automating the audit function presentation
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Automating the Audit Process
Challenges Facing Internal Audit
Pressures on ResourcesPressures on Resources– Adding ValueAdding Value– Right SizingRight Sizing– OutsourcingOutsourcing
Cultural ChangesCultural Changes Geographic DispersionGeographic Dispersion Industry ConsolidationIndustry Consolidation Regulatory OversightRegulatory Oversight
Our Vision
Create a Fully Integrated ProcessCreate a Fully Integrated Process
Be Multi-DimensionalBe Multi-Dimensional– Whatever you need Whatever you need – Wherever you areWherever you are– Whenever you wantWhenever you want
Provide a Single Point of EntryProvide a Single Point of Entry
The Components
Automated PlanningAutomated Planning Automated WorkpapersAutomated Workpapers Automated Audit TrackingAutomated Audit Tracking Automated Audit ToolsAutomated Audit Tools
Automated Audit System
Windows-based tool:Windows-based tool: Scaleable from Win95 to Win 2008 ServerScaleable from Win95 to Win 2008 Server Supports mobile teamsSupports mobile teams Enables more effective team workEnables more effective team work Enhances productivityEnhances productivity
Automated Audit System Components
AuditTracking
CommentTracking
Regulatory Compliance
Workpapers
Time Keeping
Audit Planning
Risk Assessment
Reference
Application Integration
Lotus NotesLotus Notes Microsoft XP Microsoft XP
Microsoft ExcelMicrosoft Excel
Microsoft WordMicrosoft Word
allCLEAR FlowcharterallCLEAR Flowcharter
Mainframe / HostMainframe / Host
Lotus Notes Lotus Notes Database ServerDatabase Server
Auditor Workstations
Shared ResourcesShared Resources
WANWAN
Audit LAN
Connectivity
Remote ConnectionVPN
Audit Planning
Manager MeetingsManager Meetings
Grand Round MeetingsGrand Round Meetings
Risk Assessment
Risk Analysis DatabaseRisk Analysis Database
– Provides a corporate risk profileProvides a corporate risk profile
– Provides foundation for Multi-Year Audit PlanningProvides foundation for Multi-Year Audit Planning
Workpapers
Workpaper Database TemplateWorkpaper Database Template
– Standardizes the Audit ProcessStandardizes the Audit Process
– Provides instant access to all audit documentationProvides instant access to all audit documentation
– Automatically creates all “standard” audit Automatically creates all “standard” audit workpapersworkpapers
Audit Tracking
Audit TrackingAudit Tracking
– Provides a single Provides a single location for review of location for review of audit progress.audit progress.
– Simplifies monitoring Simplifies monitoring audit status, budgets audit status, budgets and deadlines.and deadlines.
Reference
Audit Services Operations ManualAudit Services Operations Manual Audit UniverseAudit Universe Audit ProgramsAudit Programs Audit ReportsAudit Reports Audit Committee ReportsAudit Committee Reports Audit Time/Expense TrackingAudit Time/Expense Tracking Audit Follow-up TrackingAudit Follow-up Tracking Audit Text/GraphicsAudit Text/Graphics
Regulatory Compliance
FASB PronouncementsFASB Pronouncements GAAP & GAAS GuidelinesGAAP & GAAS Guidelines External CommentsExternal Comments Healthcare RegulationsHealthcare Regulations
MedicareMedicare HCFAHCFA NYSDOHNYSDOH
Tracking Report Comments
Follow-up Tracking DatabaseFollow-up Tracking Database
– Ensures adequate and timely Ensures adequate and timely resolution of Audit Findingsresolution of Audit Findings
– Interfaces with Business Line Interfaces with Business Line ManagementManagement
Time Keeping
Time Keeping DatabaseTime Keeping Database
– Reports Time Allocations and Reports Time Allocations and Expenditures to Audits and Tracking Expenditures to Audits and Tracking DatabasesDatabases
– Tracks Budgeted and Actual TimeTracks Budgeted and Actual Time
Additional Audit Databases
FlowchartingFlowcharting Org ChartOrg Chart Audit Status ReportAudit Status Report Audit ProtocolsAudit Protocols Bulletin BoardBulletin Board Audit & Healthcare Audit & Healthcare
NewsNews MeetingsMeetings
Corporate Policies & Corporate Policies & ProceduresProcedures
PersonnelPersonnel Corporate PhonebookCorporate Phonebook Sign-In/OutSign-In/Out Best PracticesBest Practices GAAP & GAAS GAAP & GAAS
GuidelinesGuidelines Resource Tracking Resource Tracking
Achieved Outcomes
Streamlined the audit process.Streamlined the audit process. Used a risk-based approach on all audits.Used a risk-based approach on all audits. Provided centralized management of all audits.Provided centralized management of all audits. Provided electronic mail integration and Provided electronic mail integration and
consolidated reporting.consolidated reporting. Summarized and share audit information.Summarized and share audit information. Allows document review, hand off and approval Allows document review, hand off and approval
from any location.from any location. Tracks issues from origination through follow-up.Tracks issues from origination through follow-up.
Auditor Assistant
Auditor Assistant on Lotus Notes