authorized outreach trainer update webinar december 6... · & georgia tech policies new...
TRANSCRIPT
December 6, 2012
Authorized Outreach
Trainer Update
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Dr. Myrtle Turner, PhD, MPH, CET
Director of GTOTIEC
ph: 404.407.8066
cell: 404.861.1648
fax: 404.407.9066
Karen Bartley Training Coordinator/Program Manager [email protected] ph: 404.407.8317 fax: 404.407.9317
Webinar Presenters
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Glenda Brown, MBA Administrative Assistant III
ph: 404.407.8349
fax: 404.407.9349
Webinar Presenters
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If you have questions during the webinar, email them
to Glenda Brown and we will provide answers.
QUESTIONS? 4
Topics to be covered…
Winter Break and Deadline
for Cards Processed in
2012
Review of OSHA
Requirements & Georgia Tech
Policies
New Outreach Requirements
New Card
Request
Website
Update
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NEW CARD
REQUEST
WEBSITE
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Online Card Request Website
The New Online Card Request Website is a
Success!
Currently over 450 trainers have registered and started using the new website.
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• Simple to use and one site to submit a course report and pay for the cards.
• Cards processed quickly and mailed within 4 business days at most.
New in January 2013
Advanced Notification Form
• Advanced Notification Form will be added to the Course Reports dropdown selection
• Available no later than Jan 31, 2013 • Can Create Course Report from Advanced Notice
allowing prior information to auto populate Course Report form
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Coming Soon
Student Replacement Card Request Form
• Student Replacement Card Form to request
replacement cards.
• Payment instructions sent via email. If original
request submitted on the online card request site,
payment will be made there, otherwise will need to
use the old payment website.
• Easier Process and will eliminate the need for
processing requests via email or fax.
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What’s Next – Great News!
Printing Student Names on Cards
• No more misprints or printer jams! Cards will
come with Student Names, Trainer Name and
Course Date pre-printed on cards.
• Critical Names Typed on Course Report Are
Accurate (Spelling using Capital Letters for First
Letter of each Name:
Ex.: Karen Bartley
not: karen bartley or karn barley
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Effective Jan 1,
2013 All Card
Requests must be
submitted via the
online website.
Card request web
address: https://outreachtrainer.
gatech.edu/
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We prefer all requests submitted
online!!!
Website: Register and use the new
online website:
https://outreachtrainer.gatech.edu/
Mailing Address:
Georgia Tech
OSHA Training Institute Education
Center
ATTN: Karen Bartley
GTRI/ELSYS
260 Fourteenth Street, NW, 4th Floor
Atlanta, GA 30332-0837
Fax :
404.407.9603 Remember, requests for student cards
must be submitted within 30 days of
course completion date. 11
Questions?
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Winter Break and
cut off for
processing card
requests in 2012
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From Everyone Here at Georgia Tech
Our office will be closed
Dec 21, 2012 – Jan 1, 2013
for the Winter Break.
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Winter Break
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Deadlines
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Course Reports
• Submitted by 12:00 pm (noon) Dec 20,
2012 - processed and mailed by Dec
20, 2012.
• Submitted after 12:00 pm (noon) Dec
20, 2012 - processed Jan 2, 2013 and
mailed by Jan 3, 2013.
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From Everyone Here at Georgia Tech
We hope each of you will have a wonderful Holiday Season and we look forward to working with you throughout the coming New Year.
Thank you for choosing Georgia
Tech as your Authorized Outreach Education Center.
OSHA &
Georgia Tech Policies and
Contact Information
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Outreach Training Requirements
Conducting Classes
• Primary authorized trainers must teach at
least 50% of the class (unless class is
taught with other authorized trainers) and
maintain a list of guest trainers used, topics
they delivered, and their qualifications.
• Classes are limited to a maximum of 40
students and a minimum of 3 students.
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Outreach Training Requirements
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Monitoring Activities
• Trainers must permit unscheduled
monitoring visits.
• Trainers must provide advance notice of
training to authorizing institution (Georgia
Tech) upon request. Georgia Tech asks for
notice of every training scheduled to be
conducted.
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Topics
• Introduction to OSHA two-hour module is
required
• All 10-hour Construction classes must
include four hours on Focus Four
Hazards
• All 30-hour classes must include two hours
on Managing Safety and Health
Outreach Training Requirements
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Reporting and Recordkeeping
• New Online Card Request Website must
be used to submit course.
• Trainers must maintain records for 5 years,
including:
• Course Report
• Sign-in Sheets
• Photocopy of card
• Detailed Agenda
• Etc.
