BAOC Quarterly Board Meeting AgendaMay 11, 2015 @ 7:00 p.m.

1. Secretary Report Yuka Akeraa. Board meeting minutes approval

2. Treasurer Report Jocelyn Liaoa. Annual Meeting Financial Updateb. Budget Report

3. President Report Sara Chiua) Welcomeb) Communicationa. BAOC CE Meeting Google Drivei. Each society should update their committee folders for our 2015 meetingii. 2016 BAOC Meeting Folder is now set up. 2016 Punch List has also been updated.b. Designated Gmail accounts set up for BAOC officersi. More efficient way of ensuring info & communication notes gets passed on to upcoming officersii. Upload agendas, minutes, staff notes, and budgets. Update officer manuals.c. Pre-meeting reports from Society Presidents and board members are appreciatedd. Advance Secretary Minutesc) BAOC Student Award ($1000)a. Awarded to Britney Kitamata-Wong in honor of Dr. David Redman at New Home Night.b. Dr. Wendy Lam along with Dr. David Redman is presenting the award tonight.d) Presidents Council topics deadline due May 12

4. Staff Report Jim Heitzig a) Board Member/Guests Contact List Updateb) BAOC Annual Meeting Reporta. Registration email confirmation and cancellation policiesb. Breakdown of registrants (total = 214)i. SCCOS 91ii. SFOS 24iii. ACCCOS 30iv. SMCOS 34v. REOS 7vi. Students 11vii. Non-Members 16viii. Sacramento OS 1c) Newslettera. Content: UCBSO, VSP column, COA, Society Presidents Messagesb. Frequency of circulation: Monthly or quarterly?c. Email reminders to all board members to submit articlesd) Websitea. Master Calendar to include upcoming society meetingsb. Sponsorship pagec. Bylaws need to be updated to reflect bylaw amendments from 2014.

5. ACCCOS Report Melanie Mason (President)a. Past Meetings/Events:i. April 22 Installation GMM Aly Wasik, OD, Grand Rounds of Commonly Seen Pathology with Uncommon Etiology; Hepatitis C Virus, Interferon, and the Optometrist. Honored Dr. Larry Thal as ACCCOS OD of the Year, and Dr. Andrea De Souza as Young OD of the Year. b. Upcoming Meetings/Events:i. June 16 GMM - Alejandra de Alba, M.D. (UCSF Pediatric OMD), Strabimus 6. SCCOS Report Elaine Chung (President) a) Past Meetings/Eventsa. Feb 10 Young OD Meeting - Viva Los Gatos, Dr. Borden. The Science behind assessing and recommending task lightingb. Feb 19 GMM & Business Meeting- Dr. John Samples, M.D.i. Alcon Educational Grant- involves reportsii. Genetics of Glaucoma and its Future Therapyiii. 100 RSVPiv. Gift card rafflesc. March 10 Young OD Meeting Maggianos, Dr. Colin and Kelly Kageyama. The Myths and Facts of Amblyopia, Strabismus and Dyslexiad. April 14 Young OD Meeting - Retinal Diagnostic Center, Dr. Howard Chen. Clinical Characteristics of White Dot Uveitis Conditionse. April 16 GMM & Business Meeting- Dr. Clement Chow, M.D. (Retinal Diagnostic Center)i. Case Studiesii. 124 RSVPsb) Upcoming Meetings/Events:a. May 21 GMM & Business Meeting Palo Alto VA Residents: Dr. Jasdeep Manik, Jill Yuzuriha. PA VA Grand Roundsb. May 19 Young OD meeting Furlong Vision Center, Dr. Theresa Nguyen. Fuchs Endothelial Dystrophy.c. Special Summer CE Meeting: i. Sunday, June 7- Biltmore Hotel, Santa Clara 8am-12noonii. Ready or Not, ICD 10 is Coming, Why Not be Ready? iii. 4 hours CE Practice Management: ICD 10 (2hrs); Chart Auditing (1hr); Billing & Coding (1hr)iv. Speaker Dr. Pete Cass from Optometric Business Solutions. Sponsored by Vision West. Facility sponsored by SCCOSv. Fees: 1. FREE for SCCOS Member Doctors +1 non-doctor staff2. $55 for COA Member Doctors who are not part of SCCOS3. $55 each per COA Member Doctor's staff4. $90 for Non-COA Doctors5. $90 each per Non-COA Doctor's staff6. No show/cancellation fee $55 if not cancelled by June 1d. Summer Picnic July 19, Ortega Park Sunnvalee. UCBSO Presentation Day May 20c) Other Noteworthy items:a. COA Leg Day 10 SCCOS doctors attended. Overall good response from the 6 Leg/Staffi. Sen. Jim Beall, Sen. Jerry Hill, Asm Nora Campos, Asm. Rich Gordon, Asm. Kansen Chu, Asm. Evan Lowb. Breakfast meetings with local legislators Dr. Tommy Lim, Stephanie Judkinsi. April 10, Dennys in Campbell with Senator Jim Bellii. May 8, District office in San Mateo with Senator Jerry Hillc. Fundraiser for Sen. Jim Beall, Strike Brewery on April 30thi. LSCOA-PAC donated $1000d. Marketplace Communications; coordinated with COAi. Editorial in local San Jose Mercury Newspapere. Ways to communicate to members for urgent legislative actionsi. Buying group IVA/PERC & AOA emails regarding AB 789ii. Some districts cant submit electronic letters to our leg.iii. Who are the key leg people to contact in our area? Can COA help us find out?

