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Anchor Advisor of 33 Revised 2/18

ANCHOR AWARDS MANUAL2018-2019

of the Year Contest

HOW DO WE ENTER: Send your application to the District Awards Jury Chair:Monica Rodriguez

21021 Aldine Westfield Rd. #5101Humble, TX 77338

[email protected]

POSTMARK DEADLINE: January 11, 2019

NOMINATED BY: An Anchor Club or a sponsoring Pilot Club

The one winning entry from each district is then submitted to Pilot International Headquarters for international competition with a postmark deadline of April 15th.

THE NOMINATION SHOULD CONSIST OF: The nomination needs to consist of the AAOY Entry Form and the Judging form, along with the permission form for sending the nomination on to International competition. The entry form must have four essays of 300 words or less attached to the entry. These essays should include specific reasons or proof why the advisor stands out among many others. Also include photographs (no more than 3 in each A, B, C category) of your Anchor Advisor with club members or at your service projects supporting the reasons listed in the essays. The key is to show your Advisor in action & demonstrate why they should be Advisor of the Year. The Permission Form must be included with the nomination. The nomination itself should be bound in some type of holder whether it is a three ring binder or a simple folder. The nomination should demonstrate creativity and originality! The nomination must be for the Anchor Advisor, not the sponsoring Pilot Club Anchor Coordinator. The winner of the award may only win the award for two consecutive years.

INTERNATIONAL WINNER: 1st Place is featured in the PILOT LOG and is invited to attend and receive a certificate at the Pilot International Convention. Pilot International pays registration fee and travel to the PI Conference. Second and Third place winners are also featured in the PILOT LOG.

PURPOSE: To recognize successful advisors and their tremendous contributions to the Anchor Program.

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mailto:[email protected]

Permission FormAnchor Advisor of the Year Award

Upon completion of judging, the Texas District Awards Jury is granted

permission, by these signatures, to forward for competition

this entry to Pilot International by the Postmark Deadline.

_____________________________Signature: Anchor President

_____________________________Signature: Adult/Title

Anchor Club of ________________________________________________

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Outstanding Anchor Advisor of the Year Entry Form

Purpose: The award recognizes an Anchor Advisor who has worked with the Anchor Club to promote community service and the ABC’s of Pilot.

Requirements: 1. Each Anchor/Pilot Club is entitled to nominate ONE Advisor for the Outstanding Anchor Advisor Award. 2. The Entry MUST include a brief description (300 words or less) of the nominee. 3. The Entries must be postmarked by April 15th and include documentation from March of the previous year through March of the current school year. Submit entries to [email protected] or mail to Pilot International HQ, 102 Preston Court, Macon, GA 31210

Name of Nominee: ______________________________________________________

Anchor Club/Pilot Club of _________________________________ District _______________

Between the time periods of March of the previous year through March of the current school year, please provide the following details:

1. Total service hours contributed to Anchor Club Projects & Fundraisers: ___________

2. Total number of Anchor Club Projects: _______

Number the nominee participated in: ___________

3. Total number of Anchor Club Fund Raisers: ______

Number the nominee participated in: ________

4. Is the Nominee a Pilot member? _____________

If so, what Club/District: ___________________________________________________

5. Did the Nominee encourage the ABC’s of Pilot? ____________

If so, please provide example of each up to 300 words each: “A” Youth Development & Leadership (may include up to 3 pictures) “B” Brain Safety and Fitness (may include up to 3 pictures) “C” Caring for Families in Times of Need (may include up to 3 pictures)

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6. The Entry MUST include a brief description (300 words or less) of the nominee.

We, the Anchor/Pilot Club of _______________________________________________

Nominate _________________________________________________ (print name)

for the Outstanding Anchor Advisor of the Year Award.

______________________________________ Anchor/Pilot Club President

PI Revised as of December 2015

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Outstanding Anchor Advisor of the Year Judging Form

Each Anchor Club is entitled to nominate ONE Advisor for the Outstanding Anchor Advisor Award

Name of Nominee: ______________________________________________________

Anchor Club of ____________________________ Number of Active Members: _______

From March of the previous year through March of the current year, please provide the following details:

1) Total service hours contributed to Anchor Club Projects and Fundraisers: ______ (2 points per hr) _________ TOTAL

POINTS

2) Total number of Anchor Club Projects: ___________


What percentage did the nominee participate in: ___________

(0-20% = 5 pts / 21-40% = 10pts / 41-60% = 15 pts / 61-80% = 20 pts / 81-100% = 25pts) _________TOTAL POINTS

