b 7128510

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 m // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book Paper thickness / 2 = 4.160000 mm

FAX

Op

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B7128510

FAX

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FAX Option Type 3245

Operating Instructions

Facsimile Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the SafetyInformation in the General Settings Guide before using the machine.

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

Printed in Japan

EN USA B712-8510

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 m // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book Paper thickness / 2 = 4.160000 mm

USA

FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA.

On the cover of this equipment is a label that contains, among other information, a product iden-tifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to thetelephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone networkmust comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. Acompliant telephone cord and modular plug is provided with this product. It is designed to beconnected to a compatible modular jack that is also compliant. See installation instructions fordetail.

4. The REN is used to determine the number of devices that may be connected to a telephone line.Excessive RENs on a telephone line may result in the devices not ringing in response to an in-coming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer-tain of the number of devices that may be connected to a line, as determined by the total RENs,contact the local telephone company. The REN for this product is part of the product identifierthat has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN withouta decimal point (e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. But if advance notice isnot practical, the telephone company will notify the customer as soon as possible. Also, you willbe advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations, or proce-dures that could affect the operation of the equipment. If this happens the telephone companywill provide advance notice in order for you to make necessary modifications to maintain unin-terrupted service.

7. If trouble is experienced with this equipmet, for repair or warranty information, please contactRICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causingharm to the telephone network, the telephone company may request that you disconnect theequipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commis-sion, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con-nected to a telephone interface. The termination on an interface may consist of any combination of de-vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Trademarks

Microsoft and Outlook are either registered trademarks or trademarks of Microsoft Corporation in theUnited States and/or other countries.

Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights to those marks.

Copyright 2005

i

Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Note Manuals provided are specific to machine type. Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file. Two CD-ROMs are provided:

CD-ROM 1Operating Instructions CD-ROM 2Scanner Driver and Document Management Utility

General Settings GuideProvides an overview of the machine and describes System Settings (such asTray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

Security ReferenceThis manual is for administrators of this machine. It describes security func-tions that the administrators can use to protect data from being tampered, orprevent the machine from unauthorized use. Also refer to this manual for theprocedures for registering administrators, as well as setting user and admin-istrator authentication.

Network Guide (PDF file - CD-ROM1)Provides information about configuring and operating the printer in a net-work environment or using software.This manual covers all models, and therefore contains functions and settingsthat may not be available for your model.Images, illustrations, functions, and supported operating systems may differfrom those of your model.

Copy ReferenceDescribes operations, functions, and troubleshooting for the machines copierfunction.

Facsimile Reference (this manual)Describes operations, functions, and troubleshooting for the machines fac-simile function.

Facsimile ReferenceDescribes advanced facsimile functions such as line settings and proceduresfor registering IDs.

Printer ReferenceDescribes system settings, operations, functions, and trouble shooting for themachines printer function.

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ii

Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machines scan-ner function.

Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled ScannerDriver and Document Management Utility. DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-Binder Lite in detail. This guide can be displayed from the [Setup] dialogbox when DeskTopBinder Lite is installed.

DeskTopBinder Introduction Guide (PDF file - CD-ROM2)Describes operations of DeskTopBinder Lite and provides an overview ofits functions. This guide is added to the [Start] menu when DeskTopBinderLite is installed.

Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite. This guide is added to the [Start] menu when Desk-TopBinder Lite is installed.

Other manuals PostScript 3 Supplement (PDF file - CD-ROM1) Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Note The following software products are referred to using a general names:

DeskTopBinder Lite and DeskTopBinder Professional DeskTopBinder ScanRouter V2 Lite and ScanRouter EX Professional (optional) the Scan-

Router delivery software SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client

SmartDeviceMonitor for Admin/Client

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iii

TABLE OF CONTENTSManuals for This Machine ...................................................................................... iNOTICE ...................................................................................................................1Important Safety Instructions ...............................................................................3

Caution.......................................................................................................................3How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

1. Getting Started

Control Panel..........................................................................................................5Reading the Display ...................................................................................................7

Reading the display panel and using keys ..............................................................8User Authentication..................................................................................................10

User Code Authentication (using the Control Panel).............................................10User Code Authentication (Using a Printer Driver)................................................10Login (Using the Control Panel) ............................................................................10Log Off (Using the Control Panel) .........................................................................11Login (Using a Printer Driver) ................................................................................11Login (Using Web Browser)...................................................................................11Log Off (Using Web Browser)................................................................................11

2. Faxing

Placing Originals..................................................................................................13Setting a Scan Area .................................................................................................15

Transmission Modes ...........................................................................................18Switching between Memory Transmission and Immediate Transmission................18

Memory Transmission.........................................................................................19Canceling a Memory Transmission....................................................................23

Before the Original Is Scanned ................................................................................23While the Original Is Being Scanned........................................................................23While the Original Is Being Transmitted...................................................................23Before the Transmission Is Started..........................................................................24

Immediate Transmission.....................................................................................26Canceling an Immediate Transmission .............................................................28

Before You Have Pressed the {Start} Key ...............................................................28After You Have Pressed the {Start} Key ..................................................................28

Confirming Transmission ...................................................................................29Confirming on Display ..............................................................................................29Confirming by Report ...............................................................................................29

Memory Transmission ...........................................................................................29Immediate Transmission .......................................................................................29

Confirming by E-mail ................................................................................................29Scan Settings .......................................................................................................30

Resolution ................................................................................................................30Original Type............................................................................................................31Image Density (Contrast) .........................................................................................32Mixing Scan Settings for a Multiple Page Original ...................................................33

When placing originals on the exposure glass ......................................................33When placing originals in the optional Auto Document Feeder.............................34

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iv

Specifying a Destination .....................................................................................35Entering a Fax Number ............................................................................................35

Pause ....................................................................................................................35Tone ......................................................................................................................36

Entering an E-mail Address .....................................................................................36Entering an IP-Fax Destination ................................................................................37Registering Entered Destinations to the Address Book ...........................................39Using Destination Lists.............................................................................................40

Searching for a Destination ................................................................................43Search by Destination Name ...................................................................................43Search by Fax Number ............................................................................................44Search by E-mail Address........................................................................................45Search by IP-Fax Destination ..................................................................................46Search by LDAP Server ...........................................................................................47Specifying a Registration Number............................................................................49

Reception..............................................................................................................50Switching the Reception Mode.................................................................................50Receiving a Fax in Manual Reception Mode............................................................51

3. Using Internet Fax Functions

Internet Fax Functions (by E-Mail) .....................................................................53Internet Fax Precautions ..........................................................................................54Functions Not Supported by E-mail Transmission ...................................................54Functions Not Supported by E-mail Reception ........................................................55T.37 Full Mode .........................................................................................................55

Sending Internet Fax Documents.......................................................................57Confirming Reception...............................................................................................62

Canceling a Transmission of an Internet Fax ...................................................64Before the Original Is Scanned ................................................................................64While the Original Is Being Scanned In....................................................................64After the Original Has Been Scanned In ..................................................................65

Receiving Internet Fax.........................................................................................66Auto E-mail Reception .............................................................................................66Manual E-mail Reception .........................................................................................66Received Images .....................................................................................................68

IP-Fax Function ....................................................................................................69Notes on Using IP-Fax .............................................................................................71Functions not Available for IP-Fax Transmission.....................................................71

Sending by IP-Fax................................................................................................72

4. Programming

Initial Settings and Adjustments ........................................................................75Programming............................................................................................................76Editing ......................................................................................................................78Deleting ....................................................................................................................79

Programming Fax Destinations and Folder Destinations in the Address Book...81

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v

5. Troubleshooting

Adjusting the Volume..........................................................................................83When the {{{{Facsimile}}}} Key Is Lit in Red................................................................85When Toner Runs Out .........................................................................................86Error Messages and Their Meanings .................................................................87Solving Problems.................................................................................................93When Things Don't Go as Expected ..................................................................96

INDEX......................................................................................................... 97

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1

NOTICE

Note to users in the United States of America

----Note:This equipment has been tested and found to comply with the limits for a ClassB digital device, pursuant to Part 15 of the FCC Rules. These limits are designedto provide reasonable protection against harmful interference in a residential in-stallation. This equipment generates, uses and can radiate radio frequency ener-gy and, if not installed and used in accordance with the instructions, may causeharmful interference to radio communications. However, there is no guaranteethat interference will not occur in a particular installation. If this equipment doescause harmful interference to radio or television reception, which can be deter-mined by turning the equipment off and on, the user is encouraged to try to cor-rect the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected. Consult the dealer or an experienced radio /TV technician for help.

