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College of William and Mary

Banner Finance – INB Query Screens A Reference and Training Guide

Banner Support 12/17/2007

Banner Finance - INB Query Screens

College of William and Mary Banner 7

December 2007

Table of Contents Page

What is a FOAPAL? 3 Types of Ledgers 4 Document Types 5 Rule Class Codes 5 Tips for all Banner Screens 6 Account Level Types 7 FGIBSUM - Organization Budget Summary Screen 8 FGIBAVL - Budget Availability Status Screen 9 FGIBDSR - Executive Summary Screen 10 FGIBDST – Organization Budget Status Screen 11 FGITRND - Detail Transaction Activity Screen 13 FRIGITD - Grant Inception to Date Screen 15 FGITBAL - General Ledger Trial Balance Screen – GL Screen 18 FGIGLAC - General Ledger Activity Screen – GL Screen 19 FAIVNDH - Vendor Detail History Screen 20 FOIDOCH - Document History Screen 21 FGIDOCR - Query Document Screen 22 FAIINVE - Invoice/Credit Memo Query Screen 23 FAICHKH - Check Payment History Screen 25 FPIPURR - Purchase/Blanket/Change Order Query Screen 26 FGIOENC - Organizational Encumbrance List Screen 27 FGIENCD - Detail Encumbrance Activity Screen 28 Extract Data Feature 29 Data Extract Note – FGITRND 31



December 2007

What is a FOAPAL?

FOAPAL („fo-pal) is an acronym representing the Chart of

Accounts elements. F=Fund, O=Organization, A=Account,

P=Program, A=Activity, and L=Location. Each element is a set of

identifying codes.

An Index is a six-character shortcut to a FOAPAL. When creating

a query, entering all the FOAPAL codes would be time consuming.

An Index can be entered instead, and the available FOAPAL

element will automatically be filled. Not all FOAPAL elements

are available.

Fund The funding source. Examples: State, Auxillary Enterprises, Financial Aid, and private funds.

Organization The organization unit responsible for financial activity within the fund or grant code. “Org” is your department.

Account Classifies revenues and expenditures by type and spending categories.

Revenue account codes are codes for the types of revenue received, such as tuition or auxillary sales revenue.

Expenditure account codes are codes for the types of expenditure, such as salaries or supplies.

Program The major purpose of expenditures. This is an additional department identifier. Program codes accumulate expenditure information into major categories such as instruction, research, and academic support. The Program‟s hierarchy follows the state‟s hierarchy.

Activity Information for a specific event or major activity. Activity codes are assigned to transactions that are funded or shared by more than one organization. Not all FOAPALs have an Activity.

Location The physical location of an asset being purchased or a transaction if different from the physical location of the organization. Not all FOAPALs have a location.



December 2007

Types of Ledgers In Banner Finance, financial activity is recorded in four

ledgers: general, operating, encumbrance, and grant.

General Ledger contains all balance sheet accounts. These

are assets, liabilities, fund balance and revenue, expenditure

and transfer control accounts.

o The required FOAPAL elements for financial

transactions recorded in the general ledger are

fund and account.

o General Ledger transactions can be viewed

using the following screens: FGITBAL and

FGIGLAC.

Operating Ledger contains all revenue, expenditure and

transfer accounts. Budget, actual and encumbrance activity

is recorded in the operating ledger (encumbrance activity is

also recorded in the encumbrance ledger). The operating

ledger is linked to the general ledger. For example, revenue

accounts in the operating ledger are linked to the revenue

control accounts in the general ledger. A similar linkage

exists for expenditure and transfer accounts.


transactions recorded in the operating ledger are

fund, organization, account and program.

Indexes have been set up to automatically

populate the required elements except account.

o Operating ledger activity can be viewed using

the following screens: FGIBDST, FGIBDSR,

FGIBSUM and FGIBAVL.

Encumbrance Ledger contains all encumbrance activity

detail.


transactions recorded in the encumbrance ledger

are fund, organization, account and program.

o Encumbrances can be reviewed using

FGIOENC and FGIENCD.

