City of Dripping Springs

Farmers Market Association Board Meeting AgendaTuesday, September 8, 2015 at 10:00 AM

City Hall, 511 Mercer Street, Dripping Springs, Texas

I. CALL TO ORDER AND ROLL CALL

COMMISSION:

Marianne Simmons - Chair Gouri Johannsen Aimee Mick

Diana Black Teresa Strube Aubrey MunguiaClaudia Oney Gary Gilstrap

Market Managers: Stacy Quails and Carolyn Hodges

II. PRESENTATION BY CITIZENS

Floor open to discussion on any subject. No action may be taken by law. Citizens wishing tospeak shall do so after being recognized by the Chair. The Chair may establish a time limit oneach citizen wishing to speak.

A. Introduce New Board Members and Oath of Office Swearing In

III. MINUTES

A. Approval of Regular Meeting Minutes, August 11, 2015

IV. REPORTS

A. Farmers Market Manager's Monthly ReportReportfrom the Market Manager to the Board regarding Farmers Market activities.

B. Fiscal Year 2015 Budget Revenues and Expenses Monthly Report

V. REVIEWVENDORAPPLICATIONS

Discussion andpossible action regarding:

A. Gray Gardens Vendor Application

B. Lazyi Vendor Application

VI. MARKET EVENTS PLANNING AND UPDATES

Discussion andpossible action regarding:

A. Fiscal Year 2016 Calendar

B. Healthy Living Demonstration for October

VII. OTHER BUSINESS

Discussion andpossible action regarding:

A. Rules and Regulations Subeommittee Report (Mariarme Simmons and Aimee Miek)

1. Review of Changes to Market Rules and Regulations

2. Review of Draft Changes to Market Participation Applications

B. Discussion Regarding Amending the Farmers Market Fee Schedule

C. Creation of Public Relations and Marketing Subcommittee

1. Buy Fresh Buy Local Update ('http://www.buvlocalcentex.org)

2. Chef/Restaurant Outreach

1

3. Market Advertising Plan

D. Sponsorships Subeommittee Report and Discussion Regarding Market Sponsorships

E. Proposed Market Day Signage

1. Day of Market Product Signs

F. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle

1. Discuss Issues Related to: Set-Up, Parking, Culvert Repairs, Safety, Signage, and Easeof Entry and Egress

G. Farmers Market Manager Job Description Revisions

H. Board Contact List

VIII. ANNOUNCEMENTS

A. Regular City Council Meeting, September 8, 2015 at 7:00pm

B. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm

C. Regular Farmers Market Association Board Meeting, October 13, 2015 at 10:00am

IX. ADJOURN

All agenda items listed above are eligiblefor discussion and action unless otherwise specifically noted. Notice ispostedin accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated. I certify that the above notice of

meeting was posted at City ofDripping Springs City Hall and website, www, citvofdrippinzsprinss. com on the of2015 ati'i^ o'clock PM.

Kerri Craig, City Secretary

Thisfacility is wheelchair accessible. Accessible parking spaces are available. Requestsfor auxiliary aids and services must bemade 48 hours prior to this meeting by calling (512) 858-4725.

City of Dripping Springs

Farmers Market Association Board Meeting Agenda

Tuesday, September 8, 2015 at 10:00 AM

City Hall, 511 Mercer Street, Dripping Springs, Texas

I. CALL TO ORDER AND ROLL CALL COMMISSION:

Marianne Simmons - Chair Gouri Johannsen Aimee Mick

Diana Black Teresa Strube Aubrey Munguia

Claudia Oney Gary Gilstrap

Market Managers: Stacy Qualls and Carolyn Hodges

II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to

speak shall do so after being recognized by the Chair. The Chair may establish a time limit

on each citizen wishing to speak.

A. Introduce New Board Members and Oath of Office Swearing In 3

III. MINUTES

A. Approval of Regular Meeting Minutes, August 11, 2015 8

IV. REPORTS

A. Farmers Market Manager's Monthly Report

Report from the Market Manager to the Board regarding Farmers Market activities.

10

B. Fiscal Year 2015 Budget Revenues and Expenses Monthly Report 13

V. REVIEW VENDOR APPLICATIONS Discussion and possible action regarding:

A. Gray Gardens Vendor Application 14

B. Lazyi Vendor Application

VI. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding:

A. Fiscal Year 2016 Calendar 22

B. Healthy Living Demonstration for October

VII. OTHER BUSINESS Discussion and possible action regarding:

A. Rules and Regulations Subcommittee Report (Marianne Simmons and Aimee Mick)

1. Review of Changes to Market Rules and Regulations

2. Review of Draft Changes to Market Participation Applications 24

B. Discussion Regarding Amending the Farmers Market Fee Schedule 38

C. Creation of Public Relations and Marketing Subcommittee

1. Buy Fresh Buy Local Update (http://www.buylocalcentex.org)

2. Chef/Restaurant Outreach

3. Market Advertising Plan

D. Sponsorships Subcommittee Report and Discussion Regarding Market Sponsorships 40

E. Proposed Market Day Signage

1. Day of Market Product Signs

F. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle

1. Discuss Issues Related to: Set-Up, Parking, Culvert Repairs, Safety, Signage, and Ease

of Entry and Egress

42

G. Farmers Market Manager Job Description Revisions 45

H. Board Contact List 51

VIII. ANNOUNCEMENTS

A. Regular City Council Meeting, September 8, 2015 at 7:00pm

B. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm

C. Regular Farmers Market Association Board Meeting, October 13, 2015 at 10:00am

IX. ADJOURN

All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted

in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of

meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of

, 2015 at o’clock __M.

____________________________________________

Kerri Craig, City Secretary

This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be

made 48 hours prior to this meeting by calling (512) 858-4725.

Date:

APPLICATION FOR APPOINTMENT TO COMMISSION/COMMITTEE/BOARD ONLY APPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU

MAY ALSO ATTACH A RESUME, BUT IT WILL NOT SUBSTITUTE FOR THIS FORM. PLEASE CALL CITY HALL AT 512-858-4725 IF YOU HAVE ANY QUESTIONS OR EMAIL THE CITY SECRETARY AT KCRAIG@CITYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST IN SERVING THE CITIZENS OF DRIPPING SPRINGS.

PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN:

PLANNING & ZONING COMMISSION HISTORIC PRESERVATION COMMISSION PARKS & RECREATION COMMISSION FARMERS MARKET ASSOCIATION BOARD FOUNDERS DAY COMMISSION ECONOMIC DEVELOPMENT COMMITTEE TRANSPORTATION COMMITTEE OTHER:

NAME:(LAST) (FIRST) (MIDDLE) (SALUTATION)

MAILING ADDRESS:

EMAIL: PHONE:

OCCUPATION: (IF RETIRED, PLEASE INDICATE FORMER OCCUPATION)

ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS? YES NO

IF NO, ARE YOU A RESIDENT OF THE CITY’S EXTRATERRITORIAL JURISDICTION (ETJ)? YES NO

HOW LONG HAVE YOU LIVED IN THE CITY OF DRIPPING SPRINGS OR THE ETJ?

ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/COMMITTEE/BOARD? YES NO IF YES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATES OF MEMBERSHIP ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME;HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANY PROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.: _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________

PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVEDWITH IN DRIPPING SPRINGS:

3

PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS A MEMBER OF A COMMISSION/COMMITTEE/BOARD?:

DO YOU HAVE ANY RELATIVES WHO CURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS? YES NO IF YES, PLEASE LIST THEIR NAME AND POSITION__________________________________________________________________________________________

PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION:

STATEMENT OF INTENT: “IF APPOINTED, I AGREE TO SERVE AT LEAST TWO YEARS ON THE COMMISSION/COMMITTEE/BOARD FOR

WHICH I HAVE APPLIED. I UNDERSTAND THAT IF I SHOULD BE APPOINTED TO A COMMISSION/COMMITTEE/ BOARD, I WILL BE EXPECTEDTO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY’S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CITYORDINANCES. I WILL PREPARE FOR MEETINGS BY REVIEWING AGENDAS AND ALL RELATED MATERIALS PRIOR TO THE START OF THEMEETING USING THE CITY’S ONLINE AGENDA PROGRAM, FOR WHICH I WILL RECEIVE TRAINING. I UNDERSTAND THAT I WILL BE REQUIREDTO ATTEND ONE HOUR EACH OF ONLINE TRAINING ON THE OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT WITHIN 30 DAYS OFTAKING MY OATH OF OFFICE. I AGREE TO ADHERE TO THE ATTENDANCE REQUIREMENTS AND TO CONTACT THE CITY SECRETARY’S OFFICEIN THE EVENT THAT THERE IS ANY CHANGE IN MY INFORMATION AS SUBMITTED ON THIS APPLICATION. I WILL SUBMIT A CONFLICT OFINTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVE A SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY.”

SIGNATURE: ____________________________________________ DATE: _____________________________

PLEASE SUBMIT YOUR APPLICATION TO THE CITY SECRETARY OF THE CITY OF DRIPPING SPRINGS VIA EMAIL, POSTAL MAIL, OR DELIVERBY HAND TO CITY HALL:

CITY SECRETARY: KERRI CRAIG EMAIL: KCRAIG@CITYOFDRIPPINGSPRINGS.COM

CITY HALL: 511 MERCER STREET MAILING ADDRESS: CITY OF DRIPPING SPRINGSDRIPPING SPRINGS, TEXAS 78620 POST OFFICE BOX 384

DRIPPING SPRINGS, TEXAS 78620

THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT.

------------------------------------------------------------------------------------------CITY USE ONLY----------------------------------------------------------------------------------------- DATE RECEIVED: RECEIVED BY: BACKGROUND CHECK COMPLETED:

APPLICATION TYPE (CIRCLE ONE): NEW REAPPOINTMENT

DATE OF INTERVIEW: INTERVIEWED BY:

APPOINTED TO: APPOINTMENT DATE: TERM EXPIRES:

NOTES: OATH OF OFFICE TAKEN: ANTI-BRIBERY STATEMENT SIGNED: OPEN MEETINGS ACT TRAINING COMPLETED: PUBLIC INFORMATION ACT TRAINING COMPLETED: AGENDA PROGRAM TRAINING PROVIDED:

4

Date: 07/09/2015

Application for Appointmentto Commission/Committee/BoardONLYAPPLICANTS WHO SUBMIT THIS COMPLETED FORM WILL BE CONSIDERED FOR APPOINTMENT TO ANY COMMISSION/COMMITTEE/BOARD WITH THE CITY OF DRIPPING SPRINGS. YOU

MAY ALSO ATTACH A RESUME, BUTITWILL NOTSUBSTITUTE FORTHIS FORM. PLEASE CALL CITY HALL AT512-858-4725 IFYOU HAVE ANY QUESTIONS OREMAIL THE CiTY SECRETARY

ATKCRAIG^CfTYOFDRIPPINGSPRINGS.COM. THANK YOU FOR YOUR INTEREST INSERVING THE CITIZENS OFDRIPPING SPRINGS.

PLEASE SELECT THE COMMISSION/COMMITTEE/BOARD THAT YOU ARE INTERESTED IN:

• PLANNING &ZONING COMMISSION • HISTORIC PRESERVATION COMMISSION • PARKS &RECREATION COMMISSIONS FARMERS MARKET ASSOCIATION BOARD • FOUNDERS DAY COMMISSION • ECONOMIC DEVELOPMENT COMMITTEE• TRANSPORTATION COMMITTEE • OTHER:

Name: Oney Claudia

(Last) (First)

Mailing Address: 1050 Hidden Hills Drive

Dripping Springs, Texas 78620

Email: claudiaoney@mac.com

OCCUPATION: Attorney

ARE YOU A RESIDENT OF THE CITY OF DRIPPING SPRINGS? B YES

IF NO, ARE YOU ARESIDENT OF THE CITY'S EXTRATERRITORIAL JURISDICTION (ETJ)? • YES

HOW LONG HAVE YOU LIVED IN THE CITY OFDRIPPING SPRINGS ORTHE ETJ? 5 YearS

(Middle) (Salutation)

Phone: 512-829-4133

(If RETIRED, PLEASE INDICATE FORMER OCCUPATION)

• NO

• NO

ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY COMMISSION/cOMMITTEE/bOARD? B YES • NOIFYES, PLEASE LIST EACH ONE, INCLUDING LOCATION AND DATESOF MEMBERSHIP

I am a firefighter with the Hays County Volunteer Fire Department and serve on the HCVFD Board

DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING. WE ASK THAT YOU ATTACH A RESUME;HOWEVER PLEASE DESCRIBE BELOW YOUR QUALIFICATIONS SPECIFIC TO THE GROUP FOR WHICH YOU ARE APPLYING, INCLUDING ANYPROFESSIONAL LICENSES, ASSOCIATIONS/MEMBERSHIPS, ETC.:Attached

PLEASE DESCRIBE ANY CIVIC/VOLUNTEER ORGANIZATIONS OR ACTIVITIES YOU ARE CURRENTLY OR HAVE PREVIOUSLY BEEN INVOLVEDWITH IN DRIPPING SPRINGS:

5

PLEASE TELL US WHY YOU WISH TO SERVE THE CITIZENS OF DRIPPING SPRINGS AS AMEMBER OF ACOMMISSION/cOMMITTEE/bOARD?:Ihave been interested in connecting farmers with consumers for forty years.

DOYOU HAVE ANY RELATIVES WHOCURRENTLY WORK FOR THE CITY OF DRIPPING SPRINGS? • YES B NO

IF YES, PLEASE LISTTHEIR NAME AND POSITION

PLEASE PROVIDE ANY ADDITIONAL INFORMATION THAT YOU WOULD LIKE US TO KNOW IN RELATION TO THIS APPLICATION:

Statement of Intent: "ifappointed, iagree to serve at least two years onthe commission/committee/board forWHICH I have applied. I UNDERSTAND THAT IF ISHOULD BE APPOINTED TO ACOMMISSION/COMMITTEE/ BOARD, IWILL BE EXPECTED

TO PARTICIPATE ACTIVELY IN ALL MEETINGS, USE THE CITY'S ONLINE AGENDA PROGRAM, AND BECOME FAMILIAR WITH RELEVANT CiTY

Ordinances. Iwill prepare for meetings by reviewing agendas and all related materials prior to the start of the

MEETING USING THE CITY'S ONLINE AGENDA PROGRAM, FOR WHICH IWILL RECEIVE TRAINING. I UNDERSTAND THAT i WILL BE REQUIREDTO ATTEND ONE HOUR EACH OF ONLINETRAININGON THE OPEN MEETINGSACTAND PUBLIC INFORMATION ACTWITHIN 30 DAYS OF

TAKING MY OATH OF OFFICE. I AGREE TO ADHERE TOTHE ATTENDANCE REQUIREMENTS AND TOCONTAa THE CiTY SECRETARY'S OFFICE

IN THE EVENT THATTHERE IS ANYCHANGE IN MY INFORMATION AS SUBMITTEDON THISAPPLICATION. I WILLSUBMIT A CONFLICT OF

INTEREST AFFIDAVIT AND ABSTAIN FROM ANY DISCUSSION OR VOTE ON ANY MATTER THAT COMES BEFORE ME IN WHICH I HAVEA

SUBSTANTIAL PROHIBITED INTEREST. I HAVE READ, UNDERSTOOD, AND COMPLETED THIS APPLICATION TO THE BEST OF MY ABILITY."

signature: Claudia Oney . 07/09/2015DATE:

Please submit your application to the city secretary of the city of dripping springs via email, postal mail, or deliverBY HAND TO CITY HALL:

CITY secretary: kerri craig

CITY hall:

Email: kcraig(S)cityofdrippingsprings.com

511 MERCER STREET

DRIPPING SPRINGS, TEXAS 78620

Mailing Address:

THIS APPLICATION AND THE INFORMATION YOU PROVIDE IS SUBJECT TO THE PUBLIC INFORMATION ACT.