3) Total number of Anchor Club Fund Raisers: ___________


What percentage did the nominee participate in: ___________

(0-20% = 5 pts / 21-40% = 10pts / 41-60% = 15 pts / 61-80% = 20 pts / 81-100% = 25pts) ________TOTAL POINTS

4) Is the nominee a Pilot member? ___________ 5 points If so, what Club/District________________________________________________________

5) Did the nominee encourage the ABC’s of Pilot? Yes/No

“A” Youth Development & Leadership (5-10 points) _____________points

“B” Brain Safety and Fitness (5-10 points) _____________points

“C” Caring for Families in Times of Need (5-10 points) _____________points

6. Description of the nominee (0-10 points) ______________points

GRAND TOTAL ____________PI Revised as of December 2015

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Anchor Clubof the Year Contest

POSTMARK DEADLINE: January 11, 2019

NOMINATED BY: An Anchor Club or a sponsoring Pilot Club

HOW DO WE ENTER: Send your application to the District Awards Jury Chair:Monica Rodriguez

21021 Aldine Westfield Rd. #5101Humble, TX 77338

[email protected]

It is highly recommended that you read through all directions and the application BEFORE beginning the assembly of the club’s entry as there are several important changes. Overall, judges will be looking for entries to showcase quality and excellence in specific criteria in club and international projects including fundraising and hands-on service, club leadership and operations, Pilot Club or other sponsor involvement, community visibility and recognition of the club and activities, and leadership development in club members.

To help you in your submission you may want to appoint a committee to: Study the form and judging criteria

Note: Judges consider quality rather than quantity of projects as well as involvement with sponsoring Pilot Club; and the Anchor Club service focus

Organize and document all activities of your club Make sure dues are paid; Club, District (where applicable) & International

Brainstorm ideas for the entry with club members, advisors, and sponsoring Pilot Club Put entry together using the unique talents of clubs members (see criteria for entry

below) Submit entry by District deadline to District Awards Jury Chair The permission form must be included with the forms and documentations.

For Texas District Award, documented activities should be from January 1st through December 31st. The one winning entry from the Texas district is then adjusted to a time frame of March to March and submitted by the club advisor to Pilot International Headquarters for international competition with a postmark deadline by April 15, 2019.

A representative is selected from each District Anchor Club of the Year to represent the club at the Pilot International convention. Registration fee is paid by PI for the representatives of the winning clubs. Winners of the international competition are recognized at the International convention.

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Anchor Club of the Year Entry Form

Purpose: The Anchor Club of the Year Award is given to the Anchor Club who shows quality and excellence in club and international projects including fundraising and hands on service, club leadership, and operations, Pilot Club or other sponsored involvement, community visibility in recognition of the club and activities, and leadership development for club members. Requirements: 1. The form/entry MUST be completed by the Anchor Membership, with minimal assistance of the advisor. 2. Entries may be electronic or a booklet. If the submission is in booklet form the entry size must be no

larger than a 1 ½ inch booklet with the opening of the book not expanding more than 1 ½ inches. If the book measures more than 1 ½ inches while lying flat, untouched and free of binding materials, then it will be disqualified. All papers must be attached in the book; no loose papers allowed. The

3. The items must be in the order as specified on Page 3 of the Entry Form. For each item found to be out of order, 3 points will be deducted from the total.

4. For Anchor Clubs in Anchor Districts, Clubs must submit the entry for District judging by the deadline set by the District. The Sponsoring Pilot or Pilot Club should communicate this information to the Anchor Club(s).

5. Mail the completed District winning entry to Pilot International Headquarters. It is suggested that the entry be mailed using a method that can be tracked like FedEx or UPS.

6. For Anchor Clubs in Non-Anchor Districts, the clubs must send their entry directly to Pilot International Headquarters.

7. Entries must be postmarked/emailed/uploaded to [email protected] by April15th or mailed to Pilot International, 102 Preston Court, Macon, GA 31210.

8. Electronic entries are to be zipped and emailed to [email protected] or uploaded to a file sharing application such as Dropbox or Google Docs. We highly recommend using electronic return receipt feature for emailed entries.

Name of Anchor Club: _________________________________District: __________________________

School Address: _______________________________________________________________________ Faculty Advisor/Sponsor Name: _________________________ Are they a Pilot? Yes / No

Sponsoring Pilot Club/Pilot: _____________________________________________________________

Number - Members in the Anchor Club: _____ No. of Females: _______ No. of Males_______

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Please answer the following questions concerning club details, club meetings, fundraising, and service projects.

