000 58,830 - - - 58,830 Southeast Bus Terminal 118,000 73,565 - - - 73,565






Districtwide

Master Planning for Athletics, CTE and Fine Arts 273,000 273,000 - - - 273,000 Police 7,508,000 9,008,000 779,083 - - 8,228,917 Life Safety (Special Education Security Camera Installation)

349,000 - - - - -

Furniture (Purchasing Department) 5,000,000 - - - - - Transportation 21,400,000 19,900,000 1,233,025 4,186,107 - 14,480,867 Bond Carry Costs 30,000,000 30,000,000 8,602,045 37,320,754 - (15,922,799)

Technology

Technology ($55,000,000 distributed across all campuses, included in Schools/Facilities)

- 9,660,125 1,012,926 8,666,518 - (19,319)

ContingencyContingency 73,821,000 73,821,000 Program AdministrationProgram Management 59,811,783 156,003 117,728 - 59,538,052

Program Subtotals 1,134,735,000 1,084,729,125 13,688,113 59,456,600 4,024,082 1,007,560,316 Less Estimated Land Sales (40,000,000)

Less Previous Bond Contingency (43,751,000)Total Bond Cost 1,050,984,000

Note: Contingency funds to be prioritized for overcrowding relief for the Northwest, Blazier, Cowan and Baranoff communities.



Data extracted from Austin ISD Audited Financial System of Record (BOLT).

Actuals 13,688,113$ Encumbrances 59,456,600$ Commitments 4,024,082$ Balance (budget not yet committed, encumbered or spent)

1,007,560,316$

Funds not yet entered/programmed into Bolt 50,005,875$ Program Total 1,134,735,000$

Actuals$13,688,113

1%

Encumbrances$59,456,600

5%

Commitments$4,024,082

0%

Balance (Budget lessActuals, Encumbrancesand Commitments)1,007,560,316

89%

Funds not yet entered/programmed

into Bolt$50,005,875

4%

2017 Bond Budget Chart

Actuals Encumbrances

Commitments Balance (budget not yet committed, encumbered or spent)

Funds not yet entered/programmed into Bolt

P R O J E C T B U D G E T S , C OMM I T M E N T S & A C T U A L S


Project Budget 951,096,342$ Project Savings* -

Program Administration** 59,811,783$ Funds not yet entered/programmed into Bolt 50,005,875$

Contingency 73,821,000$

Program Total 1,134,735,000$

* As projects near completion, project savings are identified for re-distribution to complete remaining voter-approved projects or board-approved ** Includes cost for permits & fees, copying & printing, legal services, misc. services - construction inspection, newspaper advertisement, safety

Project Budget$951,096,342

84%

Program Administration**

$59,811,783 5% Funds not yet

entered/programmed into Bolt

$50,005,8754%

Contingency$73,821,000

7%

2017 Bond Contingency Chart

Project Budget Project Savings*

Program Administration** Funds not yet entered/programmed into Bolt

Contingency

Project Savings*‐0%

P R O J E C T B U D G E T S , C O M M I T M E N T S & A C T U A L S


HUB Utilization

HUB UTILIZATION


Created July 26, 2018

August CBOC Update HUB Participation A/E and Construction reports for the 2013 & 2017 Bond Programs are attached for review. Ongoing meetings are being conducted with the Office of Management Systems (IT), Finance, Contract & Procurement and HUB Program Departments. Efforts are being made to integrate the B2GNOW software reporting system with the BOLT financial system. Office of Management Systems (IT) staff is taking the lead on integrating the systems. The original forecasted date was end of July 2018, however, due to additional mapping requirements, the date has been pushed out until more substantial information (financial data and system connectivity) is obtained. HUB Staff continues training on the B2GNOW software capabilities and a new contract is being finalized. On June 18, 2018, the Board of Trustees approved HUB Program and Procurementrecommended policy revisions.

