ax2009 enus fini toc

Table of Contents

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Introduction to Financials I in Microsoft Dynamics AX 2009 0-1 Welcome ............................................................................................................ 0-1 Microsoft Dynamics Courseware Contents ........................................................ 0-2 Documentation Conventions .............................................................................. 0-3 Student Objectives ............................................................................................. 0-4

Chapter 1: General Ledger Setup 1-1 Objectives ........................................................................................................... 1-1 Introduction ......................................................................................................... 1-1 Currency and Exchange Rate Setup .................................................................. 1-2 Periods and Fiscal Year Setup ......................................................................... 1-12 Date Intervals ................................................................................................... 1-19 Reason Codes .................................................................................................. 1-24 Dimensions ....................................................................................................... 1-27 Dimension Focus .............................................................................................. 1-33 Generated Allocations ...................................................................................... 1-38 Summary .......................................................................................................... 1-48 Quick Interaction: Lessons Learned ................................................................. 1-49 Solutions ........................................................................................................... 1-50

Chapter 2: Chart of Accounts Setup 2-1 Objectives ........................................................................................................... 2-1 Introduction ......................................................................................................... 2-1 Ledger Account Categories ................................................................................ 2-2 Chart of Accounts ............................................................................................... 2-4 Account Allocation Terms ................................................................................. 2-14 System Accounts .............................................................................................. 2-18 Inquiries and Reports Related to the Chart of Accounts .................................. 2-20 Summary .......................................................................................................... 2-27 Test Your Knowledge ....................................................................................... 2-28 Quick Interaction: Lessons Learned ................................................................. 2-29 Solutions ........................................................................................................... 2-30

Chapter 3: Journal Setup 3-1 Objectives ........................................................................................................... 3-1 Introduction ......................................................................................................... 3-1 Journal Setup ..................................................................................................... 3-2 Journal Controls ............................................................................................... 3-10 Journal Texts .................................................................................................... 3-11 Balance Control Accounts ................................................................................ 3-12 General Ledger Parameters ............................................................................. 3-13 Set Up Journals ................................................................................................ 3-15 Summary .......................................................................................................... 3-17 Test Your Knowledge ....................................................................................... 3-18 Quick Interaction: Lessons Learned ................................................................. 3-19 Solutions ........................................................................................................... 3-20

Chapter 4: Financial Features 4-1 Objectives ........................................................................................................... 4-1

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Financials I in Microsoft Dynamics AX 2009

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Introduction ......................................................................................................... 4-1 Reason Codes .................................................................................................... 4-2 Fill Utility ............................................................................................................. 4-7 Summary ............................................................................................................ 4-9 Quick Interaction: Lessons Learned ................................................................. 4-10 Solutions ........................................................................................................... 4-11

Chapter 5: General Ledger Daily Procedures 5-1 Objectives ........................................................................................................... 5-1 Introduction ......................................................................................................... 5-1 General Ledger Journals .................................................................................... 5-2 Enter General Ledger Transactions ................................................................... 5-4 Lab 5.1 - Daily Transactions ............................................................................... 5-9 Lab 5.2 - Daily Transactions with Dimensions.................................................. 5-11 Lab 5.3 - Daily Transactions with Balance Control ........................................... 5-14 Posting Multiple Journals ................................................................................. 5-16 Lab 5.4 - Post All Unposted General Journals ................................................. 5-19 Approval Journals ............................................................................................. 5-20 Example: Gathering Data For an Approval Journal .......................................... 5-25 Voucher Templates .......................................................................................... 5-26 Periodic Journals .............................................................................................. 5-29 Lab 5.5 - Entering Periodic Transactions ......................................................... 5-34 General Ledger Transaction Reversal.............................................................. 5-37 Reversing Entries - GL ..................................................................................... 5-40 Inquire and View Reports on Daily Journal Transactions ................................. 5-43 Summary .......................................................................................................... 5-49 Quick Interaction: Lessons Learned ................................................................. 5-50 Solutions ........................................................................................................... 5-51

