bank note press dewas a unit of security printing and...

______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1

NOT Transferable

Security Classification: Non Security

Tender Document For: - “Hiring of Manpower for BNP Dispensary for the period of

one Year.”

Tender Number: BNP/P/Hospital/Outsourcing/2015/OT Dated: 02-11-2015

This Tender Document Contains Pages. Tender Document is sold to: The Bidder, (104573) INDIA Details of Contact person in SPMCIL regarding this tender: Name : PARIKSHIT JOSHI Designation : CHIEF PURCHASE & STORE OFFICER (I/C.) Address : BNPD (Bank Note Press, Dewas) India

BANK NOTE PRESS DEWAS - 455001 (M.P.) A Unit of Security Printing and Minting Corporation of India Limited Miniratna Category - I CPSE Wholly owned by Government of India Web: http://bnpdewas.spmcil.com Tel:07272-255222 E-Mail:[email protected] Fax:07272-255111 Telegram: BANOPRIN


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Section 1: Notice Inviting Tender (NIT) BNP/P/Hospital/Outsourcing/2015/OT 02.11.2015

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following & services:

Schd. No.

Brief Description of Goods/services

Tentative

Requirement

(In Nos.)

Earnest Money (In Rs.)

1. Outsourcing of Manpower for BNP

Dispensary for the period of one Year.

One Job

(06 Personnel)

Rs. 19, 360/- (Rupees Nineteen

Thousand Three Hundred & Sixty

only). In favour of “The General

Manager, Bank Note Press, Dewas"

payable at Dewas in form of

DD/FDR/Bankers Cheque only

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/

Indigenization/ Disposal of Scrap/ Security Item etc.)

TWO-BID Open Tender

Single Stage Two Packet System

(National Competitive Bidding)

Dates of sale of tender documents: From 02/11/2015 to 07/12/2015 during office hours.

Place of sale of tender documents Bank Note Press, Dewas

Closing date and time for receipt of tenders 08/12/2015 at 14:30 Hrs.

Place of receipt of tenders BANK NOTE PRESS, DEWAS

Time and date of opening of tenders 08/12/2015 at 15:00 Hrs.

Place of opening of tenders BANK NOTE PRESS, DEWAS

Nominated Person/ Designation to Receive Bulky

Tenders (Clause 21.21.1 of GIT)

PARIKSHIT JOSHI

CHIEF PURCHASE & STORE OFFICER (I/c.)

2. Interested tenderers may obtain further information about this requirement from the above office selling the

documents. They may also visit our website mentioned above for further details.

3. Tender documents may be purchased on payment of non-refundable fee of Rs. 500/- per set in the form of

account payee Demand Draft/Cashier‟s Cheque/Bankers Cheque, drawn on a scheduled commercial bank in

India, in favour of The General Manager, Bank Note Press, Dewas payable at Dewas.

4. Tenderer may also download the tender documents from the web site http://bnpdewas.spmcil.com &

www.eprocure.gov.in and submit its tender by utilizing the downloaded document, along with the required non-

refundable fee as mentioned in Para 3 above.

5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions

contained in the Tender Documents, are dropped in the tender box located at the address given below on or

before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late

and rejected.

Address:

The General Manager

Administration Block Gate,

Bank Note Press, Dewas (M.P.) 455 001


_________________________________________________________________________________________

6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase

Organization, the tenders will be sold/ received/ opened on the next working day at the appointed time.

7. The tender documents are not transferable.

8. The offer submitted by the firm should be valid for 120 Days from the date of opening of tender document.

9. The bidder has to submit the quotation strictly as per our tender enquiry specification and terms and conditions

only.

10. Right of Acceptance: - The General Manager, Bank Note Press, Dewas reserves the right to reject any or all

tenders without assigning any reasons thereof.

11. The tender / bid / quotation should be submitted in Two Bid separate double sealed envelopes strictly as per

SIT 7 Submission of tender of Section III: Special Instructions to Tenderers (SIT) and its sub clause Non-

Adherence to this shall make tender liable for rejection.

Sd/- Parikshit Joshi

Chief Purchase & Store Officer (I/c.) For and on behalf of General Manager

Bank Note Press, Dewas Telephone No.07272-255572/268253

E-mail: [email protected]

mailto:[email protected]


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Section II: General Instructions to Tenderers (GIT)

Part I: General Instructions Applicable to all Types of Tenders

Please refer to our website for:

http://bnpdewas.spmcil.com/spmcil/upload document/GIT.pdf

GIT (Total pages : 32)

http://bnpdewas.spmcil.com/spmcil/upload%20document/GIT.pdf


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Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions

will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT)

incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text

below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in

the SIT shall prevail.

S.No. GIT Clause No. Topic SIT Provision

1 4 Eligible Services (Origin of Services) SIT -1 (Mentioned below)

2 8 Pre bid Conference N.A.

3 9 Time Limit for receiving request for clarification

of Tender Documents SIT -2 (Mentioned below)

4 11.2 Tender Currency SIT -3 (Mentioned below)

Indian rupees (Supplier is

requested to quote price within 2

decimal place. Quotation with

price quote beyond 2 decimal

place is ignored)

5 12.10 Applicability of Octroi and Local taxes SIT -4 (Mentioned below)

6 14 PVC Clause SIT -5 (Mentioned below)

7 19 Tender Validity SIT -6 (Mentioned below)

8 20.4 Number of Copies of Tenders to be submitted SIT -7 (Mentioned below)

9 21 Submission of Tender SIT-8(Mentioned below)

10 33 Evaluation Criteria SIT-9 (Mentioned below)

11 35.2 Additional Factors for Evaluation of Offers SIT-10 (Mentioned below) 12 43 Parallel Contracts Not Applicable

13 50.1, 50.3 Tender For rate Contracts Not Applicable

14 51.1, 51.2 Eligibility Criteria SIT-11 (Mentioned below)

15 52.1, 52.3, 52.5 Tenders involving Pre-Production Samples Not Applicable

16 53.4, 53.5, 53.7 EOI Tenders Not Applicable

17 54.3.1, 54.5.2 Tenders for Disposal of Scrap Not Applicable

18 55.2, 55.3, 55.7,

55.8

Development/ Indigenization Tenders Not Applicable

19 21.1,24.1 Correction in GIT Clause SIT -12 (Mentioned below)

SIT 1 : Eligible Services

All the related services to be provided under the contract shall have their origin in India, subject to any

restriction imposed in this regard in Section III (SIT). The term “origin” used in this clause means the

place where the related services are arranged and supplied.

SIT 2 : Clarification of Tender Documents

A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up

the same with BNP DEWAS in writing or by fax / e-mail/ post. BNP DEWAS will respond in writing

to such request provided the same is received by BNP DEWAS not later than 21 Days prior to the

prescribed date of submission of tender. In case the clarifications are not given by BNP Dewas in

stipulated time frame then the bidder must strictly follow the tender terms & conditions. Copies of the

query and clarification, if any shall be sent to all prospective bidders who have received the bidding

documents.


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SIT3 Tender currencies

1.1 The tenderer shall quote only in Indian rupees.

1.2 The tenders quoted in foreign currencies should not be accepted.

SIT 4 : Wherever Service Tax/Other tax is applicable, the following may be noted :

The tenderer should quote the exact percentage of Service Tax/other tax that they will be charging extra.

SIT 5 : Price Variation Clause: As per the revision in the minimum wages time to time by the

concerned authorities of Central/State Government, the minimum wages applicable in that period will be

given.