Recommended revisions to existing District policies (CV, CH and CHE) were for the followingreasons to:

• Provide for the expansion to administer Program Guidelines for District-wide procurements that will now include commodities/supplies and other services valued at $50,000 or more.

• Ensure uniform administration and compliance with program policy and regulations. • Create enforceable policy by relocating key requirements to local policy from the

existing Guidelines that will ensure strict scrutiny program administration. • Provide greater awareness of the Program, and improve understanding of requirements

by internal and external stakeholders. • Ensure equitable opportunity for all interested proposers.

The Districtwide HUB Program for procurement is forecasted to begin September 1, 2018. Internal and external training will be upcoming in August. Additionally, an Outreach Event will be held on August 22, 2018, Austin High School, to inform the community stakeholders of this new Districtwide HUB Program procurement expansion. HUB staff member Cecilia Allen, resigned July 30, 2018. The position was posted and an offer has been extended for a new Contract Relations Coordinator to begin on August 20, 2018. This new staff will be assigned to the Commodities and Non-Professional services for the program.


Category Contracted Amount Paid Amount Paid Participation Goal Variance

African American 330,813$ 301,336$ 1.4% 1.9% ‐0.5%

Asian/Native American 3,548,337$ 3,317,857$ 14.9% 7.4% 7.5%

Hispanic 2,730,470$ 2,289,627$ 10.3% 9.4% 0.9%

Women‐Owned 3,952,825$ 3,348,716$ 15.1% 9.8% 5.3%

HUB Total 10,562,445$ 9,257,536$ 41.6% 28.5% 13.1%

Non‐HUB 13,794,099$ 12,976,700$ 58.4% ‐ ‐

Total 24,356,543$ 22,234,236$ 100.0% ‐ ‐

Historically Underutilized Business (HUB) Participation Report2013 Bond Program

THROUGH THE END OF JUNE 2018

Architect/Engineering

Non‐HUB 58.4%

Women‐Owned 15.1%

Hispanic10.3%

African American1.4%

Asian/ Native American14.9%



African American 4,382,191$ 3,506,433$ 1.9% 1.7% 0.2%

Asian/Native American 1,943,135$ 1,750,383$ 0.9% 1.9% ‐1.0%

Hispanic 18,673,237$ 16,065,121$ 8.7% 8.1% 0.6%

Women‐Owned 25,165,920$ 22,942,813$ 12.4% 10.2% 2.2%

HUB Total 50,164,483$ 44,264,751$ 23.8% 21.9% 1.9%

Non‐HUB 158,397,528$ 141,360,516$ 76.2% ‐ ‐

Total 208,562,011$ 185,625,267$ 100.0% ‐ ‐



Construction

Non‐HUB 76.2%

Women‐Owned 12.4%

Hispanic8.7%





African American 556,009$ 99,008$ 18.1% 1.9% 16.2%

Asian/Native American 275,630$ 19,576$ 3.6% 7.4% ‐3.8%

Hispanic 2,487,168$ 186,758$ 34.1% 9.4% 24.7%

Women‐Owned 424,729$ 77,829$ 14.2% 9.8% 4.4%

HUB Total 3,743,536$ 383,171$ 70.0% 28.5% 41.5%

Non‐HUB 4,500,166$ 164,553$ 30.0% ‐ ‐

Total 8,243,702$ 547,723$ 100.0% ‐ ‐

Forecasted Budget Contracted % Contracted % Paid

62,434,000$ 8,243,702$ 13.2% 0.9%



Architect/Engineering

Non‐HUB 30.0%

Women‐Owned 14.2%Hispanic

34.1%





African American ‐$ ‐$ 0.0% 1.7% ‐1.7%

Asian/Native American 105,600$ ‐$ 0.0% 1.9% ‐1.9%

Hispanic 627,026$ 363,375$ 60.9% 8.1% 52.8%

Women‐Owned 36,625$ 755$ 0.1% 10.2% ‐10.1%

HUB Total 769,251$ 364,130$ 61.1% 21.9% 39.2%

Non‐HUB 1,913,072$ 232,223$ 38.9% ‐ ‐

Total 2,682,323$ 596,353$ 100.0% ‐ ‐

Forecasted Budget Contracted % Contracted % Paid

880,078,000$ 2,682,323$ 0.3% 0.1%



Construction

