banyule city council 27 april 2015 ordinary meeting agenda attachments 2

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Item: 4.5 Attachment 1: Architectural plans

ORDINARY MEETING OF COUNCIL ON 27 APRIL 2015 19

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ORDINARY MEETING OF COUNCIL ON 27 APRIL 2015 Page 120

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Item: 4.5 Attachment 2: Additional background information


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ORDINARY MEETING OF COUNCIL ON 27 APRIL 2015 1

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Item: 4.5 Attachment 3: DDO12 assessment


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Item: 4.5 Attachment 4: Clause 55 assessment


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Item: 5.1 Attachment 1: Draft MAV Strategic Work Plan 2015-16


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Item: 6.1 Attachment 1: Debt Management Strategic Plan (April 2015)


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Item: 6.2 Attachment 1: BAFCAC Meeting Minutes


Banyule Age-friendly City Advisory Committee

Meeting Date: Friday 6th February 2015, 10:00 - midday Location: Tom Roberts Room, Banyule City Council

Present Cr Jenny Mulholland, Banyule City Council (Chair) Cr Craig Langdon (Mayor) Glen Reigo, Resident Judy Elsworth, Resident Eric Rosario, Resident Jack Kelly, Resident Jenny Dale, Resident Virginia Masters, Resident Ken Young, OM:NI Men’s Group Robert Barron, COTA Vic Julie Watson, North East Primary Care Partnership Sarah Sexton, Baptcare Elaine Anderson, Watsonia Probus Lisa Raywood, Banyule City Council Leanne Horvath, Banyule City Council Catherine Simcox, Banyule City Council Apologies Robert Goodyear, National Seniors Welcome by Cr Jenny Mulholland

Welcome and acknowledgement of traditional owners.

Members did introductions. Adoption of December Minutes and noting actions

Actions have been included within the agenda. Finalising the Terms of Reference The Terms of Reference and list of members was formally adopted by Council on 2nd February 2015 meeting. Future meeting dates and locations

The first Friday of every second month was not suitable for all members. It was agreed to move the meetings to the second Friday of every second month.

Members happy to continue to meet in the Tom Roberts Room, Ivanhoe. Need to ensure that a staff member has security access to opening the door between the Tom Roberts room and the elevator.

Action: Catherine to work out the 2015 meeting schedule and send it through to all members. Action: Catherine to arrange security clearance for opening the door between the elevator and the Tom Roberts Room.

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Banyule Age-friendly City Champion Program

To become a Banyule age-friendly City Champion, residents will need to take part in training on being an older adult ambassador and the age-friendly city concept. On Wednesday 12 February a Champion training session will be conducted by COTA. It is anticipated that Champion training will be conducted through-out the year as more residents indicate an interest on getting involved.

Members were provided with promotional material on the Champion training session.

Catherine explained that due to her time limitations all the supporting documents for the Champion program were not drafted. She will bring draft documents to the April Advisory meeting for discussion and endorsement by the Committee.

Members raised ideas on how to promote the Champion program.

Ken has offered to assist COTA on the day at the Champion training.

Action: Catherine to work with Council Communications to have an article about the Champion Program in an up-coming Banyule Bulletin.

World Health Organisation Indicator Pilot Project

The first draft of the pilot project has been submitted to the World Health Organisation (WHO). This has been a huge collaborative effort from staff across Banyule Council. With some staff from Aged Services giving up Christmas holiday leave to attend meetings and do data searching and analysis. External organisations have been cooperative and provided timely access to information when necessary.

Ken provided a report on his experience of being part of this pilot project.

Catherine circulated the confidential draft for members to see the report.

A World Café workshop will be conducted on Wednesday 24 February to provide Advisory members and age-friendly champions with a snapshot of the indicator data collected. The workshop will focus on “what do residents think about these results” and “how important are the different indicators on monitoring age-friendliness within the Banyule community”.

Members provided tips on helping residents with hearing impairments to participate more fully in the workshop. Space out tables and ask people to speak at normal voice level.

Elaine, Robert B and Sarah placed their apologise and would be unable to attend the world café workshop.

Members discussed possibility of having an information seminar late 2015 on the outcomes from the other global pilot sites.

Cr Mulholland thanked Banyule staff on their work in undertaking this indicator pilot project.

Branding for Banyule Age-friendly City The branding for Banyule age-friendly city has been completed. There is a Council style guide on how it can be used. By having a brand, we hope it will build people’s awareness on what great things are happening in Banyule for older adults.

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Other business

Article on Banyule City Council being a pilot site for age-friendly indicators was published in both Leader newspapers and CiVIC magazine (March edition).

Judy raised that she has been reading the newspaper and cutting out articles on ageing and older adults. She noticed that the Federal intergenerational report will be published soon.

Action: Judy to continue to cut out articles from the newspaper and place them into a scrap book.

Email from MAV seeking interest from residents to provide guidance on a state crime advisory committee. Anyone that has an interest can follow this up directly with MAV.

Action: Catherine to email MAV invitation to Advisory members.

International women’s Day breakfast to take place on Thursday 5th March. The female advisory members have been invited to attend.

Action: Female advisory members interested in attending the International Women’s Day breakfast please confirm with Lisa Raywood.

Robert Barron mentioned issues about poor communication process (Council and contractor) on parking and roadworks in Brown Street.

Action: Council will get in touch with Robert B outside of this meeting. General feedback to be provided to Committee at the next meeting.

Ken would like a photo and names of all the Advisory Committee members. This will assist with recall of names.

Council Communications attended meeting to take a group photo of all members.

Action: Catherine to send photo and names to members.

Eric raised that he has been trying to hand out information on the Champion program. This has given him the opportunity to talk with older adults and their needs. Older adults that are grandparents have suggested that there should be older adult fitness equipment next to play grounds. This would assist older adults in staying fit while caring for grandchildren.

Eric noted that Greensborough Plaza has lots of seating which is lovely to see older adults sitting and chatting.

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Eric mentioned the concern of street poles containing too many signs. That the street names need to be in bold and not obstructed by other directions. Cr Mulholland briefly mentioned the number of years it takes to replace street signs across the entire municipality. Eric described one very poor signage location in Greensborough.

Action: Catherine to try and locate Greensborough street sign obstruction and report to Traffic area.

Jenny raised that the 2015 Banyule calendar had a high number of young people and only a small number of photos (one) that included older adults. Like to see a better balance in future.

Next meeting

Friday 10 April 2015, 10:00 – midday Tom Roberts Room, Ivanhoe Council Centre

Dates for 2015

Friday 10 April, 10:00 – midday

Friday 12 June, 10:00 – midday

Friday 14 August, 10:00 – midday

Friday 9 October, 10:00 – midday

Friday 11 December, 10:00 – midday – lunch to follow.

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Item: 6.3 Attachment 1: Draft Governance Local Law No.2 (2015)


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Item: 6.3 Attachment 2: Draft Meeting Procedures Code (2015)


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Item: 6.3 Attachment 3: Community Impact Statement with Human Rights Assessment


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banyule city council 27 april 2015 ordinary meeting agenda attachments 2

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