banyule city council meeting 31 march 2014 minutes

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 April 2014 1

Ordinary Meeting of Council Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

31 March 2014 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

1. PETITIONS ...................................................................................................................... 4 1.1 Further signatories to petition to retain and reopen Bellfield, Haig Street and

Banksia College School Sites ................................................................................. 4 1.2 Joint Letter Opposing Proposed Sale of 3 Somerleigh Crescent,

Greensborough ....................................................................................................... 4

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 5 Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 5 Nil

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 5 5.1 Advocacy on behalf of the Community - July 2013 to January 2014 ....................... 5 5.2 Proposal to rename parts of Heidelberg Heights ..................................................... 6 5.3 Proposal to formally name the Right of Way bounded by Waterdale Road,

Jellicoe and Beatty Streets, Ivanhoe ....................................................................... 6 5.4 Ward Fund Allocations ............................................................................................ 7

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................... 8 6.1 Banyule Ward Funds - Review of Policy ................................................................. 8 6.2 Assembly of Councillors .......................................................................................... 8

7. SEALING OF DOCUMENTS ......................................................................................... 10

MINUTES ORDINARY MEETING OF COUNCIL 31 MARCH 2014

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 April 2014

7.1 Sealing of Documents ........................................................................................... 10

8. NOTICES OF MOTION .................................................................................................. 10 8.1 On Line Hard Waste Bookings .............................................................................. 10

9. GENERAL BUSINESS .................................................................................................. 11 9.1 Public Transport Zone 2 to be Scrapped & Free Travel within the CBD ................ 11 9.2 Ivanhoe Junior Football Club Open Day ................................................................ 11 9.3 Banyule Festival ................................................................................................... 11 9.4 St John's Ambulance - 50th Anniversary ............................................................... 12 9.5 Relay for Life ......................................................................................................... 12 9.6 Mode of Transport Challenge ................................................................................ 12 9.7 Viewbank Tennis Club .......................................................................................... 12 9.8 Macleod College ................................................................................................... 12 9.9 Price Park Movie Night ......................................................................................... 12

10. URGENT BUSINESS ..................................................................................................... 13

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 13


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 April 2014 3

EXTENSION OF PUBLIC FORUM

(CO2014/69) Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED EXTENSION OF PUBLIC FORUM

(CO2014/70) Resolution That the Public Forum be extended until 8.05pm Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED The Meeting opened at 8.05pm.

The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti

Leave of Absence Nil

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 17 March 2014

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

Disclosure of Interests Cr Jenny Mulholland and Cr Tom Melican declared a conflict of interest in item 11.3 Confidential matters, the interest being an indirect financial interest due to holding shares with one of the parties contained in the report.

Presentation Nil



1. PETITIONS 1.1 FURTHER SIGNATORIES TO PETITION TO RETAIN AND REOPEN BELLFIELD,

HAIG STREET AND BANKSIA COLLEGE SCHOOL SITES Mr Kevin Biaggini spoke on the item.

SUMMARY

A further 27 signatories to the petition reported to Council on 3 March 2014 have been received. Resolution (CO2014/71)

That: 1. Council receives and notes the further signatories to the petition and notes the initial

consideration and resolution from its meeting on the 3rd March 2014 (Resolution CO2014/38).

2. Future signatories to the petition are noted and included in further advocacy. 3. The primary petitioner be advised and updated. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 1.2 JOINT LETTER OPPOSING PROPOSED SALE OF 3 SOMERLEIGH CRESCENT,

GREENSBOROUGH Mr Peter Hornidge spoke on the item.

SUMMARY

A joint letter with 39 signatures has been received opposing the proposed sale of Council owned property at 3 Somerleigh Crescent, Greensborough. Resolution (CO2014/72)

That Council: 1. Receives and notes the joint letter.

2. Consider this joint letter as a submission in response to the Notice of Intention to sell 3

Somerleigh Crescent, Greensborough at a future Council Meeting not before the 5th May 2014.

3. Advise the person who submitted the joint letter accordingly. Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale CARRIED



2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT Nil

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1 ADVOCACY ON BEHALF OF THE COMMUNITY - JULY 2013 TO JANUARY 2014 SUMMARY

To inform Council and the community on the advocacy initiatives undertaken on key issues of local, regional and wider relevance, in order to represent the best interests of the Banyule community. Councillor Briffa left the Chamber at 8:28 pm. Councillor Briffa returned to the Chamber at 8:32 pm. Resolution (CO2014/73)

That the Advocacy Report July 2013 to January 2014 be noted. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED



5.2 PROPOSAL TO RENAME PARTS OF HEIDELBERG HEIGHTS Mrs Claire Bravin spoke on the item

SUMMARY

Report back to Council the results of further consultation in relation to the proposal to rename part of Heidelberg Heights bounded by Bell Street, Upper Heidelberg Road, Banksia Street and Waterdale Road to ‘Ivanhoe’ and also formally request Australia Post change the postcode in the area under consideration to 3079. Resolution (CO2014/74)

That: 1. Council rename the area in Heidelberg Heights that is bounded by Bell Street, Upper

Heidelberg Road, Banksia Street and Waterdale Road to “Ivanhoe”.