Grant Ledger contains all revenue, expenditure and

transfer activity for grants and projects maintained on a

grant inception to date basis. The benefit of the grants

ledger is that financial activity can be accumulated for

periods other than fiscal years as is done in the operating

ledger.


transactions recorded in the grant ledger are

fund, organization, account and program. Both

the Grants and Capital Outlay Departments are

using the grants ledger.

o Grant or project Inception to Date can be

viewed using FRIGITD.



December 2007

Document Types

Banner uses document types to define types of transactions. You

can use document types when using the Document History screen

(FOIDOCH) and the Query Document (FGIDOCR). The listing

below is the most common type of documents found in Banner:

CHK Check Disbursement

CM Credit Memo

DCR Direct Cash Receipt

ENC Encumbrance

INV Invoice

JV Journal Document

PO Purchase Order

Rule Class Codes By Banner definition, rule classes are packets of posting

instructions. It provides instructions to Banner so that the

transactions post and apply to the various modules and ledgers.

Most screens automatically invoke specific rule classes, and the

user is never prompted to provide the rule class that is used.

Basic knowledge on rule classes allows you greater flexibility

when using the various query screens in Banner. Both the Detail

Transaction Activity Screen (FGITRND) and the General Ledger

Activity Screen (FGIGLAC) allow querying on rule class codes.

Rule classes are composed of four elements:

1. A „Balance Rule‟ which controls how the JV that employs

this rule is to be balanced.

2. Edits, which controls what can be entered in any given field

of the JV screen.

3. Process codes- the actual posting instructions.

4. Posting Modifiers, where you can specify FOAPAL

overrides for the posting action of the process code.

Some of the common rule class codes that you will encounter

while working with various Banner screens are listed below. This

list is only a few common ones as there are hundreds and hundreds

of rule classes in Banner; many are invisible in their use.

BD01 Original Adopted Budget

BW1 Budget Office Budget Transfer (W&M only)

BW2 Departmental Budget Transfer

CR05 Cash Receipt Entry

DNEI Check Invoice with Encumbrance

INNI Invoice without Encumbrance

INEI Invoice with Encumbrance

JE15 For JV‟s that are self balancing within a fund (i.e. has both DR & CR entries to a fund).

JE16 For JV‟s between different funds.

MLB Lockbox Payment

MDP Miscellaneous department deposit

MWI Wire Receipt (Use on FGAJVCD)

MWR Wire Receipt (Used on Detail Codes)

PORD Establish Purchase Order

JT1 Detail Code Charge

JT3 Application of Payments

Please see the complete list of Rule Class transaction codes at

http://www.wm.edu/it/banguides.

http://www.wm.edu/it/banguides



December 2007

Tips for all Banner Screens

Auto Hint Line - The message display area at the bottom left of

the screen displays error messages for a screen, provides short cuts

to other screens, or other information that is helpful about the field

where the cursor is located.

or

Review the message area on all Banner screens, as some errors do

not „pop up‟, but appear as a note in the message field. This is

especially true if you receive no data from your query!

Wildcard Character - The wildcard % can also be used in many

query fields, even date and account number fields!

Options Menu - Clicking on the Options menu in various screens

may display other options available for many of the Finance Query

screens, as shown below.

Scroll Bars - Use the arrow buttons to scroll or use your mouse to

move the scroll bar to display other records that do not fit in the

information block.

Rollback, to return to the Key Block - To return to the Key

Block in any screen, use the function Rollback ( or Shift/F7)

Next Block, to move to and through the Information Blocks -

To move from one block of information to the next, use the

function Next Block, ( or Ctrl/PgDn).



December 2007

Account Level Types COA Type Desc Pred Level Ledger COA Type Desc Pred Level Ledger

