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Bank Reconciliation WINTEAM

Education Department | TEAM Software [email protected]

August 2017 | Version 2017.08


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CONTENTS Bank Reconciliation ................................................................................................................ 0

Winteam ........................................................................................................................................................ 0

Bank Reconciliation ................................................................................................................ 2

Cash Account Setup ................................................................................................................ 4

Bank Information .......................................................................................................................................... 5

Used For ........................................................................................................................................................ 5

Change Signature button ............................................................................................................................. 6

Blank Check Stock Information ................................................................................................................... 6

Height .............................................................................................................................................................. 6

Width ............................................................................................................................................................... 7

Change Check Logo ........................................................................................................................................ 7

Cash Transfers ........................................................................................................................ 7

Check Register ........................................................................................................................ 9

Initial Bank Reconciliation ..................................................................................................... 11

General Tab ................................................................................................................................................. 11

Deposits Tab ............................................................................................................................................... 11

Accounts Payable Tab ................................................................................................................................ 12

Payroll Checks Tab ..................................................................................................................................... 14

Register Adjustment Tab ............................................................................................................................ 16

Adjusting Journal Entries Tab .................................................................................................................... 17

Summary Tab .............................................................................................................................................. 18

Ongoing Reconciliation .......................................................................................................... 19

General Tab ................................................................................................................................................. 19

Deposits Tab ............................................................................................................................................... 22

Checks Tab .................................................................................................................................................. 24

NACHA Payments Tab ................................................................................................................................. 26


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Other Payments Tab ................................................................................................................................... 28

Register Adjustments Tab .......................................................................................................................... 30

Adjusting Journal Entry Tab ....................................................................................................................... 31

Recaps Tab .................................................................................................................................................. 33

Reconciliation History ........................................................................................................... 34

Check Clearing Utility ............................................................................................................ 35

Check Clearing File Formats ................................................................................................... 35

Field Definitions for CSV File Format ......................................................................................................... 36

Field Definitions for Fixed Width File Format ............................................................................................ 38

Objectives Review ........................................................................ Error! Bookmark not defined.

Bank Reconciliation


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OBJECTIVES 1. Learn how to set up Cash Accounts.

2. Learn about the General Ledger Check Register.

3. Learn about Cash Transfers.

4. Learn how to reconcile Cash Accounts for the first time.

5. Learn how to reconcile Cash Accounts on an ongoing basis.

6. Learn about the Reconciliation History.

7. Learn about the Check Clearing Utility.


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Cash Account Setup Cash Accounts are used to set up General Ledger Numbers and banking information that the system uses in

various areas of WinTeam. Only the accounts set up as Cash Accounts are available in the applicable modules'

drop down list. Therefore, if a GL account (which is tied to a bank account) has not been assigned to Accounts

Receivable, Payroll, Accounts Payable, or Transfers, transactions cannot be completed for the applicable

functions they provide, nor can Default Cash Accounts be set up within the modules.

If you are using blank check stock (non-preprinted checks), the information that is normally printed on the

check form is also stored here. The Cash Account screen is also used to change the check logo and signature

image.

Use the GL Account Number field to enter the General Ledger Account Number for this Cash Account record.

Each Cash Account must have a GL Number to track payments, deposits and transfers. Enter the GL Account

Number in this field.


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BANK INFORMATION Use the Transit Routing Number field to enter the bank routing number that corresponds with the cash account

selected. The system uses this information to print MICR detail at the bottom of checks and is also used for

NACHA Transactions.

Use the Bank Account Number field to enter the bank account number that corresponds with the cash account

selected. The system uses this information to print MICR detail at the bottom of checks and is also used for

NACHA Transactions.

Print MICR Encoding is enabled only if you have entered a Transit Routing Number and Bank Account Number.

Select this option to enable (and select by default) the Print MICR Encoding check box on the AP: Check Writing

and Payroll Print Checks screen.

Use the Name field to enter the bank name for this account. Use the Address, City, State and Zip fields to enter

the banking location.

Use the Additional Information fields to enter any notes that are important for this bank.

USED FOR The Used For area is used to select the area applicable to the selected GL Account Number. You may select one

or more areas: Accounts Payable, Payroll, Accounts Receivable, and Transfers.

