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AUSTRALIAN NATIONAL

SQUARE DANCE

CONVENTION'S ARCHIVES

48th NATIONAL - ADELAIDE 2007

Book 1

Compiled by Ms Barbara Treharne (Archives Officer) on behalf of the Australian National Square Dance Convention Advisory Board.

48Tli AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN

All Correspondence to The Secretary GPO Box 408 Adelaide SA 5001

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\.delaide \( ufh .,"u\f..-alia - ~ t u..- \qUan~ I ant (. t .. a" pn Web Site http 112007natlonal squaredance org au

Convenor and Publicity David Armstrong 088264 0150 [email protected]

Secretary Jan Hannaford 0882636093 [email protected]

TreasurerNenue Manager Lyn Armstrong 0882640150 [email protected]

Registration Officer John Hannaford 088263 6093 [email protected]

Caller Manager James Reid 088285 4434 [email protected]

Cuer Manager Les Tulloch (08) 8388-2502 [email protected]

Transport/Accommodation Heather Dandridge (08) 8295-5060 [email protected]

Hospitality Karen Dempsey 0882830876

Assistant Publicity OffICer Murray Dempsey 0882830876

Venue Logistics Allan T uckfield (08) 8268-9160 [email protected]

Youth Representative Danae Dandridge (08) 8295 5060 [email protected]

Dancer Representative Jenny Battersby (08) 8264 3904 [email protected]

1« I

AUSTRAUAN NA TIONAL SQUARE DANCE CONVENTION

AD\fIsQRY BOARD

Mr. David Armstrong Convenor 48th Australian National Square Dance Convention C/- G. P. O. Box 408 ADELAIDE SA 5001

Dear David1

1 thank you for your recent advice to our Chainnan and on behalf of the Board [ extend our congratulations to you and your committee for your election and for accepting to conduct the 48!h Australian National Square Dance Convention in South Australi a.

As the Board noted in our previous correspondence for your reference, I am pleased to include a copy o f the current Constitution, Operational Manuals and a draft three year plan (which will need to be adjusted noting your timeframe) along with a list of all current members of the Advisory Board.

To further assist your committee the Board has begun appointing Liaison Officers (generally the past convenor of the area) to assist committees with the enormous task of preparing for the convention and assisting your committee to over come any perceived problems as they come to notice, in your case South Australia, this is Jan Woodget (with Jeff Seidel as proxy), This role, whilst still being developed, is to provide assistance with the Consitution and Guidelines along with monitoring your progress to ensure that adequate provision is made on all issues required for National Conventions. To faciliate this procedure it would be appreciated if you could arrange for a copy of your minutes to be forwarded to Jan al the same time as your committee and allow her to attend appropriate committee meeting. This position reports directly to the Board to ensure that the Board is kepted well informed of your progress,

We look forward to your advise on dates and venue once they have been confirmed but in the interim if there is any queries or if you have any wish to discuss any matter further, pleased don 't hesitate to contact Jan or any of the Board's Executive,

Once again our congratulations, and we look forward to assisting the corrunittee over the comIng years.

Yours in dancing

~~""~~ Anthea Matthews Secretary

AUSTRAliAN NATIONAL SQUARE DANCE CONVENT!ON ADVISO RY BOARD EXECIJT!VE ChaIrman Barry Chand!,,", 'I V.:rbena P!al:t GLENORCHY T AS 7010 OJ.6212-48Q8

Kevin Kelty 128 Holmes Road FORRESTFIELD W A 6058 08· '135'1 1099

Ntv McLachlan PO Be); 248 BUDERlM QLD 4556 07·544 S·12]8

Jan WoodKe! 31 LClli!t.~ AV ell.lJc MODBURY HEIGIfTS S,A. son 088265 !329

T ~rry f>o!leycun I" Bolah Place WAR.A.\1ANGA

ACT 261! 02·6288·201,53

THE SOUTH AUSTRALIAN SQUARE DANCE SOCIETY INC.

2007 N JIO A S UAR D CE CO E TID Nominations For CommiHee

Nominations are called from financial members of the South Australian Square Dance Society for the following positions on the

Committee to organise and conduct the 2007 National Square Dance Convention in Adelaide.

(Anyone nominating must be prepared to serve for 2 3M years prior to the Convention and up to 12 months after the Convention]

• CONVENOR Applicants should ideally have management experience, be capable of leading and motivating committee members, able to negotiate at management levels, and operate database and word processor software

• SECRETARY Applicants should have access to a computer, word processing and database skills and an ability to work in a team atmosphere

• TREASURER Applicants should be well versed in the handling and processing of cash, cheque and EFrPOS transactions. Must have access to a computer, an excellent understanding of financial database operations, and word processing.

• REGISTRATION OFFICER Needs good organisational skills, access to a com puter, understand of database and word-processing. This may be combined with the Treasurer's position

• PROGRAM MANAGER Must be an experienced caller with previous experience in Convention Programming.

• CUER MANAGER Must be an experienced Round Dance Cuer with previous experience in Convention Programming.

• VENUE MANAGER Needs good management skills. Organise and liaise with Venue Management, coordinate marshals, decorations, banners, car parking, security etc.

OTHER COMMITTEE POSITIONS Various other positions will need to be filled including HOSPITALITY AND PUBLICITY. Any members interested in being part of the committee should complete a nomination form but leave the position blank, After the election these positions will be allocated at the first committee meeting. Where necessary the committee will have the right to recruit other members on an as needs basis.

Nominations close last mail, Monday September 27, 2004 All nominations must be made on the Printed Nomination Form and should be forwarded to The Returning Officer, 2007 National Square Dance Convention Committee, GPO Box 408, Adelaide 5001, The Box will

be cleared at 8 pm on Monday, September 27,

An election for the Committee Members will be held during a short meeting at the Society Dance on Saturday, October 9, at the RSB Hall, Gilles Plains. Voting will be by secret ballot.

Where two people nominate for a particular position, each person will be given the opportunity to briefly address the meeting prior to the vote.

Country members or metropolitan members who are ill or absent from Adelaide will be entitled to a postal vote. Contact the Returning Officer by letter or phone 08 8265 7654,

M._HQBJ I~S_QI~t_:_Hej;_urnio gQtfi c~r

THE SOUTH AUSTRALIAN SQUARE DANCE SOCIETY INC.

2007 NATIONAL SQU RE DA CE CO E TID Election of CommiHee

The following nominations have been received for various positions on the Committee to conduct the 2007 National Convention in Adelaide. As more than one nomination has been received for two of these positions the nominees will be given the right to address dancers

prior to the vote, which will be held on

Saturday, October 9, 2004 at 8.30 pm (approximate time).

Nominated for Convenor (One position only)

Colleen Hunt John Sendy David Arn1strong

Nominated for Venue Manager (One position only)

Lyn Armstrong John Sendy

The following nominations have been received for other positions: Secretary: Jan Hannaford Treasurer: Lyn Armstrong Registrations: John Hannaford Program Manager: James Reid Cuer Manager: Les Tulloch Committee: Ka ren Jaen ke

Murray Dempsey

All Dancers are urged to attend this meeting which will be conducted during the

Society's October Dance which will be held on

Saturday October 9,2004 (Rounds 7.30 pm - Mainstream 8 pm) atthe

RSB HALL, Black's Road, Gilles Plains

Any dancer unable to vote due to work commitments, illness or absence from the city can apply to the Return

ing Officer for a postal vote. Phone 08 82651211

M. ROBINSON - Returning Officer

The South Australian Square Dance Society Inc.

Voting Form

CONVENTION CONVENOR

To Register your vote, place an [KJ in tile box alongside the

candidate of your choice.

D D D

MARK ONLY ONE BOX

HUNT, Colleen

SENDY, John

ARMSTRONG, David

When completed forward this form in the enclosed addressed envelope to reach the Returning Officer by last mail, Friday, October 8,2004.

RETURNING OFFICER 2007 National Square Dance Convention Committee

GPO Box 408 Adelaide 5001

M ROBINSON - Returning Officer

-------- ---------------

The South Australian Square Dance Society Inc.

2007

Voting Form

VENUE MANAGER

To Register your vote, place an [KJ in the box alongside the

candidate of your choice.

D D

MARK ONLY ONE BOX

ARMSTRONG, Lyn

SENDY, John

When completed forward this form in the enclosed addressed envelope to reach the Returning Officer by last mail, Friday, October 8, 2004.

( 1 I

RETURNING OFFICER 2007 National Square Dance Convention Committee

GPO Box 408 Adelaide 5001

M ROBINSON - Returning Officer

Committee Foundation:

Fo llon ing a request for a time extension to the end of August 200 .. L to allo\\ SOllth Australia to ascertain the degree of support ofit" s d ancers ~ a specia l meeting was held in South Australi a on Sunday August 29, during the Annual St ate Square Dance Comem ioll

-\t thi s meet! ng, dancers ga\e their support to the concept of South Australia holding the 48 th

"\uslrallan "'\ational Square Dance com enlion in 200 7

A date was set for the election of a committee bv the da ncers \)f South Australia To ensure a good att endance of dancers, the date was set for October 9, and was to take place during a regular Socletv Dance

With onh a shol1 time frame bet\\een the Initial meetlllg and the meetlllg to elect the committee, the meeting \\as publicized at all Club nIghts_ via primed posters_ and also \'erball~ b\ club ca ll ers

The meetltlg \\as also advertised in Roundup the OHicial "donthh \lagazlT1e of the South \L1stralian Square Dance Sexlet\

-\ li st of the committee, \\ith a brier C\' of each per<;on, 15 pri nted on page ' J ' )')")'),

Convention Oates:

-\t tlit' tirst Illeelltlg of tilt' Committee, It \\2h unanlmousl\ agreed that the Convention should be held fro m Thursda\'_ June 7 to \ londa\ Ju ne II Thi s incorporales the Queen -s Birthday Long \\ 'eeKend

Yenues:

As at preparation of this report Februarv 8, the Committee has onlv been able to meet t\\ice. due to the Christmas HolIda\s and pre-planned appointmen ts of various cOlllmit tee members ConsequentlY_ \vhIle planning is \Nell under way_ no ti na lisal ion of a venue has \et been made

T\\o potential venues have the dates penciled in \'vith the committee ha\ 'ing the first fight of refusal

• The Adelaide Convention Centre, situated in '\0 11 11 Terrace • The Dome Basketball Stadium, Be\erley The Dome \'vas the site of the previous

Comentioll held in -\delaide In 1998

• Of the t\\O sites, the dome is the \lumber 1 chOIce both t(Jr facilities_ pnclng and 1110st Illlportanth car parkll1g

Some concerns ha\'e been expressed that \vi th the decl ine in numbers of dancers attending Com enlions the Dome \\ ill be too la rge for the number of dancers expected \Vith thiS 111 mind, the \"enue \lanager has also approached the St Clair Centre at Woodyille, \vhere the 199::: ~ational Convention \vas held

-

Hcl\· .... e\cr. the lo~al Council responsible for th l.! '.cnue ha\e not rene\ved the f'rase with the current occupier. although negotiation'S ha\,e been taking place hel\\·een the tvolD bodies for some ll10nlhs C onSellueJ1l lv [he current cOntraclOrs can make no guarantee of an) ti rm booking

The Venue ~'1 anager has spo~eJ1 to the Council about the sublect. and been in to rmed the situation looks good for renev.al. however as of Wednesday FebnJar\' 2. the companv curremly managing. thl' stadiulll 11a\'e not had an~' l1e\\ ~ on progress

-\dditionall~'_ rhe commmee \\ ill be requi red to reimburse regular sporti ng bodies tor any lC!sses they would incur from gi\ ing up their ha ll rig.hts to al1o\\ the comemion 10 ttike pltice

With thi s III mind there tore, negotiat IOns have cantlllued \ ... nh rht! \1anagemenl of the Dome, quotes have been recei\ed <llld planning is continumg based on the dome being the venue of choice V'lith both parking and meeong rooms available at thiS venue, it has the potential to once more meel our needs

,..\ Second \enue, The ;vlacedonian Ha lll~ avai lable apPfl),\ imate h I ':' killS from the Dome TIllS \\ould hI,:.' sU!lable ror programs nOt conJu('!~d 1Il tht' Dnmt' It ha5 been u~ed rt'glllar!~ by the SA R~)und Dance society lor their Com entIOII<; . has d g00d Iloor and good acoustical properties

-\ mini bus \,,, 111 be arranged !l) tran~pOl1 uallerr!' and ~pecta t llrs between the two venues each da~

\I eetings :

A s lllen[I~.Jf1ed abmt' allll1eet1!1~s :-och r.:du led in the drah program anached to Ih is r~r0 rt. are plnllned !O he condUCIen 31 tile DllmE'

In 11111.' \\itl1 the statement fron! the ('a ntra D(lilcers at the "'S lh '\Jallonai in Hobart. 11 0 aIlO\\811r.:e hfl:. been made for CI meeting III for that group in 20()7

Budget:

-\ draA budget has been prepared based on 6:'.0 danccr~, a fi gure \\e ha\'c been !'trongly ad\ Ised Iu :JduPl b\ \ariolls people e.\ perienced in ;\"fltlOnrll C'o!1\ t'nllnn <.. \\ 'hdc thi ::; figure secllls lov. , It i$ e.\pedlenl for the COllllllillel.:: 10 \\01'1-.: on such 11 figure to l:' lhll re tht' Cllll\ 'en tioll does not sut1h ;1 !O~:i

It 15 a fact of life thlll based on these tigurt' !! RegiStra rl0n f-ee!5 rnU$t rise TO meet the anticipated costs It IS felt however that an~ major f1 5e \\ 11\ cause {l decli nt' In the number ofanendees

1 Il L' COnlnllttee hopes 10 keep Reg istra tion \' ees in li l1 (, 1\ Ith those used bv Warnambool 31 the ...J 611, "ationa! COll\entiOll Hov.·e\er, illS the commlnee 's opinion lhat charges should be kept belO\\ lhe SIOO ti.gure_ a~ there could b\! {\ p ~ .... chologlcal harrie!' raised by Ihal Slim

