automation and instrumentation systems entity (aise)

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TECHNO – COMMERCIAL BID

SUPPLY, INSTALLATION, TESTING AND

COMMISSIONING OF ONLINE DOUBLE

CONVERSION STATIC UPS SYSTEMS

AUTOMATION AND INSTRUMENTATION SYSTEMS

ENTITY (AISE)

ISRO PROPULSION COMPLEX (IPRC) INDIAN SPACE RESEARCH ORGANISATION DEPARTMENT OF SPACE, GOVERNMENT OF INDIA

MAHENDRAGIRI 627 133, TIRUNELVELI DISTRICT,

TAMIL NADU, INDIA

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INDEX Chapter No Description Page No 1.0 Supplier scope of work 4

2.0 Department scope of work 4

3.0 Standards 5

4.0 Details of UPS systems 5

5.0 Features 5 5.1 System description 5 5.2 Modes of operation 6 6.0 UPS Components & its feature 7 6.1 Rectifier 7 6.2 DC-DC Converter 7 6.3 Inverter 7 7.0 Control Display 7 7.1 Metering & Main display screen 7 7.2 Power flow indications 8 7.3 Alarms 8 7.4 Battery status indications 9 8.0 Battery Management system 9 9.0 Remote operation, monitoring & data logging 9 10.0 Control & Protections 10 10.1 System level control functions 10 10.2 Manual operating modes 10 10.3 Online battery test 11 11.0 Paralleling Panel 11 12.0 Technical specifications 11 13.0 Inspection & testing 13 13.1 Site acceptance test 13 13.2 Installation & Commissioning 14

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13.3 Warranty 14 14.0 Documentation 14 15.0 Training 14 16.0 SMF VRLA Battery 15 16.1 Technical specifications 15 16.2 Type tests 15 16.3 Routine tests of battery 15 17.0 Prequalification criteria for bidders 16 18.0 List of Annexure 16 19.0 Technical compliance format 20 20.0 Comprehensive Annual Maintenance Contract 25 21.0 Price format 27 22.0 Terms and Conditions 32

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1.0 Supplier scope of work

The scope includes supply, installation, testing and commissioning of

DSP based, online double conversion UPS systems of different capacities. The

UPS systems have to be commissioned at various facilities in IPRC campus. The

UPS systems are configured as standalone mode and parallel redundant mode

as listed in chapter 4.0. The scope includes,

• Valve Regulated Lead Acid (VRLA) battery banks with open battery

stands.

• Paralleling panel for each set of parallel redundant mode UPS

• Copper cabling between battery bank & UPS.

• The scope shall includes pre-shipment testing, proper packing for

transportation, deliver to IPRC stores, erection, interconnection of

battery banks, testing and commissioning.

2.0 Department scope of work:

� The power cabling and termination of cable to UPS input.

� The power cabling and terminations of cable at UPS output & paralleling panel.

� All earthing including body and Neutral.

� Isolation Transformers at input side of each UPS systems (External to UPS).

� Load required for load testing at site shall be provided.

� For remote monitoring & data logging, the PC, Ethernet cable and network switches will be provided.

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3.0 Standards The UPS System shall confirm to the latest editions of codes and standards mentioned below.

a) IEC 62040-1-2-3 – Unterruptible Power Supply b) JISC 8702-1, 2 & 3 - 2009 – VRLA Battery or its equivalent

4.0 Details of UPS Systems

Sl No Capacity

Mode of Working

Qty Remarks Cable length (Mtr)

Configuration

1. 10 kVA Standalone 6 Nos. – –

Distance between

each UPS &

Battery Bank – 20

mtrs

Refer Annexure – 1 2. 20 kVA Standalone 2 Nos. – –

3. 2 × 10 kVA Parallel – Redundant

2 Sets 4 Nos. of 10kVA UPS

Refer Annexure – 2





5.0 Features 5.1 System Description

Each single UPS unit shall operate in double – conversion online mode. The system should consist of the following major components & features.

a) Solid state static PWM converters utilising IGBT

b) Solid state static PWM Inverters utilising IGBT

c) SMF,C20 rated, valve regulated lead acid battery bank (VRLA) for 20

minutes back up time at full load for individual UPS system.

d) Battery management system

e) Static bypass

f) Manual Maintenance bypass

g) Remote communications

h) Input Power Factor Corrected Converter

i) Back-feed Protection

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j) Separate DSP for Rectifier, Inverter etc

k) Self diagnostics

l) Inverter circuit for synchronisation with an power source

5.2 Modes of Operation:

a) Normal Operation: The inverter shall continuously supply stable AC power to the load. The converter should be able to feed power to a fully loaded inverter as well as recharging the system with fully discharged battery simultaneously if required.