The Accounts Payable Default Cash Accounts are used to define the cash accounts the system uses use when

making payments. Entries made in the Cash Accounts Setup carry over to the Cash Account list on the Accounts

Payable Payments screen. When posting payments, the system debits (decreases) the Accounts Payable account

and credits (decreases) the Cash Account. If you select Accounts Payable, you are required to enter a Next Check

#. This field is looked at when payments are created in the AP Check Writing screen.

If you select Accounts Payable, the NACHA field also displays. You may have a separate range for your normal AP

check numbers and your AP NACHA check numbers. We suggest the Next Check # for NACHA's to be a very large

number so that it will not interfere with the check numbers being assigned in this Cash Account.

The Payroll Default Cash Accounts are used to define the cash accounts the system uses when processing

payroll. If you select Payroll, you are prompted to enter a Next Check #. Entries made in the Cash Accounts Setup

carry over to the GL Cash Accounts list on the PAY Print Checks screen and when updating to the General Ledger.

Accounts Receivable


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The Accounts Receivable Default Cash Accounts are used to define the cash accounts the system uses when

posting cash. Entries made in the Cash Accounts Setup defaults carry over to the GL Cash Accounts list on the

Cash Posting screen. When posting payments, the system debits (increases) the Cash Account and credits

(decreases) the Accounts Receivable, Trade account.

The Transfer Cash Accounts are used to define the cash accounts the system uses when performing Transfers.

Entries made in the Cash Accounts Setup carry over to the From and To lists on the Transfer screen. If you

perform Transfers in and out of Line of Credit and Investment Accounts you will want to add these accounts to

your Cash Accounts.

You may use the same check stock for both Payroll and Accounts Payable by selecting the Use Same Check

Stock option. If this option is not selected, a check # is required for both.

CHANGE SIGNATURE BUTTON Click the Change Signature button (or press ALT + S) to display the Change Signature screen. This allows you to

upload a signature to be printed on checks. User Security applies.

BLANK CHECK STOCK INFORMATION This section is not available for clients who have a Country Code for Canada.

Bank Information – Name is used to print on the check form. It will print in bold text. You can enter a maximum

of 100 characters.

Use the Address/Code field to enter the bank address (could be just the City and State abbreviation) and the

bank code. This is designed for you to layout the type exactly how you want. You can add space to the front of

the one to center it. It is limited to four lines.

Use the Company Information for the Company Name to print on the check form. It will print in bold text. You

can enter a maximum of 100 characters. Address is the Company address to print on the check form.

Height The maximum height of the logo and Company name and address cannot be greater than .75 inches. If the logo

width is greater than .75 inches, the Company Name and Address fields must be blank. If the Height and Width

fields are left blank, the system will size your logo as .75 by .75. You can set your own Height and Width by


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entering the size you want in the Height and Width fields, as long as they are within the maximums set by the

program (.75 x 3.00).

Width The maximum width of the logo and Company name and address cannot be greater than 3.0 inches.

Change Check Logo The logo will always print to the left of the Company Name and address. Click the Change Logo button (or press

ALT + C) to display the Change Check Logo screen. We suggest that you scan your logo in the size that you will

want to be using on your check. If it is scanned as a different size than what you are indicating in the Height and

Width fields, there will be some distortion.

Cash Transfers Managing your money is easy with the Cash Transfer screen. Record the transfer of funds from one cash account

to another, or from a Line of Credit or Investment account.

Once the record is saved, the To Account creates a receivable record and reflects in the Check Register as a

Deposit. When you update a Cash Transfer, a payment record is created in Accounts Payable. This amount

reflects in the Check Register as a Payment.

You may filter for information by the GL Cash Account, the From Date, and the To Date. You will only see records

for which you have User Security authorization.

You may filter for Cash Transfer records by the GL Cash Account Number, the From Date and the To Date. The

From Date will default to Today's Date - two weeks. When a filter is applied, you will see navigation buttons at

the lower left portion of the screen. You will only see records according to the User's security permissions.


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Use the Transfer Date field to enter the date when you are transferring funds. A Date does not default, so type a

new date, or use the Date Control to select a date. You must enter a date that falls within the Accounts

Receivable Valid Dates for Date Entry (Fiscal Year Setup).