SIT 6 : Tender Validity

The tenders shall remain valid for acceptance for a period of 120 days after the date of tender

opening prescribed in the tender document. Any tender valid for a shorter period shall be treated

as unresponsive and rejected.

In exceptional cases, the tenderers may be requested by BNP DEWAS to extend the validity of

their tenders upto a specified period. Such request(s) and responses thereto shall be conveyed by

surface mail or by fax/e-mail followed by surface mail. The tenderers, who agree to extend the

tender validity, are to extend the same without any change or modification of their original tender

and they are also to extend the validity period of the EMD accordingly. A tenderer, however, may

not agree to extend its tender validity without forfeiting its EMD.

In case the day upto which the tenders are to remain valid falls on/ subsequently declared a

holiday or closed day for BNP DEWAS, the tender validity shall automatically be extended upto

the next working day.

Compliance with the Clauses of this Tender Document: Tenderer must comply with all the

clauses of this Tender Document. In case there are any deviations, these should be listed in a chart

form without any ambiguity along with justification.

SIT 7 : Number of Copies of Tenders to be submitted :

Tenderer shall submit their tender in “Original” only.

SIT 8 : Submission of Tender :

Techno-commercial bid and Price Bid are to be submitted in Two separate double sealed Envelopes on

or before the due date of the submission of the tender as stated below otherwise tender / bid /quotation

shall be liable for rejection.

Part-I : Techno-commercial bid [First Envelope]

Mandatory Check List

The tenderer has to submit sealed & signed tender document by authorized signatory of the

tenderer as a token of acceptance of all section/terms & conditions of this tender document.


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Tender Fee : Rs. 500/- in form of DD/Bankers Cheque, if the tender document is downloaded

directly from SPMCIL website or Cash receipt in case the tender is purchased from Bank Note

Press Dewas.

Earnest Money Deposit: EMD of Rs. 19, 360/-

EMD must be submitted along with the tender in form of DD/FDR/Bankers Cheque only in favour

of “The General Manager, Bank Note Press, Dewas” Payable at Dewas, Failing which the offer

will be ignored. The firm who are registered under NSIC, DGS&D, Micro & Small Enterprises

(MSE) for Similar Work may be exempted from submitting the EMD on producing valid

certificate. The certificate should clearly indicate the Service Details similar to Bank Note Press

requirement and the validity of the certificate (Valid upto _________________) otherwise,

certificate will not be considered for exemption of EMD.

Power of attorney indicating that authorized signatory is competent & legally authorized to submit

the tender and /or to enter into legally binding contract.

The eligibility criteria for the tender are given in Section IX. The bidder have to submit all the

documents & relevant proof in support of relevant clauses mentioned in section – IX along with

all desired document as per Section - VI: List of Requirement and Section –VII: Scope of Work.

A Copy of the price bid proforma shall be submitted alongwith Techno-commercial Bid leaving

blank the price portion (i.e. showing the unit, currency & total price of the service offered as

xxxx) so as to indicate the services being offered. It may be noted that the price is NOT to be

quoted with the techno-commercial Bid otherwise the tender shall be liable for rejection.

Part-II : - Price Bid [Second Envelope]

The tenderer shall quote their prices strictly as per the proforma given in Section-XI of the tender

document. No additional / extra item with price shall be included other than that of Section-XI.

NOTE:-

i. The envelopes containing bids shall be super scribed as Techno-commercial Bid and Price Bid

separately for “Outsourcing of Manpower for BNP Dispensary for the period of one Year”.

The sealed envelopes shall be again put in another envelope and should be sealed & super scribed

as tender for “Outsourcing of Manpower for BNP Dispensary for the period of one Year”.

Due on: 08/12/2015 up to 14.30 hrs.

ii. If the tender is not submitted as per above format, offer / bid / tender will be liable for rejection.

iii. Late tender shall not be accepted. Tenderer shall submit their offer only on prescribed form.

Tenders by fax/email shall not be accepted. Tender by post / hand/ courier received on or before

the due date & time shall be accepted. Postal delay / delay by courier services etc. shall not be

condoned, what so ever reason may be.


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SIT 9:- Evaluation Criteria:

In the first instance, the eligibility criteria and the techno-commercial part of the tender

document will be considered for the evaluation. These offers/bids will be scrutinized & evaluated

by the committee/authority with reference to the parameters prescribed in the Section - VI: List

of Requirement, Section –VII: Scope of Work & Section IX: Eligibility Criteria and the

technical acceptance of the bids is on the basis of Section - VI: List of Requirement, Section –

VII: Scope of Work & Section IX: Eligibility Criteria of the tender document .If the

clarifications required by the purchaser the bidder have to submit their reply within stipulated

time period by fax /email/courier/speed post accordingly the offers submitted by the firms would

be scrutinized & evaluated .

In the Second stage, the Price bid of only eligible/the technical acceptable offers (as mentioned in

first stage) will be opened for further scrutiny & evaluation . The evaluation criteria for awarding

the contract shall be given to L1 Bidder as per Section-XI of the price bid.

SIT 10 : Additional Factors for Evaluation:

35.2: MSE registered firms are exempted from paying the cost of tender document.

35.3: Price preference to MSE is applicable vide Ministry of Micro Small and Medium

Enterprises letter no. D.O. 21(1)/2011-MA dt. 25/04/2012 and NSIC letter no.

BSIC/HO/BD/66/PPP/14-15 dt. 23/01/2015. In tenders participating MSEs quoting price within

price band of L1+15 percent shall also be allowed to supply a portion up to 20% of requirement

by bringing down their price to L1 price where L1 in non MSEs

SIT11: Eligibility Criteria The eligibility criteria for the tender has given in Section IX .The bidder have to submit all the

documents & relevant proof in support of relevant clauses mentioned in section – IX in technical bid

only.

SIT 12: Corrections in GIT Clauses :

GIT CLAUSE WRITTEN AS IN GIT CORRECTED AS IN SIT

21.1 In 3rd

line of procurement manual the words

“Para 11 of NIT”

“Para 1 of NIT”

21.1 In 6th


“Clause 11 of NIT”


24.1 In 2nd




18.4 In third line of last para of procurement

manual the words “Clause 33 of NIT”


10.1 10.1(a) second line “clause no.19.19” “Clause 19.4 of GIT”


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Section IV: General Conditions of Contract (GCC)

Part I: General Conditions of Contract applicable to all types of Tenders

Please refer to our website for:

http://bnpdewas.spmcil.com/spmcil/upload document/GCC.pdf

GIT (Total pages : 28)

http://bnpdewas.spmcil.com/spmcil/upload%20document/GCC.pdf


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Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding

clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been

incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding

(GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision

contained in the SCC shall prevail.

S. No GCC Clause No. Topic SCC Provision

1 8.2 Packing and Marking Not Applicable

2 11.2 Transportation of Domestic Goods Not Applicable

3 12.2 Insurance Not Applicable

4 14.1 Incidental Services Not Applicable

5 15 Distribution of Dispatch Documents

for clearance/ Receipt of Goods

Not Applicable

6 16.2,16.4 Warrantee Clause Not Applicable

7 19.3 Option Clause Not Applicable

8 20.1 Price Adjustment Clause Not Applicable

9 21.2 Taxes and Duties SCC-1 (Mentioned below )

10 22,22.1,22.2,

22.4, 22.3,22.6

Terms and Mode of payments SCC-2 (Mentioned below )

11 24.1 Quantum of LD & Penalty SCC-3 (Mentioned below )

12 25.1 Bank Guarantee and Insurance

for Material Loaned to Contractor

Not Applicable

13 33.1 Resolution of Disputes SCC-4 (Mentioned below )

14 36.3.2,36.3.9 Disposal/ Sale of Scrap by Tender Not Applicable

16 Failure & Termination SCC-5 (Mentioned below )

17 Force Majeure SCC-6 (Mentioned below )

SCC-1 : Taxes and Duties Supplier shall be entirely responsible for all taxes, duties, fees, levies etc.

incurred until the completion of contract at BNP DEWAS.