b) Battery Operation: In the event of power supply failure, the inverter shall derive the input from the system battery without any break.

c) Static Bypass: In the event of AC/inverter failure/overload, the load shall be transferred to the bypass source via the static switch without interruption of power to the load. The synchronisation of each inverter in phase and frequency with the bypass source shall be automatic. Transfer of the load back to the UPS outputs shall be automatic and manual also. During transfer, the load shall not suffer an outage or disturbance in the supply of power. To ensure transfer in complete safety, the system shall simultaneously control the static switches.

d) Maintenance bypass operation: In case of maintenance or repair has to be performed on the UPS, load shall be powered from bypass source through maintenance by pass switch. The power shall be transferred from inverter to static bypass and to maintenance bypass or vice versa without interruption by manual operation. For personnel safety during servicing or testing, this system shall be designed to isolate the UPS units while continuing to supply power to the load from the bypass AC source. Transfer to the manual bypass mode and back shall be possible without interruption to the load.

e) Parallel Redundancy operation: The units shall operate in parallel with

redundancy, with the load shared equally between the units. Redundancy shall be of the "n+1". If the total available power is insufficient, the load shall be automatically transferred, without interruption, to the bypass AC source. The UPS shall have an option that enables it to synchronize its output with other like UPS systems. The UPS shall be compatible for adding 2 more UPS’s in parallel.

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f) Input Phase Reversal: The UPS System rectifier should supply the regulated D.C output even in case of input phase sequence reversal

g) Cold start (normal AC source absent): The battery of each UPS unit shall be capable of ensuring UPS start-up even if normal AC power is not available and continuing operation within the specified back-up time.

6.0 UPS Components & its Features

6 .1 Rectifier The rectifier shall be the IGBT based solid-state equipment and controls necessary to convert alternating current to regulated direct current to supply the inverter and the DC-DC converter. The rectifier shall have the following features.

6.2 DC-DC Converter

The DC-DC converter shall controls to regulate the output of the rectifier

to the levels appropriate for charging the battery and to boost the battery

voltage to the level required to operate the inverter. The DC-DC converter shall

be solid-state, capable of providing rated output power, shall be a pulse width-

modulated design and shall utilize insulated gate bipolar transistors (IGBT’s).

6.3 Inverter

The inverter shall convert direct current from the rectifier or battery via

the DC-DC converter to precise alternating current to power the load. The

inverter shall be solid-state, capable of providing rated output power; the

inverter shall be pulse-width-modulated transformer-free design and shall

utilize insulated gate bipolar transistors (IGBT’s). The inverter shall have the

following features.

7.0 Control Display 7.1 Metering & Main Display Screen

a. Input voltage, line-to-line b. Input current c. Input frequency d. Battery voltage e. Battery charging/discharging current f. Output voltage, line-to-line g. Output frequency

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h. Bypass input voltage, line-to-line i. Bypass input frequency j. Load current k. % Load l. Load Real Power ( kW), total and percentage of capacity m. Load Apparent Power ( kVA), total and percentage of capacity n. Battery state of charge o. Battery voltage p. Battery charging Current q. Event Logs r. Warning Indicator s. Fault Indicator

7.2 Power Flow Indications

A power flow diagram shall graphically depict whether the load is being supplied from the inverter, bypass or battery. The status of the following components:

a. AC Input Circuit Breaker b. AC Output Circuit Breaker c. Battery Circuit Breaker d. Battery status e. Maintenance Bypass Status

7.3 Alarms

An audible alarm shall be activated when an alarm occurs. All alarms shall be displayed in text form. The following Alarm Messages shall be displayed:

a) Mains Voltage Abnormal b) Mains Under voltage c) Mains Freq. Abnormal d) Charger Fault e) Battery Reversed f) No Battery g) Parallel Comm. Fail h) Bypass failure i) Bypass Abnormal j) Inverter Asynchronous k) Unit Over Load l) System Over Load m) Bypass Phase Reversed

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n) Load Sharing Fault o) Bypass Over Load

7.4 Battery Status Indicator

A battery status indicator shall display battery state of charge, the present battery voltage, total discharge time and battery time remaining during discharge. A graphical representation of the battery voltage during the discharge shall be displayed.