Note: You cannot change the Date, From Account or To Account field for a record that has been Posted or

Updated to GL.

Use the GL From Account list to select the Cash Account you wish to transfer the funds from. Only the Cash

Accounts that have been setup as Transfers (in the Cash Accounts Setup screen) display in the list. You can

double-click on the GL Account Number to open the Cash Accounts Setup screen.

Use the GL To Account list to select the Cash Account you wish to transfer the funds to. Only the Cash Accounts

that have been setup as Transfers (in the Cash Accounts Setup screen) display in the list. You can double-click on

the GL Account Number to open the Cash Accounts Setup screen.

Use the Transfer Amount field to enter the amount of the cash transfer. Your entry must be greater than zero.

The AP Payment ID field is a read-only field. Displays the corresponding AP payment record ID. You may double-

click in the ID field to display the Payment record.

The Posted field is a read-only field. If the record displays a "Posted" status, you may double-click on the word

"Posted" to display the GL Log # the transaction was posted with.

Use the Notes field to enter any notes about this cash transfer record. If you enter more than one line of

information, the system automatically wraps the lines of information for you.

You can hover over the bank info icon to see User Cleared, Date Cleared, User Reconciled, Date Reconciled, and

Bank Statement Date provided the payment has been cleared or reconciled. If the record has not been cleared

or reconciled, the field will be grayed out. If there is a R in a blue circle, the payment has been reconciled. If there

is a C in a blue circle, the payment has been cleared, but not reconciled. The cleared and reconciled information

is only for the To account.


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Check Register The Check Register is used to view all disbursements, transfers, and deposits for all bank accounts. It is also the

gateway to performing bank reconciliations. Once you select an account, you can continue into the Bank

Reconciliation program. Standard grid functionality applies to this screen. The Check Register report can be

generated from Payroll Reports and the Accounts Payable Reports.

Select the GL Cash Account Number you want to work with.


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NOTE: Only the Cash Accounts set up in the Cash Accounts Setup are available in this list.

Last Reconciled displays the date this account was last reconciled.

Use the Check Dates From and To range to limit the transactions that display in the Register grid. The date is the

actual transaction date, not the reconciliation date. Click the Reload Checks button (or press ALT + R) to display

the transactions for the selected date criteria.

Click the Refresh Checks button (or press ALT + R) to apply the selected date criteria. The Register grid then

displays the transactions based on the selected criteria.

Once you select a GL Cash Account Number, click the Bank Reconciliation button to display the Reconciliation

screen. NOTE: If you have not reconciled this account in WinTeam, you will need to go through the Initial

Reconciliation Wizard. For more information, see Reconciling bank accounts for the first time.

Click the Reconciliation History button to display the Reconciliation History screen. The Register grid displays

the transactions that fall within the selected account for the selected date criteria.

The Register grid displays Date, Payments, Deposits, AJEs, Register Balance and GL Balance. Note that Register

Adjustments will not reflect in the Register until the next reconciliation period.

Date displays the date of the transaction.

Payments displays payment transactions. Click the Detail button to display the Payment Details screen for the

selected transaction.

Deposits displays deposit transactions. Click the Detail button to display the Deposit Details screen for the

selected transaction.

AJE displays adjusting journal entries. Click the Detail button to display the Adjusting Journal Entry screen for

the selected transaction.

Register Balance displays the register balance.

GL Balance displays the GL balance. If you selected a Check Date range of 12 months or less, the GL Balance will

display a correct amount. If you select a range of 13 months or more, the previous fiscal period will display $0.00

for the GL Balance. Click the Detail button to display the Transaction Details for the selected transaction.

Totals displays the total amount of payments, deposits, and adjusting journal entries for the filtered criteria.

Displays the Register Balance based on the selected To Date (Check Date, To field). Displays the GL Balance

based on the selected To Date (Check Date, To field).


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Initial Bank Reconciliation If you have not reconciled your account in WinTeam, follow these steps.

1. Run a register report of all outstanding transactions through your last reconciled statement date from

your previous accounting system, if applicable.

2. Run a Check Register Report from the Payroll module through your last reconciled statement date to

identify all outstanding Payroll checks, if applicable.

3. Run a Check Register Report from the Accounts Payable module through your last reconcile statement

date to identify all Accounts Payable outstanding checks, if applicable.