7. SFOS Report Carrie Lee & Clifford Lee (President) both unable to attenda. Past Meetings/Events:i. March 25 GMM - Marlena Chu, OD. Treatment of the Low Vision Patient b. Upcoming Meetings/Events:i. May GMM & Installation John Flanagan, O.D.. Topic TBD. 8. SMCOS Report MJ Lew (President), Radbert Chin (President-elect) a. SMCOS meetings have been moved to the fourth Wednesday of the month. b. Upcoming Meetings/Events:i. May 27 GMM & Installation - Andrew Soss, O.D. Hypertension: our role as optometrists. Dr. Richard Hom will be installing the new officers.ii. June 24 GMM Maria Liu, OD, PhD, MPH, MBA,FAAO, Assistant Professor of Clinical Optometry, Head of Myopia Control Clinic. Myopia controliii. July Membership Drive BBQ date TBDiv. Aug 26 GMM John Flanagan, OD, PhD, FAAO, Dean and Professor at UCBSO. Topic TBD. 9. REOS Report Bruce Abramson (President) Unable to attenda) Past Eventsb) Upcoming Events

10. UCBSO Report John Flanagan (UCBSO Dean) Unable to attenda) Report by Mika Moy

11. BAOC Externship Program Report Stephen Chuna) Closing reception for the BAOC-UC Berkeley Mentorship Program held on 4/12/2015. Successful event led by Britney Kitamata-Wong and Karen Wong.Delightful evening of exchange, Q & A, and delectable buffet dinner!

12. UCOSA Report Karen Wong (Student Rep) & Ciara McCaffrey (Student Rep-Elect)a) New BAOC-Rep Electb) BAOC-Berkeley Mentorship Program Closing Receptionc) Plans to recruit members for next yeard) Externship Program budget proposal13. VSP Report Jim Winnicka. Smart-phone adapter autorefractors. Will there be a VSP version?b. VSP Covered CA website linkc. Which campuses are VSP clinics located in (Apple, Cisco, etc.) What is VPSs anticipated direction?d. Improvement of VSP phone lines and website access during the holiday season?

14. COA Report Ron Seger (Trustee)a. COA update

15. Old Business:a) BAOC Annual Meeting Review post meeting notes are available in BAOC Google Drive

16. New Business:a) 2016 BAOC Annual Meeting a. Date consider changing to 2nd or 3rd week of March instead of the 4th . Possible conflicts with Palm Sunday and Easter. Next Annual Meeting will be held on Sunday March 13, 2016b. Venue SSF Conference Center i. New contract with reduced room rental from $1500 to $1000, and will include adjacent salon as a sound buffer.c. Cancellation Policy & registration deadlines.d. PayPal Account can this be changed to show BAOC as the account name?e. Registration feesi. Consider increasing registration cost to $45 to cover PayPal Costsii. Separate on-site registration feef. Sponsorshipi. Raffle prizes collection date should be included on the Sponsorship Commitment Formsii. Sponsorship Committee will take over all vendor communication once a society has confirmed agreement with a vendor (i.e. Sponsorship committee should be direct contact with all vendors regarding payment, event details, collection of raffle prizes, and any questions from reps).g. Committee Assignments for 3/13/2016:i. ACCCOSSpeakerii. REOAdministrativeiii. SFOSSponsor/Raffleiv. SMCOSA/Vv. SCCOSFacilityvi. UCOSAMeeting Day Assistantsvii. BAOC OfficersHeadb) Quarterly Board Meetings - 2nd Monday of the month1) 8/10/15Final Budget Approval2) 11/9/15Pre-Presidents Council3) 2/8/16Pre-HOD & Pre-Annual Meeting4) 5/9/16Post Annual Meeting New Term

17. General Board Meeting Adjournment

18. Executive Session