----Caution:Changes or modifications not expressly approved by the party responsible forcompliance could void the user's authority to operate the equipment.

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2

----Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-son to use a computer or other electronic device, including FAX machines, tosend any message unless such message clearly contains in a margin at the top orbottom of each transmitted page or on the first page of the transmission, the dateand time it is sent and an identification of the business or other entity, or otherindividual sending the message and the telephone number of the sending ma-chine or such business, other entity, or individual. (The telephone number pro-vided may not be a 900 number or any other number for which charges exceedlocal or long-distance transmission charges.)In order to program this information into your FAX machine, you should com-plete the following steps: Follow the FAX HEADER programming procedure inthe Programming chapter of the operating instructions to enter the businessidentification and telephone number of the terminal or business. This informa-tion is transmitted with your document by the FAX HEADER feature. In addi-tion to the information, be sure to program the date and time into your machine.

Note to users in Canada

----Note:This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:Cet appareil numrique de la classe B est conforme la norme NMB-003 du Can-ada.


3

Important Safety Instructions

Caution

When using your telephone equip-ment, basic safety precautions shouldalways be followed to reduce the riskof fire, electric shock and injury topersons, including the following: Do not use this product near water,

for example, near a bath tub, washbowl, kitchen sink or laundry tub,in a wet basement or near a swim-ming pool.

Avoid using a telephone during anelectrical storm. There may be a re-mote risk of electric shock fromlightning.

Do not use a telephone in the vicin-ity of a gas leak to report the leak.

Use only the power cord and bat-teries indicated in this manual. Donot dispose of batteries in a fire.They may explode. Check with lo-cal codes for possible special dis-posal instructions.

Save these instructions.

IMPORTANTES MESURES DESCURIT Certa ines mesures de scuri tdoivent tre prises pendant l'utilisa-tion de matrial tlphonique afin derduire les risques d'incendle , dechoc lectrique et de blessures. Envoici quelquesunes: Ne pas utiliser l'appareil prs de

l'eau, p.ex., prs d'une balgnoire,d'un lava-bo, d'un vier de cuisine,d'un bac laver, dans un sous-solhumide ou prs d'une piscine.

viter d'utiliser le tlphone (saufs'il s'agit d'un apparell sans fil)pendant un orage lectrique. Cecipeut prsenter un risque de choclectrique caus par la foudre.

Ne pas utiliser l'appareil tlpho-nique pour signaler une fulte degaz s'il est situ prs de la fuite.

Utiliser seulement le cordon d'ali-mentation et le type de piles in-diqus dans ce manual. Ne pasjeter les piles dans le feu: elles peu-vent exploser. Se conformer auxrglements pertinents quant l'limination des piles.

Conserver ces instructions.


4

How to Read This Manual

Symbols

In this manual, the following symbols are used:

R WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are in-cluded in Safety Information, General Settings Guide.

R CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are included in Safety In-formation, General Settings Guide.* The statements above are notes for your safety.

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis symbol indicates information or preparations required prior to operating.

NoteThis symbol indicates precautions for operation, or actions to take after abnor-mal operation.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions under which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.


5

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending oninstalled optional units. This illustration has all options installed.

1. {{{{User Tools/Counter}}}} keyUser Tools:Press to enter User Tools mode. Thesetools allow you to customize default set-tings. See p.141 Facsimile Features,Facsimile Reference .Counter:Displays and prints the total number ofcopied or printed pages.

2. Communicating indicatorLights during transmission or reception.

3. Receive File indicatorLights when a message other than a Con-fidential Reception or Memory Lock fileis received. See p.85 Substitute Recep-tion, Facsimile Reference .When Reception File Setting is set toStore, also lights when a message is re-ceived. See p.193 Storing or Printing Re-ceived Documents, Facsimile Reference .

4. Confidential file indicatorLights when a message is received intomemory with Confidential Reception orPersonal Box. See p.41 Printing PersonalBox Messages, Facsimile Reference .Blinks when a Memory Lock file is re-ceived into memory. See p.38 Printing aFile Received with Memory Lock, Fac-simile Reference .

5. IndicatorsShows errors and machine status.L: Service Call indicatorx: Misfeed indicatorM: Open Cover indicatord: Add Staple indicatorD: Add Toner indicatorB: Paper run-out indicatorSee Control Panel, General SettingsGuide.

AAG017S


Getting Started

6

1

6. Display PanelThis guides you through tasks and dis-plays the machine status. Messages ap-pear here. p.7 Reading the Display

7. {{{{Check Modes}}}} keyPress before pressing the {{{{Start}}}} key tocheck the settings selected for the faxabout to be sent. See p.22 Checking thetransmission settings

8. {{{{Program}}}} keyEnables you to program frequently usedsettings and recall previously pro-grammed settings. See p.129 Pro-grams, Facsimile Reference .

9. {{{{Clear Modes}}}} keyPress to cancel the current settings.

10. On indicatorThis indicator lights when the operationswitch is turned on.

Important Do not turn off the main power

switch while the On indicator stayslighted or is blinking. Neglectingthis may damage the hard disk.

Note If the main power switch is on even

when the On indicator is off, the ma-chine will receive a fax message.

11. Main Power indicatorThis indicator lights when the main pow-er switch is turned on. See Turning Onthe Power, General Settings Guide.

12. Operation switchPress to turn the power on (the On indi-cator lights). To turn the power off, pressthis switch again (the On indicator goesoff). See p.198 Turning Off the MainPower / When a Power Failure Occurs,Facsimile Reference .

Note The Operation switch does not func-

tion when the [User Tools/Counter/Inqui-ry] display is shown.

13. Function status indicators When lit green, the corresponding

function is active. When lit red, the corresponding func-

tion is interrupted. Press the respec-t i v e k e y a n d th en fo l l o w t h einstructions that appear on the screen.

14. Data In indicatorBlinks when transmission, printing, stor-ing to Document Server are performedwith using the LAN-Fax Driver.

15. Function keysPress the {{{{Copy}}}}, {{{{Document Server}}}}, {{{{Fac-simile}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-vate the respective function. The displaycontent changes accordingly.The indicator for the selected functionlights up.

16. {{{{Start Manual RX}}}} keyPress when Manual Reception is set. Seep.51 Receiving a Fax in Manual Recep-tion Mode.

17. {{{{On Hook Dial}}}} keyPress when you want to dial while hear-ing tone from the internal speaker. Seep.56 On Hook Dial, Facsimile Reference .

18. {{{{Pause/Redial}}}} keyPause:Inserts a pause when you are dialing orstoring a fax number. A pause cannot beinserted as the first digit. See p.35Pause.Redial:Press to redial one of the last ten num-bers. See p.47 Redial, Facsimile Refer-ence .