1. Is there a Leadership Training/Officer Training meeting offered by the Sponsoring Pilot Club/Pilot? If so, how many Anchors attended this meeting? _______________________________________ Date held? ______________________________________________________________________

2. How are the members kept informed about meetings and events of the Club? _________________________________________________________________________________

3. How often does your club meet? _________________________________________________________________________________

4. Do your Officers have a Board Meeting/Officer Meeting at a different time? Yes / No. If so, when is this meeting held and how often? ______________________________________________

5. Is there an Agenda used at the Club Meeting? Yes / No

6. Is there an Agenda used at the Board/Officer Meeting? Yes / No

7. Are Minutes taken at the Club Meeting? Yes / No

8. Are Minutes taken at the Board/Officer Meeting? Yes / No

9. Does the Club have Standing Rules? Yes / No If so, provide a copy.

10. Did the Club pay International Dues? Yes / No Date:_________________________________

11. Did the Club pay District Dues? Yes / No Date: ___________________________________

12. Does the Club collect Local Club Dues? Yes / No. If so, how much per member?_____________

13. How are the Local Club dues used? __________________________________________________ ______________________________________________________________________________14. How many fundraisers did the club hold this year? _____________________________________

15. How is the money used?___________________________________________________________ _______________________________________________________________________________ 16. Does the Club hold fundraisers to support the operations of the club, like dues and other expenses?Yes / No ____________________________________________________________________________

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The following items must be included in the booklet in the order listed. For each item out of order, 3 points will be deducted from the total score.

1. Entry Form.2. Club Roster.3. Club Budget.4. List the Pilot Club activities that included Anchors with the dates of the activities.5. List the Social Medial such as Facebook, Instagram, Twitter, etc. the club uses. Provide copies of 3 different postings for each of the types of social media used.6. List the Anchor Club meetings with dates.7. List the Board/Officer meetings with dates.8. Provide copies of minutes from 3 different Club meetings.9. Provide copies of minutes from 3 different Board/Officer meetings.10. Provide copy of Standing Rules.11. List the fundraisers including dates, amount of money raised, and a brief description of each including how the money was used.

Pilot International requires Anchor Clubs to participate in our organizational initiatives by performing both hands on community service and fundraising in our areas of focus. The ABC’s of Pilot are: “A” Youth Development & Leadership “B” Brain Safety and Fitness “C” Caring for Families in Times of Need

Anchors are also highly encouraged to promote and participate in our own Pilot/Anchor Projects and Initiatives that further Pilot ABC’s. These are International Care and Kindness Week, Pick Me Ups, BrainMinders, What Were You Thinking?, TBI Camps, Safety Fairs, Bike Rodeos, etc.

*Anchor Clubs are REQUIRED to participate in a minimum of one Pilot/Anchor International Initiatives:(choose one to participate in)

International Care and Kindness Week Pick Me Ups BrainMinders What Were You Thinking?

12. Provide a list of the Pilot International Projects that the Club completed this year Including: 1) The name of the Project used 2) The group in your community that this project helped 3) Date of the Project 4) How many Anchors participated 5) Total number of service hours for the club as a whole.

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13. Provide a list of all other Community Service Projects (excluding the Pilot International Projects) the Club completed this year including: 1) The name of the Project 2) The group in your community that this project helped 3) Date of the Project 4) How many Anchors participated 5) Total number of service hours for the club as a whole.

14. Looking over ALL the Projects that the Club participated with this year, report on one (1) required Organizational Project, ABC’s of Pilot. Use the Pilot International Project Reporting Form to report the details of the Project. Follow the specific instructions on each of these Reporting Forms.

15. Pick one (1) OTHER Community Service Project that is considered to be the best by your Club. Use the Community Service Projects Reporting Form to report this project. Follow the specific instructions on each of the reporting forms.

PI Revised December 2015

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Pilot International Project Reporting Form (Make copies of this form for the entries that you need to include, form must be typed)

Pilot / Anchor International Partnership Name: ______________________________________________

Date of Event: _________________________________________________________________________

Percentage of Membership Participation: ______ Actual Number of Anchors Participating: ___________ Total number of Club Hours used to prepare for the event: _____________________________________

Total number of Club Hours used to host/volunteer at the event: ________________________________

Number of people that the Club reached through this event: ___________________________________ Provide a brief description of the event (on the lines provided below, no additional paper allowed). Only 3 pictures may be included from the event on the page following this Report Form. _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Additional information to include: Other items you should include are letters from organizations that the Club has supported financially or with a hands-on project; Newspaper articles published about the Club in local papers or other organizational newsletters mentioning the Club’s Community support. These items should be placed in the last few pages of your book; not mixed in with the Reporting Forms. However, these additional items should be labeled.