Outreach Training Requirements
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Reporting and Recordkeeping
• Cards must be provided to students within
90 days of class completion.
• To ensure this, trainers must submit their
documentation within 30 days of class
completion.
• Authorizing training organizations must
process requests within 30 days
• (Discrepancies and/or lack of payment will
result in card processing delay.)
Outreach Training Requirements
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Reporting and Recordkeeping
Trainer Responsibilities:
• Trainers must provide cards to students
within 30 days of receipt.
• Trainers must issue student cards directly
to the student.
• Trainers must keep a copy of every card
issued for a minimum of five (5) years.
Outreach Training Requirements
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Requirement and Procedure Documents
All documents can be found on OSHA’s
website or on the Help page of our card
request website.
Outreach Training Requirements
Required: 7 Hours Electives: 2 Hours
2 Hours: Intro to OSHA Must cover at least 2 topics: • Cranes, Derricks, Hoists, Elevators, and Conveyors
• Excavations
• Materials Handling, Storage, Use, and Disposal
• Scaffolds
• Stairways and Ladders
• Tools: Hand and Power
4 Hours: Focus Four: • Fall Protection: 1 Hour 15 Minute Minimum
• Electrocution: 30 Minute Minimum
• Struck By: 30 Minute Minimum
• Caught In/Between: 30 Minute Minimum
Please note that the MINIMUM time requirements for
each section of Focus Four equals 2 hours and 45
minutes, additional time must be added for the total
amount of time spent of Focus Four to equal FOUR (4)
HOURS.
30 Minutes: Personal Protective and
Lifesaving Equipment
Optional: 1 hour. Teach other construction industry
hazards or policies and/or
expand on the mandatory or elective topics. The
minimum length of any topic is
one-half hour.
30 Minutes: Health Hazards in
Construction
10-Hour Construction
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30-Hour Construction Required: 15 Hours
2 Hours: Intro to OSHA
2 Hours: Managing Safety and Health
May include Injury and Illness Prevention Programs, job site inspections, accident prevention
programs, management commitment and employee involvement, worksite analysis, hazard
prevention and control, accident investigations, how to conduct safety meetings, and
supervisory communication.
6 hours: Focus Four:
• Fall Protection: 1 Hour 15 Minute Minimum
• Electrocution: 30 Minute Minimum
• Struck By: 30 Minute Minimum
• Caught In/Between: 30 Minute Minimum
Please note that the MINIMUM time requirements for each section of Focus Four equals 2
hours and 45 minutes, additional time must be added for the total amount of time spent of
Focus Four to equal SIX (6) HOURS. Trainer may spend up to ten hours on Focus Four.
2 Hours: Personal Protective and Lifesaving Equipment
2 Hours: Health Hazards in Construction
1 Hour: Stairways and Ladders 27
30-Hour Construction
(continued)
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Electives: 12 Hours
Must cover at least 6 topics:
• Concrete and Masonry Construction
• Confined Space Entry
• Cranes, Derricks, Hoists, Elevators, and Conveyors
• Ergonomics
• Excavations
• Fire Protection and Prevention
• Materials Handling, Storage, Use, and Disposal
• Motor Vehicles, Mechanized Equipment and Marine Operations; Rollover
Protective Structures and Overhead Protection; and Signs, Signals and
Barricades
• Powered Industrial Vehicles
• Safety and Health Programs
• Scaffolds
• Steel Erection
• Tools - Hand and Power
• Welding and Cutting
Optional: 3 hours. Teach other construction industry hazards or policies and/or
expand on the mandatory or elective topics. The minimum length of any topic is one-
half hour.
10-Hour General Industry Required: 7 Hours Elective: 2 Hours
2 Hours: Intro to OSHA Must present at least two hours of training on the
following topics. At least two topics must be
presented. The minimum length
of any topic is one-half hour.
• Hazardous Materials
• Materials Handling
• Machine Guarding
• Introduction to Industrial Hygiene
• Bloodborne Pathogens
• Ergonomics
• Safety and Health Program
• Fall Protection
1 Hour: Walking and Working Surfaces, including
fall protection
1 Hour: Exit Routes, Emergency Action Plans,
Fire Prevention Plans, and
Fire Protection
Optional: 1 Hour. Teach other general industry
hazards or policies and/or
expand on the mandatory or elective topics. The
minimum length of any topic
is one-half hour.