ThiS Inillal budget. \lhlCll at the moment has a defici t o!'appro'(imately $600U, \\'i ll ob\'ioush be subject 10 change \~ i lh in [lie ne.\l j ~ months. bUI gl\'es clear ind Lcatlon of the commillce '!' lIHen!Jons :\ fully finalized budge! \·",ill be presented in NSW at the 4th "-iatlonai COIl\'elHtOn

Acrom moda ti on: Our T ranspon and Accommucfatlon o lTicer IS currently negoll,u Illg \\ it h a number of motel chains elild (II present has had the olrer ofa IOo 'r) discount lor ~II dancers v.I1o register with the Gold

Chai n Motel Group and menllon the Convention rhere are popular good quahrv Caravan Parks and mott'l!' within a reasonable distance cr i lle proposed venue As ,,·ell '\delaide no\\' has fI Wide range of hotel and apllnmenl flccommoda llon ranging (rolll sen Iceable to ILI \unous Full delalls ohlle \arIOUS accommodat ion I\'pes on olTer wdl be il\adable on requC'st ,H our stand nl rhe -47' 1> '\a l ional COlnentl011

Promotion: \ '!. !iHIC di sp lay hel:;; heen arranged for lhe -t6'~ \i,Hlona l in " \/arnambool A full page advenisernem

tlppears III tile \~~arnambool program

\' ,monal ad\emSlng \.,.ill com mence on clnd aner Ihe ..,f Jlh 1'.'<1110nal l ll 200b

Pl o11s art'- in hand to promote the Convention in overseas Square Donee media. and il IS hoped to

ill ri'lilge Illf an Internet presence as \Veil

Croc he: :\, neche \~d l be nvailable 10r the tiq' nights. and S:Hurda\ . Sunda\ and :'<.h,1nday atiernoons

Chlldrell from infamlo 12 \ear olds \\111 be ('alen::d for The creclte v. ill be on si re al the lllaJor \enue. Thl:! current cost S!H1\\11 ill the hudg.e\ 1:- 1(lt' Ir;Hned ~tatTsLJPp!ied b: an agenc: The .... llIlll11lllee hope 10 n:duc-e tim. figure b: llSl n ~ trained !lClll-agenC\' personel

Transl'ortrrou rs: 'egoticuions are In tra in \\llh both Qantas and \ 'lrgtl1 Airlines 10 sponsor Ihe C"om€"11110n as the Ofticlal Aldine Ful l details w i ll be incl uded in the ne,t repo rt at the _nlll Conventh.J1l

-\s Illany delegates \.>vIII be arrl\:ing either b~' ov.n transporl . all group coaches. or ~\ililre a \-eh lc!e ~)11 RrTI\ ' ~ L no provision IS being made at present for Transpon fro m motels. cara\ an parks etc to or Irom the CO!1\ ennOIl Howe\'er the committee \vil I reassess Ihis pmr[lon prior 1(1 the next repon al the .plll \'allonal Con\entlon

Wbere ne":es::.<tr' . mint huses \\il l be arranged for trctnsp01"1 hel\\t"cn the 1\\0 ,enlles on the S:Hurday and Sunda\ r ht' commit tee has no pl;rns to org.anise tou rs of -\dela lde or the Region, 110I\e\er Touri srll SA ha s full facilitIes and in tQrmallOI1 01ltQur5 In South Au'![r<tlia Such IOlurmal io n 'Will be suppJied t{"l all delegates III the re~istratlon pack. or ,noner If reques ted Tourism SA ha\'e o lTered 10 suppl\ a botrle oflocnl Hlne 10 e\,er\ person v .. Ito books a lour \\1[11 ri1t'111 and mentions the\ are In !~delalde for Ihe .l.. u~tra l lal1 "anonal SquClfe Dance Convention

P,'og ram: A draft program IS appended 10 Ihls repon ~n~ requeSts suggestions tbr amendment from BO(lrd \ 1embers and or ~iH1onal Committees for alterations to cilher the dance or the meeting prog.rams \\ill be taken IntO (lccoun\ before finalIzing the program The c.ommittee 's observations ot"the 46'11 and -t7' 11 Comenllons \\ill also be used as a marker tor any c.ha'1ges

900 930

930 10 00 10 00 1030

10 30 1100 1100 11 30 11 30 1200 1200 1230

1230 100 100 1 30 1.30 200 200 2 30

2 30 300 3.00 330 330 400

4.00 4 30 430 500

Thursday

Boald

Meeting

.c

J.Y.GM Constitution

National

Squale

Dance

Society

Review Ed itors

Solo Da'r cers

Advance

Group

\ '

" < •

DRAFT MEETING TIMETABLE Frrday Saturday

,l\RDA

AGM ACF Board

General

Round Youth Dance Meet ing

Meet ing

General

Callers

ACF Board

Meeting

Meetings

Annual

Genera l

Meetrng

Sunday Monday

AdVisory Board

2nd Meeting

DRAFT DANCE TIMETABLE Thursday Friday Saturday Sunday Monday

Dome Dome 2nd Hall Dom e 2nd Hall Dome Dome

1100 I 130 Clogging 1 I 30 12 00 A Level Clogg ing Session

12 00 1230 Dancing Round Dance Plus by

1230 100 Teaching Session Contra

'100 I 30 Contra Showcase Techniques Plus by Sess ion

130 200 Session Rounds Experimental Definition

200 2 30 Gencra l Rounds Introduction Plus

230 300 Mainstream Round Session To A1 Session

300 3 30 Dance

330 400 Sess ion SessIon Mainstream A

400 4 30 Session Level 430 5 00 Session

500 530 530 600

600 630 6 .30 700

700 7 30 Rounds Rounds Rounds

730 800 Rounds Rounds

8.00 830 830 900 Genelal General Gencral General General

9.00 930 9 .30 10 00 Dancing Dancing Dancing Dancing Dancing

10 00 1030

1030 1100

Dance Timetable

Yage I ot I

Jan Hannaford

Frorn: "Lyn Armstrong" <[email protected]> To: "Heather Dandridge" <[email protected]>; "Karen & Murray Dempsey"

<[email protected]>; "David" <[email protected]>; "James Reid" <[email protected]>; "Jan & John Hannaford" <[email protected]>; "Les & Anne Tulloch" <Iest@chariolnelau>

Sent: Sunday. 14 November 2004 9:05 PM Attach: Monthly Planner.xls Subject: Nat Conv 2007lMonthly Planner

Food for thought-Well! Yes we are going to be busy, but what a challenge, commitment and a sense of achievement when we stage a great 48th National Square Dance Convention in 2007 that every one will be talking about for a long time! On behalf of our Convenor, David - Here is a Preliminary Monthly Planner as a guide to tasks we need to undertake over the next couple of years. I am sure there will be alterations and we will find more tasks to polish the final outcome. Today [Sunday] David and I toured some of the Venues and their surrounds. It would appear that The Basketball Dome with possible second venue The Macedonian Hall would be one good choice. An other choice would then perhaps be The St Claire Convention Centre with perhaps the Woodville Town Hall or Skating Rink as second venues. I have not contacted the second venue ideas as yet. FYI - the 1985 Perth Convention with an attendance of 1400 Delegates used the following Refreshments - -----=---Coffee 4 kg Tea Bags 5000 Milk 150 litres Sugar 30 kg Cups 9000 Stirrers @J Biscuits 3I boxes geach with 72 of 2-biscuit packs) Yours in Square Dancing

Lyn Annstrong Treasurer, Venue Manager, 48th National Square Dance Convention 2007 1 Derwent Crescent, Banksia Park SA 5091 Phone: 08 8 264 0150 Mobile: 0417 872 527

15/11/04

MONTHLY PLANNER 48TH NATIONAL SQUARE DANCE CONVENTION 2007 2004

Registration form draft Budget Decorations - sub committee - entrance Staging Parking -check with VenueiCounc~1 for verge parking Sponsors Computer - availability Callers Room Official Opening - Who! Static display of National at State Convention

Aug-05 Raise Money - Callers Quiz nightlRafflesiSalesiFancy Dress dance? Sep-05 Showcase Rounds

Tours Static display at State Convention - to be manned Dressed Set form Audio Loop Photographer - expressions of interest Convention Jackets - have we got them? Sponsors Seminars Decorations

Oct-05 Prepare registration forms - tours, meals etc. ALL CARE, NO RESPONSIBILITY to be added Nov-05 Final Budget NO SINGLE SESSION TICKETS

Sponsors Gifts for After Party Seminars Floor shows - expression of interest to be placed in Roundup SA 48th Sq Dnc Nat Conv Committee - dressed set - outfrts Hold Sound test dance at main venue Programme - draft

Dec-05 Find/Confirm/Book secondary venue Jan-06 Decorations

Staging for second hall - if required Display Booth for Coolangatta NSW National Registration forms printed - Caller/Cuer/Clogger to be included Sponsors Gifts Tours - Transport Airport etc Accommodation litterature SA 48th Sq Dnc Nat Conv Committee - dressed set - outfits

Feb-06 Seminars Official Opening - who - list of possibilities - State Governor Credit Card Facilities - check limit

Mar-06 Marshals - Round Ups and Dressed Sets Gifts Host/hostesses to be picked - include committee partners FJoorshow - updates Contact Callers Association re sound system 1 or 2 halls/meetings/after party Seminars Display Booth for Coolangatta NSW National

2


Apr-06 Notify St John confirm Car parking attendants - Security Sponsors - final - who ahd how much Floor shows Follow up photographer - backdrop Committee Accommodation for National 2007 Organise for Nat Conv property to be brol.:ght back to home state - is extensive/need trailerNan

May-06 Post Convention Reception Gifts Tickets - drafts for spectators, tours, meals, childcare, transport After Party invites - tickets Ribbons - draft Confirm transport of Nat Ccnv property to be brought back to home state View all floor shows for profetional standard. Elect Chairman for AGM - to be confirmed at the AdviSOry Brd meeting at convention

Jun-06 Display Booth for Coolangatta NSW National - to be manned All Committee- Attend NSW National Convention - in dressed outfits Receive hand over of National Banner/ bring back to home state Advertising/Promotion - in earnest SP Review - Squares around Vic, WA SOS advert Committee Accommodation for National 2007 - confirmed National Convention property to be brought back to home state

Jul-06 Seminars Who to do Dressed Set numbers Contact Meeting MC - Chairpersons for meetings to be listed in program Confirm appointment of AGM Chairperson AdvertisingJPromotion SP Review - Squares around Vic, WA SOS, Roundup advert

Aug-06 Gifts After Party - compile list Official Opening - final decision AdvertisingJPromotion SP Review - Squares around Vic, WA SOS advert

Sep-06 Signage - meeting rooms, toilets, booths etc Floorshow update Seminars Advertising/Promotion SP Review - Squares around Vic, WA SOS, Roundup advert

Oct-06 Advance Australia Fair - find presenter/record Caller/Cuer/Clogger - follow up on those not registered Trestle table for host/hostesses to have cover made Meetings - AGM etc numbers Final numbers for gifts Advertising/Promotion SP Review - Squares around Vic, WA SOS, Roundup advert Finalise gifts for Post Convention Reception Check draft programmme - list of Rnd Dances used at Convention from AROA Meeting between Committeelhost/esseslmarshals Appoint Head Marshal - to organise dancers to help out - prepare roster

Nov-06 Marshals sashes to be made Dec-06 Order ribbons

3


HostJesses vests ? After Party - Final Invitation list [)ressed Set numberslfigures to be published in SP Review I,dvertising/Promotion SP Review - Squares around Vic, WA SOS, Roundup advert Write to Societies ra State Reports I\CF - State Co-ordinators re ports Dressed Set registration forms

Jan-07 Follow up with St John Feb-07 National Society - re Year bars

Transport - close off - Official Accommodation to venue, Venue to meals, Venue to venue Advertising/Promotion SP Review - Squares around Vic, WA SOS, Roundup advert Daily News sheets during Convention - computer/printer - who will do this? Dressed Set numbers and figures to be published in South Pacific Review Contact Conv meeting Secretaries (eg AROS,ACF etc) confirm who chairing meeting! give time

inserted in program Mar-07 Count down begins

Snacks/light meals - who is organising Programs being printed Cut off for booths Cut off child care - how many catered for Advertising/Promotion SP Review - Squares around Vic, WA SOS, Roundup advert After Party final list State Reports - final - prepare for printing ACF Reports - final - prepare for printing Reconfinn staging for both halls Collate convention packages Send out Programs - Caller/Cuer etc Post After Party invitations Lunches required for. ACF Exec Brd meeting, Advisory Brd meeting, Exec. Gen. Meeting. Ea 5hrs

Apr-07 Advertising Deadlines for all magazines Post Caller/Cuer pachages Dressed sets registration closes State reports should be in Marshals instructions - Opening Ceremony - Dressed Set Parade Opening Ceremony practice Closing Ceremony practice Seminars - final check Reconfirm Official Opening /Guest Post Dancer packages Replies to Post Convention Reception - inform caterers Contact Callers Assoc and confirm Sound systems availability

May-07 Advertising Deadlines for all magazines After Party replies close Advertising media - lV, local papers, local radio Final rehearsal of venue for ftoorshows Banner hooks Final decorations check Photographer

Jun-07 Committee into Accommodation Decorate and set up halVs Thursday-check with venue Manager if possible on Wednesday

4


Computer availability I printing of daily news sheets Trail In - set up 9.00am Advance Australia Fair Media release Newspaper advertisement re spectators Convention Official hand over to next Nat Convention Committee Trail Out - dismantle Depart accommodation RESTandRECOUPERATE

Jul-07 Committee get together Finalise all bookwork

Aug-07 Sep-07 Close off National Oct-07 Books Audited

Dec-07 Final report to AGM for next National

Remember to take Nat Conv Banner

5

4 8TII A s AtiAN NATio At OUAR DANCE

CONVENOR & P ublic iTY - DAvid ARMSTRONG

VENUE MANAGER IT REASURER/REGisTRATioNS - l yN ARMSTRONG

SECRETARY - JAN H ANNAfoRd

CAllER MANAGER -- JAMES REid

CUER MANAGER - l ES T ullocl-t

TRANSPORT I A CCOMMOdATioN - HEATl-tER D ANdRidGE

HospiT AliT)' - K AREN D MPSEY

VENUE LiAisON - URRAY D EMPSEY

V ENUE LOGisTic s - A llAN T uckfiEld

YOUTl-t REPRESENTATivE -- DANAE D ANdRidGE

D ANCER REPRESENTATivE"" JENNY BATTERSby

E E

• ONVENTION

June 7 to 11

48th @

~ Australian 8} fQr National

{02)

~ Square Dance ~ Convention

THE COMMITTEE

At the 2005 Meeting afthe Board. some members expressed concern that the combined/portfol io ofTreasurerNenue Manager would be too much for the one person. We Rre pleased to advise The Board thaI these concerns should now be alleviated with theappointmcm of Alan Tuckfield to the position ofVenuc Logistics Officer, and the move of Murray Dempsey from Publicity Assi~tanllO Venue CCKlrdinalion. As well since the previous meeting we have been delighted to welcome Jenny Battersby to [he comminee as Dancer Represefllalive. and Danae Dandridge as me Youth Representative. Details of these new conuninee appointments will be found at the end orlhis bibliography.