8.0 Battery management system The UPS shall contain a battery management system which has the following features:

a) The battery management system shall charge the batteries and the active battery charger states are constant-current (charge mode), constant-voltage (float mode) and no-charge (rest mode). The charge mode shall equalise and charge the batteries to near full capacity before entering into float mode. In float mode a constant voltage float charge shall charge the batteries until the batteries are fully charged. The battery shall be monitored in rest mode and the charge cycle shall automatically re-start should the battery voltage drop below pre-determined levels. The charging control system shall activate an alarm when the battery capacity drops below the pre-determined levels.

b) The battery management system shall provide battery backup time remaining while operating in normal mode and battery mode. Battery backup time available information shall be displayed real-time, even under changing load conditions

9.0 Remote Operation, Monitoring and Data Logging a) General: The UPS system shall have the suitable software for remote

operation, monitoring and data logging of all parameters listed in chapter 7.1 to 7.3 through Ethernet communication port. The software must to be able to give detailed information also in cases of UPS failure, in support of the failure diagnostic. The software shall be provided with the UPS to support Windows 7/8, Linux operating systems.

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b) Remote operation: The UPS systems shall have the provision for remote switching (ON/OFF) through PLC/PC. The necessary feature shall be made available in the UPS.

c) Monitoring and Data Logging: The data shall be logged on remote PC with user friendly format at a probably better than sampling rate of 2 Sec. The UPS shall have all necessary features, software etc. The UPS mimic diagram graphics page shall be provided in remote PC for display of real time parameters, operations status etc. The department will provide the PC, Ethernet communication between UPS and remote PC.

d) Event recording: The UPS system software shall able to provide all event recording such as alarms, power failures, UPS faults, UPS in battery mode, bypass failures, faults etc apart from local display in UPS.

10.0 Controls 10.1 System – level control functions at UPS front panel

a. UPS/Bypass manual Transfer b. UPS/System Shutdown Commands c. Low Battery Warning (Minutes) Set point Adjustment d. Battery Float Voltage Set point Adjustment e. System Settings (Time, Date, Password) Adjustments f. Audio Silence Command g. Alarm Reset Command

10.2 Manual operating modes

a. Startup – The start up screen shall be user-interactive on the display panel in text and graphic form and provide a step-by-step guide for the user to bring the UPS on-line.

b. Load Transfers – A single button shall provide the means to transfer the load to static Bypass/maintenance bypass and back on UPS.

c. Standby mode – Provision shall be made available in the user-interactive LCD display panel to shut off UPS output power without affecting battery charging & MCBs (Input, Battery & Output).

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10.3 On-Line Battery Test The UPS shall be provided with a menu-driven On-Line Battery Test feature. The test shall ensure the capability of the battery to supply power to the inverter while the load is supplied power in the normal mode. 11.0 Paralleling Panel

The supplier shall provide the wall mountable, powder coated, seven

tank surface-treated paralleling panel for each sets of parallel-redundant UPS

system with suitable rated MCB, Isolator, Change Over Switch (COS), MCCB

of make L&T/Schneider/ABB/GE/Legrend. The details of paralleling panel as

described in annexure 3.

12.0 Technical Specifications SL No

Description of parameters

Specifications Required

1. Capacity (kVA) 10 kVA 20 kVA 40 kVA 2. Power (kW) 8 kW 16 kW 32 kW

3. Acceptable only Makes

RIELLO, EMERSON, NOVATEUR (NUMERIC), APC, Hitachi HIREL ONLY

4. Technology True online, Double conversion architecture, IGBT based, controlled by DSP PWM Technology.

5. Duty Cycle Continuous

6. Isolation The isolation transformer at input side of UPS (External) will be provided by department and hence inbuilt IT is not required.

7. Input side

a. Rectifier IGBT , PWM technique, Power Factor corrected control

b. No. of Phases 3P+N+E, AC Supply c. Rated voltage 320 V – 480 V d. Rated frequency 50 Hz ±2.5 Hz e. Input Power factor ≥ 0.99 f. Input THDi ≤ 5 % at 100% Load

8. Battery stage

a. Type SMF VRLA, AGM type, C20, 12V

b. Backup time 20 Minutes for each UPS at full rated load. In case of parallel redundant configuration, each

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UPS shall have 20 minutes battery backup independently. Refer drawing in annexure – 1 & 2.

c. Battery stands

Battery stand shall be suitably designed with M.S angular frame with powder coat finish. The scope includes supply, integration and installation at site. All batteries shall be positioned in up right on the stand, interconnected with all necessary cables.

d. Battery Protection There shall be a suitable MCCB Protection in battery stand in addition to protection inside the UPS.

