b altimore c ity p ublic s chools a technology-based approach to ensure the provision of related...
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BALTIMORE CITY
PUBLIC SCHOOLS
A Technology-based Approach to Ensure the Provision of Related Services to Students in
an Urban School Setting
Kimberly A. Lewis, Ed.D.Executive Director, Special Education
October 27, 2011
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BALTIMORE CITY
PUBLIC SCHOOLS
Background
Vaughn G. Started as
a class action suit in 1984-assessments and services not being provided in a timely fashion
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BALTIMORE CITY
PUBLIC SCHOOLS
Background
School year 2004-2005 audit by Maryland State Department of Education (MSDE)
District relied on paper documentation for Related Services (PT, OT, Speech, Psychology, Social Work, Counseling, Audiology)
Practice of writing group notes/notes missing
92,000 + hours “missed”
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BALTIMORE CITY
PUBLIC SCHOOLS
Management Oversight
The basis of our plan…
“Find it, fix it, keep it fixed.”
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BALTIMORE CITY
PUBLIC SCHOOLS
Implementation Plan: Four Components
1. Principals will ensure that all required IEP services are provided.
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BALTIMORE CITY
PUBLIC SCHOOLS
Implementation Plan
2. The Related Services Unit will implement an effective school-based management and supervisory model that results in improved services, enhanced coverage and higher performance standards.
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BALTIMORE CITY
PUBLIC SCHOOLS
Implementation Plan
3. School-based staff will implement the Prevention Plan Process when unable to deliver required Related Services within required timelines.
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BALTIMORE CITY
PUBLIC SCHOOLS
Implementation Plan
4. School-based staff will utilize Encounter Tracker (ET) to document the provision of IEP Related Services.
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BALTIMORE CITY
PUBLIC SCHOOLS
Why Have An Electronic System?
Build accountability
Maintain clinical documentation
Supervision of 550+ providers
Investigate suspected “interruptions”
Efficiency for audits
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BALTIMORE CITY
PUBLIC SCHOOLS
Electronic Components
Encounter Tracker
Electronic Prevention Plan
Maryland Online IEP
Enrollment and Attendance Data System
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BALTIMORE CITY
PUBLIC SCHOOLS
Custom Compliance Reports
Unassigned Student Report
Missed Services Report
School-wide Compliance Reports
Data cleansing: ET/attendance mismatch, IEPs in draft
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BALTIMORE CITY
PUBLIC SCHOOLS
Recent Accomplishments
“Remedy” completed
Improved accountability
Favorable MSDE and Medicaid Audits
Consent Decree ended after 26 years
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BALTIMORE CITY
PUBLIC SCHOOLS
Monitoring and Accountability
Daily Monitoring and Follow-up
Performance Management of Staff
Special Ed Stat
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BALTIMORE CITY
PUBLIC SCHOOLS
Summary of MSDE Audit Results14
2004-2005 SY 2007-2008 SY 2010-2011 SY 0
10
20
30
40
50
60
70
80
90
100
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69.53
94.51
Compliance Rate (% of Audited Students without an Inter-ruption)
BALTIMORE CITY
PUBLIC SCHOOLS
Where Are We Now?
Settlement Agreement
Ending September 15, 2012
Focuses: missed services, least restrictive environment and discipline
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BALTIMORE CITY
PUBLIC SCHOOLS
Where Are We Now?
Shifting of resources to schools
Changing focus from compliance to quality and best practice
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BALTIMORE CITY
PUBLIC SCHOOLS
Target Areas: Student Outcomes
Quality IEP decision making-One Year Plus
Inclusion Co-
teaching Use of
Technology Best
Practice Rigor Engagement Intervention
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BALTIMORE CITY
PUBLIC SCHOOLS
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Outcomes: Graduates Compared to Dropouts
2004 2007 2010 20110
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
3,643
4,1184,421 4,575
3,241
2,579
1,098 1,139
Diplomas Dropouts
Nu
mb
er
of
Stu
den
ts
Since 2010, there have been 154
more diplomas,
and only 41 more
dropouts
BALTIMORE CITY
PUBLIC SCHOOLS
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Passing all 4 HSAs
Passing by Combined HSA
Score
Passing HSA Bridge
Receiving a Waiver
0
500
1,000
1,500
2,000
2,500
1,992
993820
103
2,003
1,0641,186
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2,109
1,0821,279
58
2009 2010 2011
Nu
mb
er
of
Stu
den
tsOutcomes: Meeting HSA Requirement in Different Ways
All 12th Graders
BALTIMORE CITY
PUBLIC SCHOOLS
Where We Are Now- District-wide20
Increasing the Rigor of Teaching and
Learning
Designing Interventions Responsive
to Student Needs
Effectively Engaging Students in
Schools
• Data driven decision making- general and special educators• Professional learning communities for continuous
development• Mutual accountability• Instructional Leadership
BALTIMORE CITY
PUBLIC SCHOOLS
Common Core SY 2010-11 Common Core SY 2011-12
Literacy Progress Monitoring
Study of the standards for school leaders
Developed STEM elementary units
Introduced Common Core to school leadership teams
PD to support Common Core focus areas – literacy and math
Curriculum revision begins; unit of study launched
Adapted benchmark assessments
Develop literacy support materials
Academic Priorities: Ground the Work21
BALTIMORE CITY
PUBLIC SCHOOLS
Instructional Framework SY2010-11
Instructional Framework SY 2011-12
Developed Instructional Framework
Received input from 600 teachers
Held initial PD for school leaders and teachers
Included special educators and Related Service providers
Infuse Instructional Framework in PD for teachers
Increase feedback on instructional practice for teachers
Continue development of school leaders in observation and feedback using the Instructional Framework
Academic Priorities: Ground the Work22
BALTIMORE CITY
PUBLIC SCHOOLS
Contact Information
Kimberly A. Lewis, Ed.D.Executive Director, Special Education
Baltimore City Public Schools200 East North Avenue
Baltimore, Maryland 21202410-396-8900
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