DAVID ARMSTRONG - Convenor and Publicity Manager Ph/Fax (08) 8264 0 150; Mobile: 0417 822 826; e-mail [email protected] David has bet!n dancing for around 9 years. He is currently in his second tenn as President of ille SmIth Auslralian Square Dance Sociery. He was a member of the Adelaide Outlaws Club committee for two years. David has attended 7 Australian National Convenlions and I Canad ian Nalional Convention in 2000, at which he and his wife Lynette were guest speakers and co-conducted/presented a sem inar on $quare Dancing in Australia. He was Convenor for the 2004 and 2005 South Australian Stale Conventions. Prior 10 his reliremenl in 2003 David was Training and Quali ty Assurance Officer coordinating bOlh the training and work ofJOO St John Ambulance Trainen throughout South Australia. He has wide experience in the organization of training seminars and workshops for $t John, both intra-state and nationally. Prior to working for St Joh.n Ambulance, David was Press, Print, Radio and TV Production Manager with a number of Advertising Agencies in Adelaide. He has also written and directed the production of a CD on First Aid procedures.

JAN HANNAFORD - Secretary Ph: (08) 8263 6093; e·mail JannjhnH@ bigpond.net.au Jan has been dancing for 4 years. She is currently secretary of the South Australian Square Dance Soc iety. She is a current member of JR Squares Club comm itt ee and has been honorary secretary ofa number of professiona l organizations. Jan was Secretary, and Co-Hospilality Manager for me 2004 and 2005 South Australian State Conventions. Jan, now retired, was previously employed as 2 IC in the maternity sect ion of Calvary Hospital and is actively involved with husband John as Joint Commun ity Care Coordinator with Clovercrest Baptist Church .

L YN ARMSTRONG - Treasurer and Venue Manager Ph/Fax (08) 8264 0150; Mobile: 0417 872 527; [email protected] Lyn has been dancing for around 9 years. She is currently Treasurer of the South Australian Square Dance Society. She was a member o flhe Adelaide Out laws Club comm ittee for two years. L)'ll has attended 7 Australian Nationa l Conventions and I Canadian National Convention in 2000, at which she and her husband David were guest speakers and co~conductedlpresenled a seminar 011 Square Dancing in Australia. Lyn was Treasurer and Co-Hospital ity Manager for the 2004 and 2005 South Australian Square Dance Conventions. A trained Reg istered Nurse who was 8 team leader at the Royal Adelaide Hospital for 12 years; Lyn was Receiver of Revenues for the SA State Government for a further JJ years prior to her retirement.. Lyn has had wide organ isational experience, ranging from organising mass vaccination campaigns to directing and staging concerts.

JOHN HANNAFORD - Registrations Officer Ph: (08) 8263 6093; e-mail JannjhnH@ bigpond.nel.su John has been dancing fo r 4 years. He is currently a member of JR Squares Club committee . Now retired , he has been involved in running a family business and was also President and a member of the executive committee ofa trades association. John was Regislration Officer, and ex-officio Decorations Manager for the 2004 and 2005 South. Australian Square Dance Conventions. He has spent many years involved in scouting, including staging of their annual Gang Shows and Comedy Capers. Apart from square dancing. John who describes himself as a Prolessiona l Volunteer, is a Board member and Treasurer with Citizens Advocacy SA Inc. a Tax Help Volunteer and with wife Jan is Joint Community Care Coordinator with the Clovercrest Baptist Church .

DANDRIDGE - Tourism and Accommodation Officer O..<.:7 • .,.·..)V'vv, e-mail: [email protected]

for 25 years. She has attended 12 and numerous State Heather has Delegate to the National and was also a member of the South Australian for

many years. H"'!~th,~,. was a member of the Committee which the National Convention in Adelaide in 1998. Heather holds an Certificate HI in Tourism/International Retail Travel Sales. She has a of the Travel J ... /inct. ... '

JAMES Caller Manager Ph: (08) 8285 4434; Mobile: 0407100516; e-mail:[email protected] James has been dancing since 1981, and commenced in 1983. He runs his own club OR in Adelaide. James has attended 9 National and 21 State Conventions. He has been CallerlProgram Manager for a number of State Conventions, and has Convened I State Convention

LES TULLOCH - Cuer Manager Mobile: 0427496295; [email protected]

in Melbourne in 1986. He moved to Adelaide in 1995 and founded Sunset a club which dances both and Rounds. The club dances Rounds up to Phase 5. Les is on the committee of the South Australian Round Dance and is his 4th year as President. Les has attended 17 National Conventions and cued at 13 of them. He has attended 19 consecutive State cued at 18 and programmed Rounds for three in I 200 I and 2004. He has also attended and cued at one New Zealand Convention. As well, in conjunction with his wife Anne, Les has l'h"I''''lf>Oy'l'tninf'n and presented showcase dances at both the SA Festival and the National Square Dance Convention, three of these dances are on the national List.

KAREN DEMPSEY Phone: (08) 8283 0876 Karen has been for six years, and is on the committee of JR Squares. She has attended a number of National and State Conventions. Karen is in the retail industry. Karen has taken on the Hospitality portfolio, and will be ,,,,,,,Vi.,,,,, in close cooperation with the Convenor and Venue IVJi:l11U1lgCl in this OO~>ltl,on.

MURRA Y DEMPSEY - Venue Coordination Phone: (08) 8283 0876 Murray has been for six years, and is on the committee of JR Squares. He has attended a number of National and State COllventions, A retired member of the armed is currently within the area of traffic control. Murray has been involved for the past 17 months as Assistant Publicity Officer and in the immediate future will be

these responsibilities and moving his efforts and concentration to Venue Coordination. He will be with the Venue Manager and Venue Liaison Officer in the task of setting up and the

functions of the three venues during the Convention.

Now cornpletulJ,; who "danced" at her first convention cI .. r'£'irl<' since the age of eight. She has attended 3 National Conventions, Coloundra and Warrnambool) and was elected SA National Youth to the Coloundra Convention, a she has held since. Danae has also attended most State Conventions since she started dancing, and in 2005 the opening ceremony on behalf of "Square Dancing's Future Dancers" at the 31 st State Convention.

ALAN TUCKFIELD - Venue Logistics Phone (08) 8268 9160; e-mail: [email protected] Alan has been dancing for seven years, has attended I National and various State Conventions. Now retired as a TPI pensioner as a result of war wounds, Alan was for 30 years the Principal ofa Conveyancing Practice, and brings considerable business experience and expertise to the committee. He has been heavily involved in the Surf Lifesaving movement for many years, and has been a Lifesaver, Junior Instructor, First Aid Officer and Carnival Official. He was involved with St John Ambulance for many years, had 6 years experience as an Ambulance Officer and also spent 12 years as a First Aid Training Officer.

JENNY BATTERSBY - Dancer Representative Phone: (08) 8264 3904; e-mail: [email protected] Jenny has been dancing since 1990, and has attended 7 Australian National Conventions, 3 Conventions in the USA, I in Canada and I In the United Kingdom. She has also attended numerous State Conventions. Jenny is a member of Wild Frontier Square Dance Club, has served on the committee, held the position of vicepresident, and is currently president of that club's committee. She is employed in the administration area of Te)stra, where she has worked for the past 27 years. Jenny brings many years of dancing experience to the committee and as an astute observer and listener, is well suited to represent and voice the needs and wants of dancers during meetings.

PROGRAMME SUB-COMMITTEE

David Armstrong

James Reid

Les Tulloch

Jenny Battersby

Convenor

Caller Manager

Cuer Manager

Dancer Representative

48T~ AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN

30 November 2004

Andrea Matthews Secretary


The Australian National Square Dance Convention Advisory Board

18 Sinai Place Lockridge WA 6054

Dear Andrea

During discussion at our recent inaugural committee meeting the question of potential sponsors was raised; a necessary subject this early in our plans as potential corporate sponsors allocate their funds some years ahead.

South Australia is renowned world wide for its wines and we consider there could be a potential sponsor for the convention within the local wine industry. The Constitution however expressly forbids any sponsorship associated with alcohol.

It is our belief that in this day and age the community, as a normal part of social life, readily accepts the sensible consumption of wine, and in fact many square dancers can be seen enjoying a glass or two at restaurants throughout any convention (and at afterparties).

We are asking therefore that the Advisory Board offer dispensation to allow the committee of the 48th Australian National Square Dance Convention to approach the wine industry in South Australia with a view to seeking a sponsor from within their organisations.

We will await your reply with interest.

Yours in Square Dancing

Jan Hannaford Secretary

Convenor and Publicity David Armstrong 0882640150 [email protected]


TreasurerNenue Manager Lyn Anmstrong 088264 0150 ta [email protected]

Registration Officer John Hannaford 0882636093 [email protected]

Caller Manager James Reid 0882854434 [email protected]




Assistant Publicity Officer Murray Dempsey 0882830876

Venue Logistics Alan Tuckfield (08) 8268-9160 [email protected]



AUSTRALIAN NATIONAL SQUARE DANCE CONVENTION ADVISORY BOARD

Mrs Jan Hannaford Secretary 4Sltl Australian National Square Dance Convention GPO Box 406 ADELAIDE South Australia 5001

Dear Jan,

6th January 2005

In reference to your letter dated 30th November 2004 re dispensation of clause 15.01 of the Constitution for the Operation of Australian National Square Dance Conventions.

The Executive Board members have discussed this matter at length and I have to inform you that dispensation is not granted. The Committee were in full agreement that as this is a Constitutional matter a decision should be made by a full Board meeting.

One of the delights of square dancing is that it is carried out in a smoke-, alcohol- and drug-free environment. Moreover, the wine industry is also significant in other areas and once a dispensation is granted in one instance, it would be dM1cult to refuse in another. It also then brings up Wduty of care&. There are far too many ramifications for allowing special dispensation on this issue.

May I al80 remind you that Jan Woodget is on hand as your Liaison Ollicer to the Advisory Board to answer any questions you may have.

Yours sincerely. Anthea Matthews Secretary Advisory Board

\

,

ChaiJman a.ry ChlUldier 9 Verbena Place OLENORCHY Tas 7010 03 t;:m41:9K

"'~"" Anlbca MlIlthcws 18 Sinai Place LOCKRIDGE WA60S4 D~ 1i271: 1957

TrtaswCT AfchiYa Constitution Bey Mcl.a:hhm M ariQn Brown Terry Polieycutt POBolr. 248 PO Bo.1 18.5 14 Bolal i Place 8 UDERIM ROSANNA WARAMANGA QLD 4.5S6 Vi<: 10&4 ACT 2611

(}7 S44S mx rn Q';59 7/47 02 ~2g:: 2-::;:3

CO N

The Secretary, 46th Australian National Square Dance Convention P.O.Box 198 KINGLAKE Vic. 3763

Dear Adrian,

29th November 2004

Following our election to form a committee to conduct the 48" Australian National Square Dance Convention in Adelaide in 2007, we have recently held our first committee meeting.

On behalf of the committee I would like to request a booth at Warrnambool in 2005 at which we can give advance notification of the 48th Convention in Adelaide in 2007. We would require that the booth have access to at least 10amps power supply and whether a table and chairs are supplied or could be arranged.

Are the booths backdrops able to lake posters etc and are they flat or does the backdrop have wings i.e division between booths.

We would al80 like to have a full page advertisement in the program. What are the necessary printing requirements in particular logo, photographs

etc, also the deadline of copy for printing.

Could you also advise what hours the booth would be accessible to other dancers, what security arrangements are made for other hours and the insurance of articles in the booth.

Would you please advise us of the costs involved in the above requirements and also what dimensions the booth would be including the height.

We look forward to your early response and hope to meet w~h you in March 2005.

Yours sincerely,

Jan Hannaford, Secretary 48'" National Convention.

Jan Hannaford

From: To: Sent: Subject:

Dear Jan,

"Adrian, Mirrabelle, Eric & Matthew Brown" <[email protected]> "Jan Hannaford" <[email protected]> Friday, 3 December 2004 9:3~ AM Advert & Booth for 46th National Convention

Page 1 ot" 1

Thank you very much for your letter regarding requests for advertising space in the program and booth space at the 46th National Convention in Warmambooi next March. The arrangements regarding the advertisement as you would know have been discussed between our two committees and that will be placed in our program as David Armstrong has forwarded the advert to us.