Non‐HUB 38.9%

Women‐Owned 0.1%

Hispanic60.9%




Advancing Equity in Contracting…

2018 HUB Outreach Events 1. GAHCC Annual Meeting and Installation Luncheon – January 4, 2018

3 HUB Staff attended in a networking capacity.

2. AISD HUB CBS Austin TV – February 19, 2018 Director and HUB Coordinator on air for “We Are Austin” segment promoting AISD HUB Program and 02/21/18 Outreach Event.

3. AISD HUB KAZI Radio – February 19, 2018 Director and HUB Coordinator on air promoting AISD HUB Program and 02/21/18 Outreach Event.

4. AISD HUB “2017 Bond Construction” – February 21, 2018 Event promoting AISD HUB Program including networking event with 4 Design-Build firms contracted on projects from the 2017 Bond Program.

5. ABCA “Annual Black History Event” – February 22, 2018

AISD HUB Program representative in a networking capacity.

6. GAACC Connect Forum – February 28, 2018 AISD HUB Program exhibitor and networking for upcoming projects on 2017 Bond Program.

7. CTSB Coaching Series “Writing a Winning Proposal” – March 30, 2018 AISD HUB Program co-sponsor with 4 other local governmental agencies workshop series. Presentation to Primes and subconsultants/subcontractors on tips to compiling a successful proposal.

8. AISD HUB KAZI Radio “Underwriting HUB Program Segment” – began April 9, 2018 ran through July 3, 2018. AISD HUB Program announcements seeking firms for contracting on the 2017 Bond Program. Ran 20 times.

9. State HUB Vendor Fair “Marketing for Success” – April 18, 2018 AISD HUB Program speaker, exhibitor and networking for upcoming projects on 2017 Bond Program.


2018 HUB Outreach Events (continue)

10. 2018 Black Business Day at the Capital – April 20, 2018 2 HUB staff attended in a networking capacity and to obtain information on African American business future.

11. Austin Black Business Journal – April 30, 2018 Director attended in a networking capacity.

12. CTSB Annual Event - “The Bond Passed-Now What?” – May 16, 2018 AISD HUB Program co-sponsored with 4 other local governmental agencies. Program included 2017 AISD Bond Overview (Matias Segura, AISD Operations Officer); upcoming Contracting Opportunities (Veronica Harris, AECOM Deputy Program Manager & Debra Boone, AISD HUB Program Director moderator) and exhibits with AISD HUB Program Department and 5 CMR firms (Rogers O’Brien, Cadence McShane, Flintco, JE Dunn & McKissack & McKissack) to network with Primes and subs attending.

13. GAHCC – Attended 2018 HAL Program Graduation – May 16, 2018 National award-winning leadership training program that makes our community a better place to live. Felipe Romero, HUB Coordinator, graduated from this nine-month training program and received the Guillermo Calderon Award, class honor, for extraordinary leadership that inspired and impacted the community (voted on my peers).

14. GAACC Connect Forum – Quarterly Event - May 23, 2018

AISD HUB Program exhibitor and networking for upcoming projects on 2017 Bond Program

15. CAPMETRO/ACC – Small and Disadvantaged Business Networking – May 24, 2018 AISD HUB Program exhibitor and networking for upcoming projects on 2017 Bond Program

16. TEXAS STATE/TEXAS FACILITIES COMMISSION – Legacy in the Making – June 6, 2018 AISD HUB Program exhibitor and networking for upcoming projects on 2017 Bond Program.

