b.applications software 7.00 utilize multimedia/presentation graphics software. unit objectives...

B.B. Applications SoftwareApplications Software

7.00 Utilize 7.00 Utilize multimedia/presentation graphics multimedia/presentation graphics

software.software.

Unit Objectives 7.01-7.04Unit Objectives 7.01-7.04

What is Multimedia/Presentation What is Multimedia/Presentation Graphics Software?Graphics Software?

MultimediaMultimedia combines text, graphics, combines text, graphics, animation, video, and audio.animation, video, and audio.

Presentation Graphics SoftwarePresentation Graphics Software allows the user to create documents allows the user to create documents called slides to be used in making called slides to be used in making presentations.presentations.

Types of PresentationsTypes of Presentations

InformalInformal– Overhead transparenciesOverhead transparencies

ElectronicElectronic– Projection device attached to a Projection device attached to a

computercomputer VirtualVirtual

– Presentations on the InternetPresentations on the Internet

Uses of Multimedia/Presentation Uses of Multimedia/Presentation Graphics SoftwareGraphics Software

MapsMaps Building DesignsBuilding Designs DrawingsDrawings Charts/GraphsCharts/Graphs ReportsReports BrochuresBrochures Meeting PresentationsMeeting Presentations Educational Educational

PresentationsPresentations Informational Informational

PresentationsPresentations

Advantages of Multimedia/Presentation Advantages of Multimedia/Presentation Graphics SoftwareGraphics Software

Enhancement of Text only Enhancement of Text only messagesmessages

Can help illustrate some topics Can help illustrate some topics better than static text or better than static text or diagramsdiagrams

Portable and editablePortable and editable Distributable via the web and/or Distributable via the web and/or

CD-ROMCD-ROM Gains and holds attentionGains and holds attention Interactivity can help learning Interactivity can help learning

processprocess Entertaining as well as Entertaining as well as

EducationalEducational Hyperlinks to other Hyperlinks to other

presentations, documents, presentations, documents, and/or web sites.and/or web sites.

Multimedia/Presentation Graphics Multimedia/Presentation Graphics TerminologyTerminology

SlideSlide - an individual screen in a slide show; the basic unit - an individual screen in a slide show; the basic unit of a presentation.of a presentation.

Title Slide – Title Slide – generally the first slide in a presentation; generally the first slide in a presentation; introduces the presentation to the audience.introduces the presentation to the audience.

Bulleted List Slide –Bulleted List Slide –a type of slide layout that allows you a type of slide layout that allows you to enter several levels of bulleted text; each level is to enter several levels of bulleted text; each level is formatted in a different point size.formatted in a different point size.

Presentation filePresentation file - the file you save to disk that contains - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your all the slides, speaker’s notes, handouts, that make up your presentation.presentation.

ObjectObject - any element that appears on a slide, such as clip - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.art, text, drawings, charts, sounds, and video clips.

Slide showSlide show - a series of slides displayed in sequence; - a series of slides displayed in sequence; controlled manually or automatically.controlled manually or automatically.


TransitionTransition - a special effect used to introduce a - a special effect used to introduce a slide during a slide show.slide during a slide show.

OutliningOutlining - allows you quickly to create your - allows you quickly to create your presentation using an outline format.presentation using an outline format.

GraphingGraphing - allows you to create and insert charts - allows you to create and insert charts into your presentations.into your presentations.

DrawingDrawing - allows you to create diagrams using - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.stars, and triangles.

Multimedia effectsMultimedia effects - adds interest and keeps - adds interest and keeps your audience attentive by adding effects, such your audience attentive by adding effects, such as sound and video to your presentation.as sound and video to your presentation.


Design templateDesign template - provides consistency in - provides consistency in design and color throughout the entire design and color throughout the entire presentation; determines the color scheme, font presentation; determines the color scheme, font and font size, and layout of your presentation.and font size, and layout of your presentation.

AttributesAttributes - the properties or characteristics of - the properties or characteristics of an object.an object.