11. Output side

a. Inverter IGBT based b. No. of phases 3P+N+G, AC supply c. Voltage 380V – 415V (Selectable) d. Voltage regulation 1% (Static), 3% (Dynamic) e. Frequency 50 Hz±0.05 Hz f. waveform Pure Sine wave g. Phase Angle

displacement accuracy Balanced loads: 120° ±1°, 100% unbalanced loads: 120°±20

k. Crest factor 3:1 l. THDv < 1 % for 100% linear load

< 5 % for 100% nonlinear load n. Cold Start Required o. Overload 125% for 30 Sec p. % ge Efficiency ≥ 92 % at 100% Load

12. Environment

a. Operating Temperature

0 – 40 deg. Centigrade

b. Ingress Protection IP 20 c. Cooling Forced Air Cooling d. Humidity Upto 95% non-condensing

e. Mounting Floor mounted & Base frame height of 300mm for easy termination of power cables.

f. Cable entry Bottom g. Noise at 1 mtr. level < 55 dB h. EMC IEC 62040 – 2 i. Safety IEC 62040 – 1 j. Design, Test Method IEC 62040 – 3 13. Bypass stage

a. Types of bypass Automatic static bypass and Manual maintenance bypass

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13.0 Inspection and Testing:

The UPS shall be tested in accordance with applicable standards. The

supplier shall provide to department, a detailed test schedule and mutually

agreed test procedure for prior approval. All tests shall be witnessed by the

department representative. The manufacturer shall provide a test report to

department, incorporating measurements and results of all tests performed.

The UPS tests shall be confined to verifying the performance of the UPS unit

and related accessories. The following tests are to be carried out at

manufacturer’s factory.

1) Load test

2) Equal load sharing of all UPS

3) Verification of Auto Load transfer between UPS if one UPS fails

4) Verification of Bypass mode

5) Input Voltage & Current.

6) Input Current Distortion (THDi)

7) Input Power Factor

8) UPS Output Voltage

9) UPS Output Voltage Harmonics (THDv)

10) Voltage Regulation’

11) Efficiency

12) Mains Failure (Transfer to Batteries and back)

13) Battery Backup time

13.1 Site Acceptance Tests

All routine tests including full load test using a load bank shall be carried

out at site by the supplier. Prior to conducting such tests a detailed Test-

Schedule, Test Procedure and Test Record Format shall be prepared and

submitted by the supplier to department for approval. All test results obtained

shall be submitted in proper formats for approval.

a) Input Voltage & Current.

b) Input Current Distortion (THDi)

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c) Input Power Factor

d) UPS Output Voltage

e) UPS Output Voltage Harmonics (THDv)

f) Mains Failure (Transfer to Batteries and back)

g) Load Steps (20%-100%, 100%-20%)

h) Inverter-Bypass & Bypass-Inverter Transfers

i) UPS AC Input / Output Efficiency.

j) Load Test

k) Redundancy Test

l) All UPS parameters and alarms transmission to remote monitoring

station

m) Synchronisation test between two UPS

n) Back up time

o) Remote ON/OFF

13.2 Installation & Commissioning

The UPS systems, Battery banks etc associated auxiliary systems shall be

installed and interconnected with power and control cables and earthing as per

the requirements at site. After satisfactory installation and pre-commissioning

tests, the UPS shall be commissioned.

14.0 Documentation

The following documents each 3 hard copies and one soft copy is to be provided for the UPS system, Battery and other accessories as applicable. 1) Operation & Maintenance, instruction manual. 2) Service manual with detailed power and control wiring diagram, 3) List of power and control devices used in the system with complete specifications 4) As-built control wiring diagram 5) Routine & type tests and UPS commissioning test. 6) Soft ware with License for interfacing to remote PC etc. 15.0 Training

The supplier shall provide the training to department engineers for three days at site at free of cost.

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16.0 SMF VRLA BATTERY (Flame Retardant) 16.1 Technical Specifications Nominal Voltage : 12 V No of Cells : 6 Cells Rated capacity : C20 at 27 deg. C @ 1.75 V/cell Separator : AGM (Absorbent Glass Mat) Current Limit : Max 0.2C & Min 0.1C Purity of Lead : ≥ 99.80% Container : ABS (Acrylonitrile Butadiene Styrene) Ampere hour efficiency : > 95 % Watt hour efficiency : > 85 % Warranty : 3 years Make : EXIDE NXT, PANASONIC, ROCKET, SONNENCHENIN, AMARON Manufacturing Date : Three Months from the date supply 16.2 Type Tests

The supplier shall submit the following latest type test certificates,

a) Visual examination

b) Checking of dimension as per manufacturer’s drawing,

c) Capacity test

d) High rate discharge characteristics

e) Max. Permissible current

f) Test for retention of charge

g) Charge acceptance and deep discharge

h) Resistance to shock

16.3 Routine Test of Battery

a) Capacity test

b) Visual Inspection

c) Verification of Dimensions, Mass

d) Marking & Packing

17.0 Pre-Qualification Criteria

1. The UPS supplier should be either Original Equipment Manufacturer (OEM) or their authorized representative. Latest documentary evidence

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from the manufacture shall be provided in case of authorised representative.

