Basecamp –part of the story:

Basecamp –part of the story:developing a virtual

officeDeborah Radford & Christine Herzog

Auckland Workers’ Educational Associationwww.awea.org.nz

developing a virtual office

Deborah Radford & Christine HerzogAuckland Workers’ Educational Association

www.awea.org.nz

ContextContext

AWEA established in 1914

relocated in 2004

constrained office space

several, part-time staff, located throughout Auckland

many projects; some joint ventures

colleague in Australia included us in his Basecamp project

AWEA established in 1914

relocated in 2004

constrained office space

several, part-time staff, located throughout Auckland

many projects; some joint ventures

colleague in Australia included us in his Basecamp project

“Projects don’t fail from a lack of charts, graphs, stats, or reports;

they fail from a lack of communication.”

Why useful to usWhy useful to uscan work together from different locations

increases participation, transparency, efficiency

staff can access core material from anywhere

reduces email traffic

safe repository / back-up

can support other groups

BUT

• need to be motivated to use it

• need to allow time to enter information

can work together from different locations

increases participation, transparency, efficiency

staff can access core material from anywhere

reduces email traffic

safe repository / back-up

can support other groups

BUT

• need to be motivated to use it

• need to allow time to enter information

FunctionsFunctions

Dashboard To Do’s Milestones Search

Projects:Overview Writeboards

Messages ChatChat

To-Do Lists Files

Milestones Search

DashboardDashboard

To-Do Lists To-Do Lists

Milestones Milestones

ProjectsProjects

Taking ToursTaking Tours

Project - OverviewProject - Overview

Project - MessagesProject - Messages

Project - To Do ListsProject - To Do Lists

Project - MilestonesProject - Milestones

Project - WriteboardsProject - Writeboards

Writeboard ExampleWriteboard Example

Writeboard CommentsWriteboard Comments

Project - FilesProject - Files

Upload Process Upload Process

Other FeaturesOther Features

Help & FAQs: http://www.basecamphq.com/help/

Administration: People Administration: People

Versions of BasecampVersions of Basecamp

Relevant sitesRelevant sitesBasecamphttp://www.basecamphq.com/

Zoho Projectshttp://projects.zoho.com/jsp/home.jsp

Goplan http://goplan.info/

Drupalhttp://drupal.org/aboutexamples:http://www.treatyeducators.org.nzhttp://www.ttw.treatyeducators.org.nz

Basecamphttp://www.basecamphq.com/

Zoho Projectshttp://projects.zoho.com/jsp/home.jsp

Goplan http://goplan.info/

Drupalhttp://drupal.org/aboutexamples:http://www.treatyeducators.org.nzhttp://www.ttw.treatyeducators.org.nz

RecommendationsRecommendations

1. map your needs

2. consider your options – talk to others

3. if Basecamp will address significant need:

a) start with just Personal (3 projects)

b) think about structure, etc before starting

c) plan how to support new users

1. map your needs

2. consider your options – talk to others

3. if Basecamp will address significant need:

a) start with just Personal (3 projects)

b) think about structure, etc before starting

c) plan how to support new users

Thank you