PlaceholdersPlaceholders - empty objects on a new slide. - empty objects on a new slide. Audience handoutsAudience handouts - printouts of your - printouts of your

electronic presentation that your audience can electronic presentation that your audience can use to follow along and to take notes.use to follow along and to take notes.

Speaker notesSpeaker notes - notes that include the slide as - notes that include the slide as well as comments or points you may want to well as comments or points you may want to remember.remember.


Menu barMenu bar - list each of the menus in applications - list each of the menus in applications and usually appears near the top of the and usually appears near the top of the application window under the window title bar.application window under the window title bar.

ToolbarToolbar - provide quick access to frequently used - provide quick access to frequently used commands; a lot of the buttons are the same commands; a lot of the buttons are the same from program to program.from program to program.

ToolboxToolbox - resembles a toolbar, but hold items - resembles a toolbar, but hold items such as drawing tools rather than buttons that such as drawing tools rather than buttons that perform commands.perform commands.

HyperlinkHyperlink - a link you click to display another - a link you click to display another webpage or document with in a presentation; can webpage or document with in a presentation; can consist of specially formatted text, buttons, and consist of specially formatted text, buttons, and hotspots on graphics or pictures.hotspots on graphics or pictures.

Planning a PresentationPlanning a Presentation Description of learner/audience Description of learner/audience

– Age, target group, reading level, etc.Age, target group, reading level, etc. How will you gain attention and introduce the How will you gain attention and introduce the

topic?topic?– Present objectives and standardsPresent objectives and standards

How will you gather resources and information?How will you gather resources and information? Pre-media use preparationPre-media use preparation

– Content planning brainstorming and design layout Content planning brainstorming and design layout brainstorming on paperbrainstorming on paper

Consider the necessary Consider the necessary equipment/materials/handouts.equipment/materials/handouts.

Designing a PresentationDesigning a Presentation Keep it simpleKeep it simple

– Include words and imagesInclude words and images– Nice big titlesNice big titles

Use words or phrasesUse words or phrases– No sentences and no fine detailNo sentences and no fine detail

Don’t clutter the slideDon’t clutter the slide– Leave a lot of white (blank) spaceLeave a lot of white (blank) space

Be consistent on all your slidesBe consistent on all your slides– Use the same design templateUse the same design template– Same font styleSame font style

Designing a PresentationDesigning a Presentation Project an imageProject an image

– Use visuals to clarify or emphasize a pointUse visuals to clarify or emphasize a point– To add varietyTo add variety– To change focusTo change focus

Organize informationOrganize information– It should be easy to follow such as in an outline formatIt should be easy to follow such as in an outline format– Come right to the pointCome right to the point

Create high contrast between the background Create high contrast between the background and the textand the text

Use color wiselyUse color wisely The slides do something (animation/transitions)The slides do something (animation/transitions)

Creating aCreating aBasic PresentationBasic Presentation

Start your presentation program.Start your presentation program. Create a New Presentation.Create a New Presentation. Apply a template design that relates to the Apply a template design that relates to the

purpose of the presentation.purpose of the presentation.

Identify the following parts of the Identify the following parts of the presentation window.presentation window.

– Title barTitle bar– Menu barMenu bar– ToolbarToolbar– PlaceholdersPlaceholders– Status bar/Application Status bar/Application

barbar– View buttons/tabsView buttons/tabs– Drawing toolbarDrawing toolbar– Outline Page Outline Page

(PowerPoint)(PowerPoint)– Notes page Notes page

(PowerPoint)(PowerPoint)

– Minimize, Minimize, Maximize/Restore, Maximize/Restore, Close buttonsClose buttons

– Explore the different Explore the different toolstools

– Choose design layoutChoose design layout– Add text to the slideAdd text to the slide– Add additional slidesAdd additional slides– Add text and graphicsAdd text and graphics– Add transition effectsAdd transition effects– Add animation to slidesAdd animation to slides– Check spelling/grammarCheck spelling/grammar– View slides in a slide View slides in a slide

showshow

Creating aCreating aBasic PresentationBasic Presentation

Move the mouse pointer over each Toolbar Move the mouse pointer over each Toolbar button to display its pop up name.button to display its pop up name.

