Intelligent Document Capture

& Processing Solution

Collaborate : Discover : Grow

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THINGS TO COVER

Challenges in storage of documents

Drivers

AxonShare ‘Value Proposition’

Content Capture & ProcessingContent Capture & Processing

Engagement Process

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Challenges

“We fight these day-in & day-out…….”

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Status-quo of document storage

Before

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Shared Folder

• Productivity• Compliance• Collaboration

Physical

Storage &

Shared Folder

Physical

Storage

Status Quo

Can’t find documents

• Physical storing of documents

• Also using Shared Folder

• Workers spend hours managing and searching for info

• No centralized online Search

Takes long to locate the informationTakes long to locate the information

Can’t find the Right Version

Content from Multiple Sources

Information is not Distributed in Time to be Useful

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Drivers

“We are doing just fine……why do we need to adopt Collaborative

Content Management solution”

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DriversRisks• Physical storage prone to loss & damage – fire, theft

• People dependencies – people leave along with knowledge

• Litigations

Changing nature of Business• “On-Demand” service expectations from customers both internal & external

• Multi-culture integration – tie-ups with foreign firms / servicing of international clientsinternational clients

• Complex transactions – cross border mergers, acquisition, Intellectual Property matters etc.

Regulatory Compliance• Records Management to preserve, retrieve, and produce electronic data

• E-filing

Changing Nature of Technology• Collaboration, Social Networking, and Knowledge Management

• Direct impact on workers productivity

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All this necessitates a greater need for:

• Centralized Document Management• To store and manage Digital information and other office activities such as Emails.

• Document Collaboration• A business document needs multiple inputs from workers with different expertise, associates, and clients spread all overdifferent expertise, associates, and clients spread all over

• Ability to concurrently access and work together on the same file

• Visible Conversations• Make knowledgeable Interactions accessible to rest of the organization and not just few individuals

• Harnessing & Sharing Knowledge• Tools to capture and share knowledge such as Wikis, Blogs, Forums, Smart Tags etc.

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AxonShare Overview

“What is AxonShare?”

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AxonShare

AxonShare is Collaborative Content Management solution that connects workforce with organizational content.

Facilitates Collaborative creation, organization, and search of all content.

Document Management

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Manages Content Lifecycle and Track Changes.

Helps organizations address the challenge of Knowledge Sharing by allowing users share:• workspaces,

• documents, digital content, and

• collaboration applications

within a secure, unified environment

AxonShare Collaboration

Records Management

Social Networking

AxonShare connects content with users

Before

Shared Drive

After

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Shared Drive

• Productivity

• Compliance• Collaboration

Shared

Drive

Interface

Smart Rules

Based

Repository

Web

Access

Content Capture &

Management Process

“How do we do we automatically capture and process physical

documents….?”

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Doc Preparation• Create Batch

• Create Barcode Separator sheets

• Insert Separator sheets to identify ‘doc type’ & ‘EOD’

Scanning

[Scanner integrated through ‘ftp’ with AxonShare Repository]

Indexing

•Auto extraction of metadata from Zones applied

Validation• Verify the metadata applied by OCR s/w

• Make changes manually if required

Release• Release the doc filled with metadata into AxonShare Repository

• Watch Release Status

Search•Search docs in

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Repository]

•Scan Doc Batches >300 dpi

• Single Image file of entire batch created

• Image auto dropped in mapped folder of AxonShare

Configure OCR S/w

• Create ‘doc type’ templates

• Create OCR Zones

• Map Metadata field with AxonShare Repository

Separate Docs

•Load Images into OCR s/w

•Auto identifies the ‘doc type’

•Auto loads & compare the ‘doc type’ template with scanned image

applied

•Option to manually edit the metadata

•Search docs in AxonShare repository based on metadata applied

Network Scanner

Drops scanned batches directly thru

Scan Profiler

Profiler processes scanned images to:• Separate• Index• Validation• Release

After processing, Profiler Releases the indexed docs as separate files

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Kick Off Workflow

Send out Notifications

Dashboard

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batches directly thru ‘ftp’ into the AxonShare Repository File System

Sites, Smart Folders, Rules

AxonShare Central Repository

• Release

Released docs in AxonShare Repository ready for Searching based on metadata

2 3

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Shared Drive

SAP CRM

Automatic Metadata Extraction

from Scanned Docs

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Scanned Docs with Metadata in

AxonShare Repository

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Metadata applied to scanned doc

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Engagement Process

“OK….how do we move forward now?”

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Engagement Process

Review Paper Doc Volumes

Identify Indexing Requirements, Process & Functional Roles

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Process & Functional Roles

Define Formats Requirements

Customize & Configure Profiler Solution

Solution Testing, Training & Deployment

About InfoAxon� India’s First Open Source Integration Company

� Established in 2001; Global presence with offices in UK & India

� InfoAxon architect, develop and support ‘enterprise solution stacks:’ leveraging

• Open Standards

• Open Source Frameworks,

• Agile & Iterative development

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• Agile & Iterative development

� Expertise in providing business solutions in key focus area of:

• Enterprise Content & Knowledge Management

• Web 2.0 & Social Networking

• Business Intelligence (BI) & Reporting

� Delivered high performance business solutions in domains such as Public Sector, Banking, Telecom, Services, E-Business and Manufacturing.

� Growing Customer Base of 40+ Customers world wide

� 70+ employees; Expansion to 100+ employees by end 2010

� Solutions Engineering Labs in Electronic City, Noida (India); others planned in India

Facts

Software Development

5-6 platforms; More than 50 custom applications in or

around open source

Impact

250,000 Housing aspirants in London use our services

Customers

Leading London Social Housing Service

More than 200,000 Lines of original OSS Code

More than 2000 man months of Development

More than 100 separate Open Source Technology Integrations

Adopted and Developed in almost all leading Open Source Development Technologies

85,000 sales quotes; Annual Revenue GBP 300 million

Largest Open Source ECM uses InfoAxon Calendar Component

12,000 UN Solution Exchange Members will use our Platform

to capture Knowledge

30,000 AIDS community members will social network

UK’s Second Largest Telecom Provider

Worlds Largest Human Development Organization

Leading Indian Banks

AIDS Development Organizations

World 3rd largest Air Force

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Key Customer Showcase

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For more information about us, contact us at

sales@infoaxon.com

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Check us Out at http://w w w .infoaxon.com

INDIA

InfoAxon Technologies LimitedH-189, Sector 63, Noida 201 309India Tel : +91 120 4350040Fax : +91 120 4350079

UK

InfoAxon Technologies UK LimitedBuilding A, Trinity CourtWokingham RoadBracknell, Berkshire RG42 1PLUnited KingdomTel: +44 1344 668048Fax: +44 1344 668148DDI: +44 1344 668458