Cffy Use Only—

Date Received: 07/09/2015

Application Type(Circle One):

Date of Interview:

Appointed to:

Received By: Kem Craig

New

Oath of Office Taken:

Anti-Bribery StatementSigned:Open Meetings ActTraining Completed:Public Information ActTraining Completed:

Agenda Program Training Provided:

ReAppointment

Interviewed By:

. Appointment Date:

Notes:

CITY OF DRIPPING SPRINGS

POST OFFICE BOX 384

DRIPPING SPRINGS, TEXAS 78620

Background check completed:

Term Expires:

6

Claudia Oney1050 Hidden Hills Dr.

Dripping Springs, Tx 78620

This document is an attachment to my Application to join the Dripping Springs' FarmersMarket Board.

In the 70's I directed a program in Chicago that brought food grown by farmers toconsumers through a series of food cooperatives located throughout the area. Imanaged our paid staff, participated in organizing our coops, engaged in fundraising tosupport coops in low income neighborhoods and handled purchasing directly from somefarmers and from the Chicago produce market.

I graduated from law school in 1978 and practiced law until my husband and I decidedto move to Texas in 2010. I am liscensed in Texas and Illinois. I grew up here and itseemed to perfect place to retire. My grandparents had farmed just outside Brownwood,Texas and my experiences there were wonderful. Prior to moving I attended a 30 hourcourse at Texas A&M on Agricultural Law in the State. I also attend three or fourseminars on current practical aspects of farming here; one of which was a12 hourprogram in San Antonio in 2010 sponsored by the Farm an Ranch Freedom Allianceand another smaller event in Blanco run by local farmers.

We moved into a small house on 3.1 acres and now enjoy a large vegetable garden, anorchard, a small cow, three sheep, chickens, ducks and bees. All of this is deeplysatisfying. I have completed Master Naturalist classes. Master Gardener classes and a30-hour course for Docents at the Ladybird Johnson Wildflower Center. I am a certifiedMaster Gardener and am qualified to give tours at the Wildflower Center.

I have shopped at Farmers Markets for forty years and been a member of a CSA forten; my CSA-like source here deals only with small organic farmers. I think I cancontribute to your work.

Claudia Oney

7

1

MEETING MINUTES

City of Dripping Springs

Farmers Market Association Board Meeting Agenda

Tuesday, August 11, 2015 at 10:00 AM

City Hall, 511 Mercer Street, Dripping Springs, Texas

I. CALL TO ORDER AND ROLL CALL COMMISSION:

Marianne Simmons - Chair Diana Black Aubrey Munguia

Gouri Johannsen, Vice Chair Teresa Strube VACANT

Aimee Mick, Secretary VACANT

Market Managers: Stacy Qualls and Carolyn Hodges

The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to

order at 10:07AM, Tuesday, August 11, 2015 by Gouri Johannsen, acting in the place of the Chair. Roll call

was taken and members present included, Teresa Strube, Diana Black and Aimee Mick, acting as secretary.

Members absent were, Aubrey Munguia. Marianne Simmons joined the meeting at 10:10. Also present

were Stacy Qualls, Market Manager.

II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak

shall do so after being recognized by the Chair. The Chair may establish a time limit on each

citizen wishing to speak. There was no specific presentation by citizens; however Claudia Orey, new board member pending being

sworn, in was present for the entire meeting.

III. MINUTES

A. Approval of Regular Meeting Minutes, July 14, 2015 A motion to approve the July 14, 2015, Regular Meeting minutes was made by Teresa Strube and

seconded by Diana Black, VOTE: 4-for, 0-against, 2-absent. Motion passes.

IV. BUSINESS Discussion and possible action regarding:

A. Review Vendor Applications

New vendors include Melt Therapies and Cake De Chez Nous. Melt Therapies will alternate

weeks in the booth with current Massage Therapy vendor.

B. Farmers Market Manager's Monthly Report

Report from the Market Manager to the Board regarding Farmers Market activities.

C. Market Events: Planning and Updates

Demos

8/26 – Cool Greens

9/16 – Bee Keeping

9/23 – Plant Sale

10/21 – Pumpkins

11/11 – Fall Greens

Stacy Qualls will advertise these Demos through established channels. Diana will develop a

flyer to use for advertisement.

D. FY 2015 Budget

1. Revenues and Expenses Monthly Report

8

2

E. Public Relations/Marketing

Subcommittee to discuss Sponsorships will be staffed by Gouri Johannsen and Claudia Oney. The

first project the subcommittee will address is reviewing rules and regulations for sponsorship.

1. Farmers Market Sponsorships

F. Market Facilities/Signage

1. Update on Culvert Repairs

G. FY 2016 Budget

Budget reviewed

1. Discussion Regarding FY 2016 Parks and Recreation Commission Budget Requests that

Pertain to the Farmers Market

2. Final Revisions to the FY 2016 Farmers Market Budget Request

H. Discussion Regarding Amending the Farmers Market Fee Schedule

Board will establish a subcommittee to discuss fee schedule after the revision of all related

applications by application revision subcommittee.

I. Farmers Market Manager Job Description Revisions

Discussion was held around this topic and the subject was voted down at this time.

J. Non-Vendor Application for Participation

Subcommittee will review.

K. Application to Disseminate Information

Discussion Tabled.

L. Creation of Subcommittees and Appointment of Subcommittee Members: Marketing,

Sponsorships, Special Events

Subcommittee will review.

V. ANNOUNCEMENTS

A. Regular City Council Meeting, August 11, 2015 at 7:00pm

B. Regular Farmers Market Association Board Meeting, September 8, 2015 at 10:00am

C. Regular Parks & Recreation Commission Meeting, September 14, 2015, at 6:00pm

VI. ADJOURN

A motion was made by Aimee Mick and seconded by Theresa Strube to adjourn the Regular Meeting of the City

of Dripping Springs Farmers Market Association at 12:50 PM. VOTE: 5-for, 0-against, 1-absent. Motion

passes.

9

INTEROFFICE MEMORAND UM

TO: CITY COUNCIL

MICHELLE FISCHER

FROM: STACY QUALLS, MARKET MANAGER

SUBJECT: FARMERS MARKET UPDATE

DATE: AUGUST 29, 2015

Even in the heat of summer the market continues to grow in popularity with vendors and shoppers. The

market has approved three new vendors this month. Bella Verdi is a Dripping Springs grower who uses

aquaponics to produce Bibb lettuce, culinary herbs and microgreens. Cake de Chez Nous is a bakery that

features gluten free muffins, scones and specialty pound cakes. Melt Therapies offers table massages

and a selection of essential oil sprays and lotions. This brings our total number of vendors to 43! Our

current layout allows for a total of 36 booth spaces. So far we have been able to accommodate everyone

because not all the vendors participate every week.