W 10 Assets 1 GL W 60 Labor Expense 1 Oper

W 11 Cash 10 2 GL W 6 Undesignated Budget Salary 60 2 Oper

W 12 Cash Equivalents 10 2 GL W 61 Salaries 60 2 Oper

W 13 Investments 10 2 GL W 62 Wages 60 2 Oper

W 14 Investments with Trustees 10 2 GL W 63 Fringe Benefits 60 2 Oper

W 15 Investments with Treasurer 10 2 GL W 64 Termination Payments 60 2 Oper

W 16 Appropriations Available 10 2 GL W 65 Special Payments 60 2 Oper

W 17 Appropriations & Allotments 10 2 GL W 66 Disability Payments 60 2 Oper

W 18 Accounts Receivable 10 2 GL W 67 WTA 60 2 Oper

W 19 Due from Other Funds 10 2 GL W 68 Misc. Personal Service 60 2 Oper

W 1A Inventories 10 2 GL W 69 Recoveries 60 2 Oper

W 1B Prepaid Expenses 10 2 GL W 70 Expense 1 Oper

W 1C Other Assets 10 2 GL W 7 Undesignated Budget Direct Expend 70 2 Oper

W 1D Investment in Plant 10 2 GL W 71 Contractual Services 70 2 Oper

W 20 Liabilities 1 GL W 72 Supplies and Materials 70 2 Oper

W 21 Accounts Payable 20 2 GL W 73 Transfer Payments 70 2 Oper

W 22 Accruals 20 2 GL W 74 Continuous Charges 70 2 Oper

W 23 Retainage Payable 20 2 GL W 75 Property and Improvements 70 2 Oper

W 24 Adv from the Treasurer of VA 20 2 GL W 76 Equipment 70 2 Oper

W 25 Deposits and Deferred Revenue 20 2 GL W 77 Plant and Improvements 70 2 Oper

W 26 Deposit held in Custody for Others 20 2 GL W 78 Obligations 70 2 Oper

W 27 Other Liabilities 20 2 GL W 79 Indirect Costs 70 2 Oper

W 28 Compensated Absences -Current 20 2 GL W 7A Cost Sharing 70 2 Oper

W 29 Notes Payable - Current 20 2 GL W 7S VIMS Service Centers 70 2 Oper

W 2A Bonds Payable - Current 20 2 GL W 80 Transfers 1 Oper

W 2B Installment Purchases - Current 20 2 GL W 81 Transfers 80 2 Oper

W 2C Compensated Absences - LT 20 2 GL W 90 Non-Operating Revenues 1 Oper

W 2D Notes Payable - LT 20 2 GL W 91 Gifts 90 2 Oper

W 2E Bonds Payable - LT 20 2 GL W 92 Investment Income 90 2 Oper

W 2F Installment Purchases - LT 20 2 GL W 93 Other Non-Operating Revenue 90 2 Oper

W 2G Due to Other Funds 20 2 GL W 94 Capital Gifts 90 2 Oper

W 2H Depreciation 20 2 GL W 95 Fund Deductions 1 GL

W 2J Appropriations & Allotment Offset 20 2 GL W 96 Fund Deductions 95 2 GL

W 30 Control Accounts 1 GL W 97 Transfers To 95 2 GL

W 31 Account Controls 30 2 GL

W 40 Fund Balance 1 GL

W 41 Fund Balance 40 2 GL

W 50 Revenues 1 Oper

W 51 Tuition and Fees 50 2 Oper

W 52 Appropriations 50 2 Oper

W 53 Grants & Contracts 50 2 Oper

W 54 Sales & Services Educ Activities 50 2 Oper

W 55 Other Revenue 50 2 Oper

W 56 Auxiliary Revenue 50 2 Oper

W 56 State Auxiliary Revenue 50 2 Oper

W 57 Athletics Revenue 50 2 Oper

W 58 Local Revenue 50 2 Oper

W 58 Local/Local Aux Revenue 50 2 Oper

W 59 Gifts - For Endowment Pool Only 50 2 Oper



December 2007

(The next five screens are Operating Ledger screens.)

FGIBSUM - Organization Budget Summary Screen

Use FGIBSUM to view summarized budget information by account type

for a selected organization.

Displays the organization‟s budget, year-to-date activity, encumbrances,

and available balance, summarized by major category type. (Revenue,

Labor, Direct Expenditures and Transfers (not used at WM), which is

Account Type Level 1).

To see account details, click Options, Budget Status Information

(FGIBDST).

You must EXIT ( or Ctrl-Q) the form, to return to FGIBSUM

Criteria Values

Chart Fiscal Year Organization

All must be entered

Fund Enter desired fund. May be a required field, depending on security of user. If allowed to be blank, all funds will be co-mingled.