Regarding the booth that will also be arranged, and an area will be supplied to you. Our next meeting is on Monday December 20 and at that meeting all the specifics regarding this will be discussed and I will write to you shortly afterwards to let you know the arrangements.

I hope that your initial plans are going well.

Yours in square dancing,

Adrian Brown Secretary - 46th Australian National Square Dance Convention warmambool, Victoria. March 24 - 28, 2005 http://memb_eIS.oRlli~i]ome.com.au/v:?da/200_5Home.htm

3/12/04

Jan Hannaford

From: To: Sent: Subject:

"Adrian Stuart Brown" <brownie [email protected]> <[email protected]> Thursday, 6 January 200512:04 PM Booth at Warrnambool Convetion

Jan Hannaford Secretary 48th Australian National Square Dance Convention GPO Box 408 ADELAIDE SA 5001

January 6, 2005

Dear Jan,

Thank you for your letter dated 29th November. It was discussed at our meeting on December 20.

We have plenty of room for your committee to hold its Static Display booth in accordance with National Convention regulations.

We are able to supply you with two trestle tables, however it is our understanding that chairs do not need to be at your booth as booths for conventions more than 12 months in advance are not permitted to be manned as this is seen to detratct from the following National Convention in 2006.

We are unable to guarantee security of your booth and recommend that all valuable items are taken by one of your comnlittee menlbers in between sessions. The venue may not be locked between sessions as it is under the control of the venue management and therefore their employees may be in the building prior to sessions.

There will be no charge for your booth, however if you would like us to make up a pinboard for your use it will cost $50. The specifications of the board are as follows:

One panel2.7m x 2.7m x 1.8m high with 2 pin boards and 1

Page 1 01"2

6/01105

white board.

If you require further information about this backdrop please do not hesitate to contact David O'Hara who would be making it up for you. His email address is [email protected]

Regarding the advert in our program, most of this I believe has been taken care of by David Armstrong. Our cost for a full page advert will be $100.

My apologies for replying to your letter by email instead of on letterhead by post. I am currently in Canberra visiting my wife's family and whilst I have my computer with me I do not have access to a printer.

Yours in square dancing,

Adrian Brown Secretary 46th Australian National Square Dance Convention Warrnambool, March 24 - 28, 2005

Page 2 on

6/01 /05

of 1

Jan Hannaford

From: "Iyn armstrong" <[email protected]> To: "Les & Anne Tulloch" <[email protected]>; "Karen & Murray Dempsey"

<[email protected]>; "Jan & John Hannaford" <[email protected]>; "Heather Dandridge" <danae1 @bigbutton.com.au>; "David" <[email protected]>; "James_Reid" <[email protected]>

Sent: Wednesday, 2 February 2005 5:41 PM Attach: Venues. xis Subject: Venue Update

It is not a good time of the year to get folk to reply to phone and Emails. Some have just come back from holidays. However - here is an update of information on the venues we are now likely to select from. Cheers

Lyn Armstrong Venue Manager, 48th Australian National Square Dance Convention 1 Derwent Crescent, Banksia Park SA 5091 Phone: 08 8 264 0150 Mobile: 0417 872 527

2/02/05

48TH NATIONAL SQUARE DANCE CONVENTION 2007 VENUE ADDRESS PHONE EMAIL CONTACT DATE REPLV

I I CONTACTED Flndon Road/off Grange

Basket Ball Asso9 of SA Dome Rd 8444 6444 [email protected] Doug Bar10w 11/10/04

formerly Clipsal Powerhouse 14/10/04 19/10104

18/10/04 18/10)04

18/01/05 31/01-1&2102105

Macedonian Hall 148 Crittendon Rd Findon 8356 0687 Macedonian Comm of Adel SA Inc Milan Tanev~ 12101/05 14/01105 St Clair Recreational Centre 109 Woodville Rd 8445 8344 stclairlrocasualeisure.com.au Jeff Sharp 11/10/04

14/10/04 emailed & phn 13/11/04

18/10/04 18/10104

1102105

Charles Sturt City Council Woodville 8408 1111 Tony Williams/Property Liason Officer Sophia 18/01/05 19/01/05 Finclon Road 1/2 kl from [

Woodville Town Hall St Clair Cntr 8408 1111 Desk girls Merryn 1/02105

II I I I Woodville High School ~ Hall 11 Actil Avenue, Wdvl 84459833 Lee Johnson 2/02105

)

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CAR PARK (gra5~}

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.........••.............. ( CIP (sealed)

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NOTE: ONLY ENTRANCE AND EXIT THE CLIPSAL POWERHOUSE FROM eRI TTENDEN R'JAD.

CLiPSAL POWERHOUSE

MAIN ENTRANCE WEST

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All Correspondence to The Secretary GPO Box 408 I

1.+8 Crmenuon Koad hnlioll

De;-lr J\Iilan. I\c: '+8 ,11 . \ w; rralian :\atJonal SCluarc Dance COI1\Tn rjon

ro be held 7111 - Il'h.l unc 1()07

'I I'L l ... :.,.

Our I\.lall1 Venue \vill be rhe [)i~rll1crjve H()me~ Dome. Cnrrendon Rd. hndon

I \\"I~h to contirm ollr u,c of rOll[ faci.lincs for thc weckend a~ prl"\"I()lI~ly dj~cll~ ~C (1.

:-;a rurda,' 9 ,11 .1 une from 9:00 ;-1111 to 5:3() pm :-;lIllda,' j()lh.l LIne twm 1111()on ro 5:31) pm \ I()nd~\' Il'h Junc from 12:3() to S:.1{) pm

You (Illored an II1clu~i\"t, pnce tor hillng ,-our facilities of SSSO.

I lx-licH' IOU \\·i.ll DC at the hall ar 9:011 am on rhe Sarurd;1\' morning to hand u~ rhe kc\-. If \\"c could halT the kel' earlier we would appreciare it. a;; \\T ha\'c 10 ~Cl up the ~ound equlpmenl tor the ,hncll1g to ,rart :H 9:()(1 am.

I \\-ill i"ue \-Oll \Vnh a prog.rammc ot our \H~ckend. \\ -c \vill abo prm-Ide '-Oll \\,lrh :2 Cree pa ~,;e~ to ,-iel\- our weekend danclllg.

Y()ur family and frlcnd:; are abo \\"('icorTJe. how{Ter rhe,' \\-;11 be required ro pm- a nighrh- fcc of S2.1)() each. Thl~ a~si~t~ \\lth ln~lIrance and Security co'·cragc. I:.ach da\"s Tickcrmg will be clearh- Idcnritled. Pka~e let me know ho\\- mal1\- pa"e~ HHI 1111ghl require and for which day. l-r('(' parkll1g permits are <l\'ailable from me. PrJO[ to rhe conH'ntiol1. on reqlle~r.

So rOll can decide when rOll would most like to attend the cOOl'enno n, I have li ~ red rhe mall1 . . ('\'(' 111:' or each elmo.

Theme - ' \c\elalde Your S(lllare Dance f!e;l\TI1 ~()n7

-Thllr~dal' rught 7th June \\ill be \I-hat IS known as the trail III dance. - !-rllla\ night Rth June at 8:1)/) pm the opcnlllg cercmom \\-ill I)c a ~pectaclliar fan farc. -Salurela,- nlghl Slth JlIne at 8:(){l pm we have a dressed ,er parade or unifonnh- dre,;sed

dancers.

-Sunda,- night 111th June rhe closlIlg ceremom. Ithe anrirhesis oC the rheme l--leaH'nl going out \\-;th 'de\-iJj,h abandon '. ThiS will take place mid cTenll1g.

-,\Iondal- night IS rhe rrail out dance. From Ilea\'en to f hdes 'J ,er's ha\'e a I-Iell of a I1lght'

The speerator \'iewlI1g area IS a prIITle pO~l(1on. ar :"treel lc'-el. d irectly opp()~lte and abo\-e the maJl1 qagc_

r-,,\ ' J - \\-e haye a large contingent of oyer so .Iapane,e dancers comJIIg oyer, abo ~ome from I·.urope. Lngl;lI1d .. \mcflca . \\ e arc ecpec rrng some 7 S()-l-\UO dancers on the dance floor a r amrIme during the e,-ening sessions. ThiS III Itself IS a specracular (li~pl;lI' of colour and dance.

!{q~anb

1.1"11 . \ rmstrong \ ' ('nUL" Managerlf reaSllre[

[email protected]


T reasurerNenue Manager L yn Armstrong 0882640 150 [email protected]




T ransportJAccommodation Heather Dandndge (08) 8295·5060 [email protected]


Venue Liaison Murray Dempsey 0882830876

Venue Logistics Alan T uckfield (08) 8268·9160 [email protected] au



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Toilets

Street Parking

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MACEDONIAN HALL

;\ Loading Acces

\

rn m Full Kitchen Street Parking

Stage 6.1 X 2.8 metres I---yo

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Main Hall [Ball Room]