2. A submission is lodged to the Office of Geographic Names (OGN).

3. Australia Post is formally requested to realign the 3079 postcode boundary to be consistent with the new suburb boundary.

4. Objectors are notified of their right to make a further appeal to the Registrar of

Geographic Names. 5. Upon the outcome of the submission to the OGN: Council thank all persons and

community groups involved in the consultation; and notify them of Council’s decision and the result of the OGN submission.

6. The relevant authorities are advised of any address changes on behalf of residents and

property owners in the affected area.

7. Council signage be updated as required. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 5.3 PROPOSAL TO FORMALLY NAME THE RIGHT OF WAY BOUNDED BY

WATERDALE ROAD, JELLICOE AND BEATTY STREETS, IVANHOE SUMMARY

Proposal to formally name the Right of Way (laneway) bounded by Waterdale Road, Jellicoe and Beatty Streets, Ivanhoe. Resolution (CO2014/75)

That the item be deferred to a future Council meeting.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED



5.4 WARD FUND ALLOCATIONS Mr Kevin Biaggini spoke on the item

SUMMARY

To consider one Ward Fund Allocation application which has been submitted in line with the Banyule Council Ward Fund Policy:

1 Councillor Name: Cr Mark Di Pasquale Ward: Bakewell Funding Recipient: Rotary Club of Greensborough Central Amount Requested by Applicant: $1,249.00 Ward Fund Contribution: $1,249.00 Purpose/Reason: Purchase a marquee to be used for future community events and activities that the Rotary Club holds.

Resolution (CO2014/76)

That: 1. Council, having considered the Ward Fund applications in line with the Banyule Ward

Fund Policy, approve the following applications for payment, subject to all acquittal documentation being provided:

• Rotary Club of Greensborough Central $1,249.00.

2. That the beneficiaries be notified of Council’s decision. Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa CARRIED



6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1 BANYULE WARD FUNDS - REVIEW OF POLICY Ms Beverley Moss spoke on the item.

SUMMARY

This report considers the review of the Banyule Ward Fund Policy and recommends that the policy be amended to incorporate an Expression of Interest (EOI) process to ensure greater consistency with the administration of Council’s other community grants programs Resolution (CO2014/77)

That the item be deferred to a future Council meeting.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED 6.2 ASSEMBLY OF COUNCILLORS SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1 Date of Assembly: 12 March 2014

Type of Meeting: Banyule Environmental Advisory Committee (BEAC)

Matters Considered: - ESO4/VPO5 Application and Tree Removal - Local Challenges – BEAC strategic direction - Main Yarra Trail Realignment – Banyule Flats - Liberty Parade, West Heidelberg - Scouts Hall

property - Wilson’s Reserve management plan - WaterMarc energy efficiency star rating

Councillors Present: Steven Briffa Craig Langdon

Staff Present: Fleur Anderson, Environment Officer Clayton Simpson, Resource Conservation Officer Peter Armistead, Arborist - Development Planning



Others Present: John D’Aloia Alan Leenaerts Matt Hall Jonathan Thom

Conflict of Interest: Nil

2 Date of Assembly: 17 March 2014

Type of Meeting: Ordinary Council Meeting

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 17 March 2014 (excluding confidential items) as listed below: 4.1 Warringal Parklands and Banyule Flats

Heritage Assessment 4.2 North East Road Link - Quarterly Report 4.3 10 Martin Street, Heidelberg 6.1 Assembly of Councillors 6.2 Councillor Motions - Status Update 8.1 Birdwood Avenue, Macleod - Macleod Pre-

school Parking Issues 8.2 Illegal Motor Bikes - Darebin Creek 8.3 Apprentices - Banyule City Council 8.4 Investigation - Traffic Challenges Bungay

Street, Watsonia 8.5 Banyule City Council Ward Funding Grants

Program Improvements 8.6 Ivanhoe Primary School - Traffic Concerns in

Ailsa Grove 8.7 Youth Council General Business: - Possible Advertising Space within Banyule - Relay for Life Urgent Business:

- Confidential Contractual Matter

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Gina Burden, Manager Governance, Information and Laws Emily Outlaw, Council Governance Liaison Officer Daniel Kollmorgen, Acting Manager Strategic & Economic Development Peter Utri, Acting Director Corporate Services Joel Elbourne, Acting Manager Development Services

Others Present: Nil

Conflict of Interest: Cr Jenny Mulholland declared an interest in item 4.3 10



Martin Street, Heidelberg, and left the room at 7.20pm, prior to the item being discussed.