19. {{{{Tone}}}} keyPress to send tonal signals down a pulsedialing line. See p.36 Tone.

20. Number keysUse to dial fax numbers, or enter thenumber of copies.

21. {{{{#}}}} key (Enter key)Registers entered contents or settings.


Control Panel

7

1

22. {{{{Clear/Stop}}}} keyClear:Cancels entered numbers or characters.Stop:Interrupts the current operation (trans-mission, scanning, copying, or printing).

23. {{{{Start}}}} keyPress to start faxing, or printing reports,or lists.

Reading the Display

The display guides you through operations, shows messages, you machine sta-tus, and destinations registered in the destination lists. See Fax Destination,General Settings Guide.If you press the {{{{Facsimile}}}} or {{{{Clear Mode}}}} key during operation, this machineenters fax standby mode.Each function name displayed acts as a selection key, which you can touch to se-lect or specify the function.When a function is selected or specified, the function name is highlighted likethis . When a function cannot be selected or specified, the functionname is grayed out like this .

Note This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fac-simile Auto Reset Timer. See Timer Settings, General Settings Guide.

You can have the machine return to default mode after each transmission us-ing [Scan End Reset] under Gen. Settings/ Adjust. See p.144 General Set-tings/Adjustment, Facsimile Reference .


Getting Started

8

1

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

Initial Display

1. Allows you to select scanningconditions and sizes.

2. Displays the date and time, thename and facsimile number of a des-tination when transmitting, and thesize of the original.

When user authentication is set, a log-in user name appears.

3. Press this button to enter or addfax number, e-mail address, or IP-Fax number.

Internet Fax setting ON: IP-Fax, H.323, SIP setting ON:

Internet Fax setting ONand IP-Fax, H.323, SIP setting ON:

Note You can change Internet Fax set-

ting under E-mail Settings in FaxFeatures. See p.148 E-mail Set-tings, Facsimile Reference .

You can change IP-Fax Settings un-der IP-Fax Setting in Fax Features.See p.150 IP-Fax Settings, Facsim-ile Reference .

ADJ100S


Control Panel

9

1

4. Displays messages and the ma-chine status.

5. Displays the entered number of adestination. When adding destina-tions using the number keys, press[Add].

6. Press to display various informa-tion about transmission.

7. Switches transmission mode be-tween Memory Transmission andImmediate Transmission. See p.18Switching between Memory Trans-mission and Immediate Transmis-sion

8. Displays Quick Operation keysset for frequently used functions. [TXFile Status] and [RX File Status] are pre-set. See p.144 General Settings/Ad-justment , Facsimile Reference .

9. Displays various sending func-tions. See p.18 TransmissionModes, p.61, Facsimile Reference , p.134 Stor-ing a Document, Facsimile Refer-ence .

10. Title word keys appear. Allowsyou to switch from one page (dis-play) to another on the destinationlist. See p.41 Switching the titles ofdestination lists.

11. Allows you to search for a desti-nation by destination name, faxnumber, e-mail address or registra-tion number.

12. Appears on Quick Dial keysprogrammed as a transfer station.

13. Appears on Quick Dial keysprogrammed with a group of desti-nations. See Registering Names to aGroup, General Settings Guide.

To return to standby mode, do one of the following: If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {{{{Start}}}} key, remove the original. If you have not placed an original, press the {{{{Clear Modes}}}} key. If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.


Getting Started

10

1

User Authentication

When user authentication (User CodeAuthentication, Basic Authentication,Windows Authentication, or LDAPAuthentication) is set, the authentica-tion screen is displayed. Unless a val-id user name and password areentered, operations are not possiblewith the machine. Log on to operatethe machine, and log off when youare finished operations. Be sure to logoff to prevent unauthorized usersfrom using the machine.

Note Consult the User Administrator

about your login user name, pass-word, and user code. For detailsabout the various types of user au-thentication, consult the appropri-ate administrators.

For user code authentication, entera number that is registered in theAddress Book as a login user nameas the user code.

User Code Authentication (using the Control Panel)

When user authentication is set, thefollowing screen appears.

Enter a user code (eight digit), andthen press [#].

User Code Authentication (Using a Printer Driver)

When user authentication is set, spec-ify the user code in the printer prop-erties of a printer driver. For details,see the printer driver Help.

Login (Using the Control Panel)

Follow the procedure below to log inwhen Basic Authentication, WindowsAuthentication, or LDAP Authentica-tion is set.

AAAA Press [Enter] for [Login User Name].

BBBB Enter a login user name, and thenpress [OK].

CCCC Press [Enter] for [Login Password].

DDDD Enter a login password, and thenpress [OK].

EEEE Press [Login].When the user is authenticated, thescreen for the function you are us-ing appears.


Control Panel

11

1

Log Off (Using the Control Panel)

Follow the procedure below to log offwhen Basic Authentication, WindowsAuthentication, or LDAP Authentica-tion is set.

AAAA Press {{{{User Tools/Counter}}}}.

BBBB Press [Logout].

CCCC Press [Yes].

DDDD Press {{{{User Tools/Counter}}}}.

Login (Using a Printer Driver)

When Basic Authentication, Win-dows Authentication, or LDAP Au-thentication is set, make encryptionsettings in the printer properties of aprinter driver, and then specify a log-in user name and password. For de-tails, see the printer driver Help.

Note When logged on using a printer

driver, logging off is not required.

Login (Using Web Browser)

Follow the procedure below to log onwhen user authentication is set.

AAAA Click [Login].

BBBB Enter a login user name and pass-word, and then click [OK].

Note For user code authentication,

enter a user code in [User Name],and then click [OK].

The procedure may differ de-pending on the Web browserused.

Log Off (Using Web Browser)

Click [Logout] to log off.


Getting Started

12

1


13

2. Faxing

Placing Originals

Some types of originals are unsuit-able for the Auto Document Feeder(ADF), so they must be placed on theexposure glass or the ADF as shownin the illustrations.For details about original types andhow to set original sizes, see Copy Ref-erence. You cannot use [Special Original] under Copy Function. See PlacingOriginals, Copy Reference.Note that original sizes that can be au-tomatically detected differ slightly tothose sizes listed in Sizes Detectableby Auto Paper Select, Copy Reference.See p.210 Original sizes difficult todetect, Facsimile Reference .

How to place A4, B4 JIS (Japanese Industrial Standard), A3, 81/2"11", 81/2"14", and 11"17" size originals

How to place A5 and B5 JIS size originals

Note When you place originals as shown

in the above illustrations, the faxheader will be printed on receivedfaxes at the destination as follows: *1 On the top of the fax *2 On the left side of the fax

Referencep.75 Initial Settings and Adjust-ments

Limitation If you place A5 size documents on

the exposure glass, they will not bedetected. A5 size documentsplaced in the ADF are sent. Seep.210 Original sizes difficult todetect, Facsimile Reference .


Faxing

14

2

Note When you scan originals using the

Auto Document Feeder (ADF), setoriginals in a stack.

When sending a fax, the image thatis output at the other end dependson the size and orientation of pa-per used in the receiver's terminal.If the receiver does not use paperof the same size and orientation asthat of the original, the fax imagemay be reduced in size, trimmed atboth edges, or divided across twoor more sheets. When sending animportant original, ask the receiv-er about the size and orientation ofthe paper used in their terminal.

When sending an original of irreg-ular (i.e. custom) size or part of alarge original, you can specify thescan area precisely. See p.15 Set-ting a Scan Area.

Custom size documents are scannedas regular size documents, so thereceiver may find extra blank mar-gins or edges of images missing. Ifyou specify a scan area, only thatarea will be scanned regardless ofactual document size.