20.5 X 17.5 metres

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'---- -~ I Main Entrance

c __ =:> J Toilets

Crittendon Road. Findon - 1 kilometre from Powerhouse

~~SO\JAR~~-9~ ~la~rH ).\US~rR).\ll).\N ~~~~~ N).\~flON).\l SQU).\RE

111( i~

~~~(N ,~\·tt~ f)).\NCE CONVE~rflON Buy Your ··Stairway 1

to Heaven·· Now Each Bottle Enters A Lucky Number Draw,

., ... ~ ..... ,.~ ... I<i' You Could Win Your Money Back L---- • • ~ One Prize - One Ticket Only

2007 de[aide

CHeaven .••

Stairwa! cr 0

Your ($ 1 er week)

A Great Chance To Attend A National

48Tli AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN

All Correspondence to The Secretary GPO Box-408 Adelaide SA 5001

r-- ~----------------------~~~

Convenor and Publicity David Armstrong 088264 0150 [email protected]






TransporfJAccommodation Heather Dandridge (08) 8295-5060 [email protected]



Venue Logistics Allan Tuckfield (08) 8268-9160 [email protected]



Adelaide §()uth Australia - ~()ur §Quare ()ant:e tieaven 0 2fJfJ7 Web Site: http://2007national.squaredance.org.au

AGREEMkNT WITH DISTINCTIVE HOMES DOME For 48TI1 AUSTRALiAN NATIONAL SQUARE DANCE CONVENTION

ruNE 7, 8, 9, 10, II 2007

hems to be changed:

This agreement is not for a commercial project but run by a non profit Organisation for it's members only. The general public will be welcomed as spectators only.

Request a clean stadium - all sponsors signs taken down please

Ticketing: Item 2. I lllis will be conducted by the NationaJ Square Dance Convenrion Registering Officer.

Ticketing Receipts: Item 2.2 These will not be handJed by SASA and no monies will be deducted for SASA.

Staff: hem 5. 1. 1 The only staff required for this event will be: Parking attendants, Security, Cleaning, Electrical [if required]

To Repair: Item 5.4.1 Any re pair to floor - is this included in the Fee or separare [if needed]

Advertising: [tern 5.8.1 This is not a commercial event. Banner requested to be displayed as negotiated

Advertising Proofs: Item 5.8.2 Re registration forms Advertisements in Square Dance own magazines Advertisments in news papers Flyers Again - only for non protit making event - not for general public participation

Sales; Item 5.9 Stalls of Square Dance dress and articles to be freely positioned in specific locations. Photographer for Square Dances to purchase photos for themselves.

Air conditioning and Electrical Equipment: Item 5.10 We may need to have air conditioning adjusted to suit the conditions at the time. No trade alterations needed for this is there?

3/04/05

Entertainment Conclusion Time: Item 6.7 Negotiation of closing times of events need to be made. II PM Thursday. Friday. Saturday. Monday. However Sunday also needs to be II PM as dancing will conclude at 1000/1030 PM

Sound Levels: G • \0 . 95 decibels - who monitors this?

Breach of default: Item 7 Previous termination clause Item 6 - which clause app lies?

Service of notices: Item 12 The Venue Manager will not be home during this event. Where will any notices be served? If placed in letter boxes tbey wont be cleared until the Mondayrruesday in any case!

Item 10: Public Risk Insurance to the value of $20,000,000 - for commercial events only? Remembering that this event is non profit and not open to tbe general public other than as spectators.

3/04/05 J

of2

Jan Hannaford

From: "Iyn armstrong" <[email protected]> To: "Les & Anne Tulloch" <[email protected]>; "Karen & Murray Dempsey"

<[email protected]>; "Jan & John Hannaford" <[email protected]>; "David" <[email protected]>; "James_Reid" <[email protected]>; "Heather Dandridge" <[email protected]>

Sent Tuesday, 19 April 2005 7:34 PM Subjoct: 48th Aust Nat Sq Dance Convention contract

For your infonnation-Today [Tuesday 19/4/05] David, myselfand Les Tulloch were able to meet with the 'Distinctive Homes Dome' Basketball Assoc of SA Inc. personnel. The amendments discussed by this committee and written by me were discussed at length and agreed upon. BASA are now in the process of drawing up a contract - which includes most of the amendments - to be signed in the near futute. This will then enable us to move on to other areas towards the 'Best Aust Nat Sq Dance Convention' . Some items you were particularly interested in were -

All of their sponsor signs able to be removed - will be •• some additional expense would be if we should need to call in their electrician and a fork lift driver. .. copies of our registration forms, advertising, flyers etc will be provided to BASA prior to printing .. there are no restrictions to basic adjustments to air conditioning. •• BASA do have emergency backup of ' intercom and basic lighting' in the event of a power failure • * Copyright clause is not an issue for our event *. Distinctive Homes Dome premises include the car park and it's entrances, for Insurance purposes .. The $20,000,000 Indemnity Insurance requirements are to be negotiated with BAS A Insurance company to hopefully make our $10,000,000 coverage suitably acceptable. I am currently seeking further information on this myself, from our Insurer . •• some keys will be made available to The Venue Manager 48th Aust Nat Sq Dance Convention as needed. BASA personnel will however be available at all times! •• BASA 'Distinctive Homes Dome' personnel will be on the premises at all times and clearly identifiable in uniform. *'" The committee of 48th Australian National Square Dance Convention will meet with the BASA personnel prior to the event and be infonned about BASA evacuation procedures which we will follow, be instructed by and work with them to ensure an effective evacuation in the unlikely event of same. * * The bond of $2,000 will be returned to us on BASA's normal 30 day financial basis .. Sound Levels [95 decebels] are a guide only and not actually monitored * * Percentage of proceeds of sales to SASA not applicable for our event .. Rubbish Disposal is very well catered for and covered under the terms of the contract *. Dancers using mobile homes will be able to negotiate for over night stays on the property but will not have any facilities available outside of the normal openingllock up hours - being roughly 8.00 AM - Midnight each day of the Convention. •• Subject to our programme needs - SASA cafeterias will stay open as we

21104/05

request the need and will provide drinks and sDack meals . ..... Car Parking Pricing is still open for negotiation at this stage FurtherbMonnarion-The initial quote for the Dome was given to me as $3,300 per day and $1,100 per set up and set down day. I have managed to secure $3.000 per day and $100 per hour for the Tuesday 12th set down day. Unless an urgent need arises there will be no further negotiations apart from clarification of the Indemnity Insurance and the final cost for Parking - the contract will be signed and accepted when it is completed. Regards

Lyn Armstrong Venue Manager, 48th Australian Nationa1 Square Dance Convention I Derwent Crescent. Banksi. Park SA 5091 Phone: 08 8 264 0150 Mobile: 0417 872 527

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21 /04/05

Suggested thoughts to include in a letter to a select number of State Politians and Local Councilors. lin no specific order).

I wish to infonn you that the 48th National Square Dance Convention has b~n awarded to South Australia for 2007. subject to certain conditions being satisfied.

Planning by a committee of dancers here has now been underway for approximately I year, planning for the dates of June t h to and including the 11th 2007.

The 47th National at Gosford on Anzac weekend next year has at this stage approximately 1000 dancers registered.

There has been a search conducted to find a suitable venue here in Adelaide which has now been narrowed to the Distinctive Homes Dome - unless you can suggest another suitable venue.

This is where we the organising commHtee have found a stumbling block and need some assistance. lbe "Dome" requires in their contracllo hire an insurance policy to cover tbern for $20 miition, public liability.

The South Australian Square Dancing Society already has a standard cover of $S million and has no problem to have it increased to $10 milJion for this convention. But here is the problem; after some months now of trying / negotiating / looking around / etc to locate a company that will offer coverage of the larger amount.

TItis coverage ($20 million) must be a signed and sealed deal for us to sign the contract with the "Dome" & hence attain ratification of our Federal Body to be able to continue wlth planning and hold the 48 111 Convention in Adelaide.

As you can see ~""'the above infonnation this is to be a major event in the tife of Adelaide Square dancers [and the State], and has not been held in South Australia since 1998. With the attraction of a considerable number of interstate and overseas dancers to this state there will be a tourism spin off that will assist our economy.

Promotion of this event as a "bealthy lifestyle" for all age groups [10 t090] is another reason why we want to hold this event & promote square dancing to the general public of S. A.

In your position of

We ask for

Premier I Minister of Sport & Recreation / Tourism efc etc

1 Assistance with our lnsurance situation. 2 Suggestions of any other venue [we are happy to give requirements

of same1 . 3 Help with promotion of the event ,at sui table time/so 4 Any other assistance that you think would be of benefit and can

arrange.

13th March, 2005

Ms Peta Kranz SA Tourism Commission level 10 50 Grenfell Street ADELAtDE 5000

Re: 48th National Square Dance Convention 2007

Dear Peta

On behalf of the organizing committee for the above function, I would tike to thank you for your support and provision of DVD and Secrets Booklets with which to publicize our state at the forthcoming 46th National Convention in Warrambool.

Your publications willi am sure be quickly snapped up by those dancers who plan to visit South Australia in 2007.

Again thank you tor your co-operation

Yours sincerely,

Jan Hannaford Secretary, 48th National Square Dance Convention Committee.

48TH AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN

13 June 2005

Mrs and Mr R. Walker 35 Eastfield Road Leicester LE3 6FE England

Dear Mary and Roger


Thanks so much for your e-mail message indicating you can distribute some fliers advertising our 481h Australian National Square Dance Convention.

It is keeping Lyn and I very busy at the moment, but planning is going well. Two years today we will be taking part in the trai lout dance, then it wi II be ti me to tear everything down.

Two years might sound like a long time, but when 1 think of all the committee still has to do, it produces a "few" bursts of adrenalin.

Thanks again for your offer to help, we have received two queries so far from the advert we placed in the June edition of the English magazine, and we will be advertising again soon.

Hope your summer weather is being kind to you.


David Annstrong Convenor 481h Australian National Square Dance Convention

Phone/Fax: 82640150 Mobile: 0417822 826 e-mail: [email protected]

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Convenor/Publicity David Armstrong 0882640150 [email protected]







Hospitality Karen Dempsey 0882830876 [email protected]

Assistant Publicity Officer Murray Dempsey 0882830876 [email protected]

Venue Logistics Alan T uckfield (08) 8268-9160 [email protected]



14 June 2005

1. West 59 Strickland Street Christchurch 2 New Zealand

Dear Jill


Thanks so much for offering to distribute some fliers advertising our 48 th Australian National Square Dance Convention.

The convention planning is keeping my Lyn and myself very busy at the moment, but planning is going well. Two years today the convention will be over and we will be tearing everything down.

Two years might sound like a long time, but when I think of all the committee still has to do, it produces a "few" bursts of adrenal in.

Thanks again for your offer to help, we will be advertising in "The Kiwi" starting in September, but the more fliers we can place with clubs the better the exposure.

Look forward to seeing you on the floor again soon.


David Armstrong Convenor 481h Australian National Square Dance Convention Phone/Fax: 8264 0150 Mobile: 0417 822 826 e-mail: [email protected]

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48T~ AUSTRAliAN NATioNAl

SQUARE DANCE CONVENTioN

INiTiAl REPORT By T~E CONVENTioN COMMiTTEE To T~E AdvisoRY BOARd WARNAMbool2005

48T~ A USTRAliAN NATioNAl S QUARE DANCE C ONVENTioN

Lorraine Harvey Venue Manager


4ih Australian National Square Dance Convention P.O. 4023 WYONGAH N.S.W. 2259

22nd August 2005.

Convenor/Publicity David Annstrong 0882640150 [email protected]


Dear Lorraine TreasurerNenue Manager Lyn Armstrong

Re: 48th Australian National Square Dance Convention display stand. 0882640150 [email protected]

As South Australia is starting to plan our display for Gosford we would like Registration Officer

to know whether the following items could be supplied - John Hannaford 0882636093

• Two trestles for an effective display for our convention in 2007 [email protected]

A large backboard behind our display [if you are able to supply this, Caller Manager

could you please advise us what size is available] ~~~~~:~~d34 •

• At least one easily accessible power point (10 amp), as we will [email protected]

have several electrical items in use at one time. Cuer Manager Les Tulloch

Are you aware at this time whether our stand will be backed against a wall (08) 8388-2502 or in an open area? [email protected]

Looking forward to meeting with you in Gosford.

Yours sincerely,

Jan Hannaford Secretary 48th Australian National Square Dance Convention

T ransportJAccommodation Heather Dandridge (08) 8295-5060 [email protected]



Janel I-Iannatord GPO Box 408 Adeluide Smith Australia SUO I

Dear Jan,

[ am so sorry I have not answered your queslions sooner. , dutifully filed your letter in my "Booths" envelope, forgetting that I had questions to answer. However, finally , here is my rep ly!

I. Two trestle tables will be available for YOll r display 2. A blackboard is not available, however I have 2 white

boards each approx imately ISOcm wide x 90 em high. which would be available.

3. Standard 10 amp power points wi ll be ava il able and we will prbbably allocate 2 of these to YO ll . (It wou ld be advisable fo r you to have a power board as we ll.)

4. Your stand will probably be agai nst a wall as it is easier to supply you with power there.

Hopefully this is acceptable to your committee, and once again my apo logies fo r taking so long to reply.

Yours Sincerely

j~~7' Lorrai ne Harvey

CDNTIICTS

CONI/£NORS Jason & Leanne Nicholson

(02) 4392 24 ~ I [email protected]

SECRETARY Janelle Bridge

(02)4392 85 19 [email protected]

TREASURER Owen Dous!

(02) 9602 6377

REGISTRATIONS Ed Coleman & Lynn Yllger

(02) 98751975 [email protected]

FACILITIES Lorra ine Harvey (02) 4392 6060

PUBLICITJ' Amanda Kingsley

(02) 4388 4487 aj [email protected]

PROGRAM Barry Wanson

(02) 4229 4059 [email protected]

A RTISTIC DIRECTORS Ron & Roslyn Burrett

(02) 4390 9857

YOUTH CO-OR.DINATOR Evelyn Bndge

(02) 4392 85 19

WEBSITE www.47ansdc.org.ou

ALL CORRESPONDENCE The Secrelary PO Box 4023

WYONGA H NSW 2259

FEEL YOUNG AND HAVE fUN 1N 2006 - UNTI(A'- CDAST NSW -

Jan Hannaford

From: Sent: To: Subject:

David A [[email protected]] Monday, 5 September 2005 11 :41 AM Jason Nicholson 48t., National

Hi Jason and Leanne, how are yeu both, keeping up with things and not tiring out too much I hope . Oh to be young again and have the lasting power. LOL

Now down to business, we, the committee of the 48th would like to run a full page advert on the web to give us a chance to spread the message of the 48th over a wider area overseas.

However, under the "no advertising until the current convention actually launches" protocol, we will need to approach the Advisory Board for dispensation to go ahead.

We do not wish to interfere in any way with your Convention promotion however, so at our last meeting it was decided that we should approach

,ur committee to see whether they would object to us launching a web . _~te in the very near future. If your committee is not in favor of us doing so, we will not approach the Board or launch the site; if however the 47th do not mind us launching on the net in the near future then we will approach the Board with our request.

Hope this makes sense to you, please ask for more explanation if needed.

Good luck with your planning, according to Barry Wonson last weekend things are going well for you.

See you in April.