17. City of Austin – 14th Annual Women’s Entrepreneurial Luncheon – June 22, 2018 Staff members attended and networked with WBE business owners to inform them about the newly expanded HUB Program that will include non-professional services and commodities.

18. PeopleFund - PeopleSpring ATX “Ladies, Lunch & Learn” Grow your Network – July 26, 2018. Staff members attended and networked with WBE business owners to inform them about the newly expanded HUB Program that will include non-professional services and commodities.


S T A K E H O L D E R S A T I S F A C T I O N

Communication Strategies & Methods

COMMUNICATION STRATEGIES & METHODS


C O M M U N I C A T I O N S T R A T E G I E S & M E T H O D S

Communications Summary

As the 2018 summer season winds down at Austin ISD, the 2017 Bond Program continues to take shape, the communications and community engagement teams are working to ensure that campus and community stakeholders are engaged, and that the general public and taxpayers are informed of progress currently underway.

The AustinISD2017Bond.org website features real‐time construction updates and detailed information about bond activities at each campus, including public, committee and Campus Architectural Team (CAT) meetings. The Bond website, www.aisdfuture.com has been updated to be more user‐friendly and easier to navigate. It includes all the information that was hosted on the original page, but in a more concise format.

Norman Elementary and Eastside Memorial Early College High School and International High School joined other modernization projects in beginning their CAT process and have had three meetings to date. Blazier, Doss, T.A. Brown, Govalle, Menchaca, and the new Southwest elementary schools, Rosedale School, Murchison Middle, Bowie High School, and the Ann Richards School for Young Women Leaders continue outreach with their respective school communities and Campus Architectural Teams.

Govalle Elementary hosted a community meeting to showcase its progress on design development on June 18th from 6‐7 p.m. Administrators, along with PBK Architects and Balfour Beatty shared updates on the design as well as renderings of the new school. T.A. Brown Elementary School hosted a schematic design meeting with the Webb Middle School community on July 18th.

In addition to the CAT team meetings, several community‐focused events have been held including Doss Elementary’s 4th of July parade in collaboration with the Northwest Austin Civic Association. New Blazier Relief School held a teacher and parents meeting on June 18th and a Master Planning Community Meeting on June 19th.

The Metz/Sanchez/Zavala modernization continues its outreach and information gathering efforts so that an informed decision can be reached. Two planning meetings have been held, moving them closer to their decision deadline of August 9th. The Planning Team meeting on June 7th focused on the cultural and historical significance of each of the campuses, and the meeting on June 19th was a discussion on how to weigh the evaluation criteria that will be used to vote.



Elementary Schools Prepare to Co‐Locate Set to undergo modernization, Norman Elementary will co‐locate at nearby Sims Elementary School beginning with the upcoming 2018‐2019 school year. Principal Wendy Mills and Adisa Communications are reaching out to Norman families before the registration deadline with a variety of communication strategies to notify parents that Norman is still open for enrollment of students. Adisa Communications and the combined Norman and Sims Elementary Schools will have a booth at AISD’s Back‐to‐School Bash on Saturday, August 4th to educate parents on the modernization and to educate them on enrollment requirements and deadlines. The school has revamped its website to reflect its co‐located status. Check it out at http://norman‐sims.austinschools.org/. The combined Sims and Norman Elementary Schools are expected to enroll approximately 400 students for the coming school year. Norman will be co‐located with Sims for two school years while the Norman campus is modernized through the 2017 Bond Program. It will re‐open in Fall 2020. Doss Elementary has also moved into the Lucy Read facility so that construction can begin on the Doss campus.

Save the Date for the Upcoming 2017 Bond Celebration Ceremonies!

T.A. Brown Elementary School Site Dedication ‐ Aug. 29 at 9:30 a.m. at the T.A. Brown site

Menchaca Elementary School Groundbreaking ‐ Aug. 30 at 10 a.m. at Menchaca

Doss Elementary School Groundbreaking ‐ Sept. 6 at 10 a.m. at the Doss site

Govalle Elementary School Groundbreaking ‐ Sept. 25 at 10 a.m. at Govalle

More details and formal invitations to follow.