2. The supplier should have the own testing facility in their premises.

3. The UPS supplier should have support centres /support location with necessary infrastructure for carry out maintenance and also nearer to IPRC within 300kM distance, to attend the service calls.

4. The supplier if they are authorised representative, they should provide letter from manufacturer that they will support AMC & spares for 10 years.

5. List of similar capacity of 40 kVA UPS (at least 10 Nos.) supplied in Govt/Govt. Undertaking.

18.0 LIST OF ANNEUXURE Annexure – 1 : General arrangement layout of Parallel-Redundant

Annexure –2 : General arrangement drawing of standalone mode

Annexure–3 : General arrangement drawing of paralleling panel

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General arrangement layout of Parallel-Redundant

ISOLATION TRANSFORMER

Rectifier Inverter

Battery Bank (20 Min)

Rectifier Inverter


UPS 1

UPS 2415

V, 5

0 H

z A

C S

uppl

y

Paralleling Panel

OUTPUT

`SUPPLIER'S SCOPE `DEPARTMENT SCOPE`DEPARTMENT SCOPE

`DEPARTMENT SCOPE

Annexure – 1

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General arrangement layout of Standalone Mode

ISOLATION TRANSFORMER

Rectifier Inverter


UPS

415

V,

50 H

z A

C S

uppl

y

OUTPUT

Department Scope `SUPPLIER'S SCOPE

Annexure – 2

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General Arrangement Drawing of Paralleling Panel

From MV Panel

UPS - 1 UPS - 2

`MCCB `MCCB

ISOLATOR ISOLATOR

Change Over Switch

TO LOADS

UP

S S

yste

ms

are

wor

king

in P

aral

lel -

Red

unda

ntM

ode

with

all

nece

ssar

y co

mm

unic

atio

n ca

bles

&ac

cess

ories

Paralleling Panel

Annexure – 3

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19.0 Technical compliance format

Supplier Shall Necessarily Fill This Compliance Statement Failing Which Their

Offers Will Not Be Considered

SL No

Description of parameters

Specifications Required Compliance

1. Specify Make & Model of UPS

systems

RIELLO, EMERSON, NOVATEUR (NUMERIC), APC, Hitachi HIREL ONLY

2. Specify Make & Model of VRLA

Battery

AMARON , EXIDE NXT, PANASONIC, ROCKET, SONNENCHENIN,

3. Capacity (kVA) 10 kVA 20 kVA 40 kVA Power (kW) 8 kW 16 kW 32 kW

4. Supplier scope

of work As specified in chapter no. 1.0 of specification document.

5. Standards As specified in chapter no. 3.0 of specification document.

6. Details of UPS

Systems As specified in chapter no. 4.0 of specification document.

7. System

Description As specified in chapter no. 5.1 of specification document.

8. Modes of Operations

As specified in chapter no. 5.2 of specification document.

9. UPS

Components & features


10. Metering & main display

screen


11. Power flow indications


12. Alarms As specified in chapter no. 7.3 of specification document.

13. Battery status indicator


14. Battery

Management system


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15.

Remote operation,

Monitoring & Data logging


16. System level

control function As specified in chapter no. 10.1 of specification document

17. Manual Operating modes

As specified in chapter no. 10.2 of specification document

18. On-line battery

test As specified in chapter no. 10.3 of specification document

19. Paralleling panel

As specified in chapter no. 11.0 and as per annexure 3 of specification document.

20. Technology

True online, Double conversion architecture, IGBT based, controlled by DSP PWM Technology.

21. Isolation With out in-built IT

22. Rectifier IGBT , PWM technique, Power Factor corrected control

23. No. of Phases 3P+N+E, AC Supply 24. Rated voltage 320 V – 480 V 25. Rated frequency 50Hz±2.5 Hz 26. Input Power

factor ≥ 0.99

27. Input THDi ≤ 5 % at 100% Load

28. Battery SMF VRLA, AGM type, 12V, C20

29. Backup time

20 Minutes for each UPS at full rated load. In case of parallel redundant configuration, each UPS shall have 20 minutes battery backup independently. Refer drawing in annexure – 1 & 2.