4. Run a Cash Posting Report from the Accounts Receivable module through your last reconciled

statement date to identify all deposits in transit, if applicable.

GENERAL TAB Enter the Ending Statement Date.

Enter the Ending Balance on the Statement as it appears on your last reconciled bank statement.

DEPOSITS TAB


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Enter the Deposits that have not cleared the bank as of the ending bank statement date. To add an outstanding

deposit, click in the New row. Select from the list of Deposits in the system. Once an entry is in the grid, press the

Tab key to add another outstanding deposit to the grid. To save a record on a grid, you must Tab off it. If you see

an asterisk * on a line of the grid, that record has NOT been saved. Remember, enter only those deposits that

have not cleared by the Ending Statement Date. Any remaining items in the list (those that are not added to this

grid) will be marked as cleared.

ACCOUNTS PAYABLE TAB


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Enter the Outstanding Accounts Payable checks that have not cleared the bank as of the ending bank statement

date.

To add an outstanding check, click in the New row, and enter a Check Number, or use the Lookup. Once a valid

check number has been added, the Payee and Amount will populate. Press the Tab key to add another

outstanding check to the grid. To save a record on a grid, you must Tab off it. If you see an asterisk * on a line of

the grid, that record has not been saved. Remember, enter only those checks that have not cleared by the Ending

Statement Date. Any remaining checks (those that are not added to this grid) will be marked as cleared.

TIP: Use the Import Range button or the Import All button, or the Add New button to import or add outstanding

checks. Remember, you can only import or add checks that are in the WinTeam system. Keep in mind that you

want only outstanding checks in this grid.


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PAYROLL CHECKS TAB Enter the Outstanding Payroll checks that have not cleared the bank as of the ending bank statement date.

To add an outstanding check, click in the New row, and enter a Check Number, or use the Lookup. Once a valid

check number has been added, the Payee and Amount will populate. Press the Tab key to add another

outstanding check to the grid. To save a record on a grid, you must Tab off from it. If you see an asterisk * on a

line of the grid, that record has NOT been saved. Remember, enter only those checks that have not cleared by

the Ending Statement Date. Any remaining checks (those that are not added to this grid) will be marked as

cleared.

TIP: Use the Import Range button or the Import All button, or the Add New button to import or add outstanding

checks. Remember, you can only import or add checks that are in the WinTeam system. Keep in mind that you

want only outstanding checks in this grid.


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If you have been clearing checks using WinTeam, you may import your outstanding checks by clicking the

Import All button. The grid will populate with all checks that have NOT cleared through the ending statement

date. When the initial reconciliation is complete, the system considers only the checks listed here as

“outstanding.” All other checks in the system are then considered “cleared and reconciled” through the ending

statement date.

Remember, this list contains only outstanding payroll checks.

If you have NOT been clearing checks using WinTeam, you may want to use the Import Range button. Using the

Import Range allows you to limit the number of outstanding checks that will populate the grid. This is important

because you will need to delete any checks from the grid that have cleared your bank through the bank

statement date.


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REGISTER ADJUSTMENT TAB Make any necessary adjustments to the Register. These adjustments do not effect the General Ledger. This is

where you will enter checks that were in your old system and not entered in Winteam.

NOTE: When entering adjustments, outstanding deposits should be entered as a negative value and outstanding

payments should be entered as a positive value.


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ADJUSTING JOURNAL ENTRIES TAB

Enter the Outstanding Adjusting Journal Entries that have not cleared the bank as of the ending bank statement

date. These may be a positive or negative amount.

To add an outstanding AJE, click in the New row, and enter an ID, or use select from the list. Once an ID has been

added, the journal details will populate. Press the Tab key to add another AJE to the grid. To save a record on a

grid, you must Tab off from it. If you see an asterisk * on a line of the grid, that record has NOT been saved.

Remember, enter only those AJEs that have not cleared by the Ending Statement Date. Any remaining AJEs

(those that are not added to this grid) will be marked as cleared.


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SUMMARY TAB

Review the Summary. Your GL Balance and Register Balance should match, and therefore the Difference amount

should be $0.00. If any entry does not appear correct, click a tab to modify your entries or make an adjustment.