Want the Big Picture on the Bond Program?

You can get the big picture on 2017 Bond Program progress at http://austinisd2017bond.org/events/ and to sign up for regular email updates, go to this link.

Social Media Coverage

There were 34 total posts (3 on Facebook and 31 on Twitter) that were tagged #AISDFuture. They focused primarily on community events, partnering programs and CAT progress at modernized campuses.

Austin ISD currently has more than 30,000 followers on Twitter and 20,000 likes on the District's Facebook page.



Campus Community Meetings T.A. Brown Elementary

Date Group/ Location Time/ Meeting Type

6/21/18 T.A. Brown Elementary School

400 Cooper Dr., Austin TX 78752 9‐10:30 a.m. CAT Meeting

7/18/18 T.A. Brown Schematic Design Community Meeting 400 Cooper Dr., Austin TX 78752

5:30 p.m. Parent and Teacher Meeting

Blazier Relief


6/12/18 New Blazier Relief

8601 Vortez Blvd, Austin, TX 78744 2‐4:00 p.m. CAT Meeting

6/18/18 New Blazier Relief Teacher and Parent Meeting 8601 Vortez Blvd, Austin, TX 78744

4‐5:30 p.m. Parent and Teacher Meeting

6/19/19 New Blazier Relief: Master Planning Community Meeting

8601 Vortez Blvd, Austin, TX 78744 5‐6:30 p.m. Community Meeting







Doss Elementary


6/12/18 Doss Elementary

2608 Richcreek Rd., Austin TX 78757 3:15‐4:45 p.m. CAT Meeting at Lucy Read Pre‐K

7/04/18 Doss Elementary School and Murchison Community Meeting at NWACA 4th of July Parade 7005 Northledge Dr, Austin, TX 78731

6‐7:30 p.m. Community Meeting




7/10/18 Doss Elementary School

2608 Richcreek Rd., Austin TX 78757 3:15‐4:45 p.m. CAT Meeting at Lucy Read Pre‐K

Govalle Elementary School


6/18/18 Govalle Elementary School 3601 Govalle Ave, Austin, TX 78702

6‐7:00 p.m. Community Meeting

7/18/18 Govalle Elementary School

3601 Govalle Ave, Austin, TX 78702 4‐6:00 p.m. CAT Meeting

Metz, Sanchez and Zavala


6/07/18 Sanchez Elementary School 73 San Marcos St, Austin, TX 78702

6‐7:30 p.m. Planning Team Meeting

6/19/18 Metz Elementary School 84 Robert T. Martinez Jr. St. Austin, TX 78702


6/19/18 Sanchez Elementary School 73 San Marcos St. Austin, TX 78702


6/19/18 Zavala Elementary School 310 Robert T. Martinez Jr. St. Austin, TX 78702


7/19/18 Metz, Sanchez and Zavala Community Engagement Meeting 1601 Haskell St. Austin, TX 78702

6‐7:30 p.m. Community Engagement at Martin Middle School

Norman Elementary School


6/05/18 Norman Elementary 4001 Tannehill Ln, Austin TX 78721

4:30‐6:00 p.m. CAT Meeting

7/18/18 Norman Elementary 4:30‐6:00 p.m.