SCC-2 : Terms and Mode of Payment :

The payment (s) shall be made to the contractor are subject to deduction of tax (s), Cess leviable by any

Government as per rules from time to time and will be made through RTGS / NEFT after the completion

of every month on completion of the assigned work on 7th

day of each month and after certification by

user department. The bill must be submitted in triplicate. Further, the agency shall furnish a copy of

deposition of monthly EPF/ESIC challans / returns etc. with next bill, failing which amount as deemed fit

by Bank Note Press, Dewas shall with hold in the next subsequent bill. The payment must be made

before Officer (HR)/Officer (Estate) or GM, BNP representative, which should be duly authenticated by

him. The required strength of manpower under various categories shall be as per actual requirement and

any increase/decrease thereby in the actual deployed manpower shall increase/reduce the payment to be

made proportionately as per contracted rates


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SCC-3 : Quantum of Liquidated damages & Penalty : 3.1 The Contractor shall disburse monthly payment to its deployed manpower latest by 5th of every

month, failing which penalty of Rs. 1000/- per day will be imposed up to 15th of the month and

thereafter the contract shall liable to be terminated. Security Deposit /Performance Bank

Guarantee shall be forfeited and Bank guarantee will be encashed. The BNP will have the power

to appoint any other agency for the manpower services at the risk and cost of the Contractor.

3.2 Whenever and wherever it is found that the assigned work is not performed up to the entire

satisfaction of the BNP, it will be brought to the notice of Contractor by the BNP and if no action

is taken immediately, penalty of Rs.1000/- per day per complaint will be imposed by invoking

penalty clause.

3.3 The Contractor has to maintain adequate number of manpower as per this contract and also

arrange a pool of standby manpower of requisite qualifications. If the required number of persons

is less than the specified number as mentioned in the contract, a penalty of Rs.500/- per absentee

per day shall be deducted from the bill(s)

3.4 In case the Contractor fails to fulfill the minimum statutory requirements (ESIC/ EPF) as per the

conditions of the tender document and fails to produce the concerned documents, it shall be

treated as breach of the Contract and the Contractor is liable to be blacklisted by the BNP, in

addition to forfeiting of the monthly bills and Performance Security Deposit.

3.5 In case of breach of any conditions of the contract and for all types of losses caused including

excess cost due to hiring services in the event of Contractor failing to provide requisitioned

number of manpower, the BNP shall make deductions at double the rate of hiring rate on pro rata

basis from the bills preferred by the Contractor or that may become due to the Contractor under

this or any other contract or from the security deposit or may be demanded from him to be paid

within seven days to the credit of the BNP.

SCC-4: Resolution of disputes

If dispute or difference of any kind shall arise between BNP Dewas and the supplier in connection with or

relating to the contract, the parties shall make every effort to resolve the same amicably by mutual

consultations. If the parties fail to resolve their dispute or difference by such mutual consultation within

twenty one days of its occurrence, then, unless otherwise provided in the SCC, either BNP Dewas

or the supplier may seek recourse to settlement of disputes through arbitration as per. The Arbitration

and conciliation Act 1996 as per following clause.

Arbitration Clause:- If both parties fail to reach such amicable settlement, then either party (the

Purchaser or Seller) may within 21 days of such failure give a written notice to the other party requiring

that all matters in dispute or difference be arbitrated upon. Such written notice shall specify the matters

which are in difference or of difference of which such written notice has been given and no

other matter shall be referred to the arbitration in accordance with the conciliation and

arbitration rules of International Chamber of Commerce (ICC)/United National Commission on

International Trade Law (UNCITRL) by three arbitrators appointed in accordance with the

procedure set out in clause below. The arbitration proceeding shall be held in New Delhi


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and shall be conducted in English language. All documentation to be reviewed by the arbitrators and/

or submitted by the parties shall be written or translated into English. Venue of

arbitration shall be New Delhi. The arbitrator or arbitrators appointed under this article shall have

the power to extend time to make the award with the consent of the parties. Pending reference to

arbitration, the parties shall make all endeavours to complete the contract/work in all respects and

all disputes, if any, will finally be settled in the arbitration.

SCC-5: Failure & Termination A) Cancellation of contract for Default: Without prejudice to any other remedy for breach of contract, like

removal from the list of registered Contractor, by written notice of default sent to the Contractor, the

contract may be terminated in whole or in part:

(i) If the Contractor fails to provide any or all the services within the time period (s) specified in the

contract, or any extension thereof granted

(ii) If the Contractor fails to perform any other obligation under the contract within the period (s)

specified in the contract or any extension thereof granted.

B) Termination of Contract for convenience: Bank Note Press, Dewas (M.P.) may at any time terminate

the Contract by giving you one month‟s prior notice in writing to that effect and shall have the liberty to

appoint any other agency to carry out your obligations under this Contract.

SCC-6: Force Majeure:

7.1 In the event of any unforeseen event directly interfering with the supply of stores arising during the

currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion,

sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of

God, the Contractor shall, within a week from the commencement thereof, notify the same in

writing to the Purchaser with reasonable evidence thereof. Unless otherwise directed by in writing, the

supplier shall continue to perform its obligations under the contract as far as reasonably practical, and

shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.

If the force majeure condition(s) mentioned above be in force for a period of 90 days or more at any

time, either party shall have the option to terminate the contract on expiry of 90 days of

commencement of such force majeure by giving 14 days‟ notice to the other party in writing. In case of

such termination, no damages shall be claimed by either party against the other, save and except those which

had occurred under any other clause of this contract prior to such termination.

7.2 Notwithstanding the provisions contained in GCC clauses 23, 24 and 26, the supplier shall

not be liable for imposition of any such sanction so long the delay and/ or failure of the supplier in

fulfilling its obligations under the contract is the result of an event of Force Majeure.

7.3 In case due to a Force Majeure event is unable to fulfill its contractual commitment and

responsibility, BNP Dewas will notify the supplier accordingly and subsequent actions taken on

similar lines described in above sub-paragraphs.


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Section VI: List of Requirements Schd. No.

Brief Description of Goods/services

Tentative

Requirement

(In Nos.)

Earnest Money (In Rs.)

1. Outsourcing of Manpower for BNP

Dispensary for the period of one

Year

One Job

(06 Persons)

Rs. 19, 360/- (Rupees Nineteen Thousand

Three Hundred & Sixty only)

1. Duration of Contract: The contract will remain enforce for a period of one year from the date of award

of contract.

2. Security Deposit: The firm on whom contract will be placed will have to submit 10% of the total

cost of the contract against security deposit in form of DD/FDR/Bank Guarantee drawn on any

scheduled commercial bank in India only in the favour of "The General Manager, BNP Dewas"

payable at Dewas within 21 Days from the date of contract. The Security Deposit should remain valid

for a period of 60 days beyond the date of completion of all contractual obligations.

3. Statutory requirement (Certified copy to be enclosed):

Labour License from competent authority.