If you cannot balance or for some reason you cannot complete the bank reconciliation at this time, click the

Finish Later button. Your reconciliation in progress will be saved, and you can come back later to finish. An entry

is made in the Reconciliation History screen.

If all entries appear correct, click the Finish button.

Once you click Finish, the system checks to see if the Register Balance and GL Balance are equal. If they are not

equal, a message displays notifying you of the imbalance and allows you to go back and make an adjusting entry

or correct any previous entry. If the Register Balance and GL Balance are equal, the system marks all records that

were previously marked as "Cleared" as being "Cleared and Reconciled" and clears all selected entries. The

Reconciliation History screen is also updated. However, a PDF is not created for the initial bank reconciliation.


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When you receive your next bank statement and are ready to reconcile, you will follow the normal bank

reconciliation process.

Ongoing Reconciliation The reconciliation process begins with entering information from your bank statement.

The bank statement refers to a statement from the bank showing the activity in a company's cash account. The

statement includes the deposits received by the bank, checks paid by the bank, NACHA Payments, Other

Payments (other amounts transferred into and out of the cash account), bank service charges, and Interest

Earned.

GENERAL TAB


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This Account Last Reconciled displays the date that this account was last reconciled.

Enter the ending date of your bank statement. The Statement Date must be greater than the Last Reconciled

Date.

Opening Balance displays the opening balance of this account based on the ending balance from your last

reconciliation.

Enter the Ending Balance from your bank statement.

If you need to enter a negative number, enter the amount first, then click on the - sign.

Enter any Notes pertaining to this reconciliation. If you enter more than one line of information, the system

automatically wraps the lines of information for you.

Enter any service charge amount shown on your statement. Negative entries are not allowed. Enter the date the

service charge was incurred. Enter the GL Account # to apply the service charge amount. Enter the Job Number

to apply the service charge amount.

An Accounts Payable payment record will be created using a Service Charge payment Type and will be

distributed based on the GL Account and Job Number, and the amount specified here. A notation in the Notes

field of the Payment record will state "Service Charge for Account 1054" (or whatever your cash account number

is).


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You can also enter an Accounts Payable entry or AJE to account for the service charge. It is then cleared as part

of the regular reconciliation process.

Enter any interest earned amount shown on your statement. Enter the date the interest was earned. Enter the

GL Account # to apply the interest earned amount. Enter the Job Number to apply the interest earned amount.

An Accounts Payable payment record will be created using the Interest Earned Type and will be distributed

based on the GL Account and Job Number, and amount specified here. Since this is not really a payment record,

but rather an adjustment for interest earned, it will be a negative amount. A notation in the Notes field of the

payment record will state "Interest Earned for Account 1054" (or whatever your cash account number is).

You can also enter an Accounts Payable entry or AJE to account for the interest. It is then cleared as part of the

regular reconciliation process.


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DEPOSITS TAB The Deposits tab lists all Deposits from the Register for the period you are reconciling. Select all the Deposits

that show as cleared on your bank statement. Any remaining Deposits are considered "Deposits in Transit'

which indicate that the amounts have been received and recorded by the company, but are not yet recorded by

the bank.

Because deposits in transit are already included in the company's cash account, there is no need to adjust the

company's records. However, deposits in transit are not yet on the bank statement. Therefore, they need to be


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listed on the bank reconciliation as an increase to the balance per bank in order to report the true amount of

cash. Deposits are sorted in Date order.

The cleared Deposits will display on the Bank Statement Recap area on the Recaps tab. The outstanding

Deposits (Deposits in transit) will display on the Register Balance Recap on the Recaps tab.

Select the Filters to apply to the Deposits. You may select from Check, Credit Card, EFT, Miscellaneous, and

Transfers. You may group the Deposits by date or uncheck the box to view the individual items for each date.

The Date Thru field defaults from the Ending Statement Date. The grid displays all transactions dated through

this date.

Click the Check Selected button to mark all records in the grid as selected. Click the Uncheck Selected button to

clear all records selected in the grid. Click the Toggle Selected button to toggle the marked selections on or off

each time you click.

The Deposits grid displays all deposits, along with the supporting details (Date, Date Cleared (if applicable),

Payor, Type, and Amount). Use the Drill Down button to view the Deposit Details screen.

The Totals grid displays the quantity and amount of each type of deposits, for both cleared and outstanding

deposits.