The market performed the second of four demonstrations for the Healthy Living with Texas Produce

grant received from the Texas Department of Agriculture. Emily Van Eck, a masters student of nutrition

at Texas State University, used produce from the market to make an Italian panzanella salad at 3:30 and

4:30pm on August 26th. Free samples were enjoyed by the market attendees. The grant paid for

advertising, food and supplies, including a canopy, folding table, kitchen tools, and a portable PA system

to support future demonstrations.

10

Rob Jennings [robj@bvfarms.com]

Actions

To:

M

CODS-Farmers Market

Cc:

M

Mel Howes [melh@bvfarms.com] ; Darrell Joseph [darrell@bellaverdifarms.com]

Thursday, September 03, 2015 10:23 PM

You forwarded this message on 9/4/2015 7:05 AM.

They have been made payable to same payee from inception. If necessary make the change. We have

been charged for electricity three weeks running. Unfortunately, we have not received said utility from

inception. Will we be receiving a credit for CODS failure to perform? Furthermore, if the city is responsible

for the market please advise what food safety evaluation standards have been used and by whom to

ensure vendors have met or exceeded applicable federal regulatory standards? We are concerned about

certain 'ready-to-eat" food vendors not meeting minimal FSMA standards. As a founding member of the

market, we are disappointed with management and direction of market. Hopefully, Electrician--Purcell--

can resolve electrical challenge. Thanks for the follow-up,

Regards,

Sent from my iPhone; please excuse typos.

CODS-Farmers Market

To:

M

Bella Verdi [robj@bvfarms.com]

Attachments:

(2) Download all attachments

IMG_6567.JPG (421 KB ); ATT00001.c (138 B )

Sent Items Thursday, September 03, 2015 8:08 AM

Good morning Rob,

Sorry I didn't catch this at the market but your check needs to be written out to the City of Dripping

Springs. Do I have your permission to add that or would you like to drop off a new check at City Hall

today?

11

The outlets at the market are functioning properly according to the maintenance manager. In his opinion

the draw of two vendors is too great a load for one outlet to support. To resolve this issue you will be reassigned a new booth space that will have a dedicated outlet and close parking for convenient

restocking of produce. Booth assignments by the market manager begin at 2:00pm.

Currently Bella Verdi has a $5 credit to be applied to next week’s booth fee.

Dripping Springs Farmers Market Rules and Regulations

VII. Governance of the Market

A. Market Board:

1. The Board governs the Market, with input from the City.

B. Market Manager:

1. The Market Manager shall manage the Market and oversee its operating Rules and Regulations.

2. The Market Manager assigns Vendors to their booth spaces.

3. The Market Manager is appointed by the City Administrator.

4. The Market Manager maintains order at the Market

--

8. The Market Manager is responsible to interpret, implement and enforce all rules and regulations

pertaining to the running of the Market in a fair and equitable manner.

9. The Market Manager has the authority to issue warnings and take appropriate action against

participants who violate these rules and other applicable regulations and laws. The Market Manager

has the power to immediately suspend or remove any Vendor or product for any health, safety, and

liability risks caused by any single violation.

VII. Non Compliance, Penalties and Appeals

D. Appeals

Any Vendor aggrieved by the Market Manager’s decision may appeal for review by the Board. An

oral request for review must be followed up immediately by a written request. The Board of

Directors may refuse or agree to review, and may uphold, modify, or vacate a Manager’s decision.

They must respond to the Vendor within two weeks of their intent to review or not review and they

must make a decision in writing within three (3) weeks of the appeal. The decision shall be final.

Dripping Springs Farmers Market Board meetings take place the second Tuesday of the month at

City Hall. Please contact City Hall for more information. 512-858-4725

Stacy Qualls, Market Manager

12

City of Dripping Springs Farmers MarketIncome Statement

For the Eleven Months Ending August 31, 2015

Current Month Current Month Year to Date Year to Date

Actual Budget Actual Budget

Revenues

Tomato Vendor Fees $ 0.00 $ 0.00 $ 130.00 $ 0.00

Tomato Festival Sponsor 0.00 0.00 850.00 0.00

Tomato Festival Tasting Fees 0.00 0.00 857.00 0.00

FM Booth 1,690.00 1,468.75 14,860.00 16,156.25

FM App Fee 120.00 83.33 1,851.36 916.63

Interest Income 5.61 0.00 52.60 0.00

Other Income 0.00 0.00 8.29 1,500.00

Total Revenues 1,815.61 1,552.08 18,609.25 18,572.88

ExpensesAdvertising Expense 67.50 166.67 1,181.59 1,833.37

FM Manager 1,060.00 734.38 7,760.00 8,078.18

FM Coordinator 588.25 625.00 7,689.50 6,875.00

Chef Demo 100.00 0.00 138.05 1,000.00

Entertainment and Activities 0.00 16.67 0.00 183.37

Tomato Festival 0.00 0.00 426.40 0.00

Tomato Festival Coordinator 0.00 0.00 520.00 0.00

Dues and Subscriptions Exp 0.00 0.00 150.00 0.00

Supplies Expense 33.34 16.67 222.82 183.37

Other Expense 0.00 0.00 83.65 0.00

Total Expenses 1,849.09 1,559.39 18,172.01 18,153.29

Net Income ($ 33.48) ($ 7.31) $ 437.24 $ 419.59

9/8/2015 at 9:00 AM For Management Purposes Only Page: 1

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August - December 2015

Wednesdays what’s going on MARKET EVENT WHO Entertainment

August 19

26 school starts 8/24 Healthy Living Nutritional Demo “Summer Veggies” Emily Van Eck Alex Dormont

September 2 Jerry Rivers

9 Pound House Chuck Wagon Wednesday Lisa Chaffin chafffin4@austin.rr.com 831-246-0757

Dillon Havins

16 Beekeeping Presentation Hays County Master Gardeners Jerry Rivers

23 Fall Plant Sale Hays County Master Gardeners Alex Dormont

30 Jerry Hill et al

October 7 Oct is Natl. Eat Better Together Month, Food Day is 10/24

Jerry Rivers

14 week of DS Songwriters Festival. Pumpkin Patch on corner

Dillon or a Songwriter?

21 Sat Oct 24, Chili Cook-off Club Annual Fall Chili Cook-off at Triangle site 8-7. Pumpkin Patch on corner

Healthy Living Nutritional Demo “Winter Squash & Pumpkins”

Laura Petty Hays County Agrilife Extension Jerry Rivers

28 Pumpkin Patch on corner Alex Dormont

November 4 Time Change, Rainwater Revival is Nov. 7 @DSRP Jerry Rivers

11 Veteran’s Day (no event at park) Healthy Living Nutritional Demo “Winter Greens” Emily Van Eck Dillon Havins

18 Jerry Rivers

25 day before Thanksgiving Holiday market? Frosty’s Trees on corner

Alex Dormont?

December 2 Holiday market. Frosty’s Trees on corner Jerry Rivers

9 Holiday market. Frosty's Trees on corner Dillon Havins?

16 Holiday market. Frosty's Trees on corner Jerry Rivers

23 2 days before Christmas Holiday market? Frosty’s Trees on corner

Alex Dormont?

30

things to plan:

22

Wednesdays what’s going on MARKET EVENT WHO ENTERTAINMENT

January 6

13

20

27

February 3

10 4 days before Valentines

17

24

March 2

9

16 Daylight Savings Time

23

30

April 6

13

20

27

May 4

11

18

25

June 1

8

15

22

Saturday 25 Tomato Round-Up - Founder’s Park

29

THINGS TO PLAN:

Vendor Gathering, Apps Due, Spring Plant Sale, Tomato Round-up

23

Dripping Springs Farmers Market ONLINE Bio In the interest of improving our reach to locals and our internet presence, we’re looking to enhance the

information available on our website

Name of Participant: __________________________________________________________

Describe your products and/or Farmer’s Market presence in two sentences or less:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

What makes your products unique?