30. Battery Bank stand

Battery stand shall be suitably designed with M.S angular frame with powder coat finish. The scope includes supply, integration and installation at site. All batteries shall be positioned in up

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right on the stand, interconnected with all necessary cables.

31. Battery Protection

There shall be a suitable MCCB Protection in battery stand in addition to protection inside the UPS.

32. Battery Manufactured date

3 months from the date of supply

33. Factory test certificates

Shall be supplied along batteries

34. Battery stands

Battery stand shall be suitably designed with M.S angular frame with powder coat finish. The scope includes supply, integration and installation at site. All batteries shall be positioned on the above stand, interconnected with all necessary cables and commissioned.

35. Battery Protection

There shall be a suitable Battery MCCB Protection in addition to protection inside the UPS

36. Inverter IGBT based 37. No. of phases 3P+N+G, AC supply 38. Voltage 380V – 415V (Selectable )

39. Voltage regulation

1% static, 3% dynamic load condition

40. Frequency 50 Hz±0.05Hz 41. Phase

Imbalance Balanced loads: 120° ±1° 100% unbalanced loads: 120° ± 20

42. Crest factor 3:1

43. THDV < 1 % for 100% linear load < 5 % for 100% nonlinear load

44. Overload 125% for 30 Seconds

45. % ge Efficiency

≥ 92 % at 100% Load

46. Cold start Required

47. Operating Temperature

0 – 40 deg. Centigrade

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48. Ingress Protection

IP 20

49. Cooling Forced Air Cooling 50. Humidity Upto 95% non-condensing

51. Mounting Floor mounted & Base frame

height of 300mm for easy termination of power cables.

52. Cable entry Bottom 53. Noise < 55 dB 54. EMC IEC 62040 –2 55. Safety IEC 62040 –1

56. Design & test Method

IEC 62040 – 3

57. Types of bypass Automatic static bypass and Manual maintenance bypass

58. UPS Inspection & Testing at Factory

As specified in specification document of chapter no. 13.0

59. Site acceptance tests


60. Installation & Commissioning


61. UPS warranty Two Years 62. Battery

warranty Three Years

63. Battery type tests certificates


64. Battery routine tests


65. Pre-Qualification criteria

The UPS supplier should be either Original Equipment Manufacturer (OEM) or their authorized representative. Latest documentary evidence from the manufacture shall be provided in case of authorised representative.

The supplier should have the own testing facility in their premises.

The UPS supplier should have support centres /support location

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with necessary infrastructure for carry out maintenance and also nearer to IPRC within 300kM distance, to attend the service calls. The supplier if they are authorised representative, they should provide letter from manufacturer that they will support AMC & spares for 10 years.

List of similar capacity of 40 kVA UPS (at least 10 Nos.) supplied in Govt/Govt. Undertaking

66. Acceptance of comprehensive

AMC

As specified in specification document chapter no. 20.0

67. Catalogue & Data sheets

The bidder should attach data sheet and catalogue for the Make & Model quoted for UPS and battery.

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20.0 COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT

20.1 PERIOD OF CONTRACT

Comprehensive annual maintenance contract for UPS systems (excluding

batteries) including supply of all spares for next 8 years after warranty period.

20.2 Machine details

Sl No

Capacity Mode of Working Quantity Remarks

1. 10 kVA Standalone 6 Nos. – – 2. 20 kVA Standalone 2 Nos. – – 3. 2 × 10 kVA Parallel – Redundant 2 Sets 4 Nos. of 10 kVA UPS 4. 2 × 20 kVA Parallel – Redundant 2 Sets 4 Nos. of 20 kVA UPS 5. 2 × 40 kVA Parallel – Redundant 4 Sets 8 Nos. of 40 kVA UPS

20.3 SCOPE OF WORK

a) Periodic Preventive maintenance, check up of the UPS system once in three

months (i.e.) four visits/year.

b) Verification of UPS output parameters, checking of back up time,

simulation of UPS in battery mode, converter mode, static bypass mode etc.

c) Apart from periodic preventive maintenance visits, all breakdown calls shall

be attended. Break down calls shall be attended and system shall be made

functional within 24 hrs.

d) All spares which are needed to replace during the breakdown shall be

replaced by the party. The cost of such all spares is included in the

comprehensive AMC.

e) All the items, cards, components etc., which are to be replaced shall be

routed always through Department stores.

