background check center - dhss€¦ · background check center employer webinar #2 september, 2012...
TRANSCRIPT
Background Check Center
Employer Webinar #2
September, 2012
Delaware Health and Social Services Division of Long Term Care Residents Protection
BCC—1000
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Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
Group I • Certified Facilities Licensed by DLTCRP • Assisted Living • IBSER • Neighborhood Homes • Group Homes
Group II • Hospice • Home Health • Personal Assistance Service Agencies • Psychiatric Hospitals
Group III • Temporary Agencies • CNA Training Schools
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BCC—1000 Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
1. “Grandfathered” Employee Roster
2. A review of each of the nine data sources included in
the project
3. Review of schedule
Today’s content includes…
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BCC—1000 Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
Thanks for your timely response to our request for the number of grandfathered employees.
We were surprised by the large number = 1400 We hope to avoid fingerprinting all of them by connecting their profile
to an SBI number assigned previously. In order to do that, we will be asking you to complete an information
template for each grandfathered employee which will look something like this:
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BCC—1000 The Grandfathered Employee Roster
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Field
First Name
Middle Name
Last Name
Date of Birth
Social Security Number
Address Line 1
Address Line 2
City
State
Postal Code
Driver’s License
Sex
Race
The Grandfathered Employee Roster Template layout:
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Following the launch of the BCC All grandfathered employees are required to be fingerprinted
Purpose – to create the SBI number All grandfathered employees must be fingerprinted within 120 days of the launch Group I – July 1, 2013 Group II – July 22, 2013 Group III – August 13, 2013
SBI will perform the fingerprints at no charge to the employers SBI will create a schedule for grandfathered employees to be fingerprinted Employers must allow time for employees to be fingerprinted May not always be a weekend or off hours
The Grandfathered Employee Roster
Implementation Notes Reminder: Throughout the rollout of the BCC, there will be IMPs to provide detailed information associated with the various data sources, policies, procedures and other useful information. The IMPs will all be available at the DLTCRP website and updated continually after each monthly presentation. The link to the website is below: http://www.dhss.delaware.gov/dhss/dltcrp/bgcheckcenter1000.html
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Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
Office of the Inspector
General (OIG)
Drug Testing
Sex Offender
Remember – The BCC is a hub that consolidates existing data from nine (9) different sources which are listed here within the wheel. You will be able to access all of this data from one source… the BCC!
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The Quick Check Feature
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o Gives the employer a quick and free snapshot of potential disqualifiers for applicants using four sources which include: o CNA Registry (NAR) o Office of the Inspector General (OIG) o Public Sex Offender Registry (SOR) o Adult Abuse Registry (AAR)
o This information provided at the beginning of the
applicant registration process on the BCC. o Can potentially save the provider time and $ over
time
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IMP – 004 Adult Abuse Registry (AAR)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o Employer checks on-line for any substantiated findings of abuse, neglect, mistreatment or financial exploitation.
o The BCC will do automatically
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IMP – 009 Certified Nurse Aide Registry (NAR)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o You are currently able to review on-line the certification
history of CNA applicants. o The BCC will do this automatically
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IMP – 011 Office of the Inspector General (OIG)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o This registry is on-line and it is public. o Employers should know that there are mandatory and permissive
exclusions applicable to individuals seeking work in a federally funded setting.
The OIG maintains a registry of individuals who are excluded from work in a federally funded health care setting. It is dedicated to combating fraud, waste and abuse and to improving the efficiency of HHS programs. A majority of OIG's resources goes toward the oversight of Medicare and Medicaid.
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IMP – 006 Sex Offender Registry (SOR)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
This registry is on-line and it is public. The BCC will do it automatically
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After the Quick Check, the BCC will guide you through the next five registries. They are separate because the data is not instantly available o Child Protection Registry o Criminal Background Check o Drug Test o Service Letters o Professional Regulation
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BCC—1000 Following The Quick Check Feature
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
IMP-007 Child Protection Registry (CPR)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o The primary purpose of the Child Protection Registry is to protect children and
to ensure the safety of children in child care, health care, and public educational facilities. The registry contains information about persons who have been substantiated for abuse or neglect.
o The BCC will automatically make the inquiry and report findings.
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IMP – 003 Criminal Background Checks State and Federal
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
There are two parts to the criminal background check: 1. The criminal history from the State of Delaware 2. The federal criminal history which includes both federal and other
state histories.
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o It is required by statute o If using a DHIN-connected lab, the results will be
returned electronically o If not using a DHIN-connected lab, the results will
come as they are now
IMP – 001 Drug Testing
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter Child
Abuse
Criminal History
OIG
Drug Testing
Sex Offender
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IMP – 010 Service Letters
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o As the BCC begins, employers will be prompted to
complete the service letter (required) at separation. o Information going forward will be stored in the BCC and
available for download by prospective employers.
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IMP – 008 Professional Regulation-(ProReg)
Adult Abuse
Certified Nurse Aide
Professional Regulation
Service Letter
Child Abuse
Criminal History
OIG
Drug Testing
Sex Offender
o This registry provides licensing status for all health care providers except CNA’s.
o A license number is required to complete the search. o You are currently able to review on-line the licensing history of
applicants. o The BCC will do this automatically
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Some reminders to plan for:
Training begins in early February 2013!
Scheduled BCC Launches (Going Live!)
Group I March 4, 2013 Group II March 25, 2013 Group III April 15, 2013
Background Check Center (BCC)
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Upcoming Meetings
October How the Master List will be developed in advance of the BCC launch dates Process for fingerprinting all Grandfathered employees Process for integrating employees hired since 1999
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Upcoming Meetings
November Rap-back and maintenance of the Master List BCC termination process Service Letters BCC Regulations
December System User Authorization
Process, Timeline and Registration
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Upcoming Meetings
January Training
Process, Timeline and Registration
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QUESTIONS
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THANK YOU
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