David Armstrong Convenor 48th Australian National Square Dance Convention 7 to 11 June 2007. Adelaide South Australia GPO Box 408 Adelaide SA 5091 Ph/Fax: 08 8264 0150; Mobile: 0417 822 826

1



15 April 2005

The Officer in Charge South Australian Police Band GPO Box 1539 Adelaide SA 500 I

Dear Sir

South Australia is to host the 48 th Australian National Square Dance Convention, to be held in Adelaide from June 7 to 11 , 2007.

This convention is held in a different State in Australia each year, and this will be South Australia's first opportunity to host this event since 1998.

We expect to have between 800 and 900 dancers present from all States of Australia, as well as dancers from New Zealand, and a number of other overseas countries, possibly including Canada, Japan and Germany.

As part of the program an official opening will be conducted on the evening of Friday June 8, and during this ceremony we wish to have a 20-30 minute presentation featuring a South Australian icon or group.

The committee can think of no better South Australian organisation to feature than the South Australian Police Band; this letter therefore is enquiring as to the following:

• Does the Police Band present/perform at a ceremony such as this, which is featuring South Australia to many potential future tourists?

• If so, what fees are payable to have the band perform?

The Convention is being held under the auspices of The South Australian Square Dance Society Inc; both the Society and the Convention Committee are volLmtary, not for profit organisations, which work for the good of square dancing as a leisure activity for the community.

While it is really too early to discuss programming details, if the band was able to participate we would envisage a presentation of approximately 15 to 20 minutes from the band, and then if it could be arranged a 10 minute (approx) bracket where we could have 1 OO's of dancers on the floor surrounding the band, and with callers directing the dancing to music from the band.

Convenor/Publicily David Armstrong 0882640150 [email protected]





Cuer Manager Les Tulloch (08) 8388-2502 lest@chariotnetau

Transport/Accommodation Heather Dandridge (08) 8295-5060 [email protected] .au


Assistanl Publicity Officer Murray Dempsey 0882830876 [email protected]



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We look forward with interes t to yo ur reply . South Austmlia has developed a repu tation at previolls Conventions as being a very progressive and innovative State when it comes to presenting Square Dance Conventions, and thi s committee is trying its utmost to maintain that reputation. We feel that if' the Police Band is able. to participate in th is openi ng ceremon y we can once again prove that South Aust rali a is a "Great State".

Should you wish to di sc llss thi s persona ll y to clarify any details please contact me at any time.

Yours sincere ly

David Armstrong Convenor 48 1h Australi an National Square Dance Convention

PhollelFax: 8264 0150 Mobile: 0417 822 826 e-mail : lh.l\" n ill·ob\\l'h. ':OIll.dll

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South Australia Poli ce ~~'X

20 April 2005

David Armstrong Convenor

• , ';'ll"· .. ·' .\ I, V t ,.1"" ,."

28' Australian National Square Dance Convention GPO 80x408 ADELAIDE SA 5001

Dear David

BO X 1539 GPO. ADELAIDE SA '5001 T ELEPHONE: 'S207 5000

0,,' A", 07lA.()1

82074105 82074182

Thank you for your letter received 18 April 2005, requesting the Band of the South Australia. Police to host the 48- Australian National Square Dance Convention.

The Band have not yet finalised its program for 2007, however we have made a tentative booking for Friday 8 June 2007 for the official opening.

For further contact please liaise direct with Senior Sergeant Doug Drysdale on Ph: 8207 4105 or 0402 890 414,

Yours sincerely

Bill Prior Chief Inspector Ofticer in Charge Band of the South Australia Police

48 th Australian National Square Dance Convention


16 October 2006

Senior Sgt Doug Drysdale Director of Music Band of the South Australian Police

Dear Senior Sgt Drysdale

Square Dance Logo

Further to our telephone conversation a few weeks ago about the attendance and participation of the Band of the South Australian Police as the main feature of the Opening Ceremony of the 48th Australian National Square Dance Convention, the Program Committee has now prepared the first major draft of the Ceremony and the details, which include the criteria for the Police Band is as follows:

Friday, June 12,2007,7.30 pm: • Opening Ceremony commences • On cue, the Police Band enter the stadium either through one or two

entrances, direct onto the floor (3 basketball courts) of the Distinctive Homes Dome)

o Band gives a brief demonstration of marching and drill skills • MC Requests everyone to stand for the National Anthem (music by the band,

singing led by the Cabra School Choir) o Band plays an opening fanfare o Band and Choir present/lead singing of full National Anthem

• Official Opening Ceremony takes place o [This will be a minimum of talking and speeches, and will be kept to a

maximum of 5 minutes (no Politicians)]. • At the conclusion of the speeches the Band gives a performance which we

would like to include: o A demonstration of marching and drill skills o If possible a humorous performance, such as the presentation given at

a previous Police Tattoo of Gilbert and Sullivan's Pirates of Penzance "When A Felon's Not Engaged ... (A policeman's lot is not ... )"

o The drill and other presentation to take approximately 10 minutes, finishing with the band forming up into the National Square Dance logo (2 interlocking squares depicted at top of this letter)

• Dancers invited onto the floor and take part in two dance brackets with the music provided by the Police Band.

o This music can be either 4/4 or 2/4 tempo at 126 beats per minute o Our Caller Manager James Reid will make direct contact with you and

work with you to select the appropriate tunes for this segment

Adelaide South Australia - Your Square Dance Heaven - 2007 Web Site http 1'2007natlona squaredance org au










Venue Logistics Allan Tuckfield (08) 8268-9160 [email protected]



• At the conclusion o f the dance brackets, the Pol ice Band plays "Colonel Bogey", the ca ll er will take dancers through a series of moves wh ich wil l clear them from the floor. While band is still playing the Me will extend thanks to the band~ and the band still playing Colonel Bogey performs final dri ll movements and e:<its the stad ium.

With regard to the Nat ional An them. the Cabra School Choi r obviously need to rehearse for this ceremony. They have asked if they can have a tape/CD of the band's performance of the Nati onal Anthem to allow them to practice their presentation.

As weJl the Convention Committee would like to set up a full rehea rsa l of the Opening Ceremony incl udi ng the band and the choir. This rehearsa l, to be held in the earl y part of 2007 will be important to ensure that all facets of the ceremony arc able to work completely in concert, will enable us to check sound systems and ensure that the presentation runs smoothl y. Obviously the dale will need 10 be negotiated with both the Band and the Cabra Choir.

We wou ld anticipate that we will be able to bri ng in a number of square dance sets to this rehearsa l to allow the band and our ca ll er 10 eval uate just how each performs.

I hope that this information for the proposed presentation meets with your approval, obvious ly there will be facets that need to be d iscussed face to face . and possib ly some potential problems that need to be ironed out.

AI this time we have dancers anend ing from all over Austra lia, a group of at least 45 comi ng from Japan, a large contingent coming from New Zea land, and other dancers will be present from the USA and Europe, so we have a qui le internationa l group participating in what promises to be a very successfl11 Na ti ona l Conven ti on, and wh ieh will give good promotion to South Australia.

I wi ll comae! you in the near future to arrange fu rther d isc liss ion on Ih is initial concept bu t if you have any major concerns with Ihis proposed program please contact me either bye-mail or on 04 17 822 826.

Kind regards

Yours si nce re ly

David Armstrong Convenor/Publicity Manager.

I \-1 let ! I • "t


20 November 2005

Ian "Macca" McNamara Australia All Over C/- ABC PO Box 9777 Sydney NSW 2001

Dear Macca


The 48th Australian National Square Dance Convention is to be held in Adelaide from June 7 to 11 2007.

The Official Opening of the Convention is to be held on Friday, June 8 2007 at approximately 8 pm CST.

Macca on behalfofthe Committee I would like to extend to you an invitation to attend as our Guest Of Honour and perform the Official Opening Ceremony.

We realise that the date is well ahead, but the committee unanimously voted for you as our number one choice for this special function. We fel t that if we approached you at this early stage, it could give you time to arrange your very busy schedule so that you could be in Adelaide for the event.

To add spice to this invitation, we have made a booking with the South Australian Police Band to perform as part of the ceremony immediately after the official opening takes place, and we are hopeful that at one point we will also have a large number of dancers on the floor to dance at least one bracket to the music of the band. As an ex-brass bandsman myself, and knowing your attachment to the trombone, we felt you and the Police Band would make a powerful and memorable contribution to this special occasion. (Details of the Police Band is subject tofinal confirmation, and is not being publicised as we want to create a spectacular visuaL and sound effect when the band bursts on to the floor in doubLeforte mode).

Peter Goers team, from ABC Adelaide 891 has indicated that they may well be interested in doing a live broadcast from the event on one of the nights of the event.

Square dancing has a large following, not only throughout Australia but in many other parts of the world. We are hopeful of an attendance of around 1000 participants, including dancers from New Zealand, Japan, England, Europe, the United States and/or Canada.











Youth Representative Danae Dandridge (08) 8295 5060 [email protected]\.au


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Modern Square Dancing is an activi ty pursued by a wide range of age groups, the majority of dancers come from the 40 plus demographic group. but there is also a smaller but ve ry enthusiasti c youth component among the dancers as well. Dancers ages range from 8 to 80 plus.

Square Dancing gives people an activity to pursue that helps keep them bo th physical ly cllld mentally active. Contrary to popular opi nion, ve ry linle Country and Western music is used. most modem square dancing is done to much more popular style music . but the music can vary from AI .I o lson·s "Swanec" through Elvis Presley songs such as "Love Me Tender" to that very Australian "Give me A Home Among The Gum Trees". Callers are consrantly develop ing. new choreography as suitable songs or music are published.

Macca. it would be a great thrill not only for Ihe committee, but for your many hundreds of fans in the square dancing community ifyoll were able to pcrfoml this very important part of {he Convention fo r us. Your presence could help add to the fabu lous experience we are planning for all who attend.

Please do not hesit<lte to either con tact me personally. or have a member of your staff contact me if you require any further information. Obviously if you are able to accept {his invitation the {;ommiltee wil l provide you with all the background information you require. [f you are able to give some ea rl y indication of your availabi lity, thai too would be very much appreciated.

In the meantime we will continue to enjoy your broadcasts. which are almost a mandatory pan ofour Sunday mornings.

Yours sincerely

David Armst rong Convenor Phone/Fax: 08 8264 0150; MQbile: 04 17 822 826 E-mail: davlynproduc [email protected]

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Cfl1e committee of tl1e

48th Austrafian ~tionar Square q)ance Con""ention


has much pfeasure in in"iting

to attel1d as our Guest ofCHol1our al1d conduct the

Officia[ OpeninB at the

q)istinctive (Homes q)ome Crittenden ~ad. Cfil1don

011

CFrida~. 3Ul1C 8, 2007 at 8 pm

Phone/Fax: 08 8264 0150; Mobile: 0417 822 826 E-mail: [email protected]













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11 January 2006

David Armstrong GPO 408 ADELAIDE SA 5091

Dear David

We are so excited! We now have 1,100 dancers registered for our next National Dance Convention at Niagara Park! Dancers are coming from near far - from all over Australia, New USA, Canada England! And. news is that there is still plenty of accommodation. parking and dance floor space for more to

It is now than a month will on printing press -Australian National Square advertise in our souvenir

OUf Convention booklet will page advertisement will cost place a half advertisement

our Convention booklet we want to give the 48th

Convention an opportunity to

in size - and in full colour. A full Alternatively. you may opt to

If you wish to yourselves of this opportunity. we just request that you supply the following 31 January 2006:

copy of your advertisement (preferably in MS Word)

.:. Hard copy of your advertisement or a second soft copy of your advertisement in pdf format - so we can that all formatting etc has in tact prior to printing!

covering of your advertisement.

To expedite the process, we request that all correspondence in respect to advertising is addressed direct to:

Registrar 378

PENNANT HILLS NSW 1715

aU your friends

Registrations

to

CONVENORS Jason & Leanne Nicholson

43922411

SECRETARY Janette

(02) 4392 8519

TREASURER Owen Doust

(02) 9602 6377

REGISTRA TIONS Ed Coleman & Lynn


aj I

FACILITIES Lorraine (02) 4392 6060

PUBLICITY Amanda

(02) 4388 4487

PROGRAM Barry Wonson


ARTISTIC DIRECTORS Ron & Roslyn Burrett

(02) 4390

YOUTH CO-ORDINATOR Evelyn

(02) 4392 8519

WEBSITE

ALL CORRESPONDENCE The Secretary PO Box 4023

WYONGAH NSW 2259

Full Page for insertion:

47th Australian National Square Dance Convention programme

Gosford: April 20 to 24,2006

48TH AUSTRALIAN NATIONAL SQUARE DANCE CONVENTION

ADELAIDE: June 7 to 11, 2007 Venue: Distinctive Homes Dome

Crittenden Road , Findon

• Enjoy Fine Dining in our Restaurants • Explore Adelaide, Kangaroo Island, The

Riverland, The Copper Triangle • Discover Historical Villages and Homes • Sample the Hospitality of our World

Famous Wineries • And most of all ...

DANCE, DANCE, DANCE for 4 Days of Square Dance Heaven, then dress down for a 5th night of Devilish Fun

All correspondence to: The Secretary GPO Box 408 Adelaide SA 5001

Convenor: David Armstrong E-mail: [email protected]

Secretary: Jan Hannaford E·mail: [email protected]

Web page: http://2007national.squaredance.org.au

Advert for 47th Convention Dance Program

I of \

SUbject: Advert for 47th Convention Dance Program From: David A <[email protected]> Date: Fri, 27 Jan 2006 16:36:21 + 1030 To: regn4 7 [email protected]

From: 48th Australian National Square Dance Convention

Hi Ed and Lynne.

I refer to your letter dated January 11 re an Advert which we wish to publish in the 47th Australian National Square Dance Convention Dance program

You ask for copy by January 31 (this is no problem, it will be in your possession via e-mail before that date).

However, I am querying the $50.00 cost quoted for an Advertisement for the 48th Australian National Square Dance Convention advertisement.

Talking to an authoritative source from The Board I have been advised that it has always been convention for adverts for the next two National Conventions to be included free of charge in the current Convention Program.

Should the Committee of the 47th have decided to change this protocol, please let me know and we will forward a cheque immediately upon receipt of your notification.

In the meantime I will forward the completed copy to you by the deadline date, Please ensure it is published, and be assured payment will be made if necessary.

Hope everything is still going well, you certainly have a great convention lined up. All the best for your big week. Look forward to catching up with you in Gosford.

Regards David Annstrong ConvenorlPublicity Manager 48th Australian National Square Dance Convention (June 7 to 11,2007) GPO Box 408 Adelaide South Australia 5091 Australia Ph/Fax:: 61 882640150; Mobile: 0417 822 826 E-mail: [email protected]

27/0\/20064:37 PM

48th Austra lian National Square Dance Convention - construction

Some of the many letters that were sent out

seeking sponsorship

