Bajtosova KatarinaRatkelyte Milda

Presentation OverviewPresentation Overview Main objectives and deliverables Main activities based on the case study

analysisNetwork diagram & Critical PathFinanceOptions to shorten the timeRevision of the activities’ tableRecommendations

ObjectivesObjectives To perform the H.M.S PINAFORE, which will take place from

13th of January to 22nd of January 1994.  Give students, faculty and greater community the opportunity

to participate in the high quality theatre production at affordable prices.

 Perform the planning and all the activities involved within

budget and on time.

To create the most professional looking production within the budget.

 To make the opening night as professional as possible in order

to make sure that the following performance will run smoothly. 

DeliverablesDeliverables Ticketing ( $14 for adults and $12 for seniors and

students )

Performance of H.M.S Pinafore

The program – printed copies

Advertising – Glossy posters, radio, television

Set designed and built

The place of performance -Talbot theatre ( 360 seats) 

Main Activities with Precedence Main Activities with Precedence No. Task Name Duration Start Finish Predecessors

1 Budget approval 1 day Tue 07/09/93 Tue 07/09/93 2 Hire publicity director 14 days Tue 07/09/93 Mon 20/09/93 13 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 24 Hire set designer 14 days Wed 08/09/93 Tue 21/09/93 15 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,66 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 37 Train production crew 12 days Wed 27/10/93 Sun 07/11/93 4,68 Hire place for auditions 7 days Tue 28/09/93 Mon 04/10/93 39 Auditions to hire cast 2 days Fri 08/10/93 Sat 09/10/93 3,8

10 Rehearsals 12 wks Sun 10/10/93 Sun 01/02/94 12,911 Hire orchestra 7 days Wed 08/09/93 Tue 14/09/93 112 Music 7 days Wed 15/09/93 Tue 21/09/93 1113 Photograph cast and crew/ collect biographies 35 days Wed 27/10/93 Tue 30/11/93 6,11,914 Enter information into computer 1 day Wed 01/12/93 Wed 01/12/93 1315 Printing 5 days Thu 02/12/93 Thu 06/01/94 1416 Publicity 28 days Tue 21/09/93 Tue 19/10/93 217 Order costumes 7 days Sun 10/10/93 Sun 17/10/93 918 Costume parade and alterations 5 days Sat 08/01/94 Wed 12/01/94 5,1719 Dress rehearsal 1 day Thu 13/01/94 Thu 13/01/94 1820 Performances start 1 day Thu 13/01/94 Thu 13/01/94 19,15,7,10,16

Activities on the critical path

Network Diagram & Critical PathNetwork Diagram & Critical Path

See the MS Project for more information

Finance Overview Finance Overview Total funds available $28,000

Fixed Expenses $14,000

Printing $3,500

Advertising Space $40

Costumes $6,500

Builder $3,360

Total Expenses $27,400

Funds left $600

Options for Francis to shorten timeOptions for Francis to shorten timeActivity Extra Cost Time reduced Comments

One additional Rehearsal/week

$03 weeks and 1

day

They need to be careful mainly because they are dealing with volunteers.

Cut down on number of rehearsals

$03 weeks and 1

day

Due to the less rehearsals they might not look as professional as they want to and the overall performance may be affected.

Printing $ 750 3 daysThey do not have enough funds to proceed with this option.

Costume Extra $100/day 5 days

In terms of finance, they could afford it but it would not make much difference in terms of timing as the main problem in the plan is rehearsals.

Additional builder $ 80/day 1 weekFinancially, they will not be able to afford additional builder.

Revision of the precedence table Revision of the precedence table and network diagramand network diagramAuditions and hiring the cast

Orchestra rehearsals

Cast rehearsals

Timing issues

Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition)

No. Task Name Duration Start Finish Predecessors1 Budget approval 1 day Tue 07/09/93 Tue 07/09/93

2 Hire publicity director 14 days Tue 07/09/93 Mon 20/09/93 1

3 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 2

4 Hire set designer 14 days Wed 08/09/93 Tue 21/09/93 1

5 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,6

6 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 3

7 Train production crew 12 days Wed 27/10/93 Sun 07/11/93 4,6

8 Hire place for auditions 7 days Tue 21/09/93 Mon 27/09/93 2

9 Auditions to hire cast 2 days Fri 01/10/93 Sat 02/10/93 3,8

10 Rehearsals 12 wks Sun 03/10/93 Sun 11/01/94 12,9

11 Hire orchestra 7 days Wed 08/09/93 Tue 14/09/93 1

12 Music 7 days Wed 15/09/93 Tue 21/09/93 11

13 Photograph cast and crew/ collect biographies 35 days Wed 27/10/93 Tue 30/11/93 6,11,9

14 Enter information into computer 1 day Wed 01/12/93 Wed 01/12/93 13

15 Printing 5 days Thu 02/12/93 Thu 06/01/94 14

16 Publicity 28 days Tue 21/09/93 Tue 19/10/93 2

17 Order costumes 7 days Sun 10/10/93 Sun 17/10/93 9

18 Costume parade and alterations 5 days Sat 08/01/94 Wed 12/01/94 5,17

19 Dress rehearsal 1 day Thu 13/01/94 Thu 13/01/94 18

20 Performances start 1 day Thu 13/01/94 Thu 13/01/94 19,15,7,10,16

Activities on the critical path

Recommendations to FrancisRecommendations to FrancisReduce the number of planned rehearsals.

Increase the number of rehearsals per week.

Add one more hour to the duration of each rehearsal.

Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition) starting at the same time.

Recommendations to Francis for Recommendations to Francis for next year next year Earlier start of the project.

Use some human resources from previous projects.

No formal project plans have been set.

Contracts with the suppliers could be considered in order to save some money.

Thank you for your attention