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CHECKS TAB The Checks tab lists all Checks from the Register for the period you are reconciling. Select all the Checks that

show as cleared on your bank statement. Any remaining checks are considered outstanding checks. Outstanding

checks are checks that have been written and recorded in the company's Cash account, but have not yet cleared

the bank account. Checks written during the last few days of the month plus a few older checks are likely to be

among the outstanding checks.

Because all checks that have been written are immediately recorded in the company's Cash account, there is no

need to adjust the company's records for the outstanding checks. However, the outstanding checks have not yet


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reached the bank and the bank statement. Therefore, outstanding checks are listed on the bank reconciliation

as a decrease in the balance per bank.

The total of the Cleared checks will display on the Bank Statement Recap area of the Recaps tab. The total of the

outstanding checks will display on the Register Balance Recap area on the Recaps tab.

Select the Filters to apply to the Checks. You may select from Accounts Payable, Payroll, Void, or Replaced.


this date.




The Checks grid displays all checks that have not been reconciled, along with the supporting details (Check

Date, Source, Date Cleared (if applicable), Payee and Amount). For Payroll checks, click the Detail button to view

the actual check in the Review and Edit screen. For AP Checks, click the Drill Down button to view the payment

record.

The Totals grid displays the quantity and amount of each type of check, for both cleared and outstanding

checks.

Enter a beginning Check Number and an Ending Check Number, then click Clear Checks to clear an entire range

of checks.


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NACHA PAYMENTS TAB The NACHA tab lists all NACHA payments (AP, Payroll, Void, and Replaced) from the Register for the period you

are reconciling.

Select all the NACHA Payments that show as cleared on your bank statement. Any remaining payments are

considered Outstanding. Outstanding payments are payments that have been written and recorded in the

company's Cash account, but have not yet cleared the bank account.

Because all NACHA payments that have been made are immediately recorded in the company's Cash account,

there is no need to adjust the company's records for the outstanding NACHA payments. However, the NACHA


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payments have not yet reached the bank and the bank statement. Therefore, outstanding NACHA payments are

listed on the bank reconciliation as a decrease in the balance per bank.

The total of the cleared NACHA Payments will display on the Bank Statement Recap area of the Recaps tab. The

total of the outstanding NACHA Payments will display on the Register Balance Recap area on the Recaps tab.

Select the Filters to apply to the NACHA payments. Select from Accounts Payable, Payroll, Void, or Replaced. You

can also Group the NACHA Payments by date.


this date.

Click the Check selected button to mark all records in the grid as selected. Click the Uncheck Selected button to



The NACHA Payments grid displays all payments that have not been reconciled, along with the supporting

details (Source, Check (Payment) Date, Check #, Date Cleared (if applicable), Payee and Amount). You may use

the Drill Down button to view the payment in the appropriate Review and Edit screen.

The Totals grid displays the quantity and amount of each type of payment, for both cleared and outstanding

NACHA Payments.


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OTHER PAYMENTS TAB The Other Payments tab lists all EFT, Debits, and Transfers from the Register for the period you are reconciling.

Select all the Other Payments that show as cleared on your bank statement. Any remaining payments are

considered Outstanding. Outstanding Other Payments are payments that have been written and recorded in the

company's Cash account, but have not yet cleared the bank account.

Because all payments that have been written are immediately recorded in the company's Cash account, there is

no need to adjust the company's records for the outstanding payments. However, the outstanding payments


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have not yet reached the bank and the bank statement. Therefore, outstanding payments are listed on the bank

reconciliation as a decrease in the balance per bank. The Other Payments tab displays EFT, Debits, and

Transfers. Totals display in the footer area.

The total of the cleared Other Payments will display on the Bank Statement Recap area of the Recaps tab. The

total of the outstanding Other Payments will display on the Register Balance Recap area on the Recaps tab.

Select the Filters to apply to Other Payments. You may select from EFT, Debit, or Transfers.


this date.

Click the Check selected button to mark all records in the grid as selected. Click the Uncheck Selected button to



The Other Payments grid displays all EFT, Debit, and Transfer payments that have not been reconciled, along

with the supporting details (Type, Source, Check (Payment) Date, Cleared Date (if applicable), Payee and

Amount). Click the Drill Down button to view the payment in the appropriate Payment or Cash Transfer record.