Australion Associated Motor Insurers Limited. ABN 92 004791 744. AFSL No. 238173

601 St. Kildo Road, Melbourne 3004. PO Box 14180, Melbourne City Mail Centre. Vic 8001

Telephone: 132244 Facsimile: (03) 95251103 oomi.com.ou ~ - , " .-;., .

J~ ~ ~ SKYCITY

ADELAIDE

SKYCITY Adelaide

North Terrace, Adelaide

South Australia 5000

GPO Box 1918, Adelillde

South Australia 500 1

Telephone 61-8-8212- 2811

Facsimile: 61-8-8212-4047

www.skycityadela.de.com.au

SKYCI rY Adelaide Pty Ltd

ABN 72 082 362 061



1 March 2006

The Manager The South Australian Maritime Museum 119 Lipson Street P011 Adelaide SA 5015

Dear Manager

The 48 th Australian National Square Dance Convention is to be held in Adelaide from June 7 to 11,2007. This convention, which is held annually in different States of Australia, is being organised and run by a completely voluntary and not for profit committee elected by the square dancers of South Australia, under the auspices of the South Australian Square Dance Society Inc.

This is the first opportunity South Austral ia has had to conduct such a Convention since 1998. Planning is well under way, and we intend to give all present the opportunity to see that South Australia CAN present a Convention equal to those presented in the more populous States of Australia. We have a tentative booking with the SA Police Band to perform at the opening ceremony, and are endeavoring to include other events featuring South Australia and South Australians where they can be funded within the budget.

It is anticipated dancers will attend, not only from all Australian States but also from New Zealand, England, Japan, Canada and the USA. Promotional advertising is already appearing in these countries. As well it is not unusual to have dancers present from various European Countries where square dancing is popular.

Modem Square Dancing is an activity that has been conducted in South Australia for the past 50 years; it is a family based entertainment enjoyed by all age groups; we have dancers as young as eight and as old as 80, and all can mix and enjoy square dancing on the same level. Demographically the majority of dancers are aged from 40 upwards, and are keen motoring enthusiasts.

This Convention is an ideal opportunity to showcase all areas of South Australia not only to residents of other States of Australia, but also to people from a number of world countries. It is being held in winter, which means we will be bringing visitors into the State during a low season in tourism. We are hopeful that we will see 1000 plus dancers in attendance.

This 48 th National Convention is to be launched at the 4ih Convention in Gosford commencing April 20th

. Under National regulations we have not been permitted to adve11ise the 2007 Convention in Australia until the current year's convention commences. We have however been advertising in the UK, USA, Japan and America for the past 9 months.







Transport/Accommodation Heather Dandridge (08) 8295 ·5060 [email protected]






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At Gosford we \V iI! have a large attracti ve s tand that will be manned tlU'Ollgho llt the Convention, and wi ll be se lling the Ade laide Conven tion and South Aust ralia Lo prospective delegates. A n;mjor feature of thi s thni sl will be a Registration Form and an AS sheet wi th a plan of the 5 days' conve ntio n activit ies th at will take place in South Australi a. In fact a good percentage o f registrations for the Adelaide Convention will actually be sold at Gosford.

As we ll we have promot ional materia l ( posters. broChures, DVD's) from the Riverland , Sou th East and Ade laide to highlight South Austra li a's man y attractions to intending and prospecti ve delegates.

The A5 " Dance and Meeting Program" is an integral part of the material handed oul wi th the Registration fonn (2000 copies printed). Prospective dancers a lways stud y thi s program intentl y. A copy oflhc program is enclosed fo r your informat ion.

We are offering The South Australian Maritime Museum the opportunity to have lUi AS :Idvertisement 00 the reverse side of this very well read documcnt. We will be printing 2000 cOllies aDd the cost for an AS advertisement is just $250.00, a price of 0.1 '!.t cents per copy, and each copy will bc in the bands of ,I prospective delegatc and prospective visitor to your establishment, visitors who will be coming to Adelaide in the middle of the low tourist season in June.

We look forward to hearing from YOll in response to th is proposa l; and in faimess point o ut we are offe ring thi s direct ad verti s ing o pportllnity to a number of companies, it will be so ld to the -firs t organisation to accept the offer. We wil l be printing no later than the third week o f this month (March).

f wou ld be only too happy to di scuss thi s maner with yo u at any time. Please contact me direct on 82640150 or mobile 0417 822 826 (best contact method) if you require any further information or clarification about the 48th Australian Na tional Square Daoce Convenrioll .

Yours s incerely

David Armstro ng Convenor Ph/Fax: 8264 0 150; Mo bi Ie: 0417 822 826 E-mai l: da [email protected]

ps: The program and advert will also be forwarded ove r the internet, in A4 format combining the program and the advert, in response to a ll overseas queries about (he Convention. We will also be launch ing a web s ite in A pril.

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25 January 2006

The Marketing/Public Relations Manager COT A National Seniors Insurance PO Box 1583 Adelaide SA 500 I




31 January 2006

Mr Tony Starcic Oxford Financial Services Pty Ltd 330 Glen Osmond Road Myrtle Bank SA 5064




1 March 2006

The Manager Hahndorf Business and Tourism 41 Main street Hahndorf SA 5245




18 February 2006

Bank SA Strategy and Marketing Department

3rd Floor 97 King William Street

___ Adelaide SA 5000


48TH AUSTRAliAN NATioNAl SQUARE DANCE CONVENlioN


25 January 2006

The Marketing and Sponsorship Manager National Foods Limited PURA House 5 Queens Road Melbourne Victoria 3004

1----


Secretary Ian Hanoaford _

48 TH AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN


25 January 2006

The National Sponsorship Manager AAMI Level 3 616 St Kilda Road Melbourne Victoria 3004

Convenor/Publicity David Armslrong 0882640150 [email protected]


TreasurerNenue Manager I,.,... II....,.." .................


29 November 2005

The Marketing Manager Kangaroo Island Sealink 440 King William Street Adelaide South Aust. 5000

Dear Sir/Madam


South Australia has been awarded, and is to conduct the 48th Australian National Square Dance convention in Adelaide from Thursday June 7 to Monday June 11, 2007. The venue is the Distinctive Homes Dome (home of the Adelaide 36ers).

The organizing committee is dedicated to ensuring we uphold South Australia's reputation for conducting world-class conventions and events. We are currently advertising overseas in square dance magazines in Japan, England, USA and New Zealand and also have an entry on the Canadian Square Dance Society web site. In each of the overseas advertisements we mention Kangaroo Island as a specific location to visit while in South Australia. Copies of these adverts are enclosed for your information.

Being held in June, the Convention will bring visitors from all States of Australia and overseas to South Australia during winter, a low time for tourism in this State.

We are currently finalising the registration form, a proof copy of which is enclosed for your perusal. We will be printing 2000 copies of the Registration Form, and as well it will be available on our web site (currently being developed) in both a PDF and Word format.

As you can see from the enclosed proof, there is space on the front page for one advertisement. This is a prime advertising position that will be seen by all registrants and offers an excellent forum for promotion of the distinctive tourism opportunities on Kangaroo Island. This will be the only advert to appear on the Registration form, and is an exclusive opportunity to publicise your Company activities.

The form is being printed full colour as per the enclosed proof, and consequently you have a rare opportunity to promote your Kangaroo Island tourism services, in colour in a front page position, to attending delegates.

This one only position is available for $650.00 for camera ready copy, which at 33 cents per copy, represents first rate advertising promotion to people who are traveling into South Australia for the purpose of relaxation and sightseeing. As well it represents free exposure on the internet to all who open or download the Registration Form, whether in Australia or overseas.













Demographically. the majo rity of Sq uare Dancers in Australia are in the 40 plus age g roup, and many a re either retired o r semi-rel ired and usc the annual Australian National Square Dance Convell tion as the basis for holidays. touri sm and sight-see ing. However, younger age groups with fami li es are also wel l represen ted. Overseas dancers also tend to fit this same demographic range; but delegates from Japan: who are fanat ical dancers, do tend to be morc 30 years and upward.

This convention is rotated between Australian States, the last Nat io na l Square Dance Convention in South Australia was held in 1998; and it is not ant ic ipated thaI Soulh Aust ralia will conduct another Nat ional COil vent i on for at least 5 or 6 years; consequently thi s is an opportlmjty for promotion ofyoLl r Kanga roo Is land tours aJld fer ry services not to be missed.

As slated prev iously, the position is avai lab le for $650 for camera-ready copy, whethe r in ful l colour or black and white. Copy that IS NOT camera-ready will incur an add itional charge, based on the complexity of preparation.

The fo rm will be printed in early March, dead line for copy will be February 10,2006. T he form will be avail ab le to dancers from Thursday, April 20. 2006, when registrations fo r the South Australian Convention wi ll open at the 47lh Austral ian Nat ional Square Dance Convent ion in Gosford NSW. This wi ll be the officia l date a lso fo r the opening of the website.

We are offering this space to a number o[prospective advertisers, consequc nlly while there is no bOOking deadline. it wi ll be so ld to the tirst organi sa tion 10 indicate acceptance o f this offer. An ofticia l order fo rm or alternat ively a deposi t of $ 150.00 wi II he required to confirm the booking.

I will be happy to offer any furt her information you may require regarding the advertisement or more information of the ac tual Convention. I can be contacted at the posta l address shown on the letterhead, by phone or fax on (08) 8264 0 150; mobile 04 17 822 826, or e~mail on davlynprod [email protected] (mobi lephoneis usually the best direct contac t medium).

Yours s incere ly

David Annstrong Convenor and Publiciiy Manager

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RE: SQuare Dance convemion - Your Proposal --

2of2.

From: David A [mailto:[email protected]] Sent: Tuesday, 17 Janua!)' 2006 10:41 PM To: Julie Anne Briscoe Subject: SQuare Dance convention - Your Proposal Importance: High

Dear Julie-Anne

Thanks fo r your reply and offer re the front cover of the Registration fonn for the 48th AustraJ ian NationaJ Square Dance Convention.

T have discussed your proposal with a number of the committee members and in principle we are happy with your offer. However there are a few points we would like clarified.

• The voucher for two people in lieu of paying full price for the cover adven; can/wi ll thi s be viable from, say April 22, 2006 to June 30, 2007.

• Should we offer thi s as a raffle prize (most likely scenario) we would stan selling in SA next month, but the major sales thrust would be during our actual Registration Sales launch at Gosford from April 20 to 24 this year. We would most likely draw the prize at the end or that Convention and present it to the winner on the night. Obviously if the winner was from SA they might like to use it at any time thereafter, whereas if the winner was from interstate, they would be most likely to use it during our Convention in June next year. As many dancers stay in the host city fo r up to 14 days post Convention a temlination dale up to the end of JWle would give them a chance to use it after the Convention and before returning home.

• The leaflets giving a 10% disCOlUlt for Convention dancers was also well received. we would have no problem faxing them, e-mailing them or including them either wi th the Registration forms or including them with tbe mail-out of details after initial registration, this mailout will commence in late June early July this year to aJ l registered delegates. However one question asked was whether Sealink wou ld pay for the printing of the fl iers or were yOll asking the Convention comminee to meet thi s cost.

If you could c larify these two points for me, I fee l we can finalise arrangements and "put the wheels ill motion".

Once the committee give the OK. I will speak to you also about possible display material you might nave available which could be used on our stand in Gosford.

Thank you for your proposal, it certainly appears mutually beneficial for both of us, and I look forward to hearing from you soon. I will try to contact you again by phone in the near future.

David Annstrong ConvenorlPublicity Manager 48th Australian National Square Dance Convention (June 7 to 11 ,2007) GPO Box 408 Adelaide South Australia 5091 Australia PhlFax:: 6188264 0150; Mobi le: 0417 822 826 E-mail : [email protected]

5102/2006 [:0 1 PM

Ance convention· Your Proposal

Subject: RE: SQuare Dance convention - Your Proposal From: "Julie Anne Briscoe" <[email protected]> Da te: Fri, 27 Jan 2006 09:53:33 +1030 To: "David A" <[email protected]> CC: "Karin Hyde" <[email protected]>, <[email protected]>

David Armstrong Convenor/ Publicity Manager 48th Australian National Square Dance Convention (June 7 to 11 . 2007) GPO Box 408 Adelaide Soulh Auslralla 5091 Australia Dear David

Seal ink are pleased that you have accepted our proposal for the 48th Australian Squar9 Dance Convention in June 2007. being :

• Payment of $350.00 being for an advertisement in the Registration Brochure for potential participants.

• Supply of a trovel voucher for 2 Kangaroo Island Highlights Tours, relailllalue $436 (price valid to 3! sl March 2007, retail value is likely to be a few percent more in June 2007) .

• Offer of 10% discoun t across a range of Sealink and Adelaide Sightseeing tour producrs for aU porticipants, partners and family. (A flier will be designed for your use and distribution and the offer will be available for the duration of the convenlion + days either side to allow for those who arrive in Adelaide earlier and/or stay on later) .

with regard to the printing of the flier, how many would you require. 10m sure we can come to some arrangement tha t we supply them + you will hopefully be able to email a considerable amount 01 no cost.

I trust that this is all in order and look forward to you getting in louch with myself or Karin Hyde, Marketing Assistant in the near future to organise advertising material for your registration brochure. supply of the discount fliers and the travel voucher.

All the best with the organisation of your convention.

Yours sincerely

Julie -Anne Briscoe 27th January. 2007 Nafional Sales & Marketing Manager Sea Link Travel Group

SEJl..LlNK •

5/0212006 1:0 I PM

4lh~ AlJSJRAliAN NATioNA~ SQUAR[ DANCE CONVENTi0N AdElAidE SOUT~ AUSTRAliA JUNE 7 TO 11 2007

R~~iSJRA]iON FORM

ee~~ SE~LINK Proud sponsors of the 48th Australian National

Square Dance Convention. Adelaide, South Australia 7 - 11 June 2007

• Kangaroo Island Day Tours & Self-Drive Packages.

• City Tours, Hahndorf, Barossa Valley, Victor Harbor and more.

Call 13 13 01, 7 days u ti l 9pm a d quote 'SQUARE DANCE' 0 enquire about our spec al o"fer for

elega es a d Partners a end ing the con'le on.

48 T~ A USTRAliAN N ATioNAl SQUARE DANCE CONVENTioN

ADELAID E South Aust ralia 7-11 June 2007

A Kangaroo Island Highlights FuJI Day Tour (ex Adelaide) For Two People

Has been won by Mrs J oan Torsney of Morpbettville Sth Aust

Drawn from 11 70 tickets on 20th August Thank you to all who gave their time to sell tickets

Special thanks to Pauline & Darrell Clarke who sold 220

I ~ >- ....,. .......

Donated by:

SE~LINK Trav('IGroup

David Annstrong South Australian Square Dance Society 48th ANSDC

Dear David,

As I am sure you are aware our National Convention is fast approaching.

The AGM will require reports from bodies such as your own, and the committee would appreciate it if reports could be provided to the committee well beforehand. This will give us time to have copies made for distribution at the meeting.