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f) Your service Engineer shall bring necessary software, tools and equipments

to execute the AMC.

g) Due to non availability of spares or for any reason if the UPS is not able to

make functional, the party shall provide a standby system until the repair is

completed.

h) Payment for each visit (i.e.) once in 3 months on pro rata basis will be

released after completing successful completion of AMC.

i) In case the break-down are not attended within 24 hours of intimation,

down-time compensation @ 0.5% for the annual maintenance charges per

day shall be recovered from you subject to a maximum of 5%.

j) Relocation/ shifting of equipment: Department reserves the right to relocate

the system as and when necessary within IPRC facilities.

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21.0 Price format 21.1 10 kVA Standalone UPS

Sl No.

Item Description Unit Qty Unit rate

Total Taxes Freight charges, etc

Landed Cost

1.a

Supply of standalone 10kVA online double conversion UPS system with VRLA battery bank for 20 minutes backup along with accessories.

Each 6

Should not be quoted in

techno commercial bid. Should

be quoted in Price bid.




Should be quoted in techno

commercial bid.


commercial bid.




1.b Installation and commissioning of above 10kVA UPS systems along battery banks and accessories.

Each 6

1.c Comprehensive AMC for 8 years for 10 KVA UPS systems.

Each 6

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21.2 20 kVA Standalone UPS

Sl No.



Landed Cost

2.a

Supply of standalone 20kVA online double conversion UPS system with VRLA battery bank for 20 minutes backup along with accessories.

Each 2








commercial bid.


commercial bid.




2.b Installation and commissioning of above 20kVA UPS systems along battery banks and accessories.

Each 2

2.c Comprehensive AMC 8 years for 20 KVA UPS systems.

Each 2

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21.3 2×10 kVA Parallel-Redundant UPS

Sl No.



Landed Cost

3.a

Supply of 2×10kVA (Parallel-Redundant mode) online UPS double conversion system with VRLA battery banks for 20 minutes backup along with accessories.

Set 2

Should not be quoted in techno commercial bid.

Should be quoted in Price bid.



Should be quoted in techno commercial bid.




3.b Supply of UPS paralleling panel for 2 X 10kVA UPS system. As per schematic drawing as per Annexure 3 enclosed.

Each 2

3.c

Installation and commissioning of above 2×10kVA (Parallel-Redundant mode) UPS systems along battery banks and accessories.

Set 2

3.d Installation and commissioning of above UPS paralleling panel for 2 X 10kVA UPS system.

Each 2

3.e Comprehensive AMC of 8 years for 10 KVA UPS systems.

Set 2

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Sl No.



Landed Cost

4.a


Set 2










Each 2

4.c


Set 2


Each 2


Set 2

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Sl No.



Landed Cost

5.a


Set 4










Set 4

5.c


Set 4


Nos. 4


Set 2

32 | P a g e

22.0 TERMS AND CONDITIONS

• The Price is firm and fixed.

• Two Part Tender: In the Techno commercial bid any technical and

commercial details shall be mentioned. Price shall not be mentioned. In

the Price bid, price shall be mentioned.

22.1 TAXES AND DUTIES

• EXCISE DUTY: We are exempted from payment of Excise Duty as per

Revenue Notification No. 10/97-CE dated 01.03.1997 as amended by

Notification No. 16/07-CE dated 01.03.2007 or as per Revenue

Notification No.64/95-CE dated 16.03.1995 as amended by Notification

No. 7/08-CE dated 01.03.2008. Necessary Certificate shall be issued as and

when required.

• We are also exempted from payment of customs duties.

• SALES TAX: Sales Tax as applicable extra. Please specify full taxes as

applicable.

• SERVICE TAX: Service Tax as applicable extra. Please specify full taxes

as applicable.

22.2 PAYMENT TERMS

The payment will be made through RTGS within 30days after receipt and

satisfactory completion of commissioning at our site.

22.3 WARRANTY

Two years from the date of commissioning of UPS System against any

manufacturing defects/bad workmanship. If any defects found during the

warranty period, the same shall be rectified / replaced free of cost.

Necessary Warranty Certificate shall be submitted at the time of

completion which shall be forming part of documents for final payment.

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22.4 ANNUAL MAINTENANCE CONTRACT

Separate Order shall be issued for AMC for 8 years after the warranty

period of two years. AMC charges shall be fixed plus service tax as

applicable. Preventive maintenance shall be done once in three months.

Payment shall be made on pro-rata basis after certification by the Focal

Point and approved by DGM, DAAS. You shall attend any number of

breakdown calls free of cost during warranty as well as AMC period.

22.5 DELIVERY PLACE & PACKING

FOR MAHENDRAGIRI: All the materials and equipments shall be delivered

at IPRC, Mahendragiri.