PF Registration

ESI Registration

PAN/TAN Number

Service Tax Number (PAN Based)/ VAT/TIN Number

4. Other requirements for the Bidders :

a. The bidder shall provide names of organization(s)/firm(s) with addresses & telephone numbers,

fax numbers, email addresses to which they have provided similar type of services annually

during the last five years.

b. The application should be submitted in Hindi/English Language. The authenticated copies of the

documents in support of the applicant‟s claims may be submitted in Hindi/English Language.

c. The bidder shall indicate that authorized signatory is competent & legally authorized to submit

the tender and / or to enter into legally binding contract.

Note: Tenderer‟s attention is drawn to GIT clause 17 and GIT sub-clause 10.1

The tenderer is to provide the required details, information, confirmations, etc accordingly, failing which

it‟s tender is liable to be ignored. Following details may also be provided.


_______________________________________________________________________________________________

Detail of Agency or firm:-

Name and Complete address of the firm :- ______________________________________________________

_____________________________________________________

____________________________________________________________

____________________________________________________

Contact of firm: Phone No : ---------------------------------------

Mobile No: --------------------------------------

FAX No : ----------------------------------------

E-mail No:----------------------------------------

Local / Central Sales Tax / Service Tax / Excise Registration No.

(Copy of certificate enclosed. If applicable):-

____________________________________________________________

Income Tax P.A.N. No.(Copy enclosed):- _______________________

For transaction through RTGS/NEFT:-

1. Name of Bank: _______________________________________

2. Account No : _______________________________________

3. MICR No : _______________________________________

4. IFSC Code : _______________________________________

Details of ITCC / NSIC / DGS&D Registration. Please enclose Photostat

copies.

Date: Name & Signature

Seal of the Firm

Address:_________________


________________________________________________________________________________________

Section VII: Scope of Work & Terms & Conditions Qualification Criteria:

1. For Nurses : Qualification will be 12 Class Pass and 3 Years Diploma in Nursing & Mid-wifery (OR) B. Sc in Nursing by any Nursing council of India with 1 year experience. It is mandatory qualification for Nurses.

2. For ward boy & Ayah : minimum 08th Pass

Scope of Work & Terms & Conditions

1. The surprise checking, uniform, socks, Medical protection equipment and other personal protective

equipment shall be provided by the contractor. The contractor will be responsible to comply with all concerned Labour Laws, safety laws etc. during the tenure and obtained requisite License from Labour Department for engaging their personnel in BNPD Dispensary.

2. The contractor shall be responsible for the payment of wages, EPF, ESI, EDLI, etc. to the personnel as per minimum wages notified by Govt./ Dy. Chief Labour Commissioner (Central) as applicable from time to time.

3. Contractor will ensure to give one day off after continuous six days duty as weekly off to the personnel and also they will be entitled for National holidays. However the personnel must be deployed even on such holidays, weekly off days so that the emergency services in the BNPD Dispensary is continued.

4. All the persons engaged and paid by the contractor shall be on the roll of the contractor and not on the roll of BNPD and these personnel will have no claim directly or indirectly on the BNPD under any provision of Labour Laws.

5. Providing accommodation, concerned allowances to the deployed personnel will be the responsibility of the contractor.

6. Overtime, Medical facilities, Traveling charges or any other allowance will be the responsibility of the contractor.

7. Pe r s o n n e l provided by the contractor whose work, behavior or conduct are not found satisfactory by the BNPD, shall be replaced by the contractor immediately without any compensation/explanation from BNPD

8. Personnel shall wear proper uniform, properly display name plate and identity card etc while on duty. The stationery along with the protective & medical equipment will be provided by the contractor. No payment will be made to the contractor in this regard.

9. This contract is a purely services contract and does not in any way amount to any right to ad- hoc, regular or permanent employment in BNPD and will not bestow any other benefits except those mentioned in this contract.

10. For giving coverage on weekly off day/Sunday/Holiday suitable arrangement has to be made by the firm. 11. Managing the utility & housekeeping aspects of Dispensary areas, equipment’s & machinery of BNP

dispensary as directed from time to time. 12. Hygienic aspect of dispensary, service & housekeeping should be given utmost importance 13. The deployed persons will be posted ON ROTATIONAL BASIS IN SHIFTS. At any given time the no. of

persons deployed in that shift needs to be present in the Dispensary.


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Duties & responsibilities of Manpower outsourced for Dispensary:- DUTIES AND RESPONSIBILITIES OF NURSE:

I. Daily routine work like injection, dressing, autoclaving of instruments and dressing materials. II. Indent to dispensary store for injection etc. and emergency drugs.

III. Maintaining of record of material (Medicine) in the injection room disbursed to the patient. IV. Handing/ taking over the charge. V. Other miscellaneous work.

VI. To keep himself aware of Quality Management System as per ISO 9001 and the Environmental Management System as per ISO 14001 and their compliance.

VII. Responsible for working of section according to the prescribed procedures laid down from time to time. VIII. The person who is deployed in shift duty will not leave his/her duty place till his/her reliever comes to duty. Duties & responsibilities of Ayah & Ward boy:

I. Putting and removal of bed-pan, urine pot etc. II. To assists doctors to attend patients

III. To assists Nurses and other staff in dressing IV. Other miscellaneous work. V. Keeping the wards, X-Ray Rooms and OT/Labour room and Office rooms including furniture clean and tidy.

VI. To assist pharmacists and clerk in registration work. VII. To bring medicines from General Stores

VIII. Responsible for working of section according to the prescribed procedures laid down from time to time IX. To transfer patients to other wards, to clean the wards and doctors chambers. X. The person who is deployed in shift duty will not leave his/her duty place till his/her reliever comes to duty.

Duties and Responsibility of Safaiwala:-

I. Daily Cleaning , dusting, sweeping of all the wards, rooms, X-Ray Room and OT/Labour room Office rooms, Doctors chambers, all the corridors including furniture all the windows, doors, glasses etc.,

II. Daily Cleaning & sweeping of toilets, washrooms of dispensary, regular dusting cleaning, mopping of wall tiles, floors, etc.

III. Proper storage and disposal of Medical/Surgical wasts. Daily Cleaning sweeping of adjacent surrounding areas of Dispensary.

IV. The person who is deployed in shift duty will not leave his/her duty place till his/her reliever comes to duty. V. Any other job assigned from time to time

Period of contract: - 01 year.

1 GENERAL INSTRUCTIONS

4.1 The Contractor shall deploy all manpower at BNP in the manner and as per the instructions of Bank Note Press, Dewas

4.2 The Contractor shall ensure that all personnel are fully conversant with the premises and with the BNP’s business activities and its related work requirements.


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4.3 Bank Note Press, Dewas shall have the right to have any person removed who is considered to be

undesirable or otherwise and similarly the Contractor reserves the right to remove the personnel with prior permission of BNP, emergencies exempted.

4.4 The Contractor shall cover its personnel for personal accident and/ or death whilst performing the duty. 4.5 The Contractor shall exercise adequate supervision to ensure proper performance of services in accordance

with the requirements. 4.6 The Contractor shall issue identity cards / identification documents to all its employees who will be

instructed by the Contractor to display the same at all times. The personnel of the Contractor shall be subject to detailed direction and control of the Contractor and in relation to manner and model of performance of duties, as agreed vide this agreement.

4.7 The personnel of the Contractor shall not be the employees of the BNP and they shall not claim any salary or allowances, compensation, damages or anything arising out of their employment/duty under this Contract. The Contractor shall make them known about this position in writing before deployment under this agreement.