December 2007

FGIBAVL - Budget Availability Status Screen

Provides a query of the fiscal year-to-date budget and expenditure

activity.

Allows you to review your budget status using Banner‟s Pool Budget

functionality.

To return to the Key Block in any screen, use the function Rollback.

No Options exist for this screen.

Criteria Values

Chart Fiscal Year Index / FOAPAL elements

All must be entered. When using an index, the FOAPAL will populate.

Account Only for accounts starting with a 6 or 7.

Must be entered. Enter the desired pooled account code. Will display all subsequent account codes.

600000 Undesignated Budget

611100 Benefits

611200 Salary-Wages

611100 Benefits

712000 Contractual Services

712800 Travel

713000 Supplies and Materials

714000 Transfer Payments

715000 Continuous Charges

721000 Property and Improvements

722000 Equipment

Commit Ind Default is Both

Control Keys Display only. Will populate when Next Block function is executed.



December 2007

FGIBDSR - Executive Summary Screen

Provides query roll up of activity by higher-level organization codes or fund codes

using Banner‟s hierarchy feature.

Useful for a department that has several sub-departments or multiple funds within

a fund type.

Summarizes activity by account code for all Indexes that roll up to the

organization level entered.

NOTE: Type = R(evenue), L(abor), E(xpenditure)

To see transaction details, choose Options, Transaction Detail

Information (FGITRND)

If using high level orgn (2 or 3 digits), cannot view details!

Criteria Values

Chart Fiscal Year Index or FOAPAL elements

All must be entered. Orgn and fund codes can be any high-level orgn (2 or 3 digits) and/or fund within the hierarchy. When using an index, the FOAPAL will populate.

Account Leave blank to display all account codes within the organization or enter a desired code. It will

display all subsequent account codes.

Acct Type Leave blank to display all account types within the organization or enter a desired code. (Level 1 or

Level 2 account types. See Account Types).

Query Specific Account If a specific account code is entered in Account, screen will display that account, and all subsequent accounts, unless ‘Query Specific Account’ is selected.

Include Revenue Accounts

Should be unchecked for most department accounts. Default is checked. Banner subtracts total expenses from revenues when checked. Therefore, for accounts that do not have revenues, uncheck „Display Revenue‟ box. Banner will then display positive totals and a total available balance.




December 2007

FGIBDST – Organization Budget Status Screen

Provides a query of the budget availability by Index.

Displays budget, encumbrance, and expenditure activity by account code.

(This is the closest format in Banner to FRS screen 19.)

Type = the type of Account Code: R(evenue), L(abor), E(xpenditure)

Use the Options Menu to access other related screens (Each of these

screens is addressed separately in this document):

o Budget Summary Information FGIBSUM

o Organization Encumbrances FGIOENC

o Transaction Detail Information FGITRND

Criteria Values


All must be entered. When using an index, the FOAPAL will populate. Activity and Location are optional.

Account

Leave blank to display all account codes within the organization, or enter a desired code. See Query Specific Account below. To see ALL Expenses only, enter „700000‟

Acct Type

Leave blank to display all account types within the organization, or enter a desired Level 2 account

type code (>50, >60 or >70).

Query Specific Account

If a specific account code is entered in Account, screen will display that account, and all subsequent accounts, unless ‘Query Specific Account’ is selected.

Include Revenue Accounts

Should be unchecked for most department accounts. Default is checked. Banner subtracts total expenses from revenues when checked. Therefore, for accounts that do not have revenues, uncheck „Display Revenue‟ box. Banner will then display positive totals and a total available balance.




December 2007

To view the detail transactions for values in any of

the columns: (Adj Budget, YTD Activity, or

Commitments):

1. Click in the amount field you wish to query.

This will highlight the line.

2. Select Options, Transaction Detail

Information.

3. This will display the FGITRND (Detail

Transaction Activity screen), which

provides dates, document types, document

number, and amounts for all transactions,

for that specific account.

You must EXIT these screens to return to

FGIBDST!



December 2007

Criteria Values


All must be entered. When using an Index, the FOAPAL will populate.