Select a slide view that displays an Select a slide view that displays an individual slide.individual slide.

Create slides using relevant slide layouts Create slides using relevant slide layouts provided by your software.provided by your software.

Check your spelling and grammar.Check your spelling and grammar. Return to your first slide.Return to your first slide. Change the slide view to display all the Change the slide view to display all the

slides in miniature.slides in miniature.

Enhancing aEnhancing aBasic PresentationBasic Presentation

Inserting a graphic.Inserting a graphic.– Create a new slide and select a slide layout that contains Create a new slide and select a slide layout that contains

a clip art placeholder.a clip art placeholder.– Insert relevant clip art or a file from a downloaded file Insert relevant clip art or a file from a downloaded file

from a disk/hard disk drive.from a disk/hard disk drive. Creating a chart.Creating a chart.

– Create a new slide and select a slide layout that contains Create a new slide and select a slide layout that contains a chart placeholder.a chart placeholder.

– Select the type of chart relevant to your Select the type of chart relevant to your presentation/data.presentation/data.

Organizational chartOrganizational chart Line, Bar, Pie Chart/Graph, etc.Line, Bar, Pie Chart/Graph, etc.

– Enter data to create the chart.Enter data to create the chart.


Inserting a sound file.Inserting a sound file.– Sound can be added in several ways.Sound can be added in several ways.

To run continuous during the presentation.To run continuous during the presentation. To run during an object/text animation.To run during an object/text animation. To run during an object/text hyperlink.To run during an object/text hyperlink.


Inserting Slide Transitions and Animations.Inserting Slide Transitions and Animations.– Explore the different transition effects and Explore the different transition effects and

speeds.speeds.– Explore the different animation effects for text Explore the different animation effects for text

and objects.and objects. Apply a transition effect for bulleted textApply a transition effect for bulleted text Apply a different transition effect for objects/graphics Apply a different transition effect for objects/graphics Explore the different orders of animationExplore the different orders of animation Apply the animation of a graphic before the textApply the animation of a graphic before the text Add a different sound effect to graphicsAdd a different sound effect to graphics

Saving a PresentationSaving a Presentation

Save the Save the presentationpresentation

Printing a PresentationPrinting a Presentation

Print the Print the presentationpresentation– Explore different Explore different

printing optionsprinting optionsSlidesSlides

– 1 per page, 6 per 1 per page, 6 per page, etc.page, etc.

Outline viewOutline viewHandoutsHandoutsNote PagesNote Pages

Tips for Delivering a PresentationTips for Delivering a Presentation

PlanPlan– Know the purpose of your presentationKnow the purpose of your presentation– plan your contentplan your content– know your audienceknow your audience

PreparePrepare– Have an attention-getting openerHave an attention-getting opener– Be positiveBe positive– Develop a memorable closingDevelop a memorable closing

Outline your main pointsOutline your main points– Helps you stay focusedHelps you stay focused

Tips for Delivering a PresentationTips for Delivering a Presentation

TalkingTalking– Don’t talk too slow or too fastDon’t talk too slow or too fast– Watch your audience and take your cue from Watch your audience and take your cue from

themthem PresentPresent

– Dress professionally (proper business attire)Dress professionally (proper business attire)– Make eye contact, be natural and sincereMake eye contact, be natural and sincere– Involve your audienceInvolve your audience

QuestionsQuestions– Be sure to leave time at the end of your Be sure to leave time at the end of your

presentation to answer questionspresentation to answer questions

Presenting a PresentationPresenting a Presentation

Explore different slide show optionsExplore different slide show options– Manual Slide AdvancementManual Slide Advancement– Automatic Slide AdvancementAutomatic Slide Advancement

Set up needed equipmentSet up needed equipment– Always do a test runAlways do a test run

Distribute handouts or notes pages if Distribute handouts or notes pages if neededneeded

Take a deep breath and BEGIN! Take a deep breath and BEGIN!

b.applications software 7.00 utilize multimedia/presentation graphics software. unit objectives...

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