4.8 The Contractor shall also provide at its own cost all benefits statutory or otherwise to its employees and the BNP shall not have any liability whatsoever on this account.

2. TERMS AND CONDITIONS 5.1 The Contractor firm must fulfill all the conditions required under Contract (Regulation & abolition) Act 1970 &

other related Acts. 5.2 Hours of work: The normal working hours will be 08 hours including half an hour (1/2) lunch break with normal

timings as per instruction of BNP Hospital Management. However the timing may be changed which shall be intimated well in advance to the firm. During Sunday & holidays working may also need to be permitted as per requirement. However the timing may be changed for the day and night shift at the discretion of the Bank Note Press, Dewas from time to time. In case of urgency/ emergency, the personnel can be deployed beyond normal duty hours which shall be compensated on hourly basis. As per the requirement, timing may be changed & during Sundays/Holidays working may also need to be permitted.

5.3 The deployed manpower will wear proper uniform as approved by the Bank Note Press, Dewas with name plate to be provided by the Contractor firm, failing which wages of that day is liable to be deducted.

5.4 Agency should provide Police Verification & Character Certificate of the manpower. The clearance of the local police with regards the antecedents of the persons deployed by it will be obtained by the agency before deployment of the personnel.

5.5 The Contractor firm shall in no case pay its employees less than the minimum mandatory rates per day/per month in accordance with the Minimum Wages fixed by Govt./Dy. Chief Labour Commissioner (Central) as applicable and a record of that should be kept in a register, which may be made available for examination to the as and when demanded and all compliances related to Labour Laws must be fulfilled by the supplier. The names of the workers to be deployed by the agency shall be made known to the authorities

with their identity card / employment number, before commencing services. The frequent changes in the manpower will not be allowed. 5.6 The rates quoted shall be for the entire period of the contract. Any amendment there to shall be at the sole option

of Bank Note Press, Dewas. The said rate shall be quoted keeping in the mind that the statutory compliance of all labour laws / regulations must be compliance by the contractor/agency.


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5.7 In case of increase in minimum wages notified by Govt./ Dy. Chief Labour Commissioner (Central) as applicable,

subsequent to opening of thetender, then the increase amount of the wages including the corresponding PF / ESI share shall be revised in the contract by Bank Note Press, Dewas. Any change /Increment in the minimum wages issued by Govt./ Dy. Chief Labour Commissioner (Central) as applicable will be paid to the contractor and the contractor should pay the same to their staff.

5.8 Payment, The payment (s) shall be made to the contractor are subject to deduction of tax (s), Cess leviable by any Government as per rules from time to time and will be made after the completion of every month on completion of the assigned work on 7th day of each month and after certification by user department. The bill must be submitted in triplicate. Further, the agency shall furnish a copy deposition of monthly EPF/ESIC challans / returns etc. with next bill, failing which amount as deemed fit by Bank Note Press, Dewas shall with hold in the next subsequent bill. The payment should be made before AM (HR) /Officer (HR)II, which should be duly authenticated by them. The required strength of manpower under various categories shall be as per actual requirement and any increase/decrease thereby in the actual deployed manpower shall increase/reduce the payment to be made proportionately as per contracted rates.

5.9 The agency shall claim their commission in the form of Administration and service charges for providing services at a rate quoted by it in the price tender document and contract.

5.10 The Contractor firm should make suitable arrangement for supervision of the manpower deployed and other related works.

5.11 The agency shall ensure that their staff deployed for service in Bank Note Press, Dewas premises shall be available during their duty hours as per the roster and they shall not leave their place of duty without authorization.

5.12 That the agency shall deploy suitable personnel at all relevant time for rendering services and shall further maintain a list of the reserves police verification duly complied to provide the replacement and supplement the strength at short notice. The agency shall furnish such list to the officer authorized by Bank Note Press, Dewas every month.

5.13 The Contractor firm shall maintain a daily attendance register including the number and names of the workers engaged in the BNP Dewas for works as per scope of the contract. Also shall maintain all necessary registers as per mandatory requirement under the law of land. As and when required by O(HR) II, GM BNP representative the register shall be presented for inspection.

5.14 The agency staff shall be responsible to provide immediate replacement for personnel who are not available on duty at the place of posting for any emergency and pressing reasons.

5.15 That the Bank Note Press Dewas authorities shall have the right to seek replacement of any staff of the agency by any other suitable person in case the staff is not discharging its services properly. The decision by Bank Note Press, Dewas shall be final and the agency shall comply with the same at the earliest.

5.16 That the agency staff shall carry out such other legitimate duties as are entrusted to them from time to time. 5.17 That the agency shall not engage any sub-contractor or transfer the contract to any other person. 5.18 Bank Note Press, is not responsible for any dispute of manpower deployed, and the manpower so provided shall

not be in any way is the employees of Bank Note Press, Dewas 5.19 Contractor firm will be responsible for making the payment directly to the deployed manpower by 5th of each

month EPF and ESI need to be paid by 7th of each month and subsequently raise the bill for reimbursement which will be verified on the basis of actual amount disbursed and attendance etc. and will paid within 7 days after payment of wages & statutory payment. Contractor liable for penalty as decided by the BNP Dewas for not making timely payment to its manpower as per above schedule.


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5.20 The contract will be for one year in the first instance. However, the contract can be extended on the same terms

and conditions subject to satisfactory work of the contractor till the execution of new contract whichever is earlier. 5.21 The Contractor firm shall be responsible for all injuries and accidents to persons employed by him. The workmen

shall be insured against personal accidents arising out of and during the course of their duties. In the event of injury, illness or mis-happening to any worker, the company will not be liable to pay any compensation. The insurance cover shall include the liability under the workmen’s Compensation Act by the supplier firm.

5.22 The Contractor firm shall have to engage the required number of manpower and in case required number is not available on any day without proper and acceptable reason Press can impose penalty on Contractor firm as it thinks fit.

5.23 The Contractor firm shall not appoint any sub company/agency to carry out any obligation under the contract. 5.24 The Contractor firm shall be governed by the laws of India/M.P.Govt. and interpretations in accordance with such

laws. It shall be the responsibility of the contractor/agency to comply with all labour laws/ regulations applicable with respect to the its staff working under the arrangement as is envisaged under the tender. The contractor/agency shall further undertake to indemnify Bank Note Press, Dewas of any liability incurred by it on account of non-adherence to labour laws/regulations by it.

5.25 If the contractor repeatedly violates the terms and conditions of the contract or fails to supply required number of skilled/semi-skilled/unskilled manpower despite Bank Note Press, having served him proper notices, the contract shall be liable to be terminated and security so deposited shall be forfeited.

2.26 The skilled/semi-skilled/unskilled manpower as the case may be presently working in the Institute on contract basis may be engaged by the Contractor firm as per his own terms and conditions and with the existing individual EPF account number.

2.27 In case of disputes for nonpayment of wages to the deployed manpower or any other , the payment due to the Contractor firm can be withheld till settlement of the disputes by the management or on the orders of the court of law.

2.28 The contractor shall abide by all the law of land including Labour Laws (PF,Income Tax, Service Tax or any other extra taxes levied by the Government)

2.29 Companies Act, Tax deduction liabilities, welfare measures of its employees and all other obligations that enjoin in such cases and are not essentially enumerated and defined herein, though any such onus shall be the exclusive responsibility of the contractor and it shall not involve Bank Note Press, Dewas in any way whatsoever. Compliance of these provisions shall be ensured at the time of making monthly payments.