To send an original longer than420mm (17"), specify the area to bescanned under Scan Size and se-lect Long Document mode withthe User Parameters before scan-ning the original using the ADF. Ifa jam occurs, the document mightbe damaged because scanning willnot stop in this mode. See p.15Setting a Scan Area. See p.166User Parameters, Facsimile Refer-ence (switch14, bit 1).

Documents longer than 800mm(32") must be sent by memorytransmission (immediate transmis-sion may not be possible).

If an original jam, press the{{{{Clear/Stop}}}} key, and then carefullyremove the original.

Make sure that all ink, correctingfluid etc., has completely dried be-fore placing your original. If it isstill wet, the exposure glass will bemarked and those marks will ap-pear on the received image.

If you place an A4 size original inthe portrait orientation, the ma-chine rotates the image by 90 de-grees before sending. See p.79Transmission with Image Rota-tion, Facsimile Reference .

You can send the first page fromthe exposure glass then the re-maining pages from the ADF. Youcannot change from the ADF to theexposure glass. When transmittingfrom memory, see p.21 Sendingoriginals using the exposureglass. When sending immediate-ly, see p.27 Sending originals us-ing the exposure glass.

When using the Internet Fax func-tion, documents are sent at A4width. Documents larger than A4are reduced to A4 width. If the re-ceiver's terminal is compliant withthe T.37 full mode, documents aresent at the width specified in theAddress Book. See p.55 T.37 FullMode.

When setting bound originals(books, magazines, etc.), you canselect to have either the left page orright page sent first with the UserParameters. See p.61 Book Fax,Facsimile Reference . See p.166 User Parame-ters, Facsimile Reference (switch 06, bit 6).


Placing Originals

15

2

ReferenceFor how to place two-sided doc-uments , see p.62 Two-SidedTransmission (Double-S idedTransmission), Facsimile Reference .For acceptable types of originals,see p.208 Acceptable Types ofOriginals, Facsimile Reference .

Setting a Scan Area

Normally, a placed document isscanned according to the automati-cally detected size. If a scan area isspecified, the document is scannedaccordingly. Thus, documents can besent without extra space or blankmargins. See p.210 Original sizesdifficult to detect, Facsimile Reference .

Auto DetectDetects the size of the first pageand scans all pages using that size.If you want to scan originals of dif-ferent sizes, use the Mixed Origi-nal Sizes function.

Note If the machine cannot detect the

original size, a confirmationmessage appears. Replace theoriginal.

RegularThe placed document is scannedaccording to specified size regard-less of actual size.The sizes that can be specified areA 4 KL , B 4 J I S L , A 3 L ,81/2"11"KL, 81/2"14"L, and11"17"L.

AreaEnter the area to be scanned. Onlythe area in the specified size isscanned regardless of the actualsize of a placed document. Seep.160 Programming, Changingand Deleting a Scan Size, Facsimi-le Reference .

Mixed Original SizesSelect this to individually scan thesize of originals loaded in the ADF.For example, when A4 and B4 JISsize originals are sent together,usually all are sent using the size ofthe first original. By selectingMixed Original Sizes, the machinescans and sends each document ac-cording to its size.

Note To cancel the selected scan area,

select [Auto Detect]. See p.17Specifying Auto Detect.

When using the Mixed OriginalSizes, the machine sends theoriginals by memory transmis-sion.

When using the Mixed OriginalSizes, rotation transmission isdisabled. See p.79 Transmis-sion with Image Rotation, Fac-s imi le Reference .

This function cannot detect withA3 size.

AAAA Place the originals, and then se-lect any scan settings you require.

Note When placing different size orig-

inals into the ADF, adjust thedocument guide to the largestoriginal.

Small-size originals may be sentat a slight slant since they do notmatch the document guide.


Faxing

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BBBB Press [Scan Area].

CCCC Select the scan area.

Specifying standard sizes

A Press [Regular].

B Press the size of the originalsto be sent, and then press [OK].

Note 81/2"11" indicates LT. 81/2"14"

indicates LG. 11"17" indicatesDLT.

C Press [OK].

The selected size is shownabove the highlighted [Scan Ar-ea].

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

Area 1 or Area 2 is shownabove the highlighted [Scan Ar-ea].


Placing Originals

17

2

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

B Press [OK].

Mixed Original Sizes isshown above the highlighted[Scan Area].

Specifying Auto Detect

A Make sure that [Auto Detect] isselected.

If it is not, press [Auto Detect].

B Press [OK].

Auto Detect is shown above[Scan Area].

DDDD Specify a destination and pressthe {{{{Start}}}} key.


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Transmission Modes

There are two types of transmission: Memory Transmission Immediate Transmission

Memory TransmissionTransmission starts automaticallyafter the original has been stored inmemory. It is a convenient methodfor when you are in a hurry andwant to take the document awaywith you. You can also send thesame original to several destina-tions. See p.22 Broadcasting Se-quence.

Immediate TransmissionImmediately dials the destinationnumber, and while reading theoriginal, sends it. It is very conve-nient when you want to send anoriginal quickly or when you wantto check the destination you aresending to. When using this typeof transmission, the original is notstored in memory. You can onlyspecify one address.

Switching between Memory Transmission and Immediate Transmission

Check the display to see which modeis currently active. You can changetransmission mode by pressing[Immed. TX] or [Memory TX].

Note You can set the machine enter to

Memory Transmission mode orImmediate Transmission mode af-ter the power is turned on or the{{{{Clear Modes}}}} key is pressed. Seep.144 General Settings/Adjust-ment, Facsimile Reference .


Memory Transmission

19

2

Memory Transmission

Memory transmission mode has stan-dard fax, Internet Fax and IP-Fax.

Important If there is a power failure (the main

power switch is off) or the machineis unplugged out for more thanone hour, all the documents storedin memory are deleted. As soon asthe main power switch is turned,the Power Failure Report is print-ed to help you identify deletedfiles. If you turn only the operationswitch off, documents are not de-leted. See p.198 Turning Off theMain Power / When a Power Fail-ure Occurs, Facsimile Reference .

We recommend you call the re-ceiver and confirm with themwhen sending important messag-es.

Limitation If memory is full (0% appears on

the display), Memory Transmis-sion is disabled. Use ImmediateTransmission instead.

Note Maximum number of destinations

per Memory Transmission: 500. Combined total number of desti-

nations of s tandby messagesstored in memory: 500.

After the total number of pro-grammed destination numbers ex-ceeds 500, you can perform onlyImmediate Transmission.

The number of documents you canstore is 400.

The number of pages you can storein memory depends on the origi-nal images and the scan settings.You can store up to 320 standardpages (ITU-T #4 chart, Resolution:Standard, Original Type: Text).You can store up to 2,240 standardpages, with the optional expansionmemory installed.

When E-mail TX Results is pro-grammed in a Quick Operationkey, you can select whether Com-munication Result Report e-mail issent to specified e-mail addresses.The destination for notification isselected from Internet Fax destina-tions in the destination list. Seep.81 Communication Result Re-port (Memory Transmission),Facsimile Reference and p.144 General Set-t ings/Adjustment , FacsimileReference .

Allows you to specify a fax num-ber, e-mail address and IP-Faxnumber simultaneously.

When you add a destination for in-correct operation prevention, youcan select to surely press [Add]with User Parameters. See p.166User Parameters, Facsimile Refer-ence (switch17, bit 2).

Referencep.57 Sending Internet Fax Docu-mentsp.72 Sending by IP-Fax


Faxing

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2

AAAA Make sure that Memory TX is se-lected.