Account Blank for all, or enter specific account code. (Q must = S)

Prd (Fiscal Period) Blank for all, or enter specific period (“01”=July, “12” = June).

Q (Query Type) Enter R (relative starting point) or S (specific account)

Cmt Blank is default. Commitments not used.

FGITRND - Detail Transaction Activity Screen

Displays detailed transaction activity for operating accounts. This is a

powerful screen and can provide very detailed information.

Can display month-to-date transactions by fiscal period.

In the information block, you must Execute Query (F8) or, query in a

specific field.

To start a new query, use the function Enter Query (F7).

Scroll to the right to see the description, fund, activity and location

Can Query by

Fiscal Period

Can Query by Fld codes



December 2007

Examples of searching on this form:

1. Leave all fields blank and Execute Query.

2. Enter search criteria in a specific field

a. Ex: To query for a specific date, enter DD-

MMM% (13-NOV%) in Date field.

b. Ex: To query all invoices, enter “IN%” in

Type field

c. Ex: To query by Field Codes, enter:

(defines transactions, this screen only)

ABD (budget adjustments)

OBD (original budget entries)

YTD (actual activity)

ENC (encumbrance activity)

3. Click on an account and select Options, Query

Document by Type, to see transaction detail.

4. Or, select Options, Query Total for all records to

see grand total of all records. Total is running total

of records displayed on the screen; it is NOT the

available balance!

QUERY: ENC > Execute Query

RESULTS:



December 2007

FRIGITD - Grant Inception to Date Screen

Displays detail transaction activity for grants or capital outlay projects

from inception of the project to date.

This is a very flexible screen with many options.

Orgn and fund codes can be any high-level orgn and/or fund within the

FOAPAL hierarchy.

Other options include Hierarchy, transactions by Sponsor Accounts, and

Include Revenue (Revenue used only for Contracts, not Grants).

Perform the function Next Block to move to the information block.

T column = the type of Account Code: R(evenue), L(abor), E(xpenditure).

Criteria Values

Chart Grant Year Index or FOAPAL elements

Must be entered. Must be entered. OR, If a Grant Index is entered, this will populate. Optional. When using an Index, the FOAPAL will populate. (a FUND code may be required depending on security access)

Account Summary Level 1 (60, 70), Level 2 (71, 72, etc.) or All Levels (all accounts).

Date From - To

Will populate from the Grant number entered. OR Can query activity for a specified period using the Date From and Date To fields, or for a single month, enter the same month and year in both the Date From and Date To fields.

Fund Summary

If checked and no Fund code entered, will display all sources of funds for the Grant, if additional grant funds exist.

Selection of Level 1 or Level 2 will provide summary by account type. (See Account Types)



December 2007

To see more detail, place the cursor on an account code you wish to query.

From the Information Block, select Options, Grant Detail Information

(FRIGTRD) to display the detail transactions by account. The FRIGTRD

screen will provide dates, document types, document number, and amounts

for all transactions, which make up the total.

From FRIGTRD, Select Options again and select either

o Query Document by Type, or

o Encumbrance Detail FGIENCD, if type is PORD.



December 2007

If Fund Summary is chosen:

To view the transactions that make up the values in

any of the columns:

1. Place the cursor on the desired Fund Code

at the top of the screen.

2. The account detail will then display on the

lower portion of the screen.

3. To display more detail, place your cursor

on the account code you wish to view.

4. Select Options, Transaction Detail

Information (FRIGTRD), to display the

detail transactions by account.

Fund Summary

Place the cursor on the fund you wish to view and the details will be displayed below for that fund.



December 2007

Criteria Values

Chart Fiscal Year Fund

All must be entered.

Account Type Blank for all or enter desired General Ledger account type. (< „50‟)

Account Code Blank for all or enter desired General Ledger account code

D= debit C= credit

* = the account balance differs from the normal setup

balance

FGITBAL - General Ledger Trial Balance Screen – GL Screen

Displays a trial balance for each fund for all General Ledger accounts,

account types or account codes. Every account balance always displays a

debit or credit indicator.

Use to query budget detail for specific funds and accounts.

Select Options, Query General Ledger Activity Info (FGIGLAC), to

display the detail transactions of the balance amount.