The Totals grid displays the quantity and amount of each type of payment for both cleared and outstanding

payments.


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REGISTER ADJUSTMENTS TAB Entries made on the Adjustments tab do not affect the General Ledger.

Generally, Register Adjustments are the result of items found on the bank statement but have not yet been

entered in the Register. To adjust an outstanding payment, enter the amount as positive. If the total amount is


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not cleared, enter the partial amount to clear. For partial amounts, do not select the Cleared check box (unless

this is last partial amount to clear). To adjust an outstanding Deposit, enter the amount as negative.

When a Register Adjustment is created during a bank reconciliation, the entry will display immediately in the

Bank Recaps tab. Once it is marked as 'cleared', the register entry will display the amount in the Bank Statement

Recap area under cleared Adjustments.

The cleared Register Adjustments will display on the Bank Statement Recap area on the Recaps tab. The

Outstanding Adjustments will display on the Register Balance Recap on the Recaps tab.

ADJUSTING JOURNAL ENTRY TAB The AJE tab displays all Adjusting Journal Entries that effect cash accounts during the specified period. You can

also create an Adjusting Journal Entry directly from this tab.

Adjustments to increase the cash balance will require a journal entry that debits Cash and credits another

account. Adjustments to decrease the cash balance will require a credit to Cash and a debit to another account.

When an Adjusting Journal Entry is created during a bank reconciliation, the entry will display immediately in

the Bank Recaps tab. The adjusting entry displays in the Register Balance Recap - Transactions in Register, Not


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Yet posted area. The Recaps tab displays a visual indicator that indicates that there are Adjusting Journal

transactions that need updated to the GL. You can update the adjusting entry directly from the AJE tab by

clicking the GL Update button.

Once it is updated to the GL (which you can also perform directly from this screen), and marked as cleared, the

adjusting journal entry will display the amount in the Bank Statement Recap area under cleared Adjustments.

If you have several entries, you can select to Group By Date.


this date.




The Adjustments grid displays all adjusting journal entries that have been made for the reconciliation period.

Select all entries that have cleared.

If there are any adjustments for the reconciliation period that have not been posted, they will display in the

Register Balance Recap - Transactions in Register, Not Yet posted area. These must be updated in order to finish

the reconciliation.


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RECAPS TAB The Recaps tab displays a summary of information from the Reconciliation tabs. You can tie back the

information on the Recaps screen to each tab of the reconciliation process.

The Bank Statement Recap section displays a summary of the items on the bank statement being reconciled and

accounts for the differences between the register balance and the bank statement. The Opening Balance is

derived from the General tab. The Cleared Deposits come from the Deposits tab. The Cleared Withdrawals come

from the Checks, NACHA Payments, and Other Payments tab. The Cleared Adjustments come from the Register

Adj tab. The Service Charge comes from the General tab. Adjustments come from the Register AJE tab.

The Register Balance Recap section displays the amounts of each item that make up the register balance. These

would be the outstanding items from each of the tabs.

If there are entries that are in the Register, but not posted to the GL, there will be an amount listed other than

$0.00. You can double-click on the blue text to open the Update to GL screen for each.

Click Refresh to update the Recaps tab. Click Cancel to exit the bank reconciliation program without saving your

work.


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Click Finish Later to save a reconciliation that is in progress. A temporary pdf report is created and saved. It can

be accessed at any time directly from the Reconciliation History screen. This temporary pdf will be overwritten

each time you click Finish Later.

Click the Finished button when the Difference amounts are $0.00. If your account is not reconciled, make the

necessary adjustments.

Once the Finished button is pressed, all items will then be marked as Cleared and Reconciled. A pdf report is

created and saved. It can be accessed at any time directly from the Reconciliation History screen.

Reconciliation History The Reconciliation History can be accessed from the GL: Register once a Cash Account has been selected. The

Reconciliation History screen displays the history of bank statement reconciliation's for the selected Cash

Account.

During the reconciliation process, a pdf report was created and saved. Click the pdf icon for the selected

statement to view the report that was saved at the time of that period's reconciliation. Standard grid

functionality applies to this screen.