______________________________________________________________________________ (You may provide a picture, emailed to farmersmarket@cityofdrippingsprings.com)

Do you have a Facebook (or other social

media) profile you’d like us to share? No Yes:

________________________________

Are you a GoTexan member? No Yes

Do you provide any of the following:

Delivery Online Ordering CSA

What forms of payment do you accept at the market?

Cash Check Credit/Debt card

The best email address we can share with people who might have a question about your products:

______________________________________________________________________________

Do you offer products that are:

Certified Organic Sustainably Grown GMO Free Gluten Free

Vegetarian Vegan

Received on/by:

_______________________________

Date, initials

24

Dripping Springs Farmers Market Entertainment Registration

Individual/ Group Name:_________________________________________________________________ Type of music or performance:____________________________________________________________ _____________________________________________________________________________________ □ One-time only Date:_____________________________________________________________ □ Recurring participant: _________________________________________________________________ Approximate # of performers:_____________________________________________________________ Primary Contact:_______________________________________________________________________ Daytime Telephone:____________________________________________________________________ Email:________________________________________________________________________________ Website:______________________________________Facebook Page:___________________________ Mailing Address:_______________________________________________________________________ Please list all instruments to be played at the market:__________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

COMPLETED:

□ ONLINE BIO □ IMPORTANT MARKET RULES

The Market welcomes the addition of entertainment. You must have prior authorization from the Market Manager to participate. Please notify the Market Manager as soon as possible if you are unable to perform on your scheduled date. The market is a rain or shine market. You are responsible for providing any seating required for your group or a table should you wish to display literature or sell CDs. Performances are an unpaid contribution to the market. Tip jars and CDS sales are allowed. Any promotions or sale of additional items requires approval from the Market Manager and may also require a vendor booth fee.

Signed:______________________________________________ Date:____________________________ With questions, please contact: farmersmarket@cityofdrippingsprings.com 512-858-4725 (City Hall)

Received on/by:

________________

date/initials

25

P.O. Box 384 Dripping Springs, TX 78620

Special Event Participant Application

Name of Business/Organization:________________________________________□ Nonprofit

Name of Applicant:_____________________________________________________________

Mailing Address:_______________________________________________________________

City:____________________________ State:____________________ Zip:________________

Daytime Phone: ____________________ Email Address:______________________________

Market Date(s) Planning to Attend:_______________________________________________

Description of Product/Service/Demonstration:_____________________________________

______________________________________________________________________________

______________________________________________________________________________

Description of Product to be Sold:_________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Electricity Needed: Y_____ N______

Do we have your permission to use your information in any print or web media distributed to the

public? ____ Yes ____ No _____ Other:___________________________________________

(If yes, please complete the Online Bio.)

The Mission of the Market is to provide a community gathering place where: local agricultural and value-added

product producers sell a variety of fresh agricultural and related products directly to the consumer; consumers

may learn the uses and benefits of quality, locally grown or prepared food products; and consumers may access

local services and hand-made crafts as provided in the Market’s rules.

How does your presence at the market fit the mission of the market? ______________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

COMPLETED:

□ IMPORTANT MARKET RULES □ ONLINE BIO ____________________________________________ ____________________ Signature of Applicant Date

Received on/by:

_________________ Date/Initials

Fees: ___________

Paid By___________

26

Received on/by:

Date, initials

Administratively Complete

Fee $_ ____________

FARMERS MARKET HOLIDAY VENDOR PARTICIPATION APPLICATION

Applications and $20 fee must be submitted to the Market Manager during regular market hours.

This market complies with all federal, state and county regulations. The Mission of the Market is to provide a community

gathering place where: local agricultural and value-added product producers sell a variety of fresh agricultural and related

products directly to the consumer; consumers may learn the uses and benefits of quality, locally grown or prepared food

products; and consumers may access local services and hand-made crafts as provided in the Market’s rules.

Name of Business:

Name of Applicant:

Mailing Address:

City:____________________________State:____________________Zip:____________

Telephone Number: ___________________ Mobile:___________________ Text Ok?:___________

Contact Email Address:______________________________________________________________

Physical Address (if different from above):______________________________________________

Website Address:____________________________________________________________________

Facebook Page Address:______________________________________________________________

Participation Dates:____Nov 25 ____ Dec 2 ____ Dec 9 ____Dec 16

Types of payment you will accept at the Market (check all that apply):

□ Cash □ Check □ Credit/Debit

Please note the following costs associated with participation in the Holiday Market:

$20 Application Fee is non-refundable. Inspection requirement for Holiday Market is waived.

Booth Fee for a 10 x 10 space (check your preference)

□ $15 (No Electricity) □ $20 (With Electricity)

Booth fees are paid every Wednesday at Market – check or correct change required.

Inspection of vendor operations is included in application fee. However, a mileage fee will be charged

for vendor inspection over 50 miles away.

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2 of 10

Is your product produced within 150 miles of Dripping Springs? □ Yes □ No

If not, please explain:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Where else are your products available? (check all that apply):

□ Wholesale/Grocery:__________________ □ Restaurants:________________________________

□ Retail/Farmstand: ___________________ □ Other (please explain): _______________________

□ CSA: _____________________________ ___________________________________________

□ Online:_____________________________ ___________________________________________

□ Farmers Markets:_____________________________________________________________________________

Are you a Go Texan Member?: □ Yes □ No

Are you operating under the Cottage Food Law? □ Yes □ No

All vendors must comply with State and City Health Department Rules.

Check and provide copies of all licenses that apply:

□ Food Handlers □ Nursery/Floral

□ Food Managers □ Poultry Processing

□ Food Manufacturer □ Weights and Measures

□ Graded- Egg □ Texas Department of Health Permits

□ Sales Tax □ Organic Certification

□ Alcoholic Beverage Permit

□ Other______________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Primary Business Type (check all that apply):

□ Farm (Produce) □ Pet Treats and Products

□ Herbs (Dried or Cut) □ “Ready to Eat” Foods

□ Eggs □ * Value Added Foods

□ Meat □ Nursery Products

□ Fish & Shellfish □ Personal Care Products

□ Dairy □ Crafts and Arts

□ Beverages □ Service Providers

□ Baked Goods □ Other (please explain):____________________________________________________

* Value Added products are items made from a raw agricultural product to which some value has been added

through preparing, cooking, blending, packaging, or other methods. Such items may be edible, like jalapeno

jelly or inedible, like a wreath from dried okra pods.

Local Ingredients:

Please list all local (Central Texas) or Texas-grown ingredients used in your products:

______________________________________________________________________________________________

______________________________________________________________________________________________

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3 of 10

PRODUCT LIST:

List items to be sold and approximate dates of season or availability.

Vendors will be expected to sell only what is listed.

At any time, should vendors wish to sell new products, a list and description of items must

be submitted to the market manager for approval prior to the intended sell date.

You may list several items on each line. Attach a separate sheet if more room is needed.

Attach a copy of each label that will be affixed to products sold at the Market.

If appropriate, check Cottage Food’s Law, license required (Lic), or label in product list below.