Could you please email or post reports to the secretary by 3113/06 Thankyou in advance for your assistance.

Yours sincerely

Janette Bridge St'~-etary

47 ANSDC

CONVENORS Jason & Leanne Nicholson

0243922411

SECRETARY Janette Bridge 0243928519

TREASURER Owen OOUS!

029602 6377

REGISTRA TlONS Ed Coleman & Lynn Yager

029875 1975

FACILITIES Lorraine Harvey

024392 6060

PUBLICITY Amanda Kingsley

0243884487

PROGRAM Barry Wonson 0242294059

ARTISTIC DIRECTORS Ron & Roslyn Burrett

0243909857

YOUTH CO-ORDINA TOR Evelyn Bridge 0243928519

1:~~ 411Stra:~~~ Win a One .. Day .. All Expenses Paid I'fN It'\ y

Prize Donated By Seal ink

TickeTs only $1.00 each

To 6S DRAwN SUNDAY SvStJltJG

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48T~ AUSTRAliAN NATioNAl SQUARE DANCE CONV[NTiO~

JELLY BEANS IN THE JAR

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979 JELLY BEANS COUNTED TO FILL THE JAR COMPLETEL Y

WITH 3 ROCH E' TYPE CHOCOLATES PLACED IN CENTRE OF JAR.

1/8/06 Lyn Armstrong Treasurer 48th Australian National Square Dance Convention


15 June 2006

Miss Anthea Matthews Secretary


Australian National Square Dance Board 18 Sinai Place, LOCKRIDGE W A 6054

Dear Anthea

Many members of The Board would be aware by now that the SA Government have dismissed the Board of the South Australian Basketball Association and appointed an administrator who has in tum placed the 36ers and Lightning Basketball teams, and the Distinctive Homes Dome up for sale in an endeavor to redeem some of the $12,000,000 plus which is owed to the government by the Association.

This is the equivalent of a bankruptcy sale.

This has occurred in direct reversal of the information that was given to us prior to my report to The Board at Gosford in April.

To keep the Board up to date, the following information is pertinent at the time of writing, based on Information from our contact at the Dome and from information released to the public:

• The preferential method of sale is for a purchase of all 3 elements (2 teams and the Dome)

• The time for registration of Expressions of Interest was extended from May 30 to June 9

• When these expressions closed last Friday, the major expressions were from: o A syndicate which wished to purchase the 36ers and the Dome if possible o A church group (to purchase The Dome only) o A real estate developer

• Negotiations are now taking place between the administrator and these three groups to finalise a sale

• It is hoped to finalise the sale by June 30 or mid July at the latest

Once the sale is finalised we will know within a very short time where we stand in relation to The Dome's availability and therefore the location of the convention.

Obviously this has put a major cloud over our plans, particularly in relation to construction of the Stage and other decorations. We have put these activities on hold, but are proceeding with all facets of design appropriate to the Dome.






C uer Manager Les Tulloch (08) 8388-2502 [email protected]







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However, our Venue Manager and I have also negot iated a right of first refusal for the use or the SI Cla ir Recreation Cen tre in the event that the Dome is not available. This ri ght of first refusa l extends to July J 1 thi s year.

While there are a number of problems assoc iated with the use of SI C lair, these can be overcome with some judiciolls planning on o ur part; and we ha ve tentative plans in hand should a transfer of venues become necessary.

This very unwelcome occurrence is sO lllcthin~ that we can do without, but J assure The Board that we are work ing ass iduously to ensure Ihatthe 481 Australian Nat ional Convention will be a success no matter what the outcome. No problem is insurmountabl e.

I will contin ue 10 advise The Board personally as further information comes to hand.

Yo urs in Square Dancing


• "' uII'n.· ..... -t' 'II, • ,. J "

48th Australian National Square Dance Convention


REPORT TO NATIONAL AGM - 2005-06

The Committee of the 48 th National Square Dance Convention has been meeting monthly since November 2004, with a break only for the Christmas period and the National Convention at Warrnamboollast year.

Our committee has now grown to 12 with the addition of a Dancer Representative and a Venue Logistics Officer.

All Convention sites have been booked, the major venue is the Distinctive Homes Dome, which those dancers who attended the last Convention in Adelaide in 1998 will know as the Clipsal Powerhouse, same venue, but a different venue sponsor.

An extensive program of advertising overseas has seen adverts appear in England, America, New Zealand and Japan. All internet responses from this advertising have been replied to with a PowerPoint presentation, and this has generated considerable interest. We understand that this PowerPoint presentation has been circulating among many clubs in the USA.

Advertising will commence in Australia immediately after this Convention.

We have also received a request from a company who handle inbound Japanese travel, they have a group of Japanese dancers who have indicated their intention to travel to Adelaide, so we are keeping our fingers crossed that this eventuates.

The stage design is finalised, hall decoration plans are being prepared, and work will proceed apace when we return from Gosford. It is pleasing to note the number of SA dancers who have offered to help with stage construction and other preparation work.

Registration forms are printed and available here at Gosford. As well, we have forwarded an electronic version of the Registration form to all overseas dancers who have enquired about the convention.

So all in all we are proceeding at a satisfactory rate and are looking forward to hosting many dancers from Australia and overseas at the 48 th Australian National Square Dance in Adelaide, Your Square Dance Heaven in 2007.


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TreasurerNenue Manager L yn Armstrong 0882640150 [email protected]




TransportJAccomrnodation Heather Dandridge (08) 8295-5060 [email protected]


Venue Liaison Murray Dempsey 0882830876




Coordinator: - Leighton Bloomfield (QLD) Phone: 0733412229 &cretary: - Sandra Bloomfield (QLO) Phone: 07 3J·H 2229 Treasurer: - Eric Aitken (QLO) Phone: 07 5535 0036 Publicity Officer: - Brett Gill (NSW) Phone: 0404 067 565 For dancer technical Questions: - A.A.S.D.A Technical Officer

Jeff Seidel (S.A) Phone: 0882635023 Email. [email protected]

Committee Member: Allen Kerr (ACT) - 02 6254 7038

25 May 2006

Janet Hannaford Secretary 48th Au;tralian National Square Dance Convention GPO Box 408 ADELAIDE SA 5001

Dear Janet,

Postal Address: - Sandra Bloomfield

Secretary A.A.S.D.A. 9 'Ii io ka Street

Rochedale South Queensland 4123 Fax: - 07 3341 2229 - Email: smbloomfield Ir{iloptushome.com.au

On behalf of the Committee of the Australian Advanced Square Dance Association, I have been asked to write to your Committee to seek pennission to hold an Advanced dance prior to your Convention.

Also, as Leighton discussed with David Armstrong, it would be appreciated if our Annual General Meeting could be programmed just prior to the Board meeting on Thursday, 7 June 2007.

We look forward to your response at your convenience.

Regards,

Sandra Bloomfield Secretary Australian Advanced Square Dance Association

WORKING LIST - NOTES FROM GOSFORD

1. Souvenirs for Dancers - Gerry 2. Sound System for ALL Meetings 3. Recording System for ALL meetings 4. Board Meeting - Thursday, tables and chairs for 30 people 5. Board Meeting - Suitable Refreshments 6. National Meeting - Friday, tables and chairs for 20 people 7. ALL meetings - ensure urns are prepared AND boiling prior to the start of the meeting(s) 8. Street Signs

db\{ Aj~' Letter to Charles Sturt Council Yo rt lAC}' b. A frame

.~~ N ~ Cd'. Size Uluminated (Reflective Tape)

e. Locations f.

9. Dance Bracket Signs for main venue (James to check computer and screen availability) 10. Use Round Dance Categories for Programming (i.e. Category A, B & C) II. Canberra re sound mounting speaker stands - spoke to Terry Pollock, they still have and they are

available for Hire (Jan to write letter to ACT secretary re availability and cost). Will pay to get two through. Letter to Gail Guiliano

12. Callers Lunch - Estimated Number 13. La(ge Map in foyer showing all venues AND activities in each venue 14. Map of venues and associated activities in delegates' bags 15. Alan Tuckfield to check on availability of trestles ifnot available at the Dome 16. Advanced Dancers have asked for meeting to be held Thursday morning, lOam to 11.30. Check

whether room and hospitality will be available. 17. Lunches. Sandwiches, rolls, baguettes, cocktail pies and pasties or other suitable readily and easily

prepared food. I8. Small meetings. Supply biscuits, cakes, nibbles etc t 9. Parking Permits to be prepared. '0. Names for venues - Necessary or not. ie

a. The Celestial ??????? b. Cloud 9

21. Check length of state ribbons against depth of badges a. Use double sided tape for mounting

22. After party - Hot finger food a platters of salad finger food b. plates of fruit c. cheese and greens d. Nibbles on tables e. Seating f. Effective Gifts for all g. Invites to State Office Bearers Only, NOT to Hunter VaHey etc

23. Meeting Sound Equipment ... need to notifY sound operator well prior to convention that sound and recording equipment is needed

c:ldocuments and settingsluserlmy docurnents\national conventionlgostord feedback and to do's\gostord feedback notes - dha.doc

14. Creche: Have professional service as a backup in case of trouble 25. Water for Callers. backstage and callers room. Also avai lable in meeting rooms. Approach Mt Lofty

springs for sponsorsh ip of water and dispensers. 26. Callers, Notify callers if they are NOT programmed for Convention 27. Callers and Cuers: Get copy of program to them ASAP 28. Contra's; require large Hall for dancing - 150+ on floor in Gosford 29. Seating: some people feel insecure ifsested on tier type seat ing. Have "Garden of Eden" section at

end of floor for them to sit 30. Program : Show initials of State of On gin alongside c.allers name in program 31 . Venue:

a. Check lighting at nigh t around venue for safety reasons b. Liaise with Venue re solution to floor problems (speed etc) and ensure a plan is in operation to

correct dangerous faults. Otherwise a claim for damages could be made aga inst the venue (dancer sues board, board sues venue).

c. Lighting in parking area 12. Tea and coffee. can it be made available to the dancers from 30 minutes prior to the start of each

sess ion 33. Parking Permits: For creche users, booth holders etc. 34. Security:

a. Must be enforced b. Visitors need to be identified with a ribbon

35. Program. Buck stops with convenor, I must get briefing from Les on Rounds etiquette 36. OHS: lnstructions on safety procedures for Volunteers undertaking tasks such as working at height 37. Distribute Cloggers program early to cuers to enable them to check their a ll ocations 38. Provide data sheet of statistics of convent ion 39. Callers carry own microphones, not always su itable for major sound systems 40. Creche: Child Dancer/Creche booki ng. need to look at price - done 4 1. Allow time for up and coming callers to get some experience 42. General: (from Jan): Print list of future Nat ional Conventions in Roundup 43 . Make sure closing dance on last night is gutsy and unforgettable 44. Photographer: Need to ensure good coverage and effective after sa les 45. National Stand : Need to advertise time it is open, both in the program and on the stand 46. Provide visitors with a li st of emergency numbers on wa ll et sized cards (may be able to get a

pharmacy to sponsor this) 47. Provide Map for location of various venues

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Cd f'l 48Th

AUSTRAliAN NATioNAl SQUARE DANCE CONVENTioN


Ettalong Beach Village P.O. Box 15 ETT ALONG BEACH N.S.W. 2257

5th June 2006

Dear Greg and Dianne

On behalf of the organizing Committee for the 48\h Australian National Square Dance Convention we would like to express our thanks for the assistance you gave us by making available your telephone to authorize Credit Card transactions.

Having the ability to use a land line service certainty made the task much easier to complete.

On a personal basis. John and I together with our friends Dave and Irene Towler enjoyed our stay at your facility and would recommend it to others traveling to your area.

Thank you again for your help. Please feel free to visit our Convention if you are in Adelaide in June 2007.

Yours sincerely,

Jan Hannaford, Secretary, 481h Australian National Square Dance Convention.

ConvenorlPublicity David Armstrong 08 8264 0150 [email protected]


TreasurerNenue Manager Lyn Armstrong 088264 0150 [email protected]

Registration O1JIcer John Hannaford 0882636093 [email protected]


Cuer Manager Las Tulloch (08) 8388-2502 lest@charotnetau

Transport/Accommodation Heather Dandridge (08) 8295--5060 [email protected]

Hospitality Karen Dempsey 08 82830876 [email protected]

Asslstant Publicity Officer Murray Dempsey 0882830876 [email protected]

Venue Logistics Alan Tuddiekl (08) 8268-9160 [email protected]

Youth Representative Danae Dandridge (OB) 8295 5060 [email protected]

Jan Hannaford

1:'."" ....... I I VIII. "David A" <[email protected]>

Page 1 of 1

To: "Heather Dandridge" <[email protected]>; "Jan Hannaford" <JannjhnH@bigpond .net.au>; "Alan Tuckfield" <[email protected]>; "Karen and Murray Dempsey" <[email protected]>; "Les Tulloch" <[email protected]>; "Iyn armstrong" <[email protected]>; "James Reid" <[email protected]>; "Jenny Battersby" <[email protected]>

Sent: Tuesday, 11 October 2005 4:29 PM Subject: Japanese Advert Payment

We have received the copy of the Japanese Square Dance Magazine and Advert and the invoice for same, which they would like paid by the middle of October (about now in other words).

On today's currency rate, the price is $A 193.4 74. This is close to the price quoted earlier in the year. They have given us a pride of place position on the lower half of page 5 with no other adverts competing. This would be regarded as a prime spot which would entail considerable loading costs in any Magazine or Newspaper in Oz.

Can I have an indication of agreement from committee members that Lyn gets a bank draft (which will cost another $25.00 to $30.00) and remits it immediately. This payment can then be ratified at the next meeting.

I would prefer that we immediately forward payment as I would like to insert a couple more adverts in the future, and good fajth now will ensure co-operation for future insertions.

Could you please respond ASAP to this message.

Cheers all

David Armstrong Convenor 48th Australian National Square Dance Convention

13/10/05

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Inser1ed in Japanese Square Dance Magazine. Translated into Japanese by Tae Ozaki

48th AUSTRALIAN NATIONAL SQUARE DANCE CONVENTION Adelaide, South Australia - June 7 to 11, 2007 We would like to invite the Square Dancers of Japan to enjoy five days dancing Mainstream, Plus, Ai and Round Dancing to many of Australia's (and the world's) best callers and cuers; and experience typical Aussie Hospitality

Adelaide. Capital City of South Australia is situated on the shores of Gulf St Vincent. It has world famous wineries and first class restaurants, its central location is an ideal base from which to explore all other areas of Australia.

Sou," ,.,. ....

Adelaide is approximately 2 to 3 hours by air from most destinations in Australia, and is the start of the world famous Ghan train to Darwin. After the convention you can explore South Australia's many tourist attractions (including Kangaroo Island), cuddle a Koala, see Kangaroos, Wallabies and Emus and then travel to ski fields in Victoria, sun yourself in the tropical regions of New South Wales or Queensland, swim ( with dolphins in Western Australia or explore our convict past in Tasmania.

For more information contact:

Convenor: David Armstrong: e-mail [email protected] Secretary: Jan Hannaford: e-mail [email protected] Or post to ...

48th Australian National Square Dance Convention GPO Box 408, Adelaide South Australia 5091

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~1T~~ft : David Armstrong e-mail [email protected]

M - • : Jan Hannaford: e-mail [email protected] !IH~~1t : 48th Australian National Square Dance Convention

GPO Box 408, Adelaide, South Australia 5091, Australia

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