2.30 The contract can be terminated by the Bank Note Press, Dewas by giving a month notice. The contractor/agency can terminate the contract by giving three months' notice.

2.31 In case the contractor/ Agency leaves the job before completion of the period of contract Bank Note Press, Dewas shall be entitled to forfeit the security money deposited by the contractor/agency for the execution of this contract. The same shall be over and above the liquidated damages suffered on such account by Bank Note Press, Dewas. If any.

2.32 In case of any loss or theft, it shall be made good by the agency and failure on the part of the contractor/agency part to do so within a period of 30days, the loss shall be made by good by the encashment of bank guarantees, and if the amount of loss or damage exceed the amount of bank guarantee then remaining amount shall be recovered form amount standing due and payable to the contractor /agency.

2.33 Any controversy of dispute arising out of this contract shall be referred to the sole arbitrator for adjudication of dispute to be appointed by Bank Note Press, Dewas and/or any other officer authorized by Bank Note Press, Dewas it on an application made to it within 30days of the arising of the dispute. To entertain ability of an application made after the period of thirty days shall be at the discretion of Bank Note Press, Dewas and / or any


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other officer authorized by Bank Note Press, Dewas. The arbitration and conciliation act, 1996 shall apply and the venue of the arbitration shall be Dewas. The cost of arbitration shall be shared equally by both the parties.

2.34 Any individual/firm/company/registered society/registered co-operative society presently engaged by this institution and whose performance has not been found satisfactory shall not be eligible for offering tender even if the individual firm/company/ registered society/ registered co-operative society subsequently changes the character /style /nomenclature /compositions of the tenderer and such tender shall be rejected out rightly.

2.35 The tenderer shall disclose in writing all relevant facts as to ownership of the agency and constitution of the business. If it is propriety concern, the name of the proprietor, if it is a firm, the names of all the partners and attested copy of the partnership deed: and if it is a company, the names of all the directors, shall be disclosed. Further, if the said proprietor/ any of the partners/ any of the directors has/have substantial interest in any other agency, the said fact and the nature of the said interest shall also be disclosed. If the concerned agency has any associated concern/subsidiary/principal/holding company/holding firm, the same shall be disclosed with full particulars.

2.36 Contractor shall be responsible to ensure high integrity of the manpower deployed by it. Any personnel deployed by the agency, caught making theft shall be handed over to the local police as per law in addition to actions liable as contained in the terms and condition of the tender/contract. Contractor should ensure that all administrative & security rules of the Bank Note Press, must adhere by the personal deployed by the agency.

2.37 The Bank Note Press, Dewas, reserves the right to accept or reject any or all tenders without assigning any reason and will not be bounded to accept lowest tender.

2.38 The terms and conditions contained herein shall form part of and shall take as if they were included in the contract agreement to be entered in to between Bank Note Press, Dewas with contractors.

Note: If any of the terms & conditions (2.1) to (2.38) above is not found fulfilled during the work contract, Bank Note Press, Dewas reserves the right to discontinue the contract without assigning any reasons thereof by providing a hearing to the contractor, if he wants so.

3. Special Instruction and compliances-

3. 1 Contract Labour Act 1970 (R&A) Act compliances : 3. 1.1 The engagement and employment of labourers and payment of wages to them should be as per existing provisions of various labour laws and regulations is the sole responsibility of the Contractor and any breach of such laws or regulations shall be deemed to be breach of this contract. BNP may ask the contractor to produce documents to verify that these provisions/laws are complied with by the contractor.

(a) All wages allied benefits such as leave, ESI, PF, Gratuity , Bonus etc, shall be paid by the ontractor and BNP shall not incur any liability or additional expenditure whatsoever for personnel deployed. (b) It is mandatory that the contracotr’s employees must be paid through bank/cheque only in the presence of BNP’s officer (Nominated)

3.1.2. The Contractor shall abide by all labour laws, laws related to EPF Organizations, ESI Corporation, Workmen Compensation Act 1923, Payment of wages Act 1936, Minimum Act 1948 Industrial dispute Act 1947, Maternity Benefit Act 1961, Payment of Bonus Act 1965, factory Act 1948 and other related labour laws. The details of EPF, ESIC in respect of their deployed staff shall be submitted by the Contractor to BNP every month alongwith the bills. The Contractor shall abide including but not limited to, matters relating to timely payment of wages and allowances, payment of minimum wages, payment of overtime, grant of leave, payment of workmen's compensation, working hours, safety, maternity benefits, holidays, framing of standing orders, disciplinary action against their employees, payment of provident fund contributions, payment of gratuities and payment of bonuses as per statutory rules.


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3.1.3. The contractor shall be liable for any legal dispute / case / claims that arises or may arise during currency of the contract due to non-compliances of labour or other related laws.

3.1.4. The contractor shall be responsible for compliance of all the laws LABOUR LAW 1970 (R&A) Act rules/regulations and State Govt. instructions that are/will be applicable to and aimed to protect the interest of the employees/worker engaged by it and shall ensure payment of all the statutory dues/liabilities as may have arisen during the past ‘or’ may arise during the course of performance of contract.

3.1.5. The Contractor shall submit periodical returns as may be specified from time to time.

4) OFFICIAL RECORDS: 4.1 The Contractor shall maintain complete official records of disbursement of wages/ salary, showing specifically details of all deductions such as ESI, PF etc. in respect of all the staff deployed in BNP Premises. 4.2 The Contractor shall maintain a personal file in respect of all their staff who are deployed in BNP office. The personal file shall invariably consist of personal details such as name, address, date of birth, sex, residential address (Temporary / Permanent) and all grievances recorded by the staff vis-à- vis action taken etc. 4.3 The Contractor shall furnish an undertaking that within seven days of the close of every month they will submit to BNP a statement showing the recoveries of contributions in respect of employees with Certificate that the same have been deposited with ESIC/EPFO Commissioners. 4.4 Each monthly bill must accompany the: (a) List of employees with their date of engagement (b) The amount of wages (The Contractor shall ensure that minimum wages are paid to all the employees with all the benefits (such as ESIC/EPF/Bonus etc.) (c) Copies of authenticated documents of payments of such contributions to EPFO/ESIC (d) Declaration of the Contractor regarding compliance of Amount of EPF /ESIC 4.5 The Contractor shall also prepare a register indicating all payments / dues in respect of all the employees.

5 .OBLIGATION OF CONTRACTOR 5.1 Contractor must provide to its employees their photo identity cards properly displayed during duty time. No extra payments shall be claimed by the Contractor or its deployed staff from the BNP for such item. 5.2 The Contractor must provide salary slips, EPF numbers and ESI Cards, duly activated, to all the deployed manpower at BNP’s office. The Contractor should also ensure that EPF statements to the deployed manpower are provided immediately after the financial year closing. Any delay in submission of these records will force BNP to deduct a proportionate amount from the bills, as decided by the competent authority of BNP. 5.3 Contractor must employ adult and skilled personnel only. Employment of child labour shall lead to the termination of the contract at the risk and cost of the Contractor. Contractor shall deploy/engage reliable persons at BNP after proper character and police verification and impose any conditions as per prevailing contractual labour laws for such engagements, take disciplinary action or reward any person at work etc., at its sole costs, risks and responsibilities. Contractor shall intimate the details like name, age, parentage, address (residential as well as permanent) of all staff to the BNP and shall also intimate changes in addresses of the staff as and when they take place.