BBBB Place the original.

Note The original can be placed ei-

ther in the ADF or on the expo-sure glass, until the {{{{Start}}}} keyis pressed.

Referencep.13 Placing Originals

CCCC Make the settings you require.

Referencep.30 Scan Settingsp.31 Original Typep.32 Image Density (Con-trast)

DDDD Specify a destination.

Note If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enterthe correct number.

Referencep.35 Entering a Fax Numberp.36 Entering an E-mail Ad-dressp.37 Entering an IP-Fax Desti-nationp.40 Using Destination Listsp.47 Chain Dial, Facsimile Ref-erence

p.47 Redial, Facsimile Refer-ence

EEEE When sending the same originalto several destinations (broad-casting), press [Add] to specify thedestinations.

Note You do not have to press [Add]

when adding a destination us-ing the destination list.

If you do not want to do abroadcast transmission, pro-ceed to step G.


Memory Transmission

21

2

FFFF Specify a destination.

Note Pressing switches the des-

tination list between fax num-ber, e-mail address, and IP-Faxnumber.

If you want to specify anotherdestination, repeat steps E andF.

GGGG Press the {{{{Start}}}} key.

Note Do not lift the ADF during scan-

ning.After scanning, the standby dis-play appears.

----Sending originals using the exposure glass

A Make sure that Memory TX is se-lected.

B Place the first page of your originalface down on the exposure glass.

C Dial a destination.D Make the scan settings you re-

quire.E Press the {{{{Start}}}} key.

The machine starts scanning.F Place the next original on the expo-

sure glass within 60 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all origi-nals.

H Place the last original, and thenpress [####].


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----Checking the transmission settings

You can check the transmission set-tings (e.g. destination and transmis-sion mode) on the display.A Press the {{{{Check Modes}}}} key.

The following display appears.



B After checking the settings on thedisplay, press the {{{{Check Modes}}}}key.The display before the {{{{CheckModes}}}} key was pressed appears.

----Broadcasting SequenceIf you dial several destinations for thesame message (broadcasting), themessages are sent in the order inwhich they were dialed. If the faxmessage could not be transmitted, themachine redials that destination afterthe last destination specified forbroadcasting. For example, if youspecify four destinations, A throughD, for broadcasting, and if the lines todestinations A and C are busy, themachine dials the destinations in thefollowing order: A, B, C, D, A, and C.See p.79 Simultaneous Broadcast,Facsimile Reference

----Checking the transmission progress

To check the transmission progress,print the TX file list. See p.25 Print-ing a List of Files in Memory (Print TXFile List), Facsimile Reference .

ZLBS040N


Canceling a Memory Transmission

23

2


You can also cancel the mode usingthe same procedure in the followingcases: Fax Destination, Internet Fax Des-

tination, and IP-Fax Destinationare specified simultaneously.

Only either Internet Fax Destina-tion or IP-Fax Destination is speci-fied.

Before the Original Is Scanned

Use this procedure to cancel a trans-mission before pressing the {{{{Start}}}}key.

AAAA Press the {{{{Clear Modes}}}} key.

Note When documents are placed in

the ADF, you can cancel trans-mission simply by removingthem.

While the Original Is Being Scanned

Use this procedure to cancel a trans-mission after pressing the {{{{Start}}}} key.

AAAA Press the {{{{Clear/Stop}}}} key.

The machine stops scanning.

Note You can also cancel scanning by

pressing [Stop Scanning]. Scanning may be completed

while you are performing thecancel operation.

While the Original Is Being Transmitted

Note If the transmission finishes while

you are carrying out this proce-dure, it will not be canceled.

If you cancel a message while it isbeing sent, the transmission is halt-ed as soon as you finish the cancel-lation procedure. However, somepages of your message may havealready been sent and received atthe other end.

ZLBS050N


Faxing

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2

AAAA Press the {{{{Clear/Stop}}}} key.

Note You can also cancel a Memory

Transmiss ion by press ing[Change / Stop TX File].

BBBB Select the file you want to cancel.

Note If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next] to findit.

There are cases when a destina-tion may not be selected as thedestination appears as *, de-pending on the security set-tings.

CCCC Press [Stop Transmission].

Note To cancel another file, repeat

steps B and C. To cancel stopping transmis-

sion, press [Save].

DDDD Press [Exit].

The standby display appears.

Before the Transmission Is Started

Use this procedure to cancel a trans-mission after the original has beenscanned.

AAAA Press [Change / Stop TX File].

The list of stored files being trans-mitted or waiting for transmissionappears.



25

2

BBBB Select the file you want to cancel.

Note If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next] to findit.

There are cases when a destina-tion may not be selected as thedestination appears as *, de-pending on the security set-tings.

CCCC Press [Stop Transmission].

Note To cancel another file, repeat

steps B and C. To cancel stopping transmis-

sion, press [Save].

DDDD Press [Exit].

The standby display appears.


Faxing

26

2

Immediate Transmission

Limitation Internet Fax is executed in only

Memory Transmission that startstransmission automatically afterstoring documents in memory. Ifyou specify Immediate Transmis-sion in Internet Fax, the mode isswitched to Memory Transmissionwhile an e-mail address is beingentered.

Note Documents are not stored in mem-

ory. You cannot send the same docu-

ment to multiple destinations(broadcasting). Memory Transmis-sion allows this function.

When E-mail TX Results is pro-grammed in a Quick Operationkey, you can send notification ofImmediate TX Result Report tospecified e-mail addresses. Thedestination for notification is se-lected from Internet Fax destina-tions in the destination list. Seep.82 Immediate TX Result Report(Immediate Transmission), Fac-simile Reference a nd p . 1 44 G e ne ra lSettings/Adjustment, FacsimileReference .

AAAA Make sure that Immed. TX is se-lected.

BBBB Place the original.

Note The original can be placed when-

ever, before the {{{{Start}}}} key ispressed.

Referencep.13 Placing Originals

CCCC Select the scan settings you re-quire.

Referencep.30 Scan Settings

DDDD Dial a destination.

Limitation Group cannot be used for Im-

mediate Transmission. The ma-chine automatically changes toMemory Transmission.


{{{{Clear/Stop}}}} key, and then enterthe correct number.



27

2

Referencep.35 Entering a Fax Numberp.37 Entering an IP-Fax Desti-nationp.35 Specifying a Destinationp.47 Chain Dial, Facsimile Ref-erence

p.47 Redial, Facsimile Refer-ence

EEEE Press the {{{{Start}}}} key.

Note Do not lift the ADF during scan-

ning.After transmission, the standbydisplay appears.

----Sending originals using the exposure glass

A Make sure that Immed. TX is se-lected.

B Place the first page face down onthe exposure glass.

C Dial a destination.D Make the scan settings you re-

quire.E Press the {{{{Start}}}} key.F Place the next original on the expo-

sure glass within 10 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all origi-nals.

H Place the last original, and thenpress [####].


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Canceling an Immediate Transmission

Before You Have Pressed the {{{{Start}}}} Key

AAAA Press the {{{{Clear Modes}}}} key.

Note When the original is placed in

the ADF, you can also cancel anImmediate Transmission by re-moving the original.

After You Have Pressed the {{{{Start}}}} Key

AAAA Press the {{{{Clear/Stop}}}} key, andthen remove the original.

Note You can also cancel an Immedi-

ate Transmission by pressing[Stop Transmission].

If the transmission finishes whileyou are carrying out this proce-dure, it will not be canceled.

ZLBS050N


Confirming Transmission

29

2

Confirming Transmission

You can confirm transmission on thedisplay, by report, or by e-mail.