Farm (Produce) Lic Label Dates Available

Herbs (Dried or Cut) Cottage Food Law □ Lic Label Dates Available

Eggs Type Graded Approx. Doz./ Week Lic Label Dates Available

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4 of 10

Meat Lic Label Dates Available

Frozen Cured Blended

□ Beef

□ Poultry

□ Lamb

□ Pork

□ Rabbit

□ Goat

□ Wild game

Fish and Shellfish Lic Label Dates Available

Farmed Caught Wild

Dairy Lic Label Dates Available

Beverages Lic Label Dates Available

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5 of 10

Baked Goods □ Cottage Food Law Lic Label Dates Available

Pet Treats and Products Lic Label Dates Available

“Ready to Eat” Foods □ Cottage Food Law Lic Label Dates Available

Describe Fresh Frozen

Value Added Food Lic Label Dates Available

Nursery Products Lic Label Dates Available

31

6 of 10

Personal Care Products Lic Label Dates Available

Crafts and Arts Lic Label Dates Available

Service Providers Lic Label Dates Available

Other Lic Label Dates Available

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7 of 10

Employee/Agent/Direct Representative Assignment:

The following person(s) may be my employee(s)/agent(s)/direct representative(s) for the Dripping

Springs Farmers Market and may sell items on my behalf:

Name: Phone Number: Text ok?

I understand that each employee must fill out an Important Market Rules sheet before selling.

The above listed parties have been contracted or employed by myself, the approved grower/vendor

at the Dripping Springs Farmers Market, to sell the products that have been approved for the

Market.

Signature of Applicant Date

PARTICIPATION AGREEMENT:

The inspection requirement for vendors of the Holiday Market is waived. However, should it be necessary,

I agree to allow a representative of the Dripping Springs Farmers Market to inspect my operation.

I, the undersigned, have read and agree to comply and abide by the terms defined in the Dripping

Springs Farmers Market Rules and Regulations which outlines the terms of my participation as

Participant in the Dripping Springs Farmers Market. I understand, and agree to, the above outlined Fees

associated with the Farmers Market. I agree that my booth will only sell the approved items that have been

listed in the above application and that I am responsible for the quality and safety of what I sell. I understand

that I may be barred from participation if the Dripping Springs Farmers Market’s Rules are violated.

Signature of Applicant Date

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8 of 10

APPLICATION SUBMITTAL CHECKLIST:

□ Completed and Signed Holiday Vendor Participation Application

□ $20 Application Fee (non-refundable) cash_________ check #_________

□ Read Rules and Regulations Form

□ Farmers Market Online Bio Form

□ Product Labels for all listed Market Products

□ Copies of All Current Licenses and Permits

□ Printed Map Detailing Directions to Farm/Business Location

All required items and information (including all applicable above listed exhibits and fees) must be received

by the Market Manager in order for an application and request to be considered complete.

Incomplete submissions will not be reviewed or scheduled for any further action until all

deficient items or information has been received. Admittance to the Market is pending the

approval of the Market Manager and the Market Board.

By signing below, I acknowledge that I have read through and met the above requirements for a complete

submittal:

Signature of Applicant Date

Make checks payable to: City of Dripping Springs

PO Box 384

Dripping Springs, TX 78620

With questions, please contact:

farmersmarket@cityofdrippingsprings.com

512-858-4725 (City Hall)

www.CityofDrippingSprings.com

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9 of 10

IMPORTANT MARKET RULES

Each agent or representative must complete the following before selling:

Name of Business/Applicant:________________________________________

Name of Representative/Agent:______________________________________

_______1. SET-UP TIME: Booth assignment begins at 2 pm. Vendors must be completely set up and ready to sell by 3 pm.

_______2. TENTS: You are responsible for the safety of yourself and others around you.

Tents are dangerous! ATTACHED WEIGHTS ARE REQUIRED AT ALL TIMES. Safe set-up and take-down procedures

must be followed:

A. Appropriate weights (minimum 20 lbs per leg) must be in place and ready to attach prior to opening the canopy.

B. Open canopy WITH HELP until weights are attached and secured.

C. Take down the canopy the same way.

D. In dangerous wind conditions, canopies will be prohibited.

Weights are available to rent for a $10 fee. You will be required to retrieve and return the weights to the storage building.

You are responsible for any damages or injuries incurred as a result of negligence.

_______3. VENDOR PARKING: After unloading, vendors must move their vehicles to the vendor parking area (to provide

for safe and ample parking for customers)

_______4. OPENING BELL: The market opening bell rings at 3 pm. Prior to the opening bell, vendors may only fill pre-

orders, distribute CSA boxes, or sell to other market vendors.

_______5. EARLY BREAK-DOWN: is NOT permitted for safety reasons.

_______6. BOOTH FEES: We are a rain or shine market. Weekly booth fees will be assessed, NO EXCEPTIONS, unless

you notify the market manager by noon Tuesday, the day before the market. TEXT is preferred.

I also agree to, in consideration of being allowed to Participate at the Dripping Springs Farmers Market,

indemnify, defend and hold harmless City of Dripping Springs and the Dripping Springs Farmers Market, its

agents, servants, employees, and volunteers from and against any and all loss, damages, liability, claims, suits,

costs and expenses whatsoever, including reasonable attorneys' fees, regardless of the merit or outcome of

any such claim or suit arising out of the use or occupancy of the premises by Participant, its agents, servants,

employees, and volunteers in connection with Participant’s participation in the Dripping Springs Farmers

Market and in the performance of services, work or activities under this Agreement and the Dripping Springs

Farmers Market Rules and Regulations.

_____________________________________________________ ______________________

Signature Date

Stacy Qualls, Market Manager

Cell/Text 512-633-1765 (put this in your phone!)

City Hall 512-858-4725

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FOR OFFICE USE ONLY:

Verification of Market Manager: (after Board Review and Inspection)

Application Received Date:____________________ Inspection Date: Waived for Holiday Vendors

Inspection: □ Pass □ Fail If fai l , why:

Annual Application Fee Received: Cash/Check # :

Licenses/Permits: ____________________________________________________________________

Product Labels Attached?: □ Yes □ No

I affirm that the above applicant is accepted into the Farmers Market.

Signature of Market Manager Date Application Approved

Notes:

36

P.O. Box 384 Dripping Springs, TX 78620

Application to Disseminate Information

at the Dripping Springs Farmers Market

Name of Business/Organization:__________________________________________________

Name of Applicant:_____________________________________________________________

Mailing Address:_______________________________________________________________

City:____________________________ State:____________________ Zip:________________

Daytime Telephone: ____________________ Email Address:__________________________

Website:______________________________ Facebook Page:__________________________

Market Date(s) Planning to Attend:_______________________________________________

Description of Information to be Disseminated:_____________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

MARKET RULES FOR THE DISSEMINATION OF INFORMATION

To ensure that the Market remains an enjoyable, safe public arena, to maintain the peace and order of the Market,

and to ensure that the mission of the Market is not hindered, those who attend the Market and plan to disseminate

information that is not in the furtherance of the mission of the Market must:

Disseminate the information from an area designated by the Market Manager;

Refrain from directly approaching any individual;

Not impede pedestrian or vehicular traffic, or unreasonably disrupt regular or authorized activities of the

Market;

Conduct activities at a volume which does not unreasonably disrupt the normal operations of the Market;

and

Complete an Application to Disseminate Information, which must be completed and submitted to the

Market Manager at least one week prior to the next Market date.

I, the undersigned, have read and agree to comply with the above regulations for the

dissemination of information at the Dripping Springs Farmers Market. I have also initialed and

signed the “Important Market Rules” attached here.