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5.4 In the event of the personnel having been provided by the Contractor not performing duties as per expected standards in whatsoever manner or in case the personnel behave in an unacceptable manner, the Contractor shall, on request of the BNP, remove the said personnel the same day and provide a suitable substitute in his/ her place of equivalent qualifications and experience within seven days failing which the BNP may get the services performed by other means for which the Contractor shall be liable to bear any extra cost that may be incurred by the BNP. 5.5 A Service Log Book shall be maintained at the BNP’s premises and daily record of the actual services provided shall be kept. 5.6 Contractor shall deal with and settle the matters related with unions and shall make sure that no labour disputes / problems are referred to BNP. It shall totally indemnify BNP in this regard. 5.7 Contractor should at all times indemnify BNP against their all claims, damages or compensation under the provisions of Payment of Wages Act, 1936; Minimum Wages Act, 1948; Employer’s Liability Act, 1938; The Workmen Compensation Act, 1923; Industrial Disputes Act, 1947; Maternity Benefit Act, 1961; Payment of bonus Act 1965; Factory Act 1948 or any modification thereof or any other law relating thereto and rules made hereunder from time to time. BNP will not own any responsibility in this regard. 5.8 Contractor’s staff shall always be disciplined, properly dressed and be presentable all the time during duty. The persons deployed by Contractor shall be properly trained, have requisite experience and skills for carrying out the multi tasks assigned at BNP’s office. The Contractor shall be solely responsible to tackle the matters in case any of its staff deployed under this contract falls sick or is injured or goes on strike/ unfair activities etc. during performance of his/her duty. It shall indemnify BNP in all respects under this contract. 5.9 Be it private or public areas, the Contractor’s employees shall be liable to be frisked checked by the security personnel at BNP premises or on duty at any time during performance of their duties. 5.10 Contractor’s employees shall perform their duties at the premises with due diligence and take all precautions to avoid any loss or damage to the government property/person. 5.11 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any or persons / property at the premises on account of acts of omission and commission by the staff deployed by him. 5.12 The payments to its employees shall be disbursed by the Contractor in the presence of the representative of BNP who shall sign the payment register in token of having disbursed the salary in his presence by Contractor.

6. PENALTIES

6.1 The Contractor shall disburse monthly payment to its deployed manpower latest by 5th of every month, failing which penalty of Rs.500/- per day will be imposed up to 15th of the month and thereafter the contract shall liable to be terminated. Security Deposit /Performance Bank Guarantee shall be forfeited and Bank guarantee will be encashed. The BNP will have the power to appoint any other agency for the manpower services at the risk and cost of the Contractor. 6.2 Whenever and wherever it is found that the assigned work is not performed up to the entire satisfaction of the BNP, it will be brought to the notice of Contractor by the BNP and if no action is taken immediately, penalty of Rs.500/- per day per complaint will be imposed by invoking penalty clause. 6.3 The Contractor has to maintain adequate number of manpower as per this contract and also arrange a pool of standby manpower of requisite qualifications. If the required number of persons is less than the specified number as mentioned in the contract, a penalty of Rs.200/- per absentee per day shall be deducted from the bill(s) 6.4 In case the Contractor fails to fulfill the minimum statutory requirements (ESIC/ EPF) as per the conditions of the tender document and fails to produce the concerned documents, it shall be treated as breach of the Contract and the Contractor is liable to be blacklisted by the BNP, in addition to forfeiting of the monthly bills and Performance Security Deposit.


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6.5 In case of breach of any conditions of the contract and for all types of losses caused including excess cost due to hiring services in the event of Contractor failing to provide requisitioned number of manpower, the BNP shall make deductions at double the rate of hiring rate on pro rata basis from the bills preferred by the Contractor or that may become due to the Contractor under this or any other contract or from the security deposit or may be demanded from him to be paid within seven days to the credit of the BNP. 6.6 Kindly note that daily Absentees should not be more than 10% otherwise a penalty as mentioned in clause 6.3 shall be deducted from the bills.


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Section VIII: Quality Control Requirements ---------------------

As per Scope of work mentioned in Section VII


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SECTION IX: ELIGIBILITY CRITERIA

1. The bidder firm must meet/provide following eligibility criteria/information to qualify:

(a) Experience and past performance: Firm should have minimum one similar work experience of

deployment of hospital staff (at least 02 persons) in any one year during last five years i.e. 1st

January 2010 to December 2010, 1st January 2011 to December 2011, 1st January 2012 to

December 2012, 1st January 2013 to December 2013 and 1st January 2014 to December 2014 to

any unit of Central/State Govt./PSU/Autonomous bodies. Copy of work order and completion

certificates must be enclosed as documentary evidence.

(b) Financial Standing:

i) Average Annual turnover of the Bidder firm during last three financial years ending on 31.03.2015

should be more than Rs. 2,90,327/-

ii) Bidder Firm should not have suffered any financial loss for more than one year during the last

three financial years ending on 31.03.2015.

iii)The net worth of the firm should not have eroded by more than 30% in the last three financial

years ending on 31.03.2015

Note:

(i) All experience, past performances related data e.g. work order/contract copy, invoice copy, and

experience certificate etc. should be enclosed in support of fulfillment of experience & past performance

criteria and it must be duly certified by the authorized signatory of the Bidder firm.

(ii) The credentials regarding experience and past performances to the extent required as per the above

eligibility criteria as submitted by the Bidder may be verified from the parties for whom work has been

done.

(iii) For financial standing criteria, the firm should enclose Balance Sheets and Profit & Loss Accounts

OR Certificate of Turnover, Profit & Loss, Net Worth of above mentioned financial years duly

certified by certified accountants e.g. Chartered Accountants (CA) in India & certified Public

Accountant/Chartered Accountant in other countries

(iv) Bidders have to furnish stipulated documents in support of fulfillment of statutory requirements. Non-

submission or incomplete submission of above required documentary evidence may lead to rejection of

offer.


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Section X: Tender Form Date……….

To

The General Manager,

Bank Note Press,

(A unit of Security Printing and Minting Corporation of India Limited)

Dewas (M.P.) - INDIA

Ref: Your Tender document No. …………………………dated …………

We, the undersigned have examined the above mentioned tender enquiry document, including

amendment No. --------, dated --------- (if any), the receipt of which is hereby confirmed. We now offer to

supply and deliver………. (Description of goods and services) in conformity with your above referred

document for the sum of _____________ (total tender amount in figures and words), as shown in the

price schedule(s), attached herewith and made part of this tender.

If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above,

in accordance with the delivery schedule specified in the List of Requirements.

We further confirm that, if our tender is accepted, we shall provide you with a performance security of

required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in

Section V – “Special Conditions of Contract”, for due performance of the contract.

We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause

19, read with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently

extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the

aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We

further confirm that, until a formal contract is executed, this tender read with your written acceptance

thereof within the aforesaid period shall constitute a binding contract between us.

We further understand that you are not bound to accept the lowest or any tender you may receive against

your above-referred tender enquiry.

……………………..

(Signature with date)

………………………..

(Name and designation)

Duly authorized to sign tender for and on behalf of

……………………………………….

……………………………………….


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SECTION XI: PRICE SCHEDULE

[To be submitted alongwith the tender]

From:

To,


Bank Note Press, Dewas (M.P.) – INDIA


Sub: Outsourcing of Manpower for BNP Dispensary for the period of one Year” Ref: Tender no. BNP/P/Hospital/Outsourcing/2015/OT dt. 02/11/2015

Dear Sir,

We have received your tender enquiry cited and we are pleased to enclose the following Commercial bid

for your kind consideration. S.

No.