4001 Tannehill Ln, Austin TX 78721 CAT Meeting

7/27/18 Norman Elementary

1203 Springdale Rd, Austin TX 78721 5:30‐6:45 p.m. CAT Meeting



6/01/18 Murchison Middle School 3700 N Hills Dr, Austin, TX 78731

8:30‐10:30 a.m. CAT Meeting

6/22/18 Murchison Middle School

3700 N Hills Dr, Austin, TX 78731 10:00‐ noon CAT Meeting


3700 N Hills Dr, Austin, TX 78731 1‐3:00 p.m. CAT meeting


3700 N Hills Dr, Austin, TX 78731 4‐6:00 p.m. CAT Meeting

Ann Richards School for Young Women Leaders


6/04/18 Schematic Design Community Meeting

2206 Prather Lane, Austin, TX 78704 5‐6:30 p.m. Community Engagement

New Southwest Elementary School


7/09/18

SW ES Schematic Design Community Meeting at

Circle C Community Center

7817 La Cross Ave, Austin, TX 78739

RESCHEDULED FOR AUGUST 10 6‐7:00 p.m.

7/31/18 SW ES Schematic Design Community Meeting

7817 La Cross Ave, Austin, TX 78739 6‐7:00 p.m. SD Community Meeting



Bowie High School


6/5/18 Bowie High School at Page Architects

400 W. Cesar Chavez St., Austin TX 78701 1‐3:00 p.m. CAT Meeting


400 W. Cesar Chavez St., Austin TX 78701 12:30‐2:30 p.m. CAT Meeting





Eastside Memorial Early College High School and International High School


6/19/18 Eastside Memorial ECHS and IHS Kickoff Meeting

1012 Arthur Styles Rd., Austin TX 78721 9‐10:30 a.m. CAT Meeting

7/31/18 Eastside Memorial ECHS and IHS

1012 Arthur Styles Rd., Austin TX 78721 6‐7:00 p.m. CAT Meeting

Rosedale School


7/16/18 Rosedale CAT Kickoff and Ed. Spec Orientation

2117 W. 49th St., Austin TX 78756 3‐3:30 p.m. CAT Meeting



Glossary of Terms

GLOSSARY OF TERMS


Glossary of Terms BAS Building Automation System (HVAC and lighting controls)

The automatic centralized control of a building's heating, ventilation and air conditioning, lighting and other systems through a building management system.

Change Order

A modification to the original construction contract authorizing a change in the work or an adjustment in the amount of the contract or the contract time.

Commissioning Agent

An independent party, unaffiliated with the design team or contractors, that takes charge of the construction commissioning process.

Competitive Bidding

A procurement method by which a governmental entity contracts with a contractor for the construction, alteration, rehabilitation, or repair of a facility by awarding the contract to the lowest responsible bidder.

Competitive Sealed Proposal (CSP)

A procurement method by which a governmental entity may request proposals and pricing information based on the scope of work provided, rank the offers, negotiate a contract, and then award the project to the contractor that offers the best value to the entity.

Concept Design

An early phase of the design process, in which the broad outlines of function and form of something are articulated. It includes the design of adjacencies, interactions, circulation, experiences, processes and strategies.

Construction Commissioning

A collaborative process whose purpose is to ensure that buildings and systems perform according to contract.

Construction Documents

Extremely detailed drawings and specifications showing and describing all the details required to construct the building.

Construction Manager at Risk (CMAR)

A construction delivery method by which a governmental entity contracts with an architect or engineer for design and construction phase services and contracts separately with a construction manager-at-risk to serve as the general contractor and to provide consultation during the design and construction, rehabilitation, alteration, or repair of a facility. A CMAR is selected based upon qualifications and price proposal that would provide the best value for the governmental entity.


Construction Phase

Prior to the start of construction, the community will be invited to meet a final time to discuss construction schedule, receive the plan for housing students in an alternative location (if needed), and provide contact information for the community should issue arise during construction.

Contingency

An amount of money reserved by the owner to pay for unforeseen changes in the work.

Daylighting

A planned energy conservation strategy that utilizes illumination from sunlight.

Design Development

Process in which schematic design drawings are further developed to include more detail, including: detailed site plan; room layouts; door and window types; interior and exterior elevations; reflected ceiling plans; plumbing, mechanical, structural, and electrical drawings; and kitchen layouts.