Chapter 6: Sales Tax Setup 6-1 Objectives ........................................................................................................... 6-1 Introduction ......................................................................................................... 6-1 Sales Tax Overview ........................................................................................... 6-2 Ledger Posting Groups ...................................................................................... 6-3 Lab 6.1 - Create a Ledger Posting Group .......................................................... 6-9 Sales Tax Authorities ....................................................................................... 6-11 Lab 6.2 - Create a Sales Tax Authority ............................................................ 6-14 Lab 6.3 - Create and Assign a Vendor to the Sales Tax Authority ................... 6-15 Sales Tax Settlement Periods .......................................................................... 6-17 Lab 6.4 - Setup of Sales Tax Settlements ........................................................ 6-21 Sales Tax Codes .............................................................................................. 6-23 Sales Tax Codes Intervals................................................................................ 6-29 Lab 6.5 - Set Up Sales Tax Codes Intervals .................................................... 6-34 Sales Tax Groups ............................................................................................. 6-36 Item Sales Tax Groups ..................................................................................... 6-41 Sales Tax Jurisdictions ..................................................................................... 6-43 Lab 6.6 - Comprehensive Setup of Sales Tax .................................................. 6-46 Lab 6.7 - Including Sales Tax in Journal Amounts ........................................... 6-53 Sales Tax Transactions .................................................................................... 6-54 Sales Tax Exemption ....................................................................................... 6-60


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Lab 6.8 - EU 115 Sales Tax Directive .............................................................. 6-63 Withholding Sales Tax ...................................................................................... 6-66 Summary .......................................................................................................... 6-69 Quick Interaction: Lessons Learned ................................................................. 6-70 Solutions ........................................................................................................... 6-71

Chapter 7: Bank Management Setup 7-1 Objectives ........................................................................................................... 7-1 Introduction ......................................................................................................... 7-1 Scenario ............................................................................................................. 7-2 Bank Transaction Types ..................................................................................... 7-2 Bank Transaction Groups ................................................................................... 7-4 Lab 7.1 - Create Bank Transaction Types and Bank Transaction Groups ......... 7-6 Bank Management Parameters .......................................................................... 7-8 Payment Purpose Codes ................................................................................... 7-9 Bank Groups .................................................................................................... 7-10 Bank Accounts ................................................................................................. 7-11 Create a Bank Group and Bank Account ......................................................... 7-16 Check Layout ................................................................................................... 7-18 Lab 7.2 - Define a Check Layout ...................................................................... 7-24 Summary .......................................................................................................... 7-25 Test Your Knowledge ....................................................................................... 7-26 Quick Interaction: Lessons Learned ................................................................. 7-27 Solutions ........................................................................................................... 7-28

Chapter 8: Accounts Payable Setup 8-1 Objectives ........................................................................................................... 8-1 Introduction ......................................................................................................... 8-1 Payment Schedule ............................................................................................. 8-2 Terms of Payment .............................................................................................. 8-5 Payment Days .................................................................................................... 8-9 Lab 8.1 - Terms of Payment ............................................................................. 8-11 Cash Discount .................................................................................................. 8-12 Payment Fee .................................................................................................... 8-17 Methods of Payment ........................................................................................ 8-22 Lab 8.2 - Method of Payment, Terms of Payment, and Cash Discount ........... 8-27 Vendor Groups ................................................................................................. 8-29 Lab 8.3 - Create a Vendor Group ..................................................................... 8-34 Accounts Payable Posting Profiles ................................................................... 8-35 Lab 8.4 - Vendor Posting Profile ...................................................................... 8-38 Accounts Payable Vendors .............................................................................. 8-40 Lab 8.5 - Vendors ............................................................................................. 8-47 Summary .......................................................................................................... 8-49 Quick Interaction: Lessons Learned ................................................................. 8-50 Solutions ........................................................................................................... 8-51

Chapter 9: Accounts Payable Daily Procedures 9-1 Objectives ........................................................................................................... 9-1 Introduction ......................................................................................................... 9-1 Invoice Journals in Accounts Payable ................................................................ 9-2



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Invoice Register .................................................................................................. 9-2 Invoice Approval Journal .................................................................................. 9-13 Lab 9.1 - Register an Invoice ........................................................................... 9-17 Invoice Pool Excluding Posting ........................................................................ 9-19 Lab 9.2 - Invoice Pool Excl. Posting ................................................................. 9-21 Invoice Journal ................................................................................................. 9-23 Lab 9.3: Invoice Journal ................................................................................... 9-25 Voucher Template ............................................................................................ 9-26 Payment Journals ............................................................................................. 9-28 Lab 9.4 - Payment Journals ............................................................................. 9-36 Invoice Matching .............................................................................................. 9-40 Edit Open Transactions .................................................................................... 9-46 Reverse a Closed Transaction ......................................................................... 9-48 Lab 9.5 - Reverse a Closed Transaction .......................................................... 9-50 Print Management ............................................................................................ 9-51 Print Management ............................................................................................ 9-51 Summary .......................................................................................................... 9-57 Test Your Knowledge ....................................................................................... 9-58 Quick Interaction: Lessons Learned ................................................................. 9-59 Solutions ........................................................................................................... 9-60