PI Revised as of December 2015

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Community Service Projects Reporting Form (Make copies of this form for the entries that you need to include, maximum of 5. Form must be typed)

Name of the Project: ____________________________________________________________________ Date of Event: _________________________________________________________________________

Percentage of Membership Participation: _______ Actual Number of Anchors Participating: __________

Total number of Club Hours used to prepare for the event: _____________________________________

Total number of Club Hours used to host/volunteer at the event: ________________________________

Number of people that the Club reached through this event: ___________________________________

Provide a brief description of the event (on the lines provided below, no additional paper allowed). Only 3 pictures may be included from the event on the page following this Report Form. __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Additional information to include: Other items you should include are letters from organizations that the Club has supported financially or with a hands-on project; newspaper articles published about the Club in local papers or other organizational newsletters mentioning the Club’s community support. These items should be placed in the last few pages of your book; not mixed in with the Reporting Forms. However, these additional items should be labeled.


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OFFICIAL USE ONLY – TO BE COMPLETED BY THE JUDGES Items included in the Entry must be in the order listed below and on the Entry From or 3 points will be deducted for each item that is out of order. Club Name: _____________________________________________________________

District if Applicable:______________________________________________________

Sponsoring Pilot or Pilot Club: _______________________________________________

Measurement of the booklet is equal to or less than 1 ½ inch on each side? Yes / No (more than 1 ½ inch = disqualified)

The items in the Entry MUST be in the order listed below and on the Entry Form or 3 points will be deducted for each item out of order.

1. Entry Form. Is the Entry Form the first item in the booklet? Yes / NO (0-5) points2. Club Roster included points _____3. Club Budget included points _____ 4. List of Pilot Club activities that included Anchors with the dates of the activity. points _____ 5. List of Social Media such as Facebook, Instagram, Twitter, etc. the club uses. points _____ Provided copies of 3 different postings for each of the types of social media used.6. List of Anchor Club meetings with date. points _____7. List of Board/Officer meetings with dates. points_____8. Provided copies of minutes from 3 different Club meetings. points_____9. Provided copies of minutes from 3 different Board/Officer meetings. points_____10. Provided copy of Standing Rules points_____11. List of fundraisers including dates, amount of money raised, and points_____ a brief description of each including how the money was used. 12. List of Pilot International Projects (name, group helped, date, points_____ number of Anchors, number of service hours) 13. List of all other Community Service Projects (name, group helped, points _____ date, number of Anchors, number of service hours)14. Report on one required Organizations Project, ABC’s of Pilot. points _____ Three (3) pictures may be included.

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15. Report on one Community Service Project. points _____ Three (3) pictures may be included.

Extra Items Included points _____

Deduction of Points ___________________

TOTAL POINTS ________________________


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Anchor AwardsYearbook Rules

Postmark deadline: January 11, 2019

Participating Anchor Clubs should:a). Follow Anchor Yearbook Competition Rulesb). A blank copy of the “Review Score Sheet” MUST be included with entry.

Mechanics:1. Yearbook Page size: No larger than 8 l/2 x 11”2. Color: Cover and Page: Optional3. Secured: Binder or Coils

Presentation:1. Cover lettering: Ink or Type2. Cover Inclusions:

a. Club Nameb. Charter Datec. City, State, Zipd. Year

3. Yearbook Contents Order:a. Title pageb. Table of Contentsc. Officers (Page numbers begin with this page)d. Club Standing Rulese. Anchor Creedf. Charter Membersg. District Officers (Addresses, Phone numbers)h. Plans of Work (Club Committees)i. Budget for Yearj. Roster (Members’ Names, Addresses, Phone Numbers, etc.)k. Additional Items as needed

Send your yearbook entry to the District Awards Jury Chair:

Monica Rodriguez 21021 Aldine Westfield Rd. #5101

Humble, TX [email protected]

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Anchor Yearbook Competition“Review Score Sheet”

Postmark deadline: January 11, 2019Note: This form is to be returned with your application. Do not complete this form – this form is

intended for the judges’ use only!