Design Development Phase

The purpose is to inform stakeholder on the interior organization of the building, exterior appearance, and parking, etc.

Design Team

A group of professionals from architectural and engineering firms that is engaged to design a facility.

Educational Specifications

A document that details the number of rooms required, the size of each room, how those rooms should relate to each other (adjacencies), and the elements (sinks, electrical outlets, markerboards, cabinets, etc.) that should be included in each room. District-wide Educational Specifications will be adapted for the specific needs of the campus.

FF&E

Furniture, Fixtures, and Equipment. This describes all contents that are not a permanent part of the structure.

Hard Costs

Expenses associated with direct construction of a project.- Includes labor and material.

Historically Underutilized Business Program (HUB)

Austin ISD promotes and strongly encourages the involvement and participation of Historically Underutilized Businesses (HUBs) in its construction projects. The District is committed to providing opportunities to small minority- and women-owned firms in the Construction Management Bond Program for a diverse array of contractors and service providers. The Board of Trustees adopted the formal HUB program in August 2016. More information is available at www.austinisd.org/hub


HVAC

Heating, ventilation, and air-conditioning

Job Order Contract (JOC)

A procurement method used for maintenance, repair, alteration, renovation, remediation, or minor construction of a facility when the work is of a recurring nature, but the delivery times, type, and quantities of work required are indefinite.

Leadership in Energy and Environmental Design (LEED)

A building certification process developed by the U.S. Green Building Council (USGBC) to enhance environmental awareness among architects and building contractors and to encourage the design and construction of energy-efficient, water-conserving buildings that use sustainable or green resources and materials.

MEP

Mechanical/Electrical and Plumbing systems.

Program or Concept Design

Single-line drawings that illustrate room adjacencies and scale

Schematic Design

The schematic design submission typically includes a simple site plan, floor plans (simple scale drawings that show room sizes, relationships, doors, and windows), simple building cross sections, an outline specification with general information about building systems, a table comparing required square footages from the educational specifications with actual square footages shown on the drawings, a preliminary estimate of cost options, and possibly 3-dimensional depictions of the exterior of the building. Typically includes a simple site plan, floor plans, simple building cross-sections, an outline specification with general information about building systems, a table comparing required square footages from the educational specifications with actual square footages shown on the drawings, a preliminary estimate of cost options, and three-dimensional depictions of the exterior of the building.

Schematic Design Phase

The purpose is for stakeholders to receive information and provide feedback about the project parameters, how the building relates to the site, anticipated traffic flow, and building orientation, etc.

Soft Costs

A construction industry term, but more specifically a contractor accounting term for an expense item that is not considered direct construction cost. Soft costs include architectural, engineering, financing, legal fees, and other pre- and post-construction expenses.

Swing Space

A school building or a portion of an existing school building or other facility that will house the student population and its teachers and staff during the school-construction process.


APPENDIX


APPENDIX A:MURCHISON MS MASTERPLAN PRESENTATION


Austin ISD


MASTER PLAN

8/14/2018


CONTEXT

• Current Enrollment

• 1500 (Y 2018)

• Future Capacity:

• 1700 (Y 2025)

• Current Area :

• 169,430 S.F.