Chapter 10: Accounts Receivable Setup 10-1 Objectives ......................................................................................................... 10-1 Introduction ....................................................................................................... 10-1 Payment Schedule ........................................................................................... 10-2 Terms of Payment ............................................................................................ 10-5 Payment Days .................................................................................................. 10-8 Lab 10.1 - Terms of Payment ......................................................................... 10-10 Cash Discount ................................................................................................ 10-11 Payment Fee .................................................................................................. 10-14 Methods of Payment ...................................................................................... 10-18 Lab 10.2 - Set up a Method of Payment ......................................................... 10-22 Customer Groups ........................................................................................... 10-23 Lab 10.3 - Create a Customer Group ............................................................. 10-27 Accounts Receivable Posting Profiles ............................................................ 10-28 Lab10.4 - Set Up a Customer Posting Profile................................................. 10-31 Accounts Receivable Customers.................................................................... 10-33 Lab 10.5 - Create a Customer ........................................................................ 10-39 Summary ........................................................................................................ 10-40 Test Your Knowledge ..................................................................................... 10-41 Quick Interaction: Lessons Learned ............................................................... 10-42 Solutions ......................................................................................................... 10-43

Chapter 11: Accounts Receivable Daily Procedures 11-1 Objectives ......................................................................................................... 11-1 Introduction ....................................................................................................... 11-1 Free Text Invoice - Description and Usage ...................................................... 11-2 Lab 11.1 - Create Free Text Invoices ............................................................... 11-8 Payment Journals ........................................................................................... 11-10


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Lab 11.2 - Settlements - Entering an Accounts Receivable Payment Journal (Cash Receipt) ............................................................................................... 11-21 Edit Open Transactions .................................................................................. 11-23 Lab 11.3 - Edit Open Transactions ................................................................. 11-28 Placing an Accounts Receivable Transaction on Hold ................................... 11-30 Reverse Settlements ...................................................................................... 11-31 Lab 11.4 - Reverse a Settlement .................................................................... 11-33 Reimburse a Customer .................................................................................. 11-34 Lab 11.5 - Reimburse a Customer ................................................................. 11-36 Reason Codes ................................................................................................ 11-38 Print Management - AR .................................................................................. 11-39 Summary ........................................................................................................ 11-47 Quick Interaction: Lessons Learned ............................................................... 11-48 Solutions ......................................................................................................... 11-49

Chapter 12: Bank Management Daily Procedures 12-1 Objectives ......................................................................................................... 12-1 Introduction ....................................................................................................... 12-1 Scenario ........................................................................................................... 12-2 Create Checks .................................................................................................. 12-2 Delete a Check ................................................................................................. 12-4 Lab 12.1 - Create and Delete a Check ............................................................. 12-6 Deposit Slips .................................................................................................... 12-7 Lab 12.2 - Create a Deposit Slip .................................................................... 12-11 Void Unposted Checks ................................................................................... 12-13 Lab12.3 - Void Unposted Checks ................................................................... 12-14 Refund Checks ............................................................................................... 12-16 Lab 12.4 - Check Refund ............................................................................... 12-18 Bank Remittance ............................................................................................ 12-19 Payment Reversal .......................................................................................... 12-20 Reconcile a Bank Account ............................................................................. 12-21 Summary ........................................................................................................ 12-25 Test Your Knowledge ..................................................................................... 12-26 Quick Interaction: Lessons Learned ............................................................... 12-27

Appendix A: Reports and Inquiries A-1 Sales Tax Reports ............................................................................................. A-1 Accounts Payable Reports ................................................................................ A-6 Accounts Receivable Inquiries ........................................................................ A-18 Accounts Receivable Reports ......................................................................... A-20 Bank Management Inquiries ............................................................................ A-28 Bank Management Reports ............................................................................. A-30 Quick Interaction: Lessons Learned ................................................................ A-39



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