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Check Clearing Utility Use the GL Check Clearing Utility to import a file which contains a list of cleared checks, in order to

automatically clear the matched checks in WinTeam.

If your bank has the ability to create a file(s) containing cleared checks, you may import this file (after creating a

valid Check Clearing File Format) into WinTeam and mark the matching checks as cleared in the WinTeam

database.

Check Clearing File Formats The Check Clearing File Formats screen is used to define the file format received from the banking authority.

Once the file format is defined, it displays in the Format list on the GL Check Clearing Utility screen.


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Use the Format Description field to enter a unique name for this Check Clearing File Format.

Select to import a fixed width or csv file. The options on this screen change based on your selection.

FIELD DEFINITIONS FOR CSV FILE FORMAT Section Definitions displays when Fixed Width is the File Type.

If you select First Header/Last Footer, you may select either Has a Header, Has a Footer, or both, or neither.

If you select Specify Column, you must then specify:

• Column Start. This is a 3-digit field. The most common start digit is a 1 or 2.

• Column Width. This setting determines the maximum character input for the Header, Detail, and Footer

definitions. Maximum value is 15.

• Header, Detail and Footer Definitions accept alphanumeric characters. Input may not exceed value

specified in Column Width.


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Parity Checks displays when Fixed Width is the File Type. Use Parity Checks to verify the fixed width of each

record and to compare the sum of the accounts.

Select the separator in the CSV file. Comma is the default in the Delimiter list. The other options in the Delimiter

list are:

• Tab

• Semicolon

• Space

• Other

When Other is selected an additional field displays to enter a character to use to separate the information in the

file. Enter only one character.

Select the File Includes Header check box if one is in the file. This check box is selected by default on a new

record. Select to have the Bank Statement Date entered by the User on the Import Cleared Checks screen or

have the utility import the Bank Statement Date from the imported file.

When you select Import from File, you will need to enter the Column Start, Column Width, and Format. You may

also enable the system to allow overwrites to the Bank Statement Date if the Bank Statement Date is imported

from either the Header or the Footer.

Enter the field number the bank statement date starts at.

Enter the width of the bank statement date field. The width entered here validates the format.

Enter the format of the bank statement date. Any format is acceptable, including dates with slashes and dashes.

Examples: Mmddyy, Mmddyyyy, Mmyy, Mmyyyy, Mm/dd/yy, mm-dd-yyyy, mdyy

When Entered by User is selected, the User is required to enter the Bank Statement Date when using the Check

Clearing Utility; it does not use the Date located in the CSV File. When Get From File is selected, the additional

fields display.

Enter the Field Order that refers to the field in the CSV file that houses the Bank Statement Date.

If Allow Overwrite is selected, the system uses the Bank Statement Date from the header or footer, regardless of

what date is in the details of the CSV file. If Allow Overwrite is not selected, the system uses the Bank Statement

Date from the data found in the CSV file.

Select to have the Account Number entered by the User on the Import Cleared Checks screen or have the utility

import the Account Number from the imported file.


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If you select Entered by User, the Cash Account Pick list displays. If you select Import from File, you will need to

enter the Column Start, Column Width, and Format.

Enter the field number where the account number starts.

Enter the width of the account number field. NOTE: If you enter a width of 6, then you must enter a 6 digit date

format.

Enter the format of the account number. The format may be left justified, right justified with zero's, or right

justified with space filled.

When Entered by User is selected, the system requires the user to enter the Account Number when using the

Check Clearing Utility; it does not use the Account Number located in the CSV File. When Get from file is selected,

the following Field Order field displays. Enter the field order that refers to the field in the CSV file that houses the

Account Number.

FIELD DEFINITIONS FOR FIXED WIDTH FILE FORMAT The Field Definitions define the starting character, width and format of the check number, amount, and date the

check was cleared from the bank.

Enter the starting character, width, and format of the check number. The format may be left justified, right

justified with zeros, or right justified with space filled.

Enter the starting character and width of the check amount.

Enter the starting character, width, and format of the date the check cleared the bank. Any format is acceptable,

including dates with slashes and dashes. Example: Mmddyy, Mmddyyyy, Mmyy, Mmyyyy, Mm/dd/yy, mm-dd-

yyyy, mdyy. NOTE: If you enter a width of 6, then you must enter a 6 digit date format.

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