____________________________________________ ____________________ Signature of Applicant Date

Received on/by:

_________________ date/initials

37

38

September 4, 2015

Dripping Springs Farmers Market Proposed Fee Structure

15.1 Annual Participation Application Fee (Artisan/Grower/Food Vendor/Service Provider): $40

15.2 Holiday Market Application Fee: $20

15.3 Daily Booth Rental Fee Without Electricity: $15

15.4 Daily Booth Rental Fee With Electricity: $20

15.5 Special Event Participation Fee (per market):

15.5.1 Non-profit - if not selling, $0 and if selling $15

15.5.2 For profit - $30 per market

15.6 Mobile Food Vendor Inspection Fee : $75 if required (An inspection is not required for a mobile

food vendor with a valid permit and inspection within last six months from the City or a surrounding

jurisdiction.)

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Sponsorships Subcommittee report:

DRAFT of elements for sponsorship package for review by the Board.

Support the Drippring Springs Farmers' Market

The Dripping Springs Farmers' Market (DSFM) is a year round market that provides a community gathering place for local farmers, value-added product producers, community service and non-profit organizations, and local artisans to sell a variety of fresh agricultural and related products directly to the consumer. The market also hosts a wide range of programs in nutrition and healthy living through presentations and chef demos, live music at every market and youth activities.

The market is in it's 7th(?) year of operation and has seen steady growth in both vendors and consumer partication numbers. The market generates a email newsletter that is sent out to 400(?) subscribers every week. The Market's Facebook page has 1500 (?) likes andgrowing each week. The other areas of advertising include but not limited to radio announcements, print media, articles in local magazines …

Be a Sponsor of the Dripping Springs Farmers Market!

General Levels of Sponsorship:

Friend of the market ($50):1. Sponsor name and logo included in newsletter and on market Website and Facebook site for one month (or 4 times)2. Name on Welcome Board at Market for one month.3. Sponsor name announced by the MC at every market during that month.

(Title needed) $150:1. Sponsor name and logo included in newsletter and on market Website and Facebook site for four months (or 17 times)2. Name on Welcome Board at Market for four months.3. Sponsor name announced by the MC at every market during that those four months.

(Title needed) $500:1. Sponsor name and logo included in newsletter and on market Website and Facebook site for one market year.2. Name on Welcome Board at Market for one market year.3. Sponsor name announced by the MC at every market during that entire market year.

Special Event Sponsorships:

Shared sponsorship of an event $250: 1. Sponsor name and logo included in all the event advertsing material (may include event flyers, print and radio advertising, market newsletter, website, Facebook).2. Announcement of support and thank you for sponsorship prior to and during event.

40

$500—Exclusive sponsorship of an event:1. Sponsor name and logo included in all the event advertsing material (may include event flyers, print and radio advertising, market newsletter, website, Facebook).2. Announcement of support and thank you for sponsorship prior to and during event.3. Booth space at the market on the day of the event.

In Kind Contributions, e.g. authors and musicians shall be accepted, paid and promoted on a case by case basis.

SPECIAL NOTE: Sponsorships will be extended to those who fall within the DSFM mission statement and shall be subject to approval of the Market Board.

41

1

Craig, Kerri

From: marianne simmons <marianne.dsfm@gmail.com>Sent: Friday, September 4, 2015 8:00 AMTo: Fischer, Michelle; Craig, KerriCc: CODS-Farmers MarketSubject: Re: use of portion of Triangle

Michelle, We also have scheduled another chef/nutrition demo for our Healthy Living grant on Wednesday Oct. 21. If possible, would like the pumpkin patch folks to have a sign out about the event. The topic is pumpkins and winter squash. Marianne On Fri, Sep 4, 2015 at 7:51 AM, marianne simmons <marianne.dsfm@gmail.com> wrote: Michelle, I would like this to be added to our agent for next week under either D. Market Events or G. Market Facilities - whatever you think. I will add the dates to my calendar and re-send to Kerri to post. I assume it is the usual portion of the Triangle? Challenges and considerations: 1. set-up of their sales area cannot take place on a Wednesday. 2. Parking - we currently require our vendors to park on the hard corner and at the Veterans Hall (in order to have more room for shoppers)- do we have any other options for vendor parking? How about the road to nowhere zone or a designated portion of the Carter Investments property? Can the city negotiate this? We are planning our "Holiday Market" which would welcome a few additional vendors during the period of Frosty's rental. 3. will the culvert / giant pothole be repaired by then? 4. There needs to be safe and easy access for shoppers to cross culvert to park and/or shop both sites These concerns come to mind. Of course, the Pumpkin Patch and Frosty's Trees can also bring farmers market shoppers, which we would welcome. We are concerned about signage, safety, and ease of entry & egress, as has been brought up to City Council in the past. Thanks, Marianne On Thu, Sep 3, 2015 at 4:29 PM, Fischer, Michelle <mfischer@cityofdrippingsprings.com> wrote:

42

2

Marianne & Stacy:

We received rental requests from Frosty’s Trees and DSUMC for a portion of the Triangle. The dates are

Pumpkin Patch – Oct 10th – Nov. 1st

Frosty’s Trees – Nov. 23rd – Dec. 23rd

We would like to know if you anticipate these uses having a negative impact on the Farmers Market. If so, what are the impacts and do you have any suggestions on how they can be mitigated? Thanks.

_______________________________________________________________________________________This outbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. _______________________________________________________________________________________

-- Marianne Simmons

President

Dripping Springs Farmers Market Association Board

43

3

-- Marianne Simmons

President

Dripping Springs Farmers Market Association Board _______________________________________________________________________________________ This inbound email has been scanned by the DD Email Security System and deemed safe from viruses, trojans and malware. _______________________________________________________________________________________

44

FARMERS MARKET MANAGER

A. GENERAL PURPOSE

The Dripping Springs Farmers Market Manager’s general purpose is to oversee the

administration, operations, and management of the Dripping Springs Farmers Market.

B. SUPERVISION RECEIVED

Works under the general direction of the Farmers Market Association Board of Directors

and the City Administrator.

C. ESSENTIAL DUTIES AND RESPONSIBILITIES

Vendor recruitment and retention, processing vendor applications and coordinating farm

inspections.

Assigning vendor booth space, collecting vendor booth fees, setting up the market area, and

maintaining order at the Market.

Enforcing the rules and regulations of the Market, including issuing warnings, and taking

action against violators.

Marketing and promoting the Market consistently and professionally via website, email, e-

newsletter, social media, print advertising, fliers, and other appropriate avenues.

Recruiting and coordinating Market volunteers.

Receiving and responding to vendor and customer concerns and complaints.

Coordinating educational, informational, and entertainment activities associated with the

Market, including appropriate informational speakers and demonstrations, educational

children’s activities, and entertainment.

Assessing the state of the market through surveys, traffic counts on sales days, and other

appropriate mechanisms.

45

Attending all Dripping Springs Farmers Market Association Board meetings. Aid in agenda

and meeting packet preparation.

Purchasing supplies and equipment for the Market through City Hall.

Participating in the development and administration of the annual Market budget.

Writing a monthly report to the City Council on the Market.

Researching and recommending grant applications, and assisting in the preparation and

administration of grants.

Maintaining Market files.

D. NECESSARY EDUCATION, EXPERIENCE AND ABILITIES

Education: High School Diploma or Equivalent.

Experience in marketing, public relations, or sales.

Must possess skills in various computer applications, such as Microsoft Office & Outlook,

Desktop Publishing, Excel, Photoshop, Power Point, and non-HTML website creation and

maintenance.

Ability to establish and maintain effective working relationships with other City employees,

City officials, and general public.

Possess an understanding and strong interest in issues related to local food, sustainability,

farmers markets, and related issues.

Maintain confidentiality.

Strong communication and management skills.

Ability to work independently and exercise good judgment.