22.6 DELIVERY / COMPLETION SCHEDULE

Schedule: The UPS system shall be commissioned including supply,

installation, testing and commissioning in 4 months time from the date of

order.

22.7 LIQUIDATED DAMAGE

Delivery, Installation and Commissioning is the essence of the Purchase

Order. In case of delay in Supply, Installation and commissioning beyond

the delivery date by the Supplier, the Supplier shall liable to pay an amount

equal to 0.5% (half percent) of total Purchase Order value per week subject

to a maximum of 10% of the total order value.

22.8 SECURITY DEPOSIT

The Supplier shall deposit an interest free amount equivalent to the 10%

(TEN PERCENT) of the total order value towards Security Deposit for the

due performance of the Purchase Order within 30 days from the date of

Purchase Order. The Security Deposit can be submitted either in the form

of (a) Demand Draft drawn in favour of Accounts Officer, IPRC, (b) Bank

Guarantee in Rs.100/- Non-judicial Stamp Paper obtained from any

Nationalized/Scheduled Bank and (c) Term Deposit Receipts duly endorsed

by the respective Banks in favour of IPRC. This security deposit shall be

returned to the Supplier only upon successful completion of all the

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contractual obligations or shall be adjusted / forfeited against non-

fulfillment of any of the contractual obligations.

22.9 PERFORMANCE BANK GUARANTEE

The Supplier shall guarantee the successful and satisfactory

performance/commissioning of UPS System. As a performance security,

the SUPPIER shall furnish a performance bank guarantee (format

enclosed) from Nationalized Bank/Scheduled Bank for an amount equal to

the sum of 10% of the order value ensuring the due performance of UPS

System in accordance with all the specifications and terms specified in the

Purchase Order herein valid for 60 days beyond the warranty period. On

due performance, the performance bank guarantee shall be automatically

cancelled and returned to the Supplier within 30 days after expiry of the

Warranty period.

22.10 EXPORT LICENSE

For the goods of foreign origin, if any, the Supplier arrange export license.

22.11 FORCE MAJEURE

a. If at any time during the execution of work, the performance in whole

or in part by either party of any obligation under the work is prevented

or delayed by reasons of any war, hostility, acts of the public

enemy/terrorist, civil commotion, sabotage, fire, flood, earth quake,

epidemics, quarantine restrictions, tsunami, strikes, lock-outs, or acts of

God (hereinafter referred as Eventualities) and if notice is given by either

party to the other within 21 days from the date of occurrence thereof,

neither party shall for such eventuality be entitled to terminate the work

nor shall any party have any claim for damages against the other in

respect of such non-performance or delay in performance. The

performance under the work shall be resumed as soon as practicable

after such eventualities have come to an end and the decision of the

Department whether the performance has been resumed or not shall be

final and conclusive.

b. Provided further that if the performance in whole or in part of any

obligation under the work is prevented or delayed by such eventuality

35 | P a g e

for a period of exceeding 60 days, the Department may at their option

terminate the Contract provided also if the work is terminated under

this clause, the Department will be at liberty to take over from the

Supplier at a price fixed by the Department which shall be final, all

unused, un-damaged, and acceptable material, bought-out components

and stores in course of erection and commissioning in the possession of

the Supplier at the time of such termination of such portion thereof as

the Department may deem fit excepting such material, bought-out

components and stores as the Supplier may with the concurrence of the

Department elect to retain.

22.12 ARBITRATION

Except matters in respect of which the decision of the Department is

final as specified in the Purchase Order, any dispute, disagreement or

question arising out of or relating to or in consequence of the work or

fulfillment or the validity of the enforcement thereof which cannot be

settled mutually, shall within 30 days from the date that either party

informs the other in writing that such dispute or disagreement exists,

be referred to arbitration. The Arbitrator shall be a serving Law officer

of the rank of Joint Secretary to the Government of India and shall be

nominated by Director, IPRC. The award of the Arbitrator so appointed

shall be final and binding on the parties to this Purchase Order.

The arbitration proceedings shall be in compliance with the Arbitration

and Conciliation Act 1996. The performance under this Purchase Order

shall continue during the arbitration proceedings and no payment due

or payable by the Department will be withheld unless any such

payment is or forms part of the subject matter of the arbitration

proceedings. All expenditures towards arbitration will be equally

shared by both the parties.

22.13 JURISDICTION AND APPLICABLE LAW

The Purchase Order shall be governed by the laws of India in force. The

courts of Tirunelveli, Tamilnadu only shall have jurisdiction to deal with

and decide any legal matters or dispute whatsoever arising out of the work.

automation and instrumentation systems entity (aise)

Documents