Mechanics: Value1. Page Size: No larger than 8 ½ x 11” _____ (0-10)2. Color _____ (0-5)3. Secured properly _____ (0-10)4. Cover lettering: ink or type _____ (0-10)5. Cover Inclusions: Club Name, Charter Date,

City, State, Zip, Year _____ (0-10)

Presentation:1. Table of Contents: Including Necessary Information _____ (0-10)2. Numbering of Pages: Starting with Officer Page _____ (0-10)3. Alignment of Pages: Title Page, Table of Contents, Officers, Club Standing Rules, Anchor Creed, Charter Members, District Officers, Plans of Work, Budget, Roster _____ (0-15)4. Originality, Creativity _____ (0-10)5. Neatness _____ (0-10)

Total Possible Points: 100 Total Points _____

Judges’ Comments:_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________Judges’ Initials

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Anchor AwardsScrapbook Awards


Participating Anchor Clubs should: a. Follow Anchor Scrapbook Competition Rulesb. A blank copy of the “Review Score Sheet” MUST be included with entry

Timetable: Scrapbook must document activities from Jan. 1st through Dec. 31st

and should be a chronological record of all of the club’s activities.Mechanics:

1.Page Size: Must be in one binder or scrapbook no larger than 14” x 17” with a bind no larger than 3” on each side with no loose pages2. Acceptable methods of securing scrapbook items: Rubber cement, glue, or double sided tape (only use tape that cannot be seen)

Presentation:1. Title page lettering: (For page headings, i.e. Officers, Anchor Creed, etc,) may be purchased, but not required.

2. Documentation of Activities:a. Grouped by month any or all of the following categories: (no limit). Community Service

School Service Fund Raising Safety & Security Other Activities

b. Labeling: Either typed, printed legibly, or purchased lettering Pictures Programs Letters Etc.

c. Authenticity: Must use actual publication with name and date or acquire an on-line printout with publication name and date Example: (The Dallas Morning News, March 8, 2015)

3. Scrapbook Content Ordera. Cover Sheet Inclusions

1. Club Name2. City3. State4. Charter Date5. President’s Name6. Anchor Emblem

7. Date of entryb. Anchor Creed, Typed and Mountedc. Club Officers, Name and Title, Typed and Mountedd. Months, on consecutive pages-as many as needed for documentatione. Last Page: 1.) Club Name, 2.) Name of President, 3.) Signature of President,

4.) Scrapbook Chairman

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Anchor Scrapbook Competition“Review Score Sheet”


Note: This form is to be returned with your application. Do not complete this form – this form is intended for the judges’ use only!

Mechanics: Value1. Correct Page Size _______ (0-10)2. Acceptable Method of Securing _______ (0-10)

Presentation:3. Documentation per Month by Categories _______ (0-10)4. Correct Labeling _______ (0-05)5. Actual Publications with Publication Name and Date _______ (0-10)6 Originality, Creativity _______ (0-10)7. Neatness _______ (0-05)

Order of Contents:8. Follow Timetable: January 1st through December 31st _______ (0-10)9. Inclusion of required items _______ (0-10)10. Necessary Information on Cover Sheet _______ (0-10)11. Anchor Creed and Club Officers Typed & Mounted _______ (0-05)12. Final Page: Proper Names and Signatures _______ (0-05)

Total Possible Points: 100 Total Points _______

Judges’ Comments:_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

____________________________________ Judges’ Initials

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Anchor AwardsBrain-Related Disorder District Focus Project Award


The purpose of this award is to inspire Anchor Clubs in the Texas District to promote projects within their communities, which relate to the many brain-related disorders or disabilities.

Participating Anchor Clubs should:a.) Follow Anchor Brain-Related Disorder District Focus Competition “Review Score Sheet” for items to include.b.) A blank copy of the “Review Score Sheet” MUST be included with entry

Anchor Club of ___________________________________________

Number of Club Members __________________________________

Sponsoring Pilot Club ______________________________________

Brief Description of Project

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Number of BRD Individuals Serviced by Project

________________________________

Use this page as Cover Sheet

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Anchor AwardsBrain-Related Disorder District Focus Project Award Competition

“Review Score Sheet”


Include Following Items in an Essay Folder or Notebook:

Value

Pictures (40 points) ______Newspaper Clippings or other types of Media (10 points) ______Budget for Project(s) (10 points) ______Detailed explanation of Project(s) (20 points) ______Comments from BRD Clients or Caregivers or Anchors or others involved in Project(s) (10 points) ______Any other Items deemed necessary. (10 points) (Thank You Letters, Handouts, Flyers, Sample Products.) ______

Total Possible Points: 100 Total Points ______

Judges’ Comments:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________Judges’ Intitials

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Anchor AwardsTexas District Anchor Grant Request


This is not an award; it is the means to enhance your club’s efforts. Proposals are for currently planned projects and /or activities. The project or activity must relate to leadership and/or service opportunities for Anchors. The project/activity should benefit a maximum number of Anchors within the club. You must demonstrate how the project or activity strengthens the bond of Anchor members. The project/activity should relate to a District Focus, i.e. Brain Related Disorders, if possible. Your club must show the benefits received and must include the estimated cost of project and/or activity.