1 Hour: Electrical
1 Hour: Personal Protective Equipment
1 Hour: Hazard Communication 29
Required: 13 Hours 2 Hours: Intro to OSHA
2 hours: Managing Safety and Health. May include Injury and
Illness Prevention Programs, job site inspections, accident prevention
programs, management commitment and employee involvement,
worksite analysis, hazard prevention and control, accident investigations,
how to conduct safety meetings, and supervisory communication.
1 Hour: Walking and Working Surfaces, including fall protection
2 Hours: Exit Routes, Emergency Action Plans, Fire Prevention Plans,
and
Fire Protection
2 Hours: Electrical
1 Hour: Personal Protective Equipment
2 Hours: Materials Handling
1 Hour: Hazard Communication
30-Hour General Industry
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Elective: 10 Hours
Must present at least 10 hours of training on the following topics. At least 5 of the
following topics must be presented. The minimum length of any topic is one-half
hour.
• Hazardous Materials (Flammable and Combustible Liquids, Spray
• Finishing, Compressed Gases, Dipping and Coating Operations)
• Permit-Required Confined Spaces
• Lockout / Tagout
• Machine Guarding
• Welding, Cutting, and Brazing
• Introduction to Industrial Hygiene
• Bloodborne Pathogens
• Ergonomics
• Fall Protection
• Safety and Health Programs
• Powered Industrial Vehicles
Optional: 7 Hours. Teach other general industry hazards or policies and/or
expand on the mandatory or elective topics. The minimum length of any topic
is one-half hour.
30-Hour General Industry (continued)
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Do you have any
QUESTIONS? 32
We are truly fortunate that you have chosen Georgia Tech as your
Authorizing Training Institute. All policies are in place to ensure we
continue to serve you as efficiently as possible and we ask that you
adhere to the proceeding policies.
Policies of Georgia Tech OTI Education Center
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Notification Policy
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Notification Policy
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Card Request Policy
DATE: March 8, 2012
TO: Georgia Tech Authorized Outreach Trainers
FROM: Myrtle Turner, Director
Georgia Tech OSHA Training Institute
RE: Outreach Trainer Card Request Policy
1. Purpose
To ensure accuracy and accountability for 10 and 30-hour Authorized Outreach
Trainer card requests. 2. Scope
This policy is for Georgia Tech’s Construction and General Industry Authorized Outreach Trainers who request cards for 10 and/or 30-hour outreach training.
3. Background
Ethical practicies of some Outreach Trainers have come into question. Given that some Outreach trainers practices have been somewhat questionable, more is being required of ALL Outreach Trainers. Georgia Tech is taking a proactive
approach and is reminding its Outreach Trainers to request cards in accordance witht the card request procedures identfied in the current Outreach Training
Program guidelines.
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Card Request Policy 4. Policy
The policy of the Georgia Tech OSHA Training Institute Education Center is to require its Authorized Outreach Trainers to submit requests for 10 and 30 hour
cards in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES (http://www.osha.gov/dte/outreach/construction_generalindustry/general_indu
stry.html). The Georgia Tech OTIEC Fact Sheet is attached to this policy. (attached).
5. Procedure
Provide card requests in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES described in Item 6 above.
All card requests must include a start date and end date on the program report form in the date section.
6. Effective Date
This policy will be effective for Outreach Trainers upon notification.
• We will review requests for:
• Documentation of Payment (automatic when using the online card request process);
• Statement of Compliance (on file);
• Trainer qualification (valid authorization status);
• Compliance with the guidelines (topics, time, etc.); and
• Completeness of information.
• Discrepancies will be reviewed with the trainer but may
delay the receipt of cards.
• Complete, valid requests will be filled within 30 days of
receipt.
GT OTIEC Fact Sheet
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- Georgia Tech OSHA Authorized Outreach Trainers
shall comply with this card processing and certificate
fee policy.
- Replacement student cards will only be provided to the
authorized Outreach Trainer who conducted the training
for which the card(s) is (are) requested.
NOTE: Replacement student course completion cards will
not be issued if the training took place more than three years
ago. Trainers must provide their name, the student's name,
the training date, and a copy of the initial card request to
receive a replacement card. Only one replacement card may
be issued per student.
» If you have any questions or
concerns and would like to
contact OSHA Directorate of
Training and Education directly:
»(847) 759-7735
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One more time…
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This presentation will be provided
to you via an email link as soon as
possible. If you do not receive it by
Dec 15, 2012, contact
and she’ll send it to you!
Thank you for joining us for this
Webinar. Should you have any
questions that were not
answered during this presentation,
please contact us.
Want this Webinar?
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