Type of

Manpower

No. of

Persons

Daily

Wages

Per

Person

(A)

EPF

Per

Person

(B)

Other

Statutory

Charges

like ESI,

Bonus etc.

Per Person

(C)

Total

Per

Person

(D)

A+B+C

Adminis

tration

Charges

Per

Person

(E)

Charges for

Uniform, ID

card &

Physical

protection

equipment etc.

Per Person (F)

Total

Per

Person

(H)

(E+F)

Grand

Total

(D+H)

1. “Outsourcing of Manpower for BNP Dispensary for the period of one Year”

i Nurse 03

ii Ayah 1

iii Ward boy 1

iv Safaiwala 1

Note:-

1. Service tax and Education Cess to be paid extra as applicable.

2. The tenderer should quote Administration charges as percentage of daily wages.

3. Administration charges must include TDS to be deducted i.e. minimum 2% as per present rate

4. Administration Charges & Charges for Uniform, ID card & Physical protection equipment's etc. must be

quoted in fixed value and not in percentage, otherwise offer will be ignored. 5. Documentary support/break-up with details be given for charges quoted against (C) & (F) columns above & zero

rates should not be quoted.

6. The said rate shall be quoted keeping in mind that the minimum wages notification issued by the govt./Dy. Chief.

Commissioner (central) as applicable and statutory compliance of all labour laws / regulations must be compliance

by the contractor / agency

7. Wages and other statutory requirements are required to be submitted as is mentioned in the table and any

deviation from the above would lead to the tender getting rejected.

Seal & Signature of the Tenderer

Address: _______________________________

Date: : _______________________________


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Section XII: Questionnaire

The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a

question/ issue does not apply to a tenderer, the same should be answered with the remark “not

applicable”.

Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/

evidence to substantiate the corresponding statement.

In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/

issues, its tender will be liable to be ignored.

1. Brief description and of goods and services offered:

2. Offer is valid for acceptance upto …………………………………………….

3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of

India :

Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above

authority.

4. Status :

a. Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D),

New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the

present SPMCIL and/ or the Directorate of Industries of the concerned State Government for the

goods quoted? If so, indicate the date up to which you are registered and whether there is any

monetary limit imposed on your registration.

b. Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?

Please attach certified copy(s) of your registration status etc. in case your answer(s) to above

queries is in affirmative.

5. Please indicate name & full address of your Banker(s) :

6. Please state whether business dealings with you currently stand suspended/ banned by any

Ministry/ Deptt. of Government of India or by any State Govt.…………………………..

(Signature with date)

……………………….

……………………….

(Full name, designation & address of the person duly authorized sign on behalf of the tenderer)

For and on behalf of

…………………………..

(Name, address and stamp of the tendering firm)


Section XV: Bank Guarantee Form for Performance Security

……………………………………………………… [Insert: Bank‟s name, and address of the issuing branch or

officer]

Beneficiary: …………………………….. [Insert: name and address of India Govt. Mint, Kolkata]

Date: ………………………….

PERFORMANCE GURANTEE No.:………………………………………..

WHEREAS ………………………………………………………………………………. (name and address of the

supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no…………………………….

dated …………. to supply (description of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank

guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for

compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby

affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… ……

……… …… …………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon

your first written demand declaring the supplier to be in default under the contract and without cavil or argument,

any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show

grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the

demand. We further agree that no change or addition to or other modification of the terms of the contract to be

performed there under or of any of the contract documents which may be made between you and the supplier shall

in any way release us from any liability under this guarantee and we hereby waive notice of any such change,

addition or modification.

We undertake to pay Bank Note Press, Dewas up to the above amount upon receipt of its first written demand,

without Bank Note Press, Dewas having to substantiate its demand.

This Guarantee will remain in force for a period of sixty days after the currency of this contract and any demand in

respect thereof should reach the Bank not later than the above date.

…………………………….

(Signature with date of the authorized officer of the Bank)

………………………………………………………….

………………………………………………………….

Name and designation of the officer

…………………………………………………………. Seal, name & address of the Bank and address of the Branch

………………………………………………………….

Name and designation of the officer

………………………………………………………….

…………………………………………………………. Seal, name & address of the Bank and address of the Branch


Section XVI: Contract Form Contract No…………. dated…………….

This is in continuation to this office‟ Notification of Award No……………..….. dated …….

1. Name & address of the Supplier: ……………………………………..

2. SPMCIL‟s Tender document No……… dated…………. and subsequent Amendment

No.…………., dated……… (If any), issued by SPMCIL

3. Supplier‟s Tender No……… dated…….. and subsequent communication(s) No…………

dated …….. (If any), exchanged between the supplier and SPMCIL in connection with this tender.

4. In addition to this Contract Form, the following documents etc, which are included in the

documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read

and construed as part of this contract:

(i) General Conditions of Contract;

(ii) Special Conditions of Contract;

(iii) List of Requirements;

(iv) Technical Specifications;

(v) Quality Control Requirements;

(vi) Tender Form furnished by the supplier;

(vii) Price Schedule(s) furnished by the supplier in its tender;

(viii) Manufacturers‟ Authorization Form (if applicable for this tender);

(ix) SPMCIL‟s Notification of Award

Note: The words and expressions used in this contract shall have the same meanings as are respectively

assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations

incorporated under clause 0 of Section –V - „General Conditions of Contract‟ of SPMCIL‟s Tender

document shall also apply to this contract.

5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for

ready reference:

(i) Brief particulars of the goods and services which shall be supplied/ provided by the supplier are as

under:

Schedule

No.

Brief description of

goods/ services

Accounting

unit

Quantity to

be supplied

Unit Price

(in Rs.)

Total price


Any other additional services (if applicable) and cost thereof: ………………………..

Total value (in figure) ____________ (In words) ___________________________

(ii) Delivery schedule

(iii) Details of Performance Security

(iv) Quality Control

(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.

(b) Designation and address of SPMCIL‟s inspecting officer

(v) Destination and despatch instructions

(vi) Consignee, including port consignee, if any

(vii) Warranty clause

(viii) Payment terms

(ix) Paying authority

……………………………….

(Signature, name and address of SPMCIL‟s authorized official)

For and on behalf of……….

Received and accepted this contract ……………………………………………………..

(Signature, name and address of the supplier‟s executive duly authorized to sign on behalf of the

supplier)

For and on behalf of ………………………

(Name and address of the supplier)

…………………….

(Seal of the supplier)

Date:

Place


Section XVII: Letter of Authority for attending a Bid

Opening

(Refer to clause 24.2 of GIT)


Bank Note Press,


Dewas (M.P.)- INDIA

Subject: Authorization for attending bid opening on ____________________ (date) in the Tender

of ___________________________________________________.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above

on behalf of _____________________________________________ (Bidder) in order of

preference given below.

Order of Preference Name Specimen Signatures

I.

II.

Alternate Representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is

restricted to one, first preference will be allowed. Alternate representative will be permitted

when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as

prescribed above is not recovered.


SECTION XIX: Proforma of Bills for Payments

(Refer Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................

Bill No....................................................................Dated.......................................................

Purchase order..................................................No...................................Dated......................

Name and address of the consignee.........................................................................................

S.No Authority

for purchase

Description of

Stores

Number or

quantity

Rate

Rs. P.

Price per

Rs. P.

Amount

Total

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. other proof of despatch...............................................

Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all

the obligations on the part of the supplier for claiming that payment has been fulfilled as

required under the contract.

Revenue stamp Signature and of Stamp Supplier

____________________________________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1