Eligible Expense Categories that Qualify Expenses involved for a service project and /or activity Expenses involved with leadership meeting Expenses involved for fund-raisers for charities i.e. Pilot International Foundation Expenses involved in the purchase of leadership or service audio-visuals.

Ineligible Expense Categories Entertainment at meetings Activities considered political in nature Disbursements of funds to company/organization that discriminates on the basis of sex, race, or

national origin

Example for completing District Anchor Grant Request

Project Name: Anchor Service Project at Bellwood & Oaks Manor Care Centers Funding Needs:

Two buses w/ drivers to carry Anchors to Nursing Center $150Liability Insurance $ 75Bingo Prizes and Fruit baskets for two facilities $150Planning Expenses: Mileage, public relations, etc. $ 20Total Proposal $395

Goals and Objectives: Involve all Anchors in planning activity and involve all Anchors in organizing and entertaining with Bingo game

Method: Assign committee w/responsibility of obtaining 2 buses and drivers Treasurer to check about insurance Assign liaison to Care Center to coordinate activity w/ staff Assign committee to purchase bingo prizes and fruit baskets Document receipts for funds used

Involvement: Planning –Anchor Officers and Committee Chair 10 Committee members 35 Anchors actually involved (Bingo callers, helpers) 19

Evaluation: Anchors became very involved with the residents of the Care Centers, and the residents were very excited about the Bingo session.

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Anchor AwardsTexas District Anchor Grant Request


I. Project (Brief description of project or activity) _____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

II. Funding Needs (Submit Itemized list of funds needed up to $1,000)

1.

2.

3.

4.

5.

Total

III. Goals and Objective (how project will strengthen bond between Anchor members)_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

IV. Method (Steps to desired objective)_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

V. Involvement (number of Anchors involved)_____________________________________________________________________________________

_____________________________________________________________________________________

Add extra pages as needed

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Anchor AwardsDistrict Anchor Grant Evaluation Form


This report form should be completed and returned to the Texas District Treasurer postmarked no later than January 15th of the following club year. Incomplete evaluations will disqualify your club until all paperwork is completed.

In compliance with Internal Revenue Service concerning payments for reasonable compensation for goods or service the prized Anchor Club must complete this form and return it to:

Texas District of Pilot InternationalC/O Texas District Treasurer

To be elected April, 2018

Anchor Club _________________________________________ Date ___________________

Name and Description of Project or Activity: ________________________________________________

_____________________________________________________________________________________

Give Brief Report of Determination of Effectiveness of Project and/ or Activity and how it strengthened

bond of Anchor members: _______________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Briefly Outline the Involvement of Entire Anchor Membership:__________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Attach complete Financial Report of the use of the District Anchor Grant Funds, invoices and canceled checks for purchases, acknowledgment for goods or services received.

Anchor Officers Signatures:

President ________________________________ Vice President_______________________________

Secretary _______________________________ Treasurer __________________________________ of 33 Revised 2/18

POLICIES AND RULES OF TEXAS DISTRICT PILOT INTERNATIONAL ANCHOR SCHOLARSHIP


1. The Texas District Pilot International Anchor Award contest shall be conducted under the direction of individual contest chairmen chosen by the Texas District Pilot DAC for that year. Three judges are to be secured, by the Chairman. Judges shall not be: 1) related to an applicant, nor, 2) be associated with the youth candidates in any way.

2. Application to participate in the contest is agreement by all signatories to the application to comply with all general rules on the contest, as approved and interpreted by the Texas District Pilot DAC and the Awards Committee.

3. Rules of eligibility are:a. A false statement on the entry application causes disqualification of the applicant.b. Each applicant must be an enrolled student in a certified high school or home school, and

must be a senior during the current Anchor year.c. Applicant must be a member of an Anchor Club in the Texas District Anchor of Pilot

International.

4. Receipt of the scholarship shall be administered through the Financial Aid Office of the post high school educational institution upon enrollment. Proof of intent to enroll should be sent to the Texas District Governor prior to enrollment. Uncollected scholarships are forfeited, and the amount will be returned and credited to the Texas District Anchor Scholarship Fund. Scholarships are held in trust by the Texas District until collected by the recipient or forfeited.

5. The amount of the scholarship shall be $500.00.

6. Applications shall be evaluated on a point system.

Number of years in Anchor 0 – 10 pointsOffices held in Club and District 0 – 10 pointsAttendance at District Anchor Conventions 0 – 10 pointsCommunity Service 0 – 30 pointsLeadership 0 – 20 pointsScholastic Achievement 0 – 20 points

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TEXAS DISTRICT PILOT INTERNATIONAL ANCHOR SCHOLARSHIPAPPLICATION FORM

Postmark deadline: January 11, 2019Applicant Information

Candidate’s full name _____________________________ Home phone ______________

Home address _________________________________ State ________ Zip __________

Name(s) parent or guardian ________________________ Home phone ______________

Candidate’s birth date: Month ________ Day ____ Year _____ Cumulative GPA _____/scale____

School attending during application year ______________________________________

School address ___________________________________________________________

________________________________________________________________________

Expected year of higher education enrollment ________Preferred school _____________

Name and phone number of Anchor Advisor ___________________________________

How long have you been a member of an Anchor Club? __________________________

What offices have you held in your Anchor Club? _____________________________

How many Anchor Conventions have you attended? _____________________________

List Texas District Anchor Offices held? _______________________________________

Personal biographical information (Continue on back of application or add additional sheets)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

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_____________________________________________________________________________________

Community Service/LeadershipList specific community service activities, projects and events in which you have been involved during the past three (3) years.

Activity/Project/Event People/Institution that benefited from Service Estimated hours of service

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

In the past three years, how many total hours did you spend on community service activities, projects and events?Estimated number of Hours: _________

Signature of Anchor sponsor ______________________________________________________

Describe how you demonstrated leadership skills and showed initiative for two to three major community service activities, projects or events during the past three (3) years.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

What specific results were achieved through your community service? (i.e., number of people served, goals reached, services created, funds raised, etc.)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Explain what you have learned and how you have benefited by being involved in community service.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

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_____________________________________________________________________________________

List the leadership roles you have filled other than Anchor in the past three (3) years.

Dates Leadership Role Organization/Group

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Explain what your leadership has accomplished for yourself and for the organizations/groups you helped lead.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Scholastic AchievementA copy of a school transcript that reflects courses completed and grades achieved over the past three (3) years must be attached.

List any honors, awards or scholarships you have received as a result of your scholastic achievement.

Date Honor, Award or Scholarship Honor, Award/Scholarship Criteria

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Please attach recommendation letters from:1. Your Anchor sponsor 2. Your sponsoring Pilot Club.

Signed by:Applicant _______________________________ Parent or guardian ______________________________

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Jury Panel:A. Appointed by Pilot Governor and Awards Jury ChairB. 5 to 7 members representing at least 3 clubsC. To meet ASAP after January 11th deadline allowing time for the following:

1. DAC Awards Officer(s) must have time to order plaques, ribbons, etc. for Anchor Convention (3rd to 4th week in February)

2. Awards Jury Chair must have time to forward winning entries to PI for International Competition by deadline.

D. To Determine winners in the following categories:1. Brain-Related Focus Project Award - 1st place, 2nd place, 3rd place2. Scrapbook Award - 1st place, 2nd place, 3rd place3. Yearbook Award - 1st place, 2nd place, 3rd place4. Anchor Advisor of the Year - Winner, Runner-up, 2nd Runner-up5. Outstanding Anchor Club of the Year - Winner, Runner-up, 2nd Runner-up

E. Due to time constraints and/or quality of entries received, jury panel members either individually or in small groups, may review and score individual entries. However, all jury panel members present should collectively review the highest scoring entries (approximately the top 5) and agree on the final score. All Jury panel members reviewing these entries should evidence their review by initialing on the appropriate line of the entry form.

F. Jury member will not judge entry of own Anchor ClubG. Will be courteous on Comment Sheet and will include at least one positive comment.H. Will display entries at Anchor ConventionI. Final Authority will be the Texas District Pilot Governor

Awards Jury Chair:

A. Receives award applications and calls meetings of Jury PanelB. Responsible for transporting entries to Convention

Forwards (winning entry) Anchor Advisor of the year to PI, with permission form by April 15 th postmark deadline Mail Anchor Advisor winning entry to:

Anchor Program ManagerPilot International102 Preston Court

Macon, GA 31210-5768C. Submits mailing receipt to District Treasurer for reimbursementD. Promptly contacts the assigned Pilot Governor Elect and forwards the jury report form so that they are

able to order the appropriate awards and prepare the script for presentation at Anchor Convention. Governor-Elect assigns duties to Lieutenant Governors (script and ordering of patches, plaques or trophies)

Presentation of Awards and Handling of EntriesA. District Anchor Officers will make the award presentations, under the direction of the Governor Elect,

assisted by the Lt. Governors of Texas District PilotB. Awards not picked up at convention will be discarded.