Resolution (CO2014/78)

That the Assembly of Councillors report be received. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED

7. SEALING OF DOCUMENTS 7.1 SEALING OF DOCUMENTS Resolution (CO2014/79)

That the Common Seal of the Banyule City Council be affixed to the following document: 1. Transfer of Land between Netrise Nominees Pty Ltd (deregistered) and Banyule City

Council to transfer into Council’s name the land comprised in certificate of title volume 6543 folio 564, being the title to Paraweena Court, Greensborough.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

8. NOTICES OF MOTION 8.1 ON LINE HARD WASTE BOOKINGS SUMMARY

Cr Jenny Mulholland submitted a Notice of Motion. Resolution (CO2014/80)

That Council investigate the opportunity of introducing the ability for residents to book hard waste collections on line. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED



9. General Business 9.1 PUBLIC TRANSPORT ZONE 2 TO BE SCRAPPED & FREE TRAVEL WITHIN THE

CBD Cr Jenny Mulholland stated that it is pleasing that the State Government has announced that it intends to cap the maximum daily fare at the zone 1 rate on the metropolitan public transport system from 1 January next year. This is an important change which largely meets the requests from Banyule Council for a change to the fare structure. It will mean that the distinction between zone 1 and zone 2 within Banyule will be minimised which will encourage commuters to use their local train station, rather than driving to zone 1 stations such as Heidelberg and Ivanhoe which have significant parking issues. It will also encourage more people to use public transport as an alternative to car commuting due to the reduced overall cost. 9.2 IVANHOE JUNIOR FOOTBALL CLUB OPEN DAY Cr Jenny Mulholland noted that on Sunday, 30 March 2014, Ivanhoe Junior Football Club (IJFC) held their family Open Day together with the Fitzroy Junior Football Club (FJFC) at Ford Park in Bellfield. With a total of 18 junior boys matches and 2 junior girls matches totalling approximately 1000 junior players it was a great spectacle. Teams starting at Under 10’s through to Under 18’s participated on the day. On behalf of Council, Cr Mulholland hosted the first ever girls match; Under 15’s, played between these two clubs. Channel 7 were present to take footage of this historical event. For the record, Under 12 IJFC drew 3.6.18 points each with FJFC. Under 15 IJFC lost 3.2.20 to FJFC 3.5.23. Close games, and great to see the smiles on the girls’ faces when they came off the ground. It was a great family day with about 1500 parents from the Ivanhoe area, starting at 8:30am until 4pm. Cr Mulholland congratulated the President of Ivanhoe JFC, Steve Griffith, and his committee for providing such a valuable contribution to junior sport in the Ivanhoe, West Ivanhoe and Bellfield areas for both boys and girls. Council is working actively with the Ivanhoe JFC to ensure that their pavilion redevelopment at Ivanhoe Park commences later this year. 9.3 BANYULE FESTIVAL Cr Craig Langdon thanked and acknowledged the Sponsors of the Banyule Festival (Twilight Sounds & Kids Arty Farty Fest) they being: East Ivanhoe & Heidelberg Bendigo Bank Nandos Miles Real Estate Epworth Health Heidelberg Central Traders Aussie Farmers Direct Flexicar Bunnings Yarra Valley Water Yarra Plenty Regional Libraries PBS 106.7FM



Cr Langdon also wished to recognise, acknowledge and thank all Banyule’s staff and volunteers from almost every aspect of Council, that organised the events, prepared the park, attended on either or both days and helped the Festival to be our premier community event. He also said a special thanks to the Australian Army, the schools and various community groups that participated in the Grand Parade. 9.4 ST JOHN'S AMBULANCE - 50TH ANNIVERSARY Cr Jenny Mulholland congratulated the Banyule division of the St Johns ambulance on their recent celebration of their 50th anniversary

9.5 RELAY FOR LIFE On Saturday 29th and 30th March, Councillors and Council Staff participated in the annual Greensborough Relay for Life.

Thank you to Councillor Steven Briffa as team captain and Mayor, Craig Langdon and Rick Garotti for their fund raising efforts.

Councillor Tom Melican and CEO, Simon McMillan along with other team members raised over $4000 toward the event. We look forward to a larger more successful team next year.

9.6 MODE OF TRANSPORT CHALLENGE This morning the Mayor and Councillor Tom Melican and several community members participated in a Transport Challenge.

Leaving Murundaka in Bamfield Road, Heidelberg Heights at 7.30am, the participants travelled into the City using several different transport options.

Several people used several different public transport options and some people rode conventional bikes and 2 rode electric bikes. The Mayor agreed to be the only person to drive a car.

The results show that bikes can prove to be the most efficient and time effective transport option. Public transport was also very efficient.

However the most expensive transport option, are not always the most time effective.

9.7 VIEWBANK TENNIS CLUB Cr Steven Briffa congratulated the Viewbank Tennis Club on their 40th anniversary and requested the Mayor send a certificate of recognition.

9.8 MACLEOD COLLEGE Cr Tom Melican congratulated Macleod College on its 60th Anniversary Celebration held on Saturday 29 March 2014, the celebration was very well organised and attended.

9.9 PRICE PARK MOVIE NIGHT Cr Steven Briffa noted the Movie night held in Price Park, Viewbank over the weekend. Cr Briffa commended officers for running such a great event.



10. Urgent Business Nil Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED The Meeting was adjourned at 9.02pm. The Meeting was closed to the public at 9.07pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR