automating your hr systems & process primer

Now Corporation | 112 Ricogen Tower, Aguirre Street, Legaspi Village, Makati City | + 632 843 4248 | www.now-corp.com |

Automating Your HR Systems and Processes PRIMER

AUTOMATING YOUR HR SYSTEMS AND PROCESSES



Benefits of having your own HRMS

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ü  Achieve Operational Efficiency ü  Boost Productivity ü  Paperless Environment ü  Reduce Operational Cost

Why automate your HR Systems & Processes? Matters like Payroll, Income Tax Computation, encoding and keeping track of a 201 file is much more demanding than it should be. By automating your HR Systems & Processes, your HR Team will have more time in focusing on matters the most. From hiring to retiring, all processes will be fully automated therefore achieving operational efficiency.



Top Modules that HR Practitioners Looking for

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1.  Payroll 2.  Time & Attendance 3.  Individual Personnel Records 4.  Benefits 5.  Performance Management

* Survey Results: Strategic HR Prac4ces in Some Organiza4ons in the Philippines, Yupangco, 2012

Usual Pains of the HR Department.

“I want to make my work simpler and paperless.”

“I want to cut the time by half and deploy resources in less than 48 hours.” “I want to monitor multiple shifts the easy way.” “I want to monitor employee performance and focus on their growth rather than administrative work”



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Now Corp’s HRMS Software is end-to-end solution (from hiring to retiring). It is available in three variations: •  HRMS On-Premise •  HRMS Cloud •  HRMS Managed Services Our HRMS is built on the IBM Platform. The brand, IBM, is no stranger in the industry as it continues to serve majority of the Fortune Companies. Industries such as banking, insurance, retail, manufacturing, academe and advertising turn to IBM and their IBM Business Partners to solve mission-critical business processes.

Our HRMS.

•  201 File (most popular)* •  Payroll (most popular)* •  Daily Time Keeping (most popular)* •  Training Management •  E-Benefits •  Performance Management •  Exit Clearance

* Available on the cloud

Modules of our HRMS



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On-Premise versus Cloud

On-Premise Cloud

Control over all systems/data No software licensing cost

Corporate data is stored/handled internally

No new infrastructure requiring servers

Dedicated IT staff for maintenance/support

Low cost for services

Initial investment is high; treated as capital expenditure

“Pay-as-you-go” subscription model; treated as operational expenditures



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Case Study # 1: Modernizing the Human Resources Department of a University

•  100+ faculty and administrative personnel

•  Main campus also handles the HR function of satellite campuses

•  HRMS On-Premise was deployed

Results: •  Accurate timekeeping (daily time

reporting) paved way for auto-adjust in the payroll system.

•  Reduced paperwork and manual work

Summary

The academic institution has been in existence for more than fifty years. It has multiple campuses and employs more than one hundred (both part-time and full-time) employees. With its focus on learning and growth, the HR Department and its top management looked for ways on how to modernize the way they do things in the HR department.

“Now, I can focus more on the things that matter here in the University.”



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Case Study # 2: HRMS Solution for a Holdings Company with Multiple Subsidiaries

•  900+ employees •  Parent firm has more than 60+

subsidiaries •  Each subsidiary has its own HR Process •  HRMS On-Premise was deployed

Results: •  Parent firm’s HR Department became

more efficient and decreased its operational cost

•  HR Department provided a case for change which prompted top management to consider setting up an HR Shared Services.

Summary

The holdings company is focused on supply-chain services and has been in existence for more than twenty years. It is part of the Top 100 Corporations in the country with core investments in Health & Wellness, Distribution & Marketing, Resources & Financial Services. With their goal of achieving operational excellence, their challenge was to eliminate a very tedious process of encoding time-in & time-out, payroll, 201 data and other employee information on a spreadsheet. Strategically, the holdings firm wanted to institutionalize a standard HR Process across all subsidiaries and set-up an HR Shared Services Center so it can provide a more responsive service to its 900+ employees.



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Case Study # 3: Centralizing HR and Admin Function for a Publicly-listed Conglomerate

•  900+ employees •  Parent company as the first user of

HRMS Results: •  Top management’s vision to

institutionalize the HR process is underway

Summary

The conglomerate has major presence in Education, Energy, Hotels, Housing, Steel Products and Strategic Consulting. It current has six affiliates and subsidiaries with more than nine hundred (900) employees in its roster in multiple locations. With its focus on the development of their People was their main concern, the HR Department envisioned of automating and centralizing their HR process.

“Our focus is more on People Development. Now with an HRMS in place, we can now spend more time in training & leadership development.”



NOW Corporation is a listed firm in the Philippine Stock Exchange (PSE: NOW). It has presence in the fields of Telecom, Media and Technology. With offices in Silicon Valley, Manila, and Tokyo, our team’s experience includes developing software collaborative solutions, digital media applications, and IT Resource Management. Now Corporation is an IBM Premier Business Partner servicing blue chip companies in the Asia-Pacific region.

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