Confirming on Display

Use the TX File Status. See p.31Checking the Transmission Result(TX File Status), Facsimile Reference .

Confirming by Report

Print an Immediate TX Result Reportfor confirmation.

Memory Transmission

If a document cannot be sent, a Com-munication Failure Report is auto-matically printed. Or, you can use theCommunication Result Report tocheck each transmission result re-gardless of status.This report is printed each time aMemory Transmission is completed ifyou turn this report on with User Pa-rameters. See p.166 User Parame-ters, Facsimile Reference (switch 03, bit 0).If you turn the Communication Re-sult Report on, the CommunicationFailure Report is not print. See p.82Communication Failure Report,Facsimile Reference . See p.81 Communication Re-sult Report (Memory Transmission),Facsimile Reference .


You can confirm the result with anImmediate TX Result Report.Select to print this report in User Pa-rameters. A report is printed after ev-ery Immediate Transmission iscompleted. See p.166 User Parame-ters, Facsimile Reference (switch 03, bit 5).See p.82 Immediate TX Result Re-port (Immediate Transmission), Fac-simile Reference .

Confirming by E-mail

Use the E-mail TX Results function, tosend the contents of Communication Re-sult Report and Immediate TX ResultReport as a Journal by e-mail to your PC.You must set this function for eachcommunication.

Note You can use the Sender Settings

function to send the contents ofCommunication Result Report andImmediate TX Result Report as aJournal by e-mail to a specified us-er. See p.5 Sender Settings, Fac-s im i l e R e f e r e n c e < A dv a n c e dFeatures> .

ReferenceThe user code and e-mail addressof the destination must be regis-tered in the Destination List. SeeFax Destination, General SettingsGuide.E-mail TX Results must be pro-grammed in a Quick Operationkey. See p.144 General Set-tings/Adjustment, Facsimile Ref-erence .


Faxing

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2

Scan Settings

You may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver's end. However, your ma-chine has three settings that you canadjust to help you transmit your doc-ument with the best possible imagequality.

Resolution:Standard, Detail, Super Fine (op-tional)

Original Type:Text, Text / Photo, Photo

Image Density (Contrast):Auto Image Density, Manual Im-age Density (seven levels), Com-bined Auto and Manual ImageDensity

Resolution

Images and text are scanned into themachine by converting them to se-quences of dots. The density of thedots determines the quality of the im-age and how long it takes to transmit.Therefore, images scanned at highresolution (Super Fine) have highquality but transmission takes longer.Conversely, low resolution (Stan-dard) scanning results in lower quali-ty but your original is sent morequickly. Select the setting that match-es your needs based upon this tradeoff between speed and image clarity.

Standard (8 x 3.85 lines/mm, 200 x100dpi)Select for originals containing nor-mal size characters.

Detail (8 x 7.7 lines/mm, 200 x 200dpi)Select for originals containingsmall characters or when you re-quire greater clarity. This resolu-tion is twice as fine as Standard.

Super Fine (optional expansion mem-ory required: 16 x 15.4 lines/mm, 400x 400dpi)Select for originals with very finedetails or when you require thebest possible image clarity. Thisresolution is eight times finer thanStandard.

Limitation If the other party's machine does

not support the resolution atwhich you are sending, this ma-chine automatically switches to aresolution that is supported. Youcan check the resolution at whichyou sent actually. See p.162 Print-ing Journal, Facsimile Reference .

Sending with Super Fine resolu-tion requires that your machinehas the optional expansion memo-ry, and the other party's machinehas the capability to receive faxmessages at Super Fine resolution.

Note The machine supports Standard,

Detail, and (with the optional ex-pansion memory) Super Fine reso-lutions.

You can select the resolution typethat is selected right after the ma-chine is turned on or modes arecleared with [Scan End Reset] underGen. Settings/ Adjust. See p.144General Settings/Adjustment,Facsimile Reference .


Scan Settings

31

2

When using Internet Fax transmis-sion, documents are sent at De-tail resolution, even if you havespecified Fine. To send a docu-ment at Super Fine or Fine,configure the Full Mode when reg-istering the destinations in the Ad-dress Book. See p.55 T.37 FullMode.

AAAA Press [Resolution].

BBBB Select the resolution you require,and then press [OK].

Note If you install the optional ex-

pansion memory, Super Finewill be displayed in the Resolu-tion box.

Original Type

If your original contains photo-graphs, illustrations, or diagramswith complex shading patterns orgrays, select the appropriate originaltype to optimize image clarity.

TextSelect [Text] to send high-contrastblack-and-white image originals.Use this setting even if your origi-nal contains text and photographs,or if you only want to send clearertext.

Text / PhotoSelect [Text / Photo] to send an orig-inal containing both a high-con-trast black-and-white image, suchas text, and a halftone image, suchas a photograph.

PhotoSelect [Photo] to send an originalcontaining a halftone image, suchas a photograph or a color original.

Note If you select [Text / Photo] or [Photo],

the transmission will take longerthan when [Text] is selected.

If you send a fax message with[Text / Photo] or [Photo] and thebackground of the received imageis dirty, reduce the density settingand resend the fax. See p.32 Im-age Density (Contrast).

You can set the original type that isselected right after the machine isturned on or modes are cleared,with [Original Type Priority] underGen. Settings/Adjust. See p.144General Settings/Adjustment,Facsimile Reference .


Faxing

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AAAA Press [Original Type].

BBBB Select the original type you re-quire, and then press [OK].

Image Density (Contrast)

The text and diagrams on originalsshould stand out clearly from the pa-per they are on. If your original has adarker background than normal (forexample, a newspaper clipping), or ifthe writing is faint, adjust the imagedensity.

Auto Image DensityThe appropriate density setting forthe original is automatically select-ed.

Manual Image DensityUse manual image density to setimage density yourself.You can select one of seven imagedensity levels.

Combined Auto and Manual ImageDensityYou can only adjust image densityfor photographs, illustrations, ordiagrams if the original has a darkbackground.You can select one of seven imagedensity levels.

Note Selecting [Text] or [Text / Photo] for

the original type causes [Auto ImageDensity] to be selected.

You can set the image density thatis selected right after the machineis turned on or modes are cleared,with [Auto Image Density] underGen. Settings/ Adjust. See p.144General Settings/Adjustment,Facsimile Reference .

AAAA Select the type of image density.

Auto Image Density

A Make sure that [Auto Image Den-sity] is selected.

Manual Image Density

A Make sure that [Auto Image Den-sity] is not selected. If it hasbeen selected, press [Auto ImageDensity] to turn it off.


Scan Settings

33

2

B Press [iiiiLighter] or [Darkerjjjj] toadjust the density.

The square moves.

Combined Auto and Manual Image Density

A Select the [Auto Image Density].

B Press [iiiiLighter] or [Darkerjjjj] toadjust the density.The square moves.

Mixing Scan Settings for a Multiple Page Original

When sending an original of severalpages, you can select a different im-age density, resolution, and originaltype setting for each page.Place the original, select the scan set-tings for the first page, dial, and thenpress the {{{{Start}}}} key as you wouldnormally. Then follow one of the fol-lowing two procedures.

Note It is recommended that originals

be placed on the exposure glasswhen mixing scan settings for amultiple page original.

When placing originals on the exposure glass

Note While the machine is beeping, you

have about 60 seconds (10 secondsfor Immediate Transmission) to se-lect density, resolution, and origi-nal type. The remaining time isshown on the display.

AAAA Check which pages you want toscan with different settings.

BBBB Remove the previous page andplace the next page.

CCCC Select the image density, resolu-tion, and original type.


Faxing

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Note Adjust the settings for each

page before you press the{{{{Start}}}} key.