December 2007

Once you enter the first query, you may initiate a more

detailed query.

1. Use the function Enter Query (F7).

2. Enter the specific elements.

3. Use the function Execute Query (F8).

To return to the Key Block in any screen, use the

function Rollback (Shift/F7)

FGIGLAC - General Ledger Activity Screen – GL Screen

Use to view detail transactions activity for General Ledger accounts by

account number.

Query on a specific account, transaction type, document number, amount,

only debits or only credits.

Use Execute Query to search information.

Select Options, Query Total for all records, to display the last record

retrieved by the query and display the total for all records retrieved.

Criteria Values

Chart Period Fiscal Year Index or Fund

Must be entered. Blank for all, or enter specific Fiscal Period. Must be entered. When using an Index, the Fund will populate.

Account Blank for all, or enter specific GL Account (< 500000)



December 2007

Criteria Values

Vendor Must be entered. Enter Vendor 93 number, FIN, or search.

Selection “All” is the default. Choices are credit memo, open, or paid.

Fiscal Year Must be entered.

Column Headings

APPR Approved

VIC Multiple Invoices

C/M Credit Memo

O/P Open or Paid

Cncl Cancelled

Use the function Search ( ) to search for a

vendor code.

FAIVNDH - Vendor Detail History Screen

Provides a list of invoice, credit memo, and payment transactions for a

particular vendor.

Provides vendor invoice number, document number, invoice amount,

Due/Paid date and check number.

To display the invoice, highlight the line and select Options, View Invoice

Information.



December 2007

Depending on what Doc Type you entered, different

search screens will open.

1. Enter search criteria and use the function

Execute Query (F8).

2. Double click the desired document code to

return the value to FOIDOCH.

3. Use the function Next Block (or Ctrl/PgDn) to

move between the blocks.

(Check status of „F‟ = check has cleared the bank and

is reconciled.)

FOIDOCH - Document History Screen

Displays document processing history. The system displays each

transaction that relates to the document queried.

Select Options, View Status Indicators, to view status indicators for the

document numbers shown.

Complete information is also available for each transaction type.

With the cursor on the desired document number, select Options and its

related screen – FAIINVE (Invoices); FAICHKH (Checks); FPIPURR

(Purchase Orders).

Criteria Values

Doc Type Must be entered first. INV for invoice, PO for purchase order, CHK for check

Doc Code Enter the document number or search.

INV FAIINVL – Inv/Cr. Memo

PO FPIPOHD-PO Validation

CHK FTICHKS – CK# Validation Status Code:

The Status code indicates the document‟s status in the system: A: Approved C: Completed O: Open P: Paid S: Suspended X: Cancelled F: Final Reconciliation V: Void H: Hold T: Tagged Permanently R: Receipt Required



December 2007

Criteria Values

Document Enter the document number or search.

Header information shows the transaction date, fiscal

year and period and how many items are in the

document.

Initiate a more detailed query in the Information block:

Use the function Enter Query (F7) and enter

the field criteria you wish to query.

Use the function Execute Query (F8) to

display the results.

FGIDOCR - Query Document Screen

Provides online query capability for all transactions.

Can query all document types including purchase orders, journal vouchers,

checks, and invoices.

Does NOT allow viewing of an incomplete document or one in suspense.

Displays transaction date, description, amount and the accounting

distribution.

May initiate another query by identifying specific elements to query.



December 2007

Criteria Values

Document Must be entered. Enter invoice or PO number, or search.

To search for a Document code:

1. Click the Search tool ( ). The FAIINVL

screen will open.

2. Click the radio button for Open, Paid,

Suspense or Hold status for the Invoice

3. Use the function Next Block (Ctrl/PgDn).

4. Either scroll through the invoices, or initiate a

more detailed query in the Information block:

a. Use the function Enter Query (F7) and

enter the invoice # criteria to query.

b. Use the function Execute Query (F8) to


5. Double click on the desired Invoice number to

return the info to the FAIINVE screen.

FAIINVE - Invoice/Credit Memo Query Screen

Provides detailed accounting distributions, address, tax information,

and payment due date for a specified invoice.

There are several blocks of information to this screen.