E. TOOLS AND EQUIPMENT USED

Personal computer, including various computer programs.

10-key calculator; phone; copy machine; tape recorder; and fax machine.

F. SPECIAL REQUIREMENTS

46

A valid state driver's license.

While performing the duties of this job, the employee is frequently required to sit, talk, hear,

use hands; and reach with hands and arms. The employee is occasionally required to walk.

The employee must occasionally carry, lift, hold, push and/or pull up to 50 pounds office

supplies, files, equipment and furniture. Specific vision abilities required by this job include

close vision and the ability to adjust focus.

G. WORK HOURS

The Market Manager position is part-time.

The position requires approximately ____ hours per week in addition to five hours on the

day of the market.

Hours will vary based on the season and events or projects assigned throughout the year.

H. SALARY

Compensation is paid on the 15th

and last day of the month.

I. BENEFITS

Benefits shall be in accordance with those outlined in the CITY OF DRIPPING SPRINGS

PERSONNEL MANUAL, as maybe modified by the specific employee’s offer letter.

This Job Description is not a contract, and shall not be construed to alter an employee’s

at-will relationship. The terms and conditions of any employee’s position with the City

may be altered by the City Council at any time. To the extent reasonably possible, this Job

Description, the Personnel Manual, and the employee’s Offer Letter shall be read together

in harmony. If there are conflicts between this Job Description, the Personnel Manual, and

the employee’s Offer Letter, the most specific term or condition of employment shall

govern.

47

FARMERS MARKET MANAGER

Draft 9/8/15

A. GENERAL PURPOSE

The Dripping Springs Farmers Market Manager’s general purpose is to oversee the

administration, operations, and management of the Dripping Springs Farmers Market.

B. SUPERVISION RECEIVED

Works under the general direction of the Farmers Market Association Board of Directors

and the City Administrator.

C. ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruiting and retaining vendors, processing, and approving vendor applications and

coordinating farm inspections.

Assigning vendor booth space, collecting vendor booth fees, setting up the market area, and

maintaining order at the Market.

Enforcing the rules and regulations of the Market, including issuing warnings, and taking

action against violators.

Preparing marketing materials and promoting the Market consistently and professionally via

website, weekly email, e-newsletter, social media, print advertising, fliers, and other

appropriate avenues, including updating all listings.

Maintaining market memberships and affiliations and communicating with other market

managers.

Recruiting and coordinating Market volunteers.

Receiving and responding to vendor and customer concerns and complaints.

48

Coordinating educational, informational, and entertainment activities associated with the

Market, including appropriate informational speakers and demonstrations, educational

children’s activities, and entertainment.

Assessing the state of the market through surveys, traffic counts on sales days, and other

appropriate mechanisms.

Attending all Dripping Springs Farmers Market Association Board meetings. Aid in agenda

and meeting packet preparation.

Purchasing supplies and equipment for the Market in accordance with the City’s Purchasing

Policy.

Participating in the development and administration of the annual Market budget.

Writing a monthly report to the City Council on the Market.

Researching and recommending grant applications, and assisting in the preparation and

administration of grants.

Maintaining Market files.

D. NECESSARY EDUCATION, EXPERIENCE AND ABILITIES

Education: High School Diploma or Equivalent.

Over one year experience in marketing, public relations, or sales.

Must possess skills in various computer applications, such as Microsoft Office & Outlook,

Desktop Publishing, Excel, Photoshop, Power Point, and non-HTML website creation and

maintenance.

Ability to establish and maintain effective working relationships with other City employees,

City officials, and general public.

Possess an understanding and strong interest in issues related to local food, sustainability,

farmers markets, and related issues.

Maintain confidentiality.

Strong communication and management skills.

Ability to work independently and exercise good judgment.

49

E. TOOLS AND EQUIPMENT USED

Personal computer, including various computer programs.

Public address system.

10-key calculator; phone; copy machine; tape recorder; and fax machine.

F. SPECIAL REQUIREMENTS

A valid state driver's license.

While performing the duties of this job, the employee is frequently required to sit, talk, hear,

use hands; and reach with hands and arms. The employee is occasionally required to walk.

The employee must occasionally carry, lift, hold, push and/or pull up to 50 pounds office

supplies, files, equipment and furniture. Specific vision abilities required by this job include

close vision and the ability to adjust focus.

G. WORK HOURS

The Market Manager position is part-time.

The position requires no more than 22 hours per week in addition to six hours on the day of

the market.

Hours will vary based on the season and events or projects assigned throughout the year.

H. SALARY

Compensation is paid on the 15th

and last day of the month.

I. BENEFITS

Benefits shall be in accordance with those outlined in the CITY OF DRIPPING SPRINGS

PERSONNEL MANUAL, as maybe modified by the specific employee’s offer letter.

This Job Description is not a contract, and shall not be construed to alter an employee’s

at-will relationship. The terms and conditions of any employee’s position with the City

may be altered by the City Council at any time. To the extent reasonably possible, this Job

Description, the Personnel Manual, and the employee’s Offer Letter shall be read together

in harmony. If there are conflicts between this Job Description, the Personnel Manual, and

the employee’s Offer Letter, the most specific term or condition of employment shall

govern.

50

City of Dripping Springs Farmers Market Association Board 09/3/15

Title Name Term Exp Address City Zip Phone Numbers Email Address President Marianne Simmons 06/30/2016 1611 Creek Road Dripping

Springs 78620 Mob: 512-656-9332

Hm: 512-858-1090 stellastardust8@yahoo.com

V. President Gouri Johannsen 06/30/2017 149 Running Water Way Austin 78737 Mob: 512-814-7742 gourijohannsen@gmail.com

Secretary Aimee Mick 06/30/2016 P.O. Box 533

Dripping Springs

78620 Mob: 512-663-7147 mickfamilyfarms@yahoo.com

Board Member Diana Black

06/30/2016 721 Madrone Ranch Trl Dripping Springs

78620 Mob: 512-789-6671 Dianablack16@gmail.com

Board Member Teresa Strube

06/30/2017 Dripping Springs

78620 Mob: 512-423-4225 t.strubeds@gmail.com

Board Member Aubrey Munguia

06/30/2016 304 Saddletree Ln Dripping Springs

78620 Mob: 281-788-5938

aubreymunguia@yahoo.com

Board Member Gary Gilstrap 06/30/2017 P.O. Box 1480 Johnson City

78636 Mob: 830-868-2321 wine@texashillsvineyard.com

Board Member Claudia Oney 06/30/2017 1050 Hidden Hills Dr. Dripping Springs

78620 Mob: 512-829-4133 claudiaoney@mac.com

Market Manager Stacy Qualls n/a 798 Hart Lane Dripping Springs

78620 Mob: 512-633-1765 farmersmarket@cityofdrippingsprings.com

Interim Manager Carolyn Hodges

n/a Mob: 512-738-2501 mkcarolynhodges@gmail.com

City Administrator Michelle Fischer n/a 512-858-4725 mfischer@cityofdrippingsprings.com

City Maintenance Director

Robert Steepe

n/a Austin 78737 Mob: 208-608-6520

rsteepe@cityofdrippingsprings.com

City Secretary Kerri Craig

n/a Dripping Springs

78620 512-858-4725 kcraig@cityofdrippingsprings.com

Communications Coordinator

DeNae Lee

n/a Austin 78737 512-858-4725 dlee@cityofdrippingsprings.com

City Treasurer Gina Gillis

n/a Dripping Springs

78620 512-858-4725 ggillis@cityofdrippingsprings.com

City Treasurer

Gary Hale n/a Dripping Springs

78620 512-858-5637

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