When placing originals in the optional Auto Document Feeder

Note Depending on what time the scan

settings are adjusted, the settingsmay not be reflected in the result-ing operation.

AAAA Check which pages you want toscan with different settings.

BBBB Select the image density, resolu-tion, and original type before thenext page is scanned.


Specifying a Destination

35

2


You can specify the destination usingone of four methods.

Fax numberp.35 Entering a Fax Number

E-mail addressp.36 Entering an E-mail Address

Entering an IP-Fax Destinationp.37 Entering an IP-Fax Destina-tion

Destination listp.40 Using Destination Lists

This section covers these functionsand others in more detail.

Note The display shows the percentage

of free memory space for storingoriginals. Since fax numbers and e-mail addresses are programmed inseparate memory, dialing faxnumbers using the number keysdoes not change the percentage onthe display.

Entering a Fax Number

Enter numbers directly using the keypad on the right side of the controlpanel.

Note Maximum length of a fax number:

128 digits. You can insert pauses and tones in

a fax number. See p.35 Pause,p.36 Tone.

AAAA Enter the fax number using thenumber keys.


{{{{Clear/Stop}}}} key, and then enteragain.

If the optional extra G3 interfaceunit is installed, select G3 beforeyou proceed to the next step.See p.59 Changing the LinePort, Facsimile Reference .

Press [ProgDest] after enteringthe fax number to store the faxnumber in the destination list.

See p.39 Registering EnteredDestinations to the AddressBook.

Pause

Press the {{{{Pause/Redial}}}} key when di-aling or storing a number to insert apause of about two seconds.


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36

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Note If you press the {{{{Pause/Redial}}}}key

at the first digit, a redial occurs. Seep.47 Redial, Facsimile Reference .

A pause is shown as a - on thedisplay.

Note You can also program numbers in-

cluding pauses in destination lists.

Tone

This function allows a machine con-nected to a pulse dialing line to sendtonal signals (for example if you wantto use a special service on a tone dial-ing line). When you press the {{{{Tone}}}}key, the machine dials the number us-ing tonal signals.

Limitation Certain services may be unavail-

able when using the {{{{Tone}}}} key.

Note A tone is shown as a on the dis-

play.

Using the {{{{Tone}}}} key with On Hook Dial

AAAA Press the {{{{On Hook Dial}}}} key.

BBBB Enter the fax number using thenumber keys.

CCCC Press the {{{{Tone}}}} key.

DDDD Enter the number you want totone dial using the number keys.

Entering an E-mail Address

When using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number. See p.53 In-ternet Fax Functions (by E-Mail).

Note You can enter up to 128 characters.



37

2

AAAA Press to switch the destina-tion to e-mail address.

BBBB Press [Manual Input].

Note Depending on security settings,

[Manual Input] may not be dis-played , and be unable to input.

CCCC Enter the e-mail address destina-tion and then press [OK].

Note If you enter an incorrect charac-

ter, press [Backspace] or [DeleteAll]. Then, re-enter the charac-ters correctly.

To change the e-mail address af-ter pressing [OK], press [EditDest.], re-enter an e-mail ad-dress, and then press [OK].

ReferenceEntering Text, General Set-tings Guide

The destination is specified.

Note Press [ProgDest] in this order to

store the entered e-mail addressin the address book. See p.39Registering Entered Destina-tions to the Address Book.

Entering an IP-Fax Destination

When using IP-Fax transmission,specify the IP-Fax destination (IP ad-dress, host name, or alias telephonenumber) in place of the fax number.See p.69 IP-Fax Function.

Note You can enter up to 128 characters.

AAAA Press to switch the destina-tion to IP-Fax destination.


Faxing

38

2

BBBB Press [Manual Input].


[Manual Input] may not be dis-played , and be unable to input.

CCCC Enter the IP-Fax destination andthen press [OK].

Note If you have set both of Enable

H.323 and Enable SIP pa-rameters to On with IP-FaxSettings under Facsimile Fea-tures, [Protocol] appears. Pressthis button to select a protocolto be used.

If you enter an incorrect charac-ter, press [Backspace] or [DeleteAll]. Then, re-enter the charac-ters correctly.

To change the IP-Fax destina-tion after pressing [OK], press[Edit Dest.], re-enter an IP-Faxdestination, and then press [OK].

ReferenceEntering Text, General Set-tings Guide

The destination is specified.

Note Press [ProgDest] in this order to

store the entered IP-Fax destina-tion in the Address Book. Seep.39 Registering Entered Des-tinations to the Address Book.

----IP-Fax DestinationDepending on the network to whichthis machine is connected or this ma-chine's configuration, enter the IP-Faxdestination as follows:

When not using a gatekeeper/SIP server From IP-Fax to IP-Fax

Specify the IP address or hostname of the receiving machine.Example: IP address: 192.168.1.10E x am p l e : H o st n am e : t o -kyo.abc.co.jp

From IP-Fax to G3 faxSpecify the G3 fax telephonenumber of the receiving ma-chine.Example :0312345678

When using a gatekeeper/SIP server From IP-Fax to IP-Fax

Specify the alias telephonenumber of the receiving ma-chine.Example: 0311119999 (alias tele-phone number)Example: 9999 (ID number)

From IP-Fax to G3 faxSpecify the G3 fax telephonenumber of the receiving ma-chine.Example) 0312345678



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Note When you enter a destination via a

gateway (G3 fax connected to thepublic telephone line, etc.) into theAddress Book or Destination List,you must specify its terminal tele-phone number. To send from anIP-Fax to G3 fax without usinggatekeeper or SIP server, you mustregister the gateway also. See p.150IP-Fax Settings, Facsimile Refer-ence

When you specify a destinationwith IP-Fax, depending on the re-ceivers network configuration,you may need to specify the IP ad-dress and number of the receivingmachine. For example, if the re-ceivers IP address is 192.168.1.10and the port number is 2100,specify 192.168.1.10:2100. Askthe network administrator for de-tails.

When you specify a host name, de-pending on the receivers networkconfiguration, you may need tospecify the host name and portnumber of the receiving machine.For example, if the receivers hostname is tokyo.abc.co.jpand theport number is 2100, specify to-kyo.abc.co.jp:2100. Ask the net-work administrator for details.

An alias telephone number is atelephone number available in thenetwork registered in the gate-keeper.

An ID number identifies the gate-way registered in this machine.

Pay attention to the number of tele-phone number digits set in thegateway/IP-address conversiontable to avoid transmission error.

Registering Entered Destinations to the Address Book

You can register a fax number, e-mailaddress, or IP-Fax destination to theAddress Book.When registering a destination direct-ly entered or displayed on the Redialscreen in the Address Book, [ProgD-est] appears in the destination field.See Fax Destination and E-mailDestination, General Settings Guide.


[ProgDest] may not be displayed,and not be registered.

When you press the {{{{Facsimile}}}}key after changing the contents ofthe Address Book, the Destina-tion list/machine settings havebeen updated message appears.Press [Exit]. The standby displayappears.

ReferenceFax Destination, General SettingsGuide

E-mail Destination, General Set-tings GuideRegistering Names to a Group,General Settings Guide

AAAA Press [ProgDest].

FaxBaEN_Chapter-2 Page 39 Wednesday, January 19, 2005 2:14 PM

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BBBB Press [Names] and enter any neces-sary information.

CCCC Press [OK].

Using Destination Lists

When you program a destinationnumber into a destination list, youcan specify the destination by just se-lecting the Quick Dial key from thedestination list.The programmed name appears onQuick Dial key.Pressing switch the destinationlist between fax number, e-mail ad-dress, and IP-Fax number. If you program multiple destinationsinto a Group, you can send messagesto all destinations in that Group usingjust a few keystrokes. Destinationsprogrammed in a group are indicatedby .