Anchor Clubs: Please assign someone to pick up your award at Anchor Convention.

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Awards Jury GuidelinesTexas District Anchor

Anchor Awards Jury Report Form Awards Jury Chair promptly reports to Texas District Governor-Elect, then the Governor Elect sends the report electronically to the Governor to be included in the word for word. Participants will receive certificates in the President’s registration packets

Note: Awards are ranked in order of place in descending order. Announcement of winners is read from the bottom up i.e.: 3rd, 2nd, and 1st. If others recognized: May be for participation certificates or honorable mention

Brain Related Disorder District Focus Project AwardRecognize all with certificate and Patch to 1st Place

3rd place Anchor Club of __ __________________________2nd place Anchor Club of __ __________________________1st place Anchor Club of __ __________________________

Participants (do not announce)Anchor Club of __ __________________________Anchor Club of __ __________________________Anchor Club of __ __________________________

Scrapbook AwardRecognize all with certificate and Patch to 1st Place


Participants (do not announce) Anchor Club of __ ____________________________Anchor Club of __ _______________________Anchor Club of __ _________________________

Yearbook AwardRecognize all with certificate and Patch to 1st Place



District Grant RequestRecognize winner with blue ribbon and funds for Grant (2 clubs can be awarded)

Anchor Club of __________________________ ______________________________

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Anchor Advisor of the Year AwardRecognize all with certificate and Plaque to 1st Place



Outstanding Anchor Club of the Year AwardRecognize all with certificate and Patch to 1st Place



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Pilot International has additional awards for Anchor Clubs and Anchor members. These awards will be presented at the Pilot/Anchor International Conference in July.Information about these awards and their entry forms listed below. They can be downloaded from the Anchor International’s website: http://www.anchorclubintl.org/awards/

ANCHOR Club Star award

Anchor Club Star Award

ANCHOR Achievement Scholarship

Anchor Achievement Scholarship

PROJECT LIFESAVER SCHOLARSHIP

Project Lifesaver Scholarship

DREAMS AHEAD PILOT INTERNATIONAL SCHOLARSHIP

Dreams Ahead Anchor-Pilot Scholarship

RUBY NEWHALL ANCHOR SERVICE AWARD SCHOLARSHIP

Ruby Newhall Anchor Service Award

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http://www.anchorclubintl.org/s/Ruby-Newhall-final-xkw4.pdf

http://www.anchorclubintl.org/s/Dreams-Ahead-Scholarship-Application.pdf

http://www.anchorclubintl.org/s/PROJECT-LIFESAVER-SCH-APP-2012-1.pdf

http://www.anchorclubintl.org/s/Anchor-Achievement-Scholarship-final.pdf

http://www.anchorclubintl.org/s/Anchor-Club-Star-Award.docx

http://www.anchorclubintl.org/awards/

BOB KING ANCHOR-PILOT INTERNATIONAL SERVICE AWARD SCHOLARSHIP

Bob King Pilot International Service Scholarship

ANCHOR COMMUNITY SERVICE & VISIBILITY AWARD

BrainMinders, Community Service and Visibility Award

Pick-Me-Ups, Community Service and Visibility Award

Anchor Community Service & Visibility Award

ANCHOR DISTRICT LEADERSHIP GRANTS

Anchor Leadership Grant Application for Anchor Districts (Official 2016 Application)

SUPPORT OF ANCHORS AWARD FOR PILOT CLUBS

Support of Anchors, Pilot Club Award

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http://www.anchorclubintl.org/s/Pilot-Support-of-Anchors-Entry-Form-final-622t.pdf

http://www.anchorclubintl.org/s/Anchor_Leadership_Grant_App-and-Instructions-2.pdf

http://www.anchorclubintl.org/s/FINAL_Anchor_Community_Service_and_Visibility_Award_with_Criteria.pdf

http://www.anchorclubintl.org/s/Anchor-Community-Service-Pick-Me-Ups-final.pdf

http://www.anchorclubintl.org/s/Anchor-Community-Service-BrainMinders-final.pdf

http://www.anchorclubintl.org/s/Bob-King-2016.pdf

awards manual - portalbuzzuserfiles.s3.amazonaws.com · web viewthe nomination needs to consist...

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