• 16 Portables House the

6th Grade


EXISTING BUILDING ANALYSIS

• Current Middle School

Master Schedule

• COA Population

Projections, 2010-2030

• 2016 AISD Demographic

Study

• City of Austin Code -

Tree Regulations

• Kleinfelder Geotechnical

Engineering Site Survey


EXISTING CONDITION

2 0 1 5 F A C I L I T Y C O N D I T I O N I N D E X

All Priorities

FCA 60 Poor

Summary of Critical

Deficiency Projects - Phase 1

Projects Numb

er

ProjectBudget

HVAC Replacement and Energy

Management

Controls System

1 $488,000

Site Drainage 1 $304,000

CourtyardImprovements

1 $78,000

Architectural + InteriorRenovations

1 $95,000

GrandTotal 4 $965,000


TRAFFIC CONDITIONS


MASTER PLAN SITE PLAN


EXISTING CLASSROOM ASSIGNMENT

LEGEND

BUSINESS - 90 PEOPLE

EDUCATIONAL - 1142 PEOPLE

FINE ARTS - 606 PEOPLE

MEDIA - 74 PEOPLE

ASSEMBLY A-4 - 393 PEOPLE

ASSEMBLY A-4 - 735 PEOPLE


UTILIZATION


PROGRAM

SUMMARY


MASTER PLAN CONCEPT

• Move Administration to the front of the building

• Locate the Library in the center of the building

• New Academic Addition

• Consolidate Fine Arts East and expanding northwest

• Build out remaining academic spaces

• Athletic additions, cafeteria, and kitchenexpansion

PHASE 1 AND FUTURE PHASE CONSIDERATIONS


LEVEL 1 MASTER PLAN


LEVEL 1 AXON


LEVEL 2 MASTER PLAN


LEVEL 2 AXON


LEVEL 3 MASTER PLAN


LEVEL 3 AXON


PHASE 1 CONCEPT

• Alleviate Bond Program buildingdeficiencies

• Alleviate as many portable buildings aspossible

• Permanently house the 6th grade

• Provide a safe environment for learning

• Locate Library in center of the building

• Relocate Administration at South creating new building entrance

• Locate Academic addition Northwest

• Consolidate / reconfigure existing building only as necessary

• Change how teachers own a classroomto achieve higher utilization (88%) ofclassrooms to better accommodate thegrowing population.

PRIORITIES


PHASE 1 SITE PLAN


PHASE 1- OPTION B••••

Move Administration to front of school Move Media Center to Central Commons Academic Addition (6th Grade Center)Renovate old Admin/Classrooms/Library to CTE

3,200 sf10,000 sf36,000 sf14,000 sf


OPTION 1-B – LEVEL 1


OPTION 1-B – LEVEL 2


SCHEDULE


APPENDIX B:CONSTRUCTION CONTRACT AUDITING PRESENTATION


CONSTRUCTION CONTRACT AUDITING

DEBBIE TOWNSEND

R. L. TOWNSEND & ASSOCIATES, LLC

(972) 403‐1829

[email protected]

WWW.RLTOWNSEND.COM


Founder – Rich Townsend (CPA, CIA, CCA) President – Debbie Townsend (CPA, CIA, CCA, CFE) Small Business since 1984 - 21 employees Focus on construction contract compliance for owners

WHO IS R. L. TOWNSEND & ASSOCIATES, LLC?


ISD EXPERIENCE


WHY ARE CONSTRUCTION AUDITS A GOOD IDEA?

Independent review of

large financial

expenditures

Hard Dollar Recoveries

Cost Avoidance

Dollars

Improves controls for

future projects


BASIC SERVICES

Inclusions:

Lifecycle Auditing

Assist with Management in Resolving Audit Issues

Meetings and Reports as Requested

Presentations as Requested

Exclusions:

Fraud Investigations


WHAT DOES THE AUDITOR LOOK FOR?

Financial Contract Terms vs. Billings

True up of Costs Based on a %

Review of Subcontracts & Payments

Reconcile Final Cost to Amount Billed

Change Orders (Owner & Subcontract)

Applicability of Sales Tax

Prevailing Wage Rates 69 of 72 COMMUNITY BOND OVERSIGHT COMMITTEE MEETING RFERENCE MATERIALS

AUGUST UPDATE

2017 BOND - $1.1MM

• Design Build (DB) • Construction Manager at Risk (CMR)

Townsend & Associates:

• Competitive Sealed Proposal (CSP) • Other (JOC, POs, etc.) Internal Audit:


AISD INTERNAL AUDIT

Max Marchlewski -

Director

Jerry Hopkins – Construction

Auditor


QUESTIONS