PreparationIn the destination list, program anindividual fax number, IP-Faxnumber, e-mail address and/orgroups of destinations. See FaxDestination, E-mail Destina-tion, and Registering Names to aGroup, General Settings Guide.

Limitation Group Dial can be used only for

Memory Transmission; it cannotbe used for Immediate Transmis-sion. The machine automaticallychanges to Memory Transmissionwhen you use Group Dial.

A total of 500 destinations (per mes-sage) can be programmed forGroup Dial.

Note To check the contents of Quick Di-

al, print the destination list. SeeAdministrator Tools, GeneralSettings Guide.

A stored name can be printed outon the first page of a received fax atthe other end. See p.73 Label In-sertion, Facsimile Reference .

To check the contents of the Groups,print the list. See AdministratorTools, General Settings Guide.

AAAA Press to switch the destina-tion between fax number, e-mailaddress, and IP-Fax number.

BBBB Press the title key where the de-sired destination is programmed.

For example, if you want to specify N E W Y O RK O FF I C E p r o -grammed in LMN, press [LMN].



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Note There are three types of title for

destination lists; Title 1, Title2, and Title 3. The above dis-play shows Title 1.

Switching the titles of destination lists

A Press .

B Press [Switch Title].

C Select the type of the title, andthen press [Exit].

CCCC Select a destination.



Specifying a single destination

A Press the Quick Dial key pro-grammed with the desired des-tination.

Note If the desired Quick Dial key

is not shown, press [UUUU] and[TTTT] to look through the list.

To cancel the selection, pressthe selected Quick Dial keyagain. You can also press the{{{{Clear / Stop}}}} key to cancel theselection.

To select more destinations,repeat steps B and C.

Specifying a group of destinations

A Press the Quick Dial key pro-grammed with the desiredgroup.

Note The Destination List regis-

tered in the group selected inA appears.

To cancel any destination(s)among the group, press [UUUUP-rev.] and [TTTTNext] to displaythe desired dest ination.Then, press the {{{{Clear/Stop}}}}key.


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If a destination where a faxnumber, e-mail address, orIP-Fax number is not pro-grammed is included in thespecified group, the Thespecified group containssome invalid destination(s).Do you want to select onlyvalid destination(s)? mes-sage appears. Press [Select] tospecify destinations wherethe fax number, the e-mailaddress, or IP-Fax is pro-grammed. Press [Cancel] tochange the destination. If thedestination in destinationtype does not exist, you canprioritize a destination youwant to quote. See p.166 Us-er Parameters, Facsimile Ref-erence (switch 32, bit 0).

To select more groups, repeatsteps B and C.

DDDD Press the {{{{Start}}}} key.


Searching for a Destination

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Use this procedure to search throughthe destination lists for a particulardestination.

Search by Destination Namep.43 Search by DestinationName

Search by Fax Numberp.44 Search by Fax Number

Search by E-mail Addressp.45 Search by E-mail Address

Search by IP-Fax Destinationp.46 Search by IP-Fax Destina-tion

Search by LDAP Serverp.47 Search by LDAP Server

Specifying a Registration Numberp.49 Specifying a RegistrationNumber

Note If you press [Fax], [E-mail] or [IP-

Fax] on the search result display,you can switch between fax desti-nation, e-mail destination and IP-Fax destination.

The search returns only destina-tions whose beginnings match theentered name.

A warning appears if the search re-turns more than 100 items. Press[OK] and change the destinationname to view fewer destinations.

Search by Destination Name

Note This function distinguishes be-

tween small and capital letters.

AAAA Press , the magnifier icon.

BBBB Press [Advanced Search].

CCCC Press [Search by Dest. Name].


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DDDD Enter a destination name to searchfor, and then press [OK].

Note If you enter a wrong destination

name, press [] / [] and[Backspace] / [Delete All], andthen enter the destination nameagain.

EEEE Confirm the entered character andpress [OK].

When the search is finished, a re-sult appears.

FFFF Select a destination.

Note If the desired destination does

not appear, use [UUUU] or [TTTT] toscroll through the list.

Search by Fax Number



CCCC Press [Fax Number].

DDDD Enter a number to search for, andthen press [OK].



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Note If you enter a wrong number,

press [] / [] and [Clear], andthen enter the number again.

EEEE Confirm the entered fax numbersand press [OK].

A search-in-progress message ap-pears.When the search is finished, a re-sult appears.




Search by E-mail Address

Limitation You can search by e-mail address

only. To search by fax number, seep.44 Search by Fax Number .



CCCC Press [E-mail Address].


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DDDD Enter an e-mail address to searchfor, and then press [OK].

Note If you enter a wrong e-mail ad-

dress, press [] / [] and[Backspace] / [Delete All], andthen enter the e-mail addressagain.

EEEE Confirm the entered characters andpress [OK].





Search by IP-Fax Destination



CCCC Press [Search IP-Fax Dest.].



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DDDD Enter an IP-Fax destination tosearch for, and then press [OK].

Note If you enter a wrong destina-

tion, press [] / [] and [Back-space] / [Delete All] and thenenter the destination again.

EEEE Confirm entered IP-Fax destina-tion and press [OK].





Search by LDAP Server

AAAA Press .

BBBB Press [Search LDAP].

CCCC Press [Select Server].

DDDD Select the LDAP server to searchfor.

Note LDAP servers can be programmed

under System Setting. See Net-work Guide for the details.

Make sure at least one LDAPserver is highlighted. If noLDAP server is selected, an er-ror message appears after youstart searching.

EEEE Press [OK].

FFFF Press [Advanced Search].


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GGGG Enter a partial string for each searchcondition.

Note Conditions (Name, E-mail Ad-

dress, Fax Number, CompanyName, and Department Name)are those programmed in theLDAP server.

Press each condition to displaythe entry field, where you enternecessary information.

You can add one additionalsearch condition for LDAP serv-ers by specifying the ArbitrarySearch Condition under Pro-gram/Change/Delete LDAPServer under System Settings.See Network Guide for the de-tails.

The string you enter in the [Name]condition field is read as thefirst or last name, depending onthe administrative setting. Forexample, to search for the nameJohn Doe, ask the system ad-ministrator whether you shouldenter John or Doe.

HHHH Press [Search Criteria] for each con-dition, and then select the searchcriteria.

Note The meanings of the search cri-

teria are as follows: [Search Beginning Word]: Search

for strings that start with thespecified character.Example) When searchingfor ABC, enter A.

[Search End Word]: Search forstrings that end with thespecified character.Example) When searchingfor ABC, enter C.

[Exact Match]: Search for stringsthat fully match the specifiedcharacter.Example) When searchingfor ABC, enter ABC.

[Include One of Words]: Searchfor strings that include thespecified character.Example) When searchingfor ABC, enter A, B, orC.

[Exclude Words]: Search forstrings that do not includethe specified character.Example) When searchingfor ABC, enter D.

[Fuzzy Search]: Perform a fuzzysearch (according to thesearching method supportedby the LDAP server).



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IIII Press [OK].

Note Although one user can program

multiple e-mail addresses, onlyone address can be retrieved bythe search. The address re-trieved by the search dependson the searching method sup-ported by the LDAP server.However, the address pro-grammed first is normally re-trieved.

Press [Detail] to display the de-tailed information of the select-ed destination.

When the search is finished, thesearch result appears.

JJJJ Select a destination.

Note If the required destination does

not appear, press [UUUU] or [TTTT] todisplay it.

Specifying a Registration Number

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