December 2007

The key block displays type of invoice. If it is a “Regular” pay invoice, the

associated purchase order number is displayed.

1. Use the function Next Block (Ctrl/PgDn) to move through the

multiple information blocks.

Invoice/Credit Header

Commodity Information

Accounting Amounts

Balancing Completion

2. At each block, the Options Menu provides access to additional

information about the invoice.

a. On the Account Amounts block: Options>Accounting

Distribution information to view the FOAPAL charged on the

invoice.

b. Use the up and down arrow at the „Seq‟ field to determine if more

that one FOAPAL was charged.

To return to the Key Block in any screen, use the function Rollback

(Shift/F7).



December 2007

Criteria: Values:

Check Number Enter check number or search.

Bank Must be entered. Enter “02” for WM, “12“ for VIMS.

Displays the Banner 93 Vendor ID number,

Vendor name, the check date, and the check net

amount.

The associated invoices are also displayed. If

cancelled, the cancel date is shown.

Choose Options, Document Inquiry,

FAIINVE, to view the invoice detail.

FAICHKH - Check Payment History Screen

FAICHKH displays summary information about check transactions.



December 2007

Criteria: Values:

Purchase Order Enter Purchase Order number or search by Vendor.

Use the function Next Block (Ctrl/PgDn) to move

through the information blocks.

Block one displays the order dates and totals.

Block two displays the Requestor, COA,

Organization codes charged and the Ship To

address.

Block three displays the vendor name and

address.

Block four displays commodity description

and accounting information.

FPIPURR - Purchase/Blanket/Change Order Query Screen

Displays Purchase Orders that are completed, approved, closed,

cancelled, or in process.



December 2007

Criteria: Values:


Must be entered. When using an index, the FOAPAL will populate.

Displays all purchase orders by number. The

available balance and account codes are also

displayed.

Choose Options, Query Detail Encumbrance

Info, FGIENCD, to view the more detail.

Initiate a more detailed query in the Information block:

Use the function Enter Query (F7) and enter

the criteria you wish to query.

Use the function Execute Query (F8) to


FGIOENC - Organizational Encumbrance List Screen

Displays a listing of all encumbrances by organization.



December 2007

Criteria: Values:

Encumbrance Must be entered. Enter PO or Encumbrance number or search.

Use the function Next Block (Ctrl/PgDn) to move

through the information blocks.

o Block one displays the vendor name, status,

type, purchase order date and balance

remaining.

o Status – (O)pen or (C)losed

o Type - (E)ncumbrance, (M)emo,

(L)abor, (R)equisition, and (P)urchase

Order

o Block two displays the accounting information.

o Block three displays the transaction dates and

amount of all payments made against the

purchase order, as well as any change orders

posted. Action – (P)artial payment, (F)inal

payment, (T)otal Liquidation.

FGIENCD - Detail Encumbrance Activity Screen

Provides a query of detailed transaction activity for an original

encumbrance entry as well as all transaction activity against the

encumbrance.



December 2007

1. Select Help.

2. Select either Extract with Key or Extract

Data No Key and the following information

block will appear.

a. If „Extract Data with Key‟ or „Extract

Data No Key‟ is black, that screen‟s

data may be downloaded.

b. The difference between „With Key‟ and

„No Key‟ is that the Key block

information will display in the first row

of the downloaded spreadsheet file.

Extract Data Feature

Many Banner screens will allow you to extract and download the screen data to

a file.

“Extract Data…” will be BLACK if the Extract feature is active for this screen.



December 2007

3. Select Save.

4. Choose a location where to save the .csv file

5. Choose a name for the .csv file that is

meaningful as Banner uses a default name.

6. Click Save.

7. You will receive a confirmation window when

the download is complete.

8. Click Close to return to the screen.

9. .csv files can be opened in Excel and

manipulated to create a custom spreadsheet.

10. Select Save As in Excel, to save the file as an

Excel .xls file type.

Select “Save” to download to a defined location.



December 2007

After you choose Help/Extract Data… in

FGITRND, the screen fields will be blank.

You must specify your query criteria again, if

any, and then perform Execute Query a second

time, to complete the Extract Data process.

Data Extract Note – FGITRND

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