“bank on it - changing financial institutions in gp isn’t so bad”
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“Bank On It - Changing Financial Institutions in GP Isn’t So Bad”. Christine Galea & Tom Weaver. Objectives. Walk through the windows that are impacted with a bank change. Paths are stated in the slide notes. Discuss printer settings. Identify potential issues you may encounter. - PowerPoint PPT PresentationTRANSCRIPT
GPUG® Summit 2011November 8-11
Caesars Palace – Las Vegas, NV
“Bank On It - Changing Financial Institutions in
GP Isn’t So Bad”Christine Galea & Tom Weaver
GPUG Summit 2011– Las Vegas www.gpug.com
Walk through the windows that are impacted with a bank change. Paths are stated in the slide notes.
Discuss printer settings. Identify potential issues you may
encounter. Other items to take into consideration
when changing banks that you could possibly encounter.
Objectives
GPUG Summit 2011– Las Vegas www.gpug.com
Agenda Bank and Checkbook Maintenance EFT and SafePay Configurations Checkbook, Vendor, and Credit Card Setup Mekorma MICR and Check Printing <TEST> Company issues Printer Settings Electronic Reconciliation Suggestions and Questions
GPUG Summit 2011– Las Vegas www.gpug.com
Bank Maintenance Old Bank Maintenance
New Bank Maintenance
Transit Numbers
GPUG Summit 2011– Las Vegas www.gpug.com
Checkbook Maintenance New Checkbook Old Checkbook
This assumes you are going to use the same cash account with the new checkbook. You may want to create a new cash account to go with the new checkbook.
GPUG Summit 2011– Las Vegas www.gpug.com
EFT Bank Old EFT Setup New EFT Setup
You have to input the transit routing & account numbers of the new bank. Bank Identification Number shows up on vendor statements.
GPUG Summit 2011– Las Vegas www.gpug.com
EFT Payables Options Old EFT Payables
Options New EFT Payables
Options
GPUG Summit 2011– Las Vegas www.gpug.com
EFT Receivables Options Old EFT Receivables
Options
New EFT Receivables Options
GPUG Summit 2011– Las Vegas www.gpug.com
Additional Information about Payables and Receivables EFT
Options If the new bank uses the same format,
you can use the same EFT format you have created for the old bank.
If you want to start the EFT numbers in the new bank with the ending number of the old bank, you can just update the Next EFT Payment Number value.
GPUG Summit 2011– Las Vegas www.gpug.com
EFT File Format Maintenance
Old Format New FormatFile Header, Batch Header, Detail, Batch Control, File Control, Addenda?
GPUG Summit 2011– Las Vegas www.gpug.com
Safe Pay Configurator You will need to create a new Bank Format in the
Configurator window to meet the new bank’s specification.
GPUG Summit 2011– Las Vegas www.gpug.com
Safe Pay Bank Link Maintenance
Old Safe Pay Bank Link Maintenance
New Safe Pay Bank Link Maintenance
GPUG Summit 2011– Las Vegas www.gpug.com
Payables Setup Old Payables Setup Window
New Payables Setup Window
Confirm that the Bank Checkbook ID defaults in when cutting checks.
GPUG Summit 2011– Las Vegas www.gpug.com
Vendor Class Roll Down of Checkbook ID
Old Vendor Class New Vendor Class
GPUG Summit 2011– Las Vegas www.gpug.com
Vendor Card Old Vendor Card New Vendor Card
GPUG Summit 2011– Las Vegas www.gpug.com
Receivables Setup Old Receivables
Setup New Receivables
Setup
GPUG Summit 2011– Las Vegas www.gpug.com
Payroll Setup Old Payroll Setup New Payroll Setup
GPUG Summit 2011– Las Vegas www.gpug.com
Mekorma MICR Setup
GPUG Summit 2011– Las Vegas www.gpug.com
Mekorma MICR Integration
GPUG Summit 2011– Las Vegas www.gpug.com
MICR Placement
GPUG Summit 2011– Las Vegas www.gpug.com
Configurable Stubs
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MICR Line Fine Adjustments
GPUG Summit 2011– Las Vegas www.gpug.com
<TEST> Company Issues SafePay: There is
no check transaction type setup. Upload aborted. KB855751
Checkbook: Your company address in not defined in the Company Address ID field…
Checks: The folder for the MICR.stb files is not configured properly on your setup…
GPUG Summit 2011– Las Vegas www.gpug.com
Printers Courier Font, 600/1200 DPI– Dark (Regular)
Resolution– ProRes 1200 (FastRes 1200)
Toner Density– 5 (3)
EconoMode = OFF High Yield Toner– Do not use recycled cartridges
GPUG Summit 2011– Las Vegas www.gpug.com
Credit Card Setup Old Credit Card
Setup New Credit Card
Setup
GPUG Summit 2011– Las Vegas www.gpug.com
Electronic Reconcile Configurator
As with Safe Pay, if the new bank has a different format for sending electronic transactions, you may need to create a new Bank Format.
GPUG Summit 2011– Las Vegas www.gpug.com
Electronic Reconcile Download Maintenance Old Download
Maintenance window New Download
Maintenance window
GPUG Summit 2011– Las Vegas www.gpug.com
Potential Issues Payee Name Conflict– Name on check does not exactly match safe pay
file• Field length?
Do not use italics on the check Differences in terminology: SafePay vs.
PositivePay, etc. Extra time to submit test files and checks
GPUG Summit 2011– Las Vegas www.gpug.com
Suggestions Capitalize Vendor Names and AddressesUPDATE PM00200SET VNDCHKNM = UPPER(VNDCHKNM), VENDNAME = UPPER(VENDNAME), VENDSHNM = UPPER(VENDSHNM)
UPDATE PM00200SET ADDRESS1 = UPPER(ADDRESS1), ADDRESS2 = UPPER(ADDRESS2), ADDRESS3 = UPPER(ADDRESS3), CITY = UPPER(CITY),
STATE UPPER(STATE)
Check the status of the Process Monitor during Vendor Class Roll Down of the Checkbook ID
GPUG Summit 2011– Las Vegas www.gpug.com
Other Considerations Bank Reconciliation– You’ll have to juggle two banks for awhile at first
once checks have been written and cleared. Do you have any… – SmartLists based on the Checkbook ID?– Reports based on the Cash Account?
GPUG Summit 2011– Las Vegas www.gpug.com
QUESTIONS? Christine Galea, Microsoft– [email protected]
Tom